10-10-05 Special Item 10South Miarnii
To: Honorable Mayor, Vice Mayor & Date: October fg 2005
City Commission
From: Maria V. Davis Agenda Item #
City Manager Re: Additional expenditures related to
Hurricane Katrina
AN EMERGENCY ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO PAYNIENT OF EXPENDITURES
INCURRED DURING WEATHER EMERGENCY RESULTING FROM HURRICANE
KATRINA, PROVIDING THE CITY MANAGER THE NECESSARY AUTHORITY TO
USE AN ADDITIONAL $900,000 FROM THE CITY'S CASH RESERVE FOR RELATED
EMERGENCY EXPENSES, AND AUTHORIZING THE CITY MANAGER TO APPLY
FOR ANY AVAILABLE ASSISTANCE TO REIMBURSE THE CITY FOR THE FUNDS
EXPENDED; PROVIDING FOR SEVERABILITY; ORDINANCES IN CONFLICT; AND
AN EFFECTIVE DATE,
BACKGROUND AND ANALYSIS
On August 30, 2005, the City Commission convened a meeting to declare a weather emergency in
response to damage caused by Hurricane Katrina in South Miami, and to authorize the City
Manager to take all necessary and appropriate actions to respond to the disaster.
The City Administration's preliminary assessment of the damage caused by the hurricane resulted
in a request to expend up to $500,000 from the City's cash reserve_ This request was approved by
emergency ordinance number 31 -05 -1853. It is now estimated that the total cost of the City's
recovery efforts as of October 2, 2005 has exceeded $1,300,000. These recovery costs are well in
excess of the original request of $500,000 from the cash reserve phis the anticipated savings from
the current year's budget.
The attached emergency ordinance will provide the City Manager the necessary authority to use an
additional nine hundred thousand dollars ($900,000) of cash reserves to pay for recovery expenses
as needed. As discussed previously, any amount spent from the cash reserve during the recovery
process will result in a reduction from the projected FY 2004/05 ending cash balance of $1,987,041.
In addition, we will be applying for all available assistance for the expenses incurred and any
amounts recovered through this process will be used to replenish the cash reserve.
RECOAMMNDATION
We recommend approval of the attached emergency ordinance.
T ORDINANCE NO.
z
3 AN EMERGENCY ORDINANCE OF THE MAYOR AND CITY COMMISSION
4 OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO PAYMENT OF
5 EXPENDITURES INC D DURING WEATHER EMERGENCY
6 RESULTING FROM HURRICANE KA A; PROVIDING., THE CITY
7 MANAGER THE NECESSARY AUTHORITY TO USE AN ADDITIONAL
8 $900,000 FROM THE CITY' S CASE RESERVE FOR RELATED EMERGENCY
9 EXPENSES, AND AUTHORIZING THE CITY MANAGER TO APPLY FOR
10 ANY AVAILABLE ASSISTANCE TO REIMBURSE THE CITY FOR THE
11 FUNDS EXPENDED; PROVIDING FOR SEVE ILITY; ORDINANCES IN
12 CONFLICT; AND AN EFFECTIVE DATE.
13
14 WHEREAS, on August 30, 2005 the City Commission of South Miami approved
15 Ordinance Number 31 -05 -1553 authorizing the City Manager to tape all necessary actions,
16 including acquisition of goods and services using up to $500,000 from the City's cash reserve to
17 restore the City to pre - hurricane Katrina condition; and
18
19 WHEREAS, the City Administration has estimated the hurricane recovery expenses
20 through October 2, 2005 to be over $1,300,000; therefore the initial approved cash reserve
21 amount of $500,000 and savings from the current year's budget will not be sufficient to pay for
22 additional expenses yet to be incurred; and
23
24 WHEREAS, it is necessary to request authorization for an additional $900,000 from the
25 City's cash reserve that will be used for payment of these additional expenses due to the fact that
26 savings from the current year's budget and the initial $500,000 approved from the cash reserve
27 will not be adequate to complete the restoration; and
28
29 WHEREAS, any new funds expended from the cash reserve due to this request will be
30 included in the City's federal and state disaster assistance application for partial reimbursement of
31 some of the related expenses incurred in the recovery.
