10-05-05 Item 8CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM
To: o .• - Mayor, - Mayor
City Commission
From: Maria V. Davis
City Manager
RESOLUTION:
+r • t 9 --
Re: Authorizing the City Manager to
execute a professional service work
order with TY LINIHJ Ross for the City-
wide water Main Extension — Area 2
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICE WORK ORDER WITH TY LINIHJ ROSS FOR SURVEYING,
ENGINEERING DESIGN, PERMITTING, BID AND CONSTRUCTION PHASE SERVICES
FOR THE CITY -WIDE MATER MAIN EXTENSION — AREA 2 IN AN AMOUNT OF
$53,696.00 TO BE CHARGED TO SOUTH FLORIDA WATER MANAGEMENT DISTRICT
GRANT ACCOUNT NUMBERS 106- 1711536 -6433 & 106-1711-536-64U-, PROVIDING
AN EFFECTIVE DATE
As one of the City's professional general engineering consultants, TY LINtHJ Ross will
provide surveying services, design, bidlpermitting and construction phase professional
services for water main extension[ within the following streets:
• Sit 6e Avenue from SW 6e Street to SW 6ir Street;
• SW 6EP Street from 679 SW 6e Stmt to SW W Avenue;
• SW 6r Street from SW 6r Avenue to SW 6e Avenue;
• SW 62w Terrace from SW 6r Avenue to the end of the street
In addition to extending main distribution pipes along each street, service lines will be
stubbed -out to the each property and fire hydrants will be provided along each street for
fire protection. These professional services will be funded through the South Florida
Water Management District grant account numbers 106-1711-5W-64n & 106-1711-536-
6434, with account balances of $45,000 & $205,000, respectively. The first $45,000
expense will be funded from account number 106 - 1711 - 536 -6433 and the balance of
$8,696 will be funded from 106-1711-536-6434.
ILIA
It is recommended that the City Commission approve the resolution.
ATTACHNIENIS:
• Proposed Resolution
• TY LIN/HJ Ross' Work Order for Professional Services
• General Engineering Services Agreement with HJ Ross
• HJ Ross' Fee Worksheet
• Project Location Map
RESOLUTION
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PASSED AND ADOPTED this ____4ay of 12005.
X1119wil
ININIMI
CADocuments and Sdfing%\Aficko\My DommentsMord Documonts\ResolutionWaterMainExt.doe
201 Alhambra Circle, Suite 900 Coral Gables, Florida 33134
Tel. 305.567.1888 <., Fax. 305.567.1771 EMAIL: hjross @hjross.com
September 27, 2005
Mr. W. Ajibola Balogun, REM
Public Works Director
City of South Miami
Public Works Department
4795 S.W. 75th Avenue
Miami, FL 33155
RE: Citywide Water Main Extension — Area 2
Proposal for Engineering Services
Dear Mr. Balogun:
We appreciate the opportunity to provide surveying, engineering design, permitting,
bidding assistance, and construction administration services for the Water Main
Extensions along the following streets:
1. S.W. 69th Avenue, from S.W. 64th Street to S.W. 68th Street
2. S.W. 65th Street, from 6790 S.W. 65th Street to S.W. 69th Avenue
3. S.W. 67th Street, from S.W. 67th Avenue to S.W. 69th Avenue
4. S.W. 62nd Terrace, from S.W. 67th Avenue to the end of the street
The attached Proposal for Engineering Services lists the Scope of Work, compensation
to perform these services and the project schedule. If in agreement, please initial the
attached sheets, sign on page 5 and return one original for our records.
We look forward to working with you on this project.
Sincerely,
N 4 it -. m v 11"J"
p„
� '
Polidoro Africano, P.E.
Project Manager
Enclosures
cc: Mariano Valle, P.E.
Colin Henderson
CITY OF SOUTH MIAMI
CITYWIDE WATER MAIN EXTENSION — AREA 2
PROPOSAL FOR ENGINEERING SERVICES
I. PROJECT DESCRIPTION
Initials: PA
AB
The City of South Miami (CITY) proposes to construct water main extensions including
fire protection and service lines to selected properties with meter boxes, along the
following streets:
1. S.W. 691h Avenue, from S.W. 64th Street to S.W. 68th Street
2. S.W. 65th Street, from 6790 S.W. 65th Street to S.W. 69th Avenue
3. S.W. 67th Street, from S.W. 67th Avenue to S.W. 69th Avenue
4. S.W. 62nd Terrace, from S.W. 67th Avenue to the end of the street
(CONSULTANT) will provide final construction plans,
technical specifications, permitting and bidding assistance, and construction
administrative services for the above project. For the purpose of this proposal, the
water main extension has preliminarily been identified as 3,580 feet in length. This work
will be performed in accordance with the Professional Service Agreement for General
Engineering Services (AGREEMENT) dated December 2004 as amended herewith.
II. SCOPE OF PROFESSIONAL SERVICES
The specific work scope tasks to be performed by CONSULTANT and its subconsultant
are:
1. SURVEYING PHASE
The project surveyor will prepare a Specific Purpose Survey within the above mentioned
project limits. Survey will include all above ground visible features and utilities,
driveways, trees, signs, and drainage structures with pipe size and inverts. Elevations
will be taken at 100 -foot intervals. Survey Data will be on the State Plane coordinate
system with elevations referenced to the NGVD 1929 datum. Survey will be prepared in
AutoCAD format.
City of South Miami - Public Works Department September 27, 2005
Citywide Water Main Extension - Area 2 Page 1
Proposal for Engineering Services
`V", Initials: PA
AB
2. PHASE III: FINAL DESIGN PHASE
CONSULTANT agrees to provide the Phase III - Final Design / Construction
Documents Development services in accordance with Paragraph 2.2.3 of the
AGREEMENT with the following modifications:
2.1 CONSULTANT will limit the Phase III design services to the proposed water
main extensions and associated surface reconstruction details within the limits
identified in Section I above.
2.2 CONSULTANT will prepare one set of Construction Documents including plans
and specifications for the water main extensions along all four sites shown
above.
2.3 CONSULTANT will prepare construction plans and details using the standards of
Miami -Dade County Water and Sewer Department (WASD).
2.4 CONSULTANT will make one presentation to the City Board for final approval if
required under Paragraph 2.2.3.H.
2.5 CONSULTANT will provide permitting services as stated in Paragraph 2.2.3.J.
3. PHASE IV: BIDDING ASSISTANCE PHASE
CONSULTANT agrees to provide the Phase IV — Bidding and Negotiation Phase
services in accordance with Paragraph 2.2.4 of the AGREEMENT.
4. PHASE V: CONSTRUCTION ADMINISTRATION PHASE
CONSULTANT agrees to provide the Phase V - General Administration of the
Construction Contract services in accordance with Paragraph 2.2.5 of the
AGREEMENT with the following modifications:
4.1 CONSULTANT bases fee for this task on a construction time of 105 calendar
days from award of Construction Contract to approval, by the CONSULTANT, of
Contractor's final Payment Certificate.
4.2 CONSULTANT bases fee for this task on conducting weekly site visits and part -
time on -site observations at an average of 8 hours per week. In the event that
continuous daily on -site observations are required as stated in Paragraph 2.2.5.E
of the AGREEMENT, CONSULTANT reserves the right to negotiate additional
fees with the CITY at the hourly rates found in Section 4 of the AGREEMENT.
City of South Miami - Public Works Department September 27, 2005
Citywide Water Main Extension — Area 2 Page 2
Proposal for Engineering Services
9 z d t
5. PHASE VI: POST CONSTRUCTION ADMINISTRATION
Initials: PA
AB
CONSULTANT agrees to provide the Phase VI — Post Construction Administration
services in accordance with Paragraph 2.2.6 of the AGREEMENT.
III. SUBCONSULTANTS
The below listed Sub - Consultants will assist in the performance of the Work.
SubConsultant Name Specialty or Expertise
Avino & Associates, Inc. Surveying services
IV. SCHEDULE OF DELIVERABLES
CONSULTANT will submit the following deliverables to the CITY:
SCHEDULE OF DELIVERABLES
Task
No.
Description of Deliverable or Drawing Name
1.
Two signed and sealed surveys and an electronic AutoCAD file on CD.
Projected
Finish Date
• At 50% & 100% completion: 2 copies of drawings, check sets, and specifications.
2
• Upon final approval by the CITY: 12 sets of drawings and specifications.
TBD
• 1 CD with drawings in AutoCAD format, and WORD files of specifications.
2.
• Copies of correspondence and minutes of meetings.
3.
Copies of Pre -bid agenda and minutes, addendums, bid tabulations and correspondence.
4
Copies of Pre - construction agenda and minutes, shop drawings, change orders, payment
PHASE IV: BIDDING ASSISTANCE PHASE
certificates, construction observation reports, test results, and correspondence.
5.
Copy of written manual if required and One set of reproducible record drawings.
