10-18-05 Item 25CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM
South Miami
All- America City
2001
To: Honorable Mayor, Vice Mayor & Date: October 18, 2005
Commission Members
ITEM No.�
From: Maria V. Davis )� RE: Comprehensive Plan Evaluation and
City Manager ! Appraisal Report 2005
ORDINANCE
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, ADOPTING AND TRANSMITTING THE 2005 EVALUATION AND
APPRAISAL REPORT OF THE CITY'S COMPREHENSIVE PLAN FOR REVIEW AND
COMMENT AND REQUESTING THAT THE FLORIDA DEPARTMENT OF COMMUNITY
AFFAIRS DELEGATE THE SUFFICIENCY REVIEW OF THE EVALUATION AND
APPRAISAL REPORT (EAR) OF THE CITY'S COMPREHENSIVE PLAN TO THE SOUTH
FLORIDA REGIONAL PLANNING COUNCIL (SFRPC) PURSUANT TO THE PROVISIONS
OF THE LOCAL GOVERNMENT COMPREHENSIVE PLANNING AND LAND
DEVELOPMENT REGULATIONS ACT; PROVIDING FOR SEVERABILTY; PROVIDING
FOR ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE
BACKGROUND
(1) WHAT IS THE COMPREHENSIVE PLAN
The South Miami Comprehensive Plan is an official document adopted by the City Commission and used
as a guideline for all future development in the City. It is a document that establishes future goals for the
City and policies as to how to achieve the goals. There are also objectives listed so that it is possible to
measure progress. The Comprehensive Plan is not a static document as it can be amended to assure that it
reacts to changing situations.
The City's Comprehensive Plan contains a Future Land Use Map which shows for every property the
type of uses allowed, the maximum number of dwelling units or building floor area that can be built
(density) and the maximum height of buildings. These maximum standards are implemented by more
detailed regulations in the Land Development Code (zoning code). The Plan also lists goals and policies
which describe how the City will address traffic, improve streets, build recreational facilities, develop
parks, protect the environment and encourage the building of new homes and apartments. These policies
are implemented by inclusion in the City's capital improvement program
(2) WHAT IS THE EVALUATION AND APPRAISAL REPORT "EAR"
The Evaluation and Appraisal Report (EAR) is a State - mandated review of the Comprehensive Plan. The
State of Florida requires all local governments to do a full review and update of the Comprehensive Plan
every 5 -7 years. The EAR is an opportunity for the local jurisdiction to identify major development
oriented issues, review past responses and assess how well the Comprehensive Plan has responded.
When completed the EAR document is submitted to the State for review, comment and acceptance.
Following the State's finding of sufficiency the City will begin the process of revising the current Comp-
EAR 2005
October 18, 2005
rehensive Plan by adopting appropriate amendments. These changes will affect development and quality
of life in all of the City's residential and commercial areas.
The preparation of the EAR began over a year ago with the Planning Department staff setting forth a
detailed work program and public meeting schedule. Following the issuance of a request for proposals in
October, 2004, the City Commission approved the hiring of the Corradino Group as consultants to assist
in the preparation of the EAR. The Corradino Group and its sub - contractor Bell -David Planning Group
participated in citizen input meetings and prepared the required technical submission material.
(3) CITIZEN INVOLVEMENT
A key element in this evaluation process is input from citizens, local officials and sister jurisdictions.
Once the assessments have been made, the EAR can identify changes that need to be made to the adopted
Comprehensive Plan. The Planning Department used various methods to obtain citizen input, including
comments from the City's web site, scoping meetings, workshops, mail -out and phone surveys and public
hearings. Attached is a summary list of citizen input methods used as part of the EAR process.
EAR DOCUMENT
The attached EAR Document contains seven chapters and several appendixes. The following overview is
provided:
• Chapters II and III contain information which is required data and analysis to measure whether or
not the current, goals, objectives, and policies listed in the current Comprehensive Plan (updated in
1997) have been accomplished.
• Chapter IV is an analysis of the City's current levels of service and how the City's Comprehensive
Plan is compatible with State and public school policies.
• Chapter V a summary of recommendations suggesting that City objectives and policies need to be
changed or updated. This chapter (pp. 145 -161) details all of the text revisions that the City will need
to make in the Comprehensive Plan during the next year.
• Table II A.2. (pp. 12 -14) ; map on p.15 entitled "Potential Future Land Use Map and Zoning Map
Amendments" - this table and map is a culmination of information gathered from citizen comments,
surveys, Planning Board members and professional staff on what revisions are necessary to update the
Comprehensive Plan future land use map and the Land Development Code.
PLANNING BOARD ACTION
The Planning Board at its September 29, 2005 meeting, adopted a motion by a vote of 6 ayes 0 nays
recommending approval of the draft EAR document. The Board made a number of revisions to the report
based upon public testimony and its own observations. These revisions are explained in text sections of
the report and will be highlighted at the EAR presentation on first reading.
RECOMMENDATION:
It is recommended that the City Commission approve on first reading the draft The Evaluation and
Appraisal Report (EAR) , and establish Tuesday, November 1, 2005 as a public hearing on the report.
Attachments:
Citizen Input Summary
MD /DOD /SAY\2CGRUFF\PLANNING \Comm Items\2005 \10- 18- 05\EAR 2005 CM Re P ort.doc
COMPREHENSIVE PLAN - EVALUATION AND APPRAISAL REPORT
2005
SUMMARY OF CITIZEN INPUT METHODS
WEB SITE COMMENTS
• Comments forwarded to Planning Department in response to web site invitation on cityofsouth
miami.net
MEETINGS (Information gathering)
• November 30, 2004 - Planning Board Workshop on visioning, citizens in attendance were
invited to participate.
