09-06-05 Item 40
CITY OF SOUTH MIAMI
Inter - office Memorandum
TO: Honorable Mayor, Vice Mayor
& City Commission
FROM: Maria V. Davis
City Manager
P I
RESOLUTION:
DATE: September 6, 2005
South Miami
bwokpwj
All- America Cityy
P
2001
AGENDA ITEM No.
RE: Authorizing the City Manager to
execute an agreement with the lowest
responsive bidder for the Proposed
Citywide Watermain Extension — Area 1
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH LEON'S ENGINEERING CORP. FOR
CITYWIDE WATERMAIN EXTENSION — AREA 1 CONSTRUCTION IN AN
AMOUNT OF $288,892.00 TO BE CHARGED TO SOUTH FLORIDA WATER
MANAGEMENT DISTRICT GRANT ACCOUNT NOS. 106 - 1710 -536 -6432 AND 106-
1710 -536 -6434; PROVIDING FOR AN EFFECTIVE DATE
BACKGROUND & ANALYSIS:
The proposed Citywide Watermain Extension —Area 1, is part of our grant funded project to
provide potable drinking water and fire protection to residents. The construction project will
consist of approximately 4,100 linear feet of 8 -inch water main extension, installation of six new
fire hydrants within the project area, installation of 35 service lines with meter boxes to
properties, roadway resurfacing and pavement marking. The improvements will be performed
along the following streets:
❑ SW 58th Court from SW 78th' Street to SW 80th Street
❑ SW 78th Street from SW 58th Court to SW 59th Avenue
❑ SW 68th Court from SW 69th Terrace to SW 72"d Street
❑ SW 69th Terrace from SW 68th Avenue to SW 69th Avenue
❑ SW 68th Avenue from SW 681h Street to SW 69th Terrace
❑ SW 68th Street from SW 68th Avenue to SW 691h Avenue
The project was advertised in the Miami Daily Business Review on Monday, July 11, 2005. Nine
contractors submitted sealed bids on or before Thursday, August 11, 2005 (the last day to receive
bids). The bids were publicly opened on Thursday, August 11, 2005 at 3:05pm. Since the bid
opening, the engineer of record has tabulated, reviewed and evaluated all bids, verified
references, verified bid bonds and discussed the project with the lowest responsive bidder
(Leon's Engineering Corp.) to make sure the scope of work is clearly understood as designed and
specified. The Engineer of Record (H.J. Ross) has submitted the attached letter of
recommendation for Leon's Engineering Corp.
Page 2 of 2
Comm. Mtg. Agenda
Sept. 6, 2005
This project will be funded through grants from the South Florida Water Management District
(SFWMD). The grant accounts' balances, before this request and amount to charge per this
c
request are:
w-
SFWMD's Acct. #s Current Balance Requesting Amount
• 106- 1710 -536 -6432 $190,940.00 $190,940.00
• 106 - 1710 -536 -6434 $205,000.00 $97,952.00
RECOMMENDATION:
It is recommended that the City Commission approve the resolution.
ATTACHMENTS:
• Proposed Resolution
• Bid Opening Report
• Tabulated Bids
• Certified Advertised Notice of Bid Invitation
• Engineer of Record's letter of recommendation
• Map of Project Area
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH LEON'S ENGINEERING CORP. FOR
CITYWIDE WATERMAIN EXTENSION — AREA 1 CONSTRUCTION IN AN
AMOUNT OF $288,892.00 TO BE CHARGED TO SOUTH FLORIDA WATER
MANAGEMENT DISTRICT GRANT ACCOUNT NOS. 106 - 1710 -536 -6432 AND 106-
1710- 536 -6434; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the Mayor and City Commission wish to provide a potable drinking water extension
to residents along SW 58th Court from SW 78"' Street to SW 80th Street, SW 78th Street from SW 58th
Court to SW 59 "' Avenue, SW 681' Court from SW 69 "' Terrace to SW 72nd Street, SW 69t" Terrace from
SW 68 "' Avenue to SW 69 "' Avenue, SW 68th Avenue from SW 68th Street to SW 69 "' Terrace and SW
68th Street from SW 68th Avenue to SW 69th Avenue, under a project known as Citywide Watermain
Extension — Area 1 and;
WHEREAS, the construction activities will consist of extending main distribution pipes along
each street, service lines stubbed -out to each property, the installation of fire hydrants, roadway re-
surfacing and pavement marking within the construction corridor; and,
WHEREAS, the City received nine (9) bids in response to the Notice of Bid Invitation advertised
in the Miami Daily Business Review on Monday, July 11, 2005, with the lowest responsive bid being
Leon's Engineering Corp.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISION OF
THE CITY OF SOUTH MIAMI, FLORIDA, THAT:
Section 1: The Mayor and City Commission authorize the City Manager to execute an agreement
with Leon's Engineering Corp. for the construction of Citywide Watermain Extension — Area 1 for an
amount of $288,892.00 with $190,940 & $97,952 to be charged to account numbers 106- 1710 -536 -6432
and 106 - 1710 -536 -6434, respectively.
Section 2: The project will be funded through a grant from South Florida Water Management
District grant account numbers 106 - 1710 -536 -6432 and 106- 1710 -536 -6434 with current account
balances of $190,940 & $205,000, respectively.
Section 3: This resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED this day of , 2005.
APPROVED: ATTEST:
Maria Menendez, City Clerk
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
Mary Scott Russell, Mayor
Commission Vote:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts- Cooper:
Commissioner Sherar:
r�
BID OPENING REPORT
Bids were opened on: Thim -day August 11, 2005 at: 3:05-pm
For: Citywide Water Main Extension — Area 1
Pre -Bid Estimate: $259,000.00
CKGLI 7T"11"Ry
BID AMOUNTS:
1. Leon's Engineering Corp.
4
2. T.J. Pavement Corp.
3. Southeastern Engineering Contractors
4 -1 o r-) . (--0
4. The Redland Company Inc.
4 -7 2 . 1
5. Master Excavators
; 'i 7 Z ' 4o
6. Development .& Communication Group of Florida
.SCE
7. Arrow Utilities
14 0 12, f
8. APAC Group Inc.
1`(o i iTj
9. Globetec Construction LLC
10. Boys Engineering, Inc.
Q 61►1j
11. Domus Construction, Inc.
Nis &D
12. MVRT Engineering
99TI 2-i C)
13. Budget Construction
jqc) 61
14. Conquest Engineering Group
15.
16.
17.
18.
19.
THE ABOVE BID AMOUNTS HAVE NOT BEEN CHECKED.
THE BID TOTALS ARE SUBJECT TO CORRECTION AFTER THE BIDS HAVE BEEN COMPLETELY
REVIEWED.
City Clerk's ign: ' Witness: Witness: .�
v
D V
�. V
m
M
o a
w
o
cn r
o�
o
o =
L
0:
Nil
w
O
W n
E C
Z O
O
(� CA
O
cn
O C
w
m
n
C2
NC
G
(A �
amq
n
O p)
3 3
X
N
N
O
7
CD
.i
N
D
G
(II
N.
D
A
W
N
O
1
A
W
N
O
00-4
0
0
0
0
Cn
Cl)
D
(n
m
ao
m
m
Co
q
oo
0
0
0
Cu
•n
q
0
CD
>
'w
m
D
3
N y
�_
N
d
G
N
'p
'U
'O
O
O
N
s
°-
OO..
4)
m
-
C
O
O
O
O
N.
N
0--
--
m
O
C)
O
N-
d
N
7
O
a
m
kn
m
m
f�
f�
m
y
-
a
y
m
m
o.
co
co
co
On
G
D
(�
N
o
m=
,-
D
rc
w
2
2
Ch
m
In
m
Z
3
o
�"
y
(
CD
m
p
0
o
N
cr
:3
�'
m
(2[�
R.
y
C,
�^
w
m
CO
m
CR
CD
3
3
m
m
a
o.
a=
m
�.
m
m=
o
y
(D
v
0
3
0.
m
°
'tL
C-)
0
v
CL
C)
A
C
7
G
Co
W
W
N
O
O
O
O
O
O
_
ID
ID
2
m
2
m
7
(D
-y0i
SD
(D
2
m
�+
w
O
!�
N
'DO
y
.00
m
y
fmi)
N
c
ty
y
O
O
X
X
k
CS
N
N
N
v
x
y
X
1
(p
7
7
1
D
��rrll
D
ffnn
D
D
��nn
D
T
D
WIT
D
��rr77
D
D
�Cnn
D
D
T
D
IInn
D
D
��nn
D
f�iitt
D
D
D
m
m
W
W
(A
A
!D
N
W
A
V
W
(A
W
V
O
N
i
O
ODl
DI
s
,�
A
N!
O
W
fA
w1
fA
W
fA
Vi
N
A
A
A
W
A
W
N
y)
V,
N
A
7
N
0
0
0
CD
0
Ln
O
p
O
O
0
0
0071
O
O
O
O
N
O
O
O
N
�.:
O
C)
.00i
CD
CD
0
O
O
O:
N O
W O
O
OD
O
O
O
O
O
G
O
O
O
0
O
0
0
0
0
0
0
0
0
0
0
O
O
O
m
m
7
m
N
0 in
0
69
tD
(fl
N
6f)
tT
69
N
69
O
V)
69
W
p
m
69
w
[A
(A
A?
