10-26-05 Special Item 2CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To: Honorable Mayor, Vice Mayor &
City Commission
From.- Maria V. Davisp
City Manager
KW X GENCY ORDINANCE:
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Date: October 26, 2005
South Miami
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Agenda Item _It
Re: Special on Meeting
October 26, 2005 — Appropriation of Cash Reserves
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RELATED ATI-'�RUENUY E;TPEYNSES; ilW MITAUK,
FOR ANY AVAILABLE ASSISTANCE TO REIMBURSE THE CITY FOR TT-1E FUNDS
EXPENDED; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT AND AN
EFFECTIVE DATE.
BACKGROUND A" ANALYSIS:
The City Commission has convened a meeting to declare a weather emergency in response to damage
caused by Hurricane Wilma, in the City and to authorize the City Manager to take all necessary and
appropriate actions to respond to the disaster.
As part of the recovery efforts, the City Administration has made, preliminary assessment of the
damage caused by the hurricane Based on our previous experience with Hurricane Katrina, it is
estimated that the total cost of goods and services required to restore the City to pre-Hurricane Wilma
condition will be similar to the costs associated with Hurricane Katrina recovery. Therefore, we will
be required to utilize funds from the City's cash reserve to pay for recovery-related expenses.
The attached emergency ordinance will provide the City Manager the necessary authority to use
existing cash reserves to pay for the recovery expenses as needed. Any dollar amount spent from the
cash reserve during the recovery process will result in a reduction from the projected FY 2004/05
ending cash balance of $1,987,441.
Because a State of Emergency has been declared in the State of Florida by the President and the
Governor, some of the expenses incurred by the City for the cleanup may be eligible for
reimbursement by the State and Federal governments. We will be applying for all available assistance
for the expenses incurred and any amounts recovered through this process will be used to replenish the
cash reserve.
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We recommend approval of the attached emergency ordinance.
WHEREAS, on October 24, 2005, dangerous category In Hurricane Wilma caused a
substantial amount of damage within the City of South Miami; and
WHEREAS, the City Administration has estimated that the hurricane recovery expenses
will be similar to those experienced as a result of Hurricane Katrina that hit the City in August
2005; and
WHEREAS, it is necessary to request authorization to utilize funding from the City's
cash reserve to be used for payment of these Hurricane Wilma recovery-related expenses; and
WHEREAS, any new funds expended from the cash reserve due to this request will be
included in the City's federal and state disaster assistance application for partial reimbursement
of some of the related expenses incurred in the recovery.
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_Section 1. An emergency situation has arisen as a result of Hurricane Wilma, which
deposited many tons of debris on the streets of South Miami, requiring the City to expend
manpower and resources in its recovery efforts to protect the health and safety of its citizens.
Se_ction 2. The City Manager is authorized to utilize existing cash reserves to pay for
recovery-related expenses.
Section 1. The City Manager is authorized to request any available assistance to
reimburse the City for these expenses.
SeeLio_n4. If any section, clause, sentence, or phrase of this ordinance is for any
reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not
affect the validity of the remaining portions of this ordinance.
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45 Section 5. All ordinances or parts of ordinances in conflict with the provisions of this
46 ordinance are repealed.
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PASSED AND ADOPTED this day of 112005.
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