• February 28, 2005 - Historic Preservation Board, elicited responses relating to historic
preservation issues.
• February 28, 2005 - Interagency Scoping Meeting, staff from other governmental (State,
County) agencies invited to provide comments and suggestions.
• March 19, 2005 - Environmental Review and Preservation Board; obtained comments
related to design and site issues.
• April 14, 2005 - City Commission Workshop; Mayor and Commissioners provided
comments on planning issues.
• May 23, 2005 - Open Public Comment Meeting, several dozen citizens provided input
on planning and development issues.
COMMENTS VIA LETTERS / INFORMAL MEETINGS
• Letters received from citizens.
• Comments brought to staff during meetings with citizens, developers and property owners.
CITIZEN SURVEY -MAIL OUT
• Mail out of questionnaire in the August City newsletter will be sent to all households; survey
questions same as the 1988 survey.
RANDOMIZED PHONE SURVEY
• Phone survey of 250 -300 households to obtain information on future development and level of
services.
PUBLIC HEARINGS
• Planning Board public hearings ( August 30, 2005; September 15, 2005; September 29, 2005)
on the EAR Document prior to transmittal to City Commission.
• City Commission public hearing (November 1, 2005) on the EAR Document prior to
transmittal to the Florida Department of Community affairs.
DOD /SAY
E: \Comm Items\2005 \10- 18- 05\EAR Summary Citizen Input Report.doc
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ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, ADOPTING AND TRANSMITTING
THE 2005 EVALUATION AND APPRAISAL REPORT OF THE CITY'S
COMPREHENSIVE PLAN FOR REVIEW AND COMMENT AND
REQUESTING THAT THE FLORIDA DEPARTMENT OF COMMUNITY
AFFAIRS DELEGATE THE SUFFICIENCY REVIEW OF THE
EVALUATION AND APPRAISAL REPORT (EAR) OF THE CITY'S
COMPREHENSIVE PLAN TO THE SOUTH FLORIDA REGIONAL
PLANNING COUNCIL (SFRPC) PURSUANT TO THE PROVISIONS OF
THE LOCAL GOVERNMENT COMPREHENSIVE PLANNING AND
LAND DEVELOPMENT REGULATIONS ACT; PROVIDING FOR
SEVERABILTY; PROVIDING FOR ORDINANCES IN CONFLICT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, pursuant to Ordinance 3 -89 -1989 the City Commission adopted its
Comprehensive Plan according to the requirements of Chapter 163, Part II, Florida Statutes,
known as the Local Government Comprehensive Planning and Land Development Regulation
Act, and
WHEREAS, the South Miami Planning Board has been designated as the Local Planning
Agency for the City pursuant to Section 163.3174, Florida Statutes; and
WHEREAS, the South Miami Planning Department has prepared a draft 2005
Comprehensive Plan Evaluation and Appraisal Report; and
WHEREAS, the Local Planning Agency held public hearings on August 30, 2005,
September 15, 2005 and September 29, 2005 to review and receive comments on the draft 2005
Comprehensive Plan Evaluation and Appraisal Report (EAR); and
WHEREAS, the Local Planning Agency at its September 29, 2005 meeting adopted a
motion by a vote of 6 ayes 0 nays recommending transmittal to the City Commission; and
WHEREAS, the City of South Miami desires to transmit the draft 2005 Comprehensive
Plan Evaluation and Appraisal Report for preliminary review and comment, prior to adopting the
Report in final form; and
WHEREAS, Florida Statutes § 163.3191(8) allows the Florida Department of
Community Affairs ( "Department" ) to delegate its "authority" as the state land planning agency
for sufficiency review of EARS to the appropriate regional planning council, while retaining
oversight of the process; and
WHEREAS, the Department entered into such an agreement with the South Florida
Regional Planning Council (SFRPC) to review EARs in Miami -Dade County for sufficiency in
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(2)
accordance with the prescribed criteria in Florida Statutes § 163.3191 and Florida Administrative
Code R. 9J- 5.005, where the local governing body, by vote of a majority of its membership,
requests delegation in writing; and
WHEREAS, the City of South Miami elects to have its 2005 Comprehensive Plan
Evaluation and Appraisal Report reviewed for sufficiency by the South Florida Regional Planning
Council; and
WHEREAS, the City of South Miami City Commission conducted a public hearing on
the proposed 2005 Comprehensive Plan Evaluation and Appraisal Report at its November 1, 2005
meeting.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT:
Section 1. The South Miami City Commission adopts for purposes of transmittal to the
State the draft 2005 Comprehensive Plan Evaluation and Appraisal Report as submitted and
amended by the City's Local Planning Agency.
Section 2. The South Miami City Commission hereby requests that the Florida
Department of Community Affairs delegate the sufficiency review of its Evaluation and
Appraisal Report of the City's Comprehensive Plan to the South Florida Regional Planning
Council pursuant to and in accordance with Section 163.3191, Florida Statutes.
Section 3. If any section, clause, sentence or phrase of this ordinance is held to be invalid
or unconstitutional by any court of competent jurisdiction, the holding shall in no way affect the
validity of the remaining portions of this ordinance.
Section 4. All ordinances or parts of ordinances in conflict herewith be and the same are
hereby repealed.
Section 5. This ordinance shall take effect immediately upon adoption.
PASSED AND ADOPTED this day of , 2005
ATTEST:
CITY CLERK
APPROVED:
MAYOR
1St Reading -
2 "d Reading-
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9 CITY ATTORNEY
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39E: \Comm Items \2005 \10 -18 -05 \Evaluation & Appraisal- Ord.doe
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(3)
COMMISSION VOTE:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts- Cooper:
Commissioner Sherar: