08-02-05 Item 4To: Honorable Mayor, Vice Mayor Date: August 2, 2005
and City Commission
From: Maria V. Davis Subject: Agenda Item #
City Manager Comm. Mtg. August 2, 2005
Purchase of Skyview System
RESOLUTION
A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA AUTHORIZING THE CITY MANAGER TO DISBURSE THE
SUM NOT TO EXCEED $17,200.00 FROM OPERATING EQUIPMENT ACCOUNT # 001 -1910-
521 -6430 TO ADVANCED PUBLIC SAFETY (APS), FOR THE PURCHASE AND
INSTALLATION OF ONE (1) SKYVIEW MAPPING ENGINE, MOBILE TRACKING
HARDWARE AND SOFTWARE FOR THE POLICE DEPARTMENT AND PROVIDE FOR AN
EFFECTIVE DATE.
BACKGROUND AND ANALYSIS
Two of the most important areas of concern for the South Miami Police Department are officer safety
and providing the public with the most effective and efficient response time when they call and need the
police. Both concerns would be addressed and resolved by purchasing and installing an automatic
vehicle location (AVL) system in police vehicles.
There are currently three (3) vendors on the market that provide automatic vehicle location (AVL)
systems which enable an agency to monitor and track vehicles within the fleet by using a GPS locator
device attached to the mobile computer within the vehicle. The vehicle data is automatically updated
every 30 seconds along with the speed, direction and other information about the vehicle. This
information is monitored using a secure encrypted computer display.
Motorola, is our present CAD provider and can provide and install the AVL software and interface for a
cost of $69,991 and $21,600 per year for the annual maintenance. Motorola is currently being used by
the Miami -Dade Police Department.
USA Software, is our present field reporting, records and MDT software provider and can provide and
install the AVL software and interface for a cost of $49,270 and $6,000 per year for the annual
maintenance. South Miami Police Department would be an initial test case for AVL for USA Software.
Advance Public Safety (APS), provides a system called Skyview that is currently being used by police
departments in Broward and Palm Beach counties. This unique software has the capability to integrate
with any CAD (Computer Aided Dispatch) system like Motorola or USA Software. APS can provide
and install the Skyview software and interface for $30,400 and $3,870 per year annual maintenance. But
through negotiations, APS has agreed to allow the South Miami Police Department to be a beta test site
for the Miami -Dade County area for a reduced cost of $17,200; a savings of $13,240.
The disbursement of $17,200.00 is to be charged to Account # 001 -1910 -521 -6430 (Operating
Equipment) which has a current balance of $20,114.56.
RECOMMENDATION
Your approval is recommended.
I RESOLUTION NO.
2
3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
4 CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
5 MANAGER TO DISBURSE A SUM NOT TO EXCEED $17,200.00 FROM
6 OPERATING ACCOUNT #001 - 1910 -521 -6430 TO ADVANCED PUBLIC
7 SAFETY (APS), FOR THE PURCHASE AND INSTALLATION OF ONE (1)
8 SKYVIEW MAPPING ENGINE, MOBILE TRACKING HARDWARE AND
9 SOFTWARE FOR THE POLICE DEPARTMENT; PROVIDING FOR AN
10 EFFECTIVE DATE.
11
12 WHEREAS, two of the most important concerns of the South Miami Police Department
13 are officer safety and providing the public with the most efficient and effective response time
14 when they call and need the police; and
15
16 WHEREAS, the Police Department desires to purchase and install in police vehicles an
17 automatic vehicle location (AVL) system which allows an agency to monitor and track vehicles
18 by using a GPS locator device which is attached to the mobile computer; and
19
20 WHEREAS, Advanced Public Safety (APS) has provided the lowest possible cost to the
21 South Miami Police Department in order to showcase its product in the Miami -Dade County
22 area.
23
24 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
25 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT:
26
27 Section 1. The City Manager is authorized to disburse a sum not to exceed $17,200.00 to
28 Advanced Public Safety for the purchase and installation of one (1) Skyview mapping engine,
29 mobile tracking hardware and software system.