EA
A
w!
N_
fH
H!
(O
.J
Sfl
W
EA.
0'.
fA
N
fA
A
CCD
Cp
O
0
O
0
N
0
A
O
O
O
(O
O
tD
O
(A
0
O
0
O
O
A
W
(71
A
0
O
O
O
(T.
O
N
W
Ut
N
N
0
A
0
V
Q
W
N
W.
Q)..
O
0
O
0
'�
A
0
O
0
m
O
D
0
O
0
O
0
O
0
O
0
0
0
0
O
0
0
0
O
O
0
O
0
0
O
0
O
0
O
0
O
0
O
O
0
O
O
0..
0
o
O
O
O
CO
6j
fO p
A
W
{A
W
�A
W
W
W
W
W
W
�
N
69
N
W
4A
A
O
O
O
O
O
cn
U)
_
N
A
W
l)l
O
N
O)
A
W
O
O
O
O
V
N
0
O
N
O
N
P
N
O
N
O)
O
Q
O
_
0 .
O
C
0
0
0
0
0
0
O
O
O
O
O
O
0
0
0
O
'00'
N
w
N O
0
m
m
m
s N
N
W
W'
A
A:
Vi
W
i
iii
E9
6A
W
'(A
O
N
`'"
W
W
A
O
O
W
O N
Cn
0
0
V
0
4J
V
lW
W
V
w
W
c
IJ
co
s
O
v
�
O
O
N
N
O
O
N
(T.
0
N
V
A
O
O
O
O
V
O
O
N
0
W
�
O
O
A
O
O
O
G1
O
0
0
O)
0
0
0
0
0
0
0
O
O
N
O
O
O
0
0
O
N
N
A
O
O
N
OVD
0
0
0
0
0
0
0
O
0
O
0
0
0
0
O
0
0
O
O
O
O?
A
O
O
C
N
N
N
v
?
N
.p
Go
O
L
O
G)
O
0
cn
U)
0
(�7)
(h
C�1)
V
(�J1
O
N
Cl
N
-�')
N
V
O
Cl
C�1)
A
CSI)
ID
O
O
O
Ol
O
0
'CA
0
Off)
O
0
CO
O
0
0
W
A
EA
°'
0
0
0
p
O
0
Cn
0
0
0
0
W
O
N
0
N
0
O
0
O
O
O
O
O
Q
O
O
0
0
O
0
W
O
O
O
y
G
W p
O
O
0
0
0
0
0
0
0
0
0
0
O
O
0
0
0
0
0
O
O
N
N 0
3
A
N
m
�+
69
N
w 69
O
E9
bi
N
69
W
fA
N
EA
A
69
W
69
to
'M
W
EA
N
N
V
W
U1
9
W
fA
N
iA
CD
to
V
.60
to
A
EA
O
0
O
N W
_O
O
(11
O
�!
M
W
0
W
0
Vt
0
O
0
N
V
A
W
O
O
OD
V
O
pp
Dp
O
O
O
O
A
O
A
CT
V.
-
O
V
O
0
0
O
V
O
'n
O
W i
0
0
0
0
0
0
0
Cn
0
O
Cii
O)
O
O
O
O
O
0
0
0
0
0
O
0
O
0
O
0
O
0
O
0
O
0
O
0
O
0
O
0
O
0
0
0
0
O
0
O
0
O
0
O
O
O
CT
O
O0
O
0
0
0
0
m
p
3
O
O
69
O
W
N
iA
69
b)
Vi
69
(p
A
6q
m
CCY.
W
W
A
mp
W-0
A
{A
{A
W
W
a
p
CD
N
O
A
C`)
O
O)
O
44
O)
K)
N
O)
N
A
O)
CD
A
(C)
N
O)
O
(O
N
N
O
CA
O
V
CT
Cn
'O
G)
O
A
C:)
W
Dp
O
O
K
O
O
D
C
O
O
O
O
O
(p
CT
O
00
O
W
0
N
N
0
0
V
3
W O
O
O
0
O
CD
0
O
O
O
O
0
0
0
O
0
00
0
C
�o
0
0
0
0
0
m
A
N
avo
6
f
jo
W
O
?'
0
v
s
N
V
N
?
A
lD
CT
W
O
(AD
A
W
N
(T
0
W
O
CA
07
m
c0
m
v
0
O
''
m
M
O
O
O
O
�D
V OOO
A (A
'�
O
O
0
A
0
0
0
0
0
O
N
O
O'...