V. SCHEDULE OF SERVICES
CONSULTANT shall perform the Work as depicted in the table below following receipt
of a written Notice -to- Proceed from the CITY. A preliminary schedule of activities is
attached as Exhibit "A ".
SCHEDULE OF WORK ( *)
Task
No.
Task Name and /or Activity Description
Duration
work
days
projected
Start Date
Projected
Finish Date
1.
SURVEYING PHASE
TBD
TBD
2.
1 PHASE Ill: FINAL DESIGN PHASE
TBD
TBD
3.
PHASE IV: BIDDING ASSISTANCE PHASE
TBD
TBD
4.
PHASE V: CONSTRUCTION ADMINISTRATION PHASE
TBD
TBD
5.
PHASE VI: POST CONSTRUCTION ADMINISTRATION
TBD
TBD
* The above schedule assumes CITY will issue a Written Notice to Proceed on October 15, 2005
City of South Miami - Public Works Department
Citywide Water Main Extension — Area 2
Proposal for Engineering Services
. ........_......
September 27, 2005
Page 3
VI. COMPENSATION
Initials: PA
AB
CONSULTANT shall perform the Work detailed in this Proposal for a Lump Sum, Fixed
fee of Fifty Three Thousand Six Hundred Ninety Six dollars and 00 cents ($53,696.00).
SUMMARY OF COMPENSATION
Task #
Task Name and /or Activity Description
Amount
Fee Basis
1.
SURVEYING PHASE
$12,214.00
Lump Sum, Fixed
2.
PHASE III: FINAL DESIGN PHASE
$27,390.00
Lump Sum, Fixed
3.
PHASE IV: BIDDING ASSISTANCE PHASE
$3,172.00
Lump Sum, Fixed
4.
PHASE V: CONSTRUCTION ADMINISTRATION PHASE
$9,886.00
Lump Sum, Fixed
5.
PHASE VI: POST CONSTRUCTION ADMINISTRATION
$1,034.00
Lump Sum, Fixed
$0.00
Lump Sum, Fixed
Total = $53,696.00 Lump Sum, Fixed
VII. ALLOWANCE FOR ADDITIONAL SERVICES
Additional services not specifically described under "Scope of Professional Services"
will be performed upon written approval, and will be billed at the hourly rates shown in
Section 4 of the AGREEMENT. CONSULTANT may use the Allowance for Additional
Services requested in writing by and at the discretion of the CITY.
VIII. SERVICES NOT INCLUDED
The following services are not included in the Scope of Work for this project:
1. Roadway Engineering services identified in Paragraph 2.1.A of the AGREEMENT.
2. Drainage Design services identified in Paragraph 2.1.13 of the AGREEMENT.
3. Civil Engineering services for Sanitary Sewer System Evaluation and design
identified in Paragraph 2.1.0 of the AGREEMENT.
4. Traffic Engineering services identified in Paragraph 2.1.D of the AGREEMENT.
5. Environmental Engineering services identified in Paragraph 2.1.E of the
AGREEMENT.
6. Phase I services identified in Paragraph 2.2.1 of the AGREEMENT.
7. Phase Il services identified in Paragraph 2.2.2 of the AGREEMENT.
8. Additional Professional Services identified in Paragraph 2.3 of the AGREEMENT.
9. Geotechnical Engineering services including subsurface explorations and /or testing.
10. Permitting Services other than those described above or payment of permit fees.
City of South Miami - Public Works Department September 27, 2005
Citywide Water Main Extension — Area 2 Page 4
Proposal for Engineering Services
a 4tµa .w w Initials: PA
AB
IX. INFORMATION TO BE PROVIDED BY THE CITY
CITY agrees to provide, if available:
1. Aerial photographs in digital form of the project area.
2. AutoCAD standard sheet format and guidelines to be used on the plans.
3. As -built plans of existing City -owned facilities with elevations of underground utilities.
4. Division 1 (front -end) documents for the preparation of the contract documents.
5. CITY is responsible for payment of any permit review fees to the regulatory
agencies.
X. PROJECT MANAGER
CONSULTANT'S Project Manager for this Work Order assignment will be Polidoro
Africano, P.E.
Prepared by:
Approved by:
Polidoro Africano, P.E.
Maria V. Davis
City Manager
City of South Miami - Public Works Department
Citywide Water Main Extension — Area 2
Proposal for Engineering Services
Date
Date
September 27, 2005
Page 5
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City of South Miami
PUBLIC WORKS & ENGINEERING DEPARTMENT
CITYWIDE WATER EXTENSION — AREA 2
Project Location Map
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