32
33 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
34 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT:
35
36 Section 1. The emergency situation that arose following Hurricane Katrina, which
37 deposited many tons of debris on the streets of South Miami, is still in effect, requiring the City to
38 spend additional time and resources in its recovery efforts to protect the health and safety of its
39 citizens.
40
41 Section 2. The City Manager is authorized to use an additional nine hundred thousand
42 dollars ($900,000) of the City's cash reserve to pay for expenses that the current year's budget
43 and the initial cash reserve amount of $500,000 approved on August 30, 2005 would not cover.
44
City of South Miami
Hurricane Katrina
Estimated Recovery Expenses
Up to September 27, 2005
VENDORS
SUPPLIES /SERVICES /FEES /OVERTIME
COST*
Miami Dade County
Tipping fees
$300,132.98
Department of Public Works
Overtime
$74,475.45
Non - Public Works Dept.
Payroll
$52,440.64
Best Doors
Motorpool door repair
$500.00
Branching Out
Fuel pump repair
$1,374.75
McClean Chem Dry
Carpet Cleaning
$1,000.00
Ace Lawiunower
Chainsaws
$3,874.78
Safety Products
Raincoats
$50.25
Safety Products
Supplies -first aid kit, hard hats, etc.
$1,777.15
Safety Products
Gatoraid
$360.00
Zephyrhill Water
Water
$795.00
Hertz Rental
Water Pump
$939.00
Best Equipment
Water Pump
$415.00
Able Sanitation
Port-a- toilets
$183.75
Martino Tires
Tires (Damaged & replaced due to Katrina)
$7,017.04
WW Grainger
Flashlights
$254.88
Lanterns
$465.00
American Geniune
Auto Parts - repairs and services due to Katrina
$249.80
Napa
Auto Parts - repairs and services due to Katrina
$49.54
Kelly Tractor
Auto Parts - repairs and services due to Katrina
$130.52
Global
Hydaulic'fittings
$243.57
Tropical International
Vehicle batteries
$485.60
NES Traffic Safety
Portable Stop Signs - traffic control due to damage signals
$689.50
Plaza Auto Glass
Auto glass repairs
$1,485.46
Artemisa Fence
PW fence repair
$2,000.00
South End Plumbing
Water line damage
$192.00
Service Pump and Compressoi
Water pump rental
$942.50
Home Depot
Plastic to cover electronic equipment
$184.14
GMC
Garbage Truck windshield replacement
$205.00
Best Buy
Camera & 3 memory cards (documenting recovery measure
$348.95
Sopus Products
Hydraulic oil
$536.25
General Welding
Crane repairs
$2,985.00
Benson Electric
Electrical repairs
$1,806.30
Omar & Sons
A/C repairs
$3,347.80
Hooligans
Food
$100.00
Shorty's Barbecue
IFood
$624.12
Petty Cash
Food Supplies
$134.03
Sylva Martin roof repair estimate
$10,000.00
City of South Miami
Hurricane Katrina
Estimated Recovery Expenses
Up to September 27, 2005
Police Dept. roof repair estimate
$25,000.00
Lou Gun Shops
Police Uniforms
$157.84
Nextel
10 phone batteries
$500.00
Citgo
Fuel -gas station
$128.68
Amerilumber
Ceiling tiles -water damaged due to Katrina
$609.10
Transcoa Truck Parts
Auto Parts - repairs and services due to Katrina
$338.60
Contractors:
T. J. Pavement
Citywide debris cleanup
$523,318.00
T. J. Pavement
special citywide cleanup
$1,200.00
Daca Environmental
Citywide debris cleanup
$186,920.00
Envirowaste
Citywide storm drain cleanup (as of 9/23/05)
$17,334.00
Arbor Tree
Tree removal from canals
$107,000.00
Alberto Gonzalez
Tree removal
$2,800.00
South Florida Maintenance
Sweeping
$2,218.75
Grand Total
$1,340,320.72
* Estimated expenses to -date - September 27, 2005