O
p
O
O
O
O
N
O
O
N
m
O
O
n
3
o
O
O
D
0
O
0
OO
0
O
p
0
0
0
0
0
0
0
O
O
O
'O
O
O
O
Cl
O
m
0
0
0
OO
0
0
0
0
00
D0
0
0
W n
E C
Z O
O
(� CA
O
cn
O C
w
m
n
C2
NC
G
(A �
amq
n
O p)
3 3
X
N
N
O
7
CD
.i
N
D
G
(II
N.
MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and „ g�UT
Legal Holidays ;
Miami, Miami -Dade County, Florida
.STATE OF FLORIDA a ; ,f� �}'� �. '�� � ki�
COUNTY OF MIAMI -DADE:
61.
EN" t , , : �, r9Z7 "� 5
Before the undersigned authority personally appeared
O.V. FERBEYRE, who on oath says that he or she is the
SUPERVISOR, Legal Notices of the Miami Daily Business
Review f /k/a Miami Review, a daily (except Saturday, Sunday
and Legal Holidays) newspaper, published at Miami in Miami -Dade f 'i 0 80U w
�x
County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of
heT r
Olty of South Miami will receive sealed proposals until 1,66 peas
Local Time,',Thursday; August 11,:2005 mthe Office.of the City Clerk
6130 Sunset Drive South
for t Miami, Flori da 33143 he follawmg protect
CITY OF SOUTH MIAMI - BID INVITATION, t >t �,
BID NO. C105 -0811 `i CITYWIDElNATE6�MAINEXTENSI ®N ADiEA1
in the XXXX Theoconslsts othe nsalation of appoately
Court, 1" p, n 1 8 Ime61
fee# of,6'wD ItP water main with associated fire hydrants iitfmgs :valves
was published in said newspaper in the issues of single and double" e44mice lines pavement restoration and 1 pavement':
,overlay
07/11/2005
Bids will be opened publicly at or'shortly after 3 05 p ri on Thursday
August �1 20Q5 rn the Ci #y Commission Chamber 6130 Sunset Drive
Affiant further.says that the said Miami Daily Business South Miarni, Florida +
Review is a newspaper published at Miami in said Miami -Dade
County, Florida and that the said newspaper has Bid documents ma be obtainetl on or after, Monday, July 11, 05'r
heretofore been continuously published in said Miami -Dade County, from the, office oil t0ae City Clerk, City of South Miami A $100.00"
Florida, each day (except Saturday, Sunday and Legal Holidays) non refundable deposit for plans andspeaficatonsr'sregwred
;i
and has been entered as second class mail matter at the post %* The bid Will be awarded tothe lowest responsible bidder but the City of
office in Miami in said Miami -Dade County; Florida, fora South Miami feservesrthe right to reject any andsall bids to'waive an
period of one year next preceding the first publication of the information in anyrbid antl`to increase or decrease tfae qua, 65;wa shown
attached copy of advertisement; and affiant further says that he or in the Bid!Form ifahe City Manager deems it to be m the best interest`of
she has neither paid nor promised any person, firm or corporation the CityofSouth "Miami
any discount, rebate, commission or refund for the purpose
w
of securing t 's advertis nt for publication in the said Bids which, contain irregularities' of any kind may be rejected as ".
newspap informalr,
F A non mandatory pre bid'conference will beheld at the Cify of South
Miami Cii#y Commission Chamber ;'6130 Sunset Drive 5outq -Miami
Florida, at;3 00 pne local time, Tuesray, August 2, 2005 All interested;;
contractors are invited to attend
Sworrf to and subscribed before me this �� �'��a�s� n � , r � � 1
The City of `South Miami is an_ Equal Opportunityt Employer and
11 d A.D. 005 encourages the participation of certified Black MBE Contrarctors „ -
I
Pursuarit to the county code the Cone y of Stlence has been
implemented ,
` Mania i1i i'aieisendez'
(SEAL) 12%564547M
O.V. FERBEYRE personally kn opt e;Vtaria 1. Mesa
My Commission DD293855
c Expires March 04?
TYLININTERNADONAL; HJ ROSS
201 Alhambra Circle, Suite 900 Coral Gables, Florida 33134
Tel. 305.567.1888 a Fax. 305.567.1771 EMAIL: hjross @hjross.com
August 25, 2005
Mr. W. Ajibola Balogun, REM
Public Works Director
City of South Miami
4795 S.W. 75th Avenue
Miami, FL 33155
Re: Citywide Water Main Extension — Area 1
Bid No. C105 -0811
Dear Mr. Balogun:
The bids for the referenced project were opened on August 11, 2005. Nine bidders
responded with bids ranging from $288,892 to $685,530. Attached is a copy of the
Summary of Bid Documentation Review. The low bidder is Leon's Engineering
Corporation. No irregularities were found in the low bidders submittal. We checked
two of the three references provided and the bidder received very good
recommendations. We also interviewed the low bidder on August 22, 2005 to make
sure they understand the Project Manual provisions, schedules, and quantities.
