08-16-05 Item 6CITY OF SOUTH MIAMI
Inter - office Memorandum
TO: Honorable Mayor, Vice Mayor
& City Commission
FROM: Maria V. Davis
m
City Manager
DATE: August 16, 2005
South Miami
hAd
All- America City
2001
AGENDA ITEM No. 6
RE: Authorizing the City Manager to
issue a Purchase Order to H & R Paving, Inc.
for roadway resurfacing project.
RESOLUTION:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A CONSTRUCTION
PURCHASE ORDER TO H & R PAVING, INC. FOR ROADWAY RESURFACING SERVICES
TO BE FUNDED THROUGH THE LOCAL OPTION GAS TAX TRUST FUND ACCOUNT
NUMBER 112 - 1730 -541 -3450 IN AN AMOUNT OF $52,000; PROVIDING AN EFFECTIVE
DATE
BACKGROUND & ANALYSIS:
With the intent to continue providing safe streets for motorists traveling within our community, we have
identified the following additional streets to be resurfaced:
1.
SW 74th Terrace from Red Road to SW 59th Avenue
2.
SW 76th
Street from SW 58th Avenue to SW 591h Avenue
3.
SW 77"'
Terrace from Red Road to SW 59th Avenue
4.
SW 78th
Street from SW 58th Court to SW 59th Avenue
5.
SW 78th
Street from SW 57th Court to SW 58th Avenue
6.
SW 57th
Court from SW 74th Street to the 7500 Block (End of Street)
7.
SW 57th
Court from SW 78th Street to SW 801h Street
8.
SW 58th
Avenue from SW 74th Street to SW 80t1' Street
9.
SW 58t"
Court from SW 78th Street to SW 80th Street
10.
SW 59th
Avenue from SW 74th Street to SW 801h Street
In order to save the city the cost of additional bidding expenses, H & R Paving has agreed to
honor the same pricing that they have received from the city for previously awarded contracts. H
& R Paving was awarded a similar contract in July 2004 (see attached resolution # 115 -04-
11894).
We will be "piggy- backing" on our current contract with H & R Paving, Inc. that was approved
by Commission Resolution #115 -04- 11894. This phase of the contract will be charged to Local
Option Gas Tax account number 112- 1730- 541 -3450. Fund balance for the account, before this request,
is $56,800.00.
RECOMMENDATION:
It is recommended that the City Commission approve funding for the work.
ATTACHMENTS:
❑ Proposed Resolution
❑ Project location map
❑ Copy of Resolution 115-04-11894
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO ISSUE A CONSTRUCTION PURCHASE ORDER TO H & R
PAVING, INC. FOR ROADWAY RESURFACING SERVICES TO BE
FUNDED THROUGH THE LOCAL OPTION GAS TAX TRUST FUND
ACCOUNT NUMBER 112- 1730 -541 -3450 IN AN AMOUNT OF $52,000;
PROVIDING AN EFFECTIVE DATE
WHEREAS, the Mayor and City Commission wish to perform roadway resurfacing upon the
streets within the City limits, and;
WHEREAS, H & R Paving. Inc. is a current contracted vendor with the City, under Purchase
Order number M6086.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA, THAT:
Section 1: The City Manager is authorized to issue a purchase order to H & R Paving, Inca for
roadway resurfacing upon the streets within the City limits, for an amount of $52,000.
Section 2: The amount of $52,000 will be charged to Local Option Gas Tax Account Number
112- 1730 -541 -3450 with a current balance of $56,800.00.
Section 3: This resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED this day of , 2005.
APPROVED: ATTEST:
Maria Menendez, City Clerk
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
Mary Scott Russell, Mayor
Commission Vote:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts- Cooper:
Commissioner Sherar:
7255
7325
7375
5600
76TH
DAVIS RD I
8019
Roadway Resurfacing, CIP2005 -09, page36
5701 8101
City of South Miami ab31 , X57
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Made by City of South Miami Engineering & Construction, 7127/2005; GIS Data (Basic Set Level 1) by Miami -Dade County
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LUTION NOo 115-04-11894
WHEREAS, the Mayor and City Commission wish to perform roadway resurfacing within our local
streets and;
WHEREAS, H & R Paving. Inc. is a current contracted vendor of Miami-Dade County on Roadway
Resurfacing projects and;
WHEREAS, the Mayor and City Commission authorize the City Manager to. execute an agreement
with H & R Paving, Inc. for roadway resurfacing of our local streets.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, THAT:
Section l: The City Manager is authorized to execute an agreement with H & R Paving, Inc. for
roadway resurfacing within our local streets for an amount of $34,000.
Section 2: The amount of $34,000 will be charged to Local Option Gas Tax Account Number
112- 1730- 541- 3450:
Section 3: This resolution shall become <effective immediately upon adoption.
PASSED AND ADOPTED this 27th dayof July , 2004.
APPROVED: *ar '
IVIMenendez, City erk ussell; Ma r
READ ED AS TO FORM: Commission Vote: 5 -0
Mayor Russell: Yea
Vice Mayor Palmer: Yea
Commissioner Birts- Cooper: Yea
ITY A RNEY Commissioner Wiscombe: Yea
Commissioner Sherar; Yea