09-27-05 Special Item 5To:
South Miami
Honorable Mayor, Vice Mayor &
City Commission
a LIS
Prom: Maria V. Davis
City Manager
F GMICW ORDINANCE
Date:
Agenda Item # -
Re: Additional expenditures related. to
Hurricane Katrina
AN EMERGENCY ORDINANCE OF THE MAYOR AND CITY COMPVIIMSION
OF THE CITY OF SOUTH N0VJdI, FLORIDA, RELATING TO PAYMENT OF
EXPENDITURES INCURRED DURING WEATHER EMERGENCY RESULTING
FROM HURRICANE KATRINA; PROVIDING THE CITY MANAGER THE
NECESSARY AUTHORITY TO USE AN ADDITIONAL $500,000 FROM THE
CITY'S CASH RESERVE FOR RELATED EMERGENCY EXPENSES; AND
AUTHORIZING THE CITY MANAGER TO APPLY FOR ANY AVAILABLE
ASSISTANCE TO REIMBURSE THE CITY FOR THE FUNDS EXPENDED;
PROVIDING FOR SEVERABILITY; ORDINANCES IN CONFLICT; AND AN
EFFECTIVE DATE.
BACKGROUND AND ANALYSIS
On August aft, 2005, the City Commission convened a meeting to declare a weather emergency in
response to damage caused by Hurricane Katrina. in South Miami, and to authorize the City
Manager to take all necessary and appropriate actions to respond to the disaster.
The City Administration's preliminary assessment of the damage caused by the hurricane resulted
in a request to expend up to $500,000 from the City's cash reserve. This request was approved by
emergency ordinance number 31 -05- 1853. It is now estimated that the total cost of the City's
recovery efforts as of September 12, 2005 has exceeded $800,000. We also anticipate that recovery
costs will exceed the original request of $500,000 from the cash reserve plus the anticipated savings
from the current year's budget.
The attached emergency ordinance will provide the City Manager the necessary authority to use an
additional five hundred thousand dollars ($500,000) of cash reserves to pay for recovery expenses
as needed. As discussed previously, any amount spent from the cash reserve during the recovery
process will result in a reduction from the projected FY 2004/05 ending cash balance of $1,987,041.
In addition, we will be applying for all available assistance for the expenses incurred and any
amounts recovered through this process will be used to replenish the cash reserve.
RECONDIENDATION
We recommend approval of the attached emergency ordinance.
I Section 3. The City Manager is authorized to request any available assistance to reimburse
2 the City for these expenses.
3
4 Section 4. This ordinance shall take effect immediately upon approval.
COMMIS SION VOTE:
.Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts- Cooper:
Commissioner Sherar:
22 C:\Documents and SettingsU ickeWy DocumentsMord Documents \OrdinanceKatrina2ndRequest.doe
City of South Miami
Hurricane Katrina
Estimated Recovery Expenses
Up to September 5, 2005
As of 9/5105
VENDORS
SUPPLIES/SERVICES/FEES/OVERTIME
COST*
Miami Dade County
Tipping fees
$167,719.98
Department of Public Works
Overtime
$56,444.77
Non -Public Works Dept.
Payroll
$52,440.64
Best Doors
Motorpool door repair
$500.00
Branching Out
Fuel pump repair
$2,600.00
McClean Chem Dry
Carpet Cleaning
$1,000.00
Ace Lawnmower
Chainsaws
$3,874.78
Safety Products
Raincoats
$50.25
Safety Products
Supplies -first aid kit, hard hats, etc.
$ 1,777.15
Safety Products
Gatoraid
$360.00
Zephyrhill Water
Water
$795.00
Hertz Rental
Water Pump
$939.00
Best Equipment
Water Pump
$415.00
Able Sanitation
Part -a toilets
$183..75
Martino Tires
Tires (Damaged & replaced due to Katrina)
$7,017.04
WW Grainger
Flashlights
$254.88
Lanterns
$465.00
American Geniune
Auto Parts - repairs and services due to Katrina
$249.80
Napa
Auto Parts - repairs and services due to Katrina.
$49.54
Kelly Tractor
Auto Parts - 'repairs and services due to Katrina
$130.52
Global
Hydaulic finings
$243.57
Tropical International
Vehicle batteries
$485.60
NES Traffic Safety
Portable Stop Signs - traffic control due to damage signals
$689.50
Plaza. Auto Glass
Auto glass repairs
$985.46
Artemisa Fence
PW fence repair
$2,000.00
Best BuV
Camera & 3 memory cards(q2q!Menfhj recovery measure
$348.95
Shous Products
Hydraulic oil
$536.25
General Welding
Crane repairs
$2,985.00
Benson Electric
Electrical repairs
$1,555.00
Omar & Sons
A/C repairs
$2,500.00
Hooligans
Food
$100.00
Shorty's Barbecue
Food
$624.12
Petty Cash
Food Supplies
$134.03
Sylva Martin roof repair estimate
$10,000.00
Police Dept. roof repair estimate
$25,000.00
Lou Gun Shops
Police Uniforms
$157.84
Nextel
10 phone batteries
$500.00
As of 9/5105
City of South Mia m i
Hurricane Katrina
Estimated Recovery Expenses
Up to September 5, 2005
Citgo Fuel -gas station $128.68
Contractors:
T. J. Pavement Citywide debris cleanup $389,452.00
T. J. Pavement special citywide cleanup $1,200.00
Daca Envirommental Citywide debris cleanup $127,660.00
South Florida Maintenance Sweeping $2,218.75
Grand Total 1 1 $866,771.85
* Estimated expenses to -date - September 12, 2005
As of 9/5/05