We recommend the award of the contract to the low bidder, Leon's Engineering
Corporation pending the City's legal review.
Please call us if you have any questions.
Sincerely,
Polidoro Africano, P.E.
Project Manager
Enclosure
cc: Colin Henderson
RECOMMENDATION_final.doc
Engineering & Construction Department
Contractor References
Based on Experience, Ability and Financial Standing
Leon's Engineering Corporation is a potential contractor for the Citywide Water Main Extension —
Area 1 project. It is our practice to obtain references from individuals and companies who have
worked with a potential contractor. The above company has included you and/or your company as a
reference. We would greatly appreciate your prompt response to the following inquiry as it applies to
the nature or your relationship with the company. Those that do not apply should be left blank.
Please rate the consultant as follows:
1— poor 2 — average 3 — above average 4- very good 5- excellent
Reference ivg_ en by: based on telephone interview
Name & Title: Joe Cueto
Company:
Address:
City/ State /Zip:
Telephone:
Date:
Miami -Dade DERM
Miami, FL
305.372.6431
August 15, 2005
If you have any question about this form, please call (305)663 -6350.
Reference check conducted by:
Polidoro Africano, P.E.
TYLININTERNAnONAL I HJ ROSS
200 Alhambra Circle, S -900
Coral Gables, FL 33134
305.567.1888 / 305.567.1771 (Fax)
August 15, 2005
1
2
3
4
5
Criteria
A. Ability to complete project on time
B. Abili to sta y within the budget
C. Quality of work
D. Financial standing if applicable)
E. Experience in their line of work
Additional Comments (May indicate last project /transaction with contractor):
Last project for which they worked was a drainage project with a budget of about $750k
Reference ivg_ en by: based on telephone interview
Name & Title: Joe Cueto
Company:
Address:
City/ State /Zip:
Telephone:
Date:
Miami -Dade DERM
Miami, FL
305.372.6431
August 15, 2005
If you have any question about this form, please call (305)663 -6350.
Reference check conducted by:
Polidoro Africano, P.E.
TYLININTERNAnONAL I HJ ROSS
200 Alhambra Circle, S -900
Coral Gables, FL 33134
305.567.1888 / 305.567.1771 (Fax)
August 15, 2005
Engineering & Construction Department
Contractor References
Based on Experience, Ability and Financial Standing
Leon's Engineering Corporation is a potential contractor for the Citywide Water Main Extension —
Area 1 project. It is our practice to obtain references from individuals and companies who have
worked with a potential contractor. The above company has included you and/or your company as a
reference. We would greatly appreciate your prompt response to the following inquiry as it applies to
the nature or your relationship with the company. Those that do not apply should be left blank.
Please rate the consultant as follows:
1— poor 2— average 3 — above average 4- very good 5- excellent
Reference ivg en by_: based on telephone interview
Name & Title:
Company:
Address:
City /State /Zip:
Telephone:
Dater
Idem Edward
Miami -Dade WASD
Miami, FL
786.552.8145
August 15, 2005
If you have any question about this form, please call (305)663 -6350.
Reference check conducted by:
Polidoro Africano, P.E.
I _ TI HJ ROSS
200 Alhambra Circle, S -900
Coral Gables, FL 33134
305.567.1888 / 305.567.1771 (Fax)
August 15, 2005
1
2
3
4
5
Criteria
A. Ability to complete project on time
B. Ability to stay within the budget
C. Quality of work
D. Financial standing if applicable)
E. Experience in their line of work
Additional Comments (May indicate last project /transaction with contractor):
Last project for which they worked was a pump station upgrade of mechanicatlelectrical with
a budget of approximately $200- $300k. Pretty good to work with and they want to do a good job.
Reference ivg en by_: based on telephone interview
Name & Title:
Company:
Address:
City /State /Zip:
Telephone:
Dater
Idem Edward
Miami -Dade WASD
Miami, FL
786.552.8145
August 15, 2005
If you have any question about this form, please call (305)663 -6350.
Reference check conducted by:
Polidoro Africano, P.E.
I _ TI HJ ROSS
200 Alhambra Circle, S -900
Coral Gables, FL 33134
305.567.1888 / 305.567.1771 (Fax)
August 15, 2005