30
31 Section 2. The disbursement of $17,200.00 is to be charged to Account # 001- 1910 -521-
32 6430 (Operating Equipment) which has a balance of $20,114.56
33
34 Section 3. This resolution be effective immediately after the adoption hereof.
35
36 PASSED AND ADOPTED this day of , 2005.
37
38 ATTEST: APPROVED:
39
40
41
42 CITY CLERK MAYOR
43
44 COMMISSION VOTE:
45 READ AND APPROVED AS TO FORM: Mayor Russell:
46 Vice Mayor Palmer:
47 Commissioner Wiscombe:
48 Commissioner Birts- Cooper:
49 Commissioner Sherar:
50 CITY ATTORNEY
"�,.r'1'`J.:`-AlriZD PU0 Jam' SAFZP J`l
500 Fairway Drive, Suite 204
Deerfield Beach, Florida 33441
954. 354 -3000 (Main)
954 - 354 -3001 (Fax)
www.aps.us
Contact: Chief Orlando G Martinez
Agency Name: South Miami Police Dept
Address: 6130 Sunset Dr
City, State & Zip: South Miami, FL 33143
Proposal
Order No: 00630000001 iiTC
Contact Name: Tommy Lopez
(954) 354 -3000 x403
tommy@aps.us
QTY
PRODUCTNAME
PRODUCT DESCRIPTION
MISCELLANEOUS
UNIT PRICE
TOTAL PRICE
1
SkyView Mapping Engine
Mapping Engine Required for
$5,000.00
$5,000.00
GPS /AVL Solution
60
SkyView Mobile Tracking
GPS Receiver (USB) - No
$149.00
$8,940.00
Hardware
External Power Required
60
SkyView Mobile Tracking
Mobile Computer Tracking
$275.00
$16,500.00
Software 50 -149
Software
1
Discount
Discount
Based on PO and
($13,280.00)
($13,280.00)
Payment before
Miami IACP show
in September.
1
Annual Maintenance
Annual Maintenance
Annual
$0.00
$0.00
Maintenance free
until Sept. 30th,
2005. $3870.00
annual
maintenance will be
billed Oct 1 st,
2005.
Notes
Satisfaction Guarantee
APS provides a 100% Satisfaction Guarantee with all of our deploys
completely satisfied with the development, implementation, and ove
payment until the solution Is fully deployed and accepted by the agency.
TOTAL $17,160.00
d solutions. APS is committed to ensuring each agency is
call performance of our solutions. APS does not request final
Below is the APS Invoice schedule:
50 %® due on receipt of purchase order
25% due on initial software delivery (excluding Qulck®ata)
15% due on hardware delivery
10% due on final acceptance
aKYV1EW "
Automatic Vehicle c V
The, APS Sky ieWll systern is a cost�effeci ue Automatic Vehicle
Location (AVL) solution that enables are agency to monitorltrack all
of the vehicles in. its fleet.. The. SkyView application enables
agencies to connect a GPS. locator device to the mobile compdters
in the vehicles; and monitor:'tra.ck these vehicles utilizing a secure
vveb -based computer display.
The SkyVlew system dues not require any investment in back -end
servers1prneessors. APS provides each agency with access to..our
secure: centralized monitdring gstern. (agencies can also choose
to establish an AVL server at their agency for an. additional fee).
Agency personnel may access the AVL infomiatioh from any
standard internet browser -• utilizing appropriate Security protocols,
The vehicle Plata is automatically updated every 30 seconds -.along
vijith1 the speed, direction, and other informati.o from: the vehicle.
To utilize the Sky'Vievi system, agencies must have a wireless .
communications network. to trans mit (sendireceive ).the..necessa. €fit
GPS data.
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sir? �t# i. t<.: i7+"> i; C?. d :i'.`.Yct�jii!ic;,;•Ai`ie;:3i:.
Rt€nnced Pubtic:sarety, Inc, develops targeted tec:hnalogy se €et3ens that address tom* specific chaff ges of to<lay's
law enkrceme; t organixatiom APS Works kith' each agency to imple Brit a solution tt}at fits the accji-mcy's present and
tutu re needs, ,ASS products am. designed,. cj&sloW and tastW by law anforcerneni .Of€loars' -- -Built by Cops, for COPS"
Proposal
L
J$ USA Sofbmare, Inc. 99M Stirling Road Suite 301, Cooper CilyFlorlda 33024
Phone 954A36.3911 Fax 954.4312641 WEB www.usa-software.com
Agency South Miami Police Department Attention: Chief Orlando Martinez
Address 6130 Sunset Drive Phone- 305.663.6138
city South Miami, F133143 Date: 0410412005
Proposal 9: SMPO_GPS01
Crimal'ille 2000 Information Management System
LAN I CAD Mapping with GPS $ 9,995.00 $ 9,995.00
Sub Total $ 29,745.00
Sub Total
Discount
49,
I Payment Terms and Conditions
1) 500/6 down with order, 45% on installation and net on Acceptance Test Plan (ATP) completion
lAnnual Software Support InforLnation I
1) Your current Annual Software Support Agreement will increase by the amount listed below. This has
been included in this proposal for future budgetary considerations $ 6,000.00
04/0412005
Sims 1 System Integration Management Services (SIMS)
$
9,025.00
$ 9,025,00
41 1 System Configuration
$
1,000.00
$ 1,000.00
47 2 Travel and Lodging Expenses
$
1,000.00
$ 2,000.00
USA Software Project Management including
85 1 System and Acceptance Plan (ATP)
$
11500.00
$ 1,500.00
Sub Total
$ 13,525.00
Sub Total
Discount
49,
I Payment Terms and Conditions
1) 500/6 down with order, 45% on installation and net on Acceptance Test Plan (ATP) completion
lAnnual Software Support InforLnation I
1) Your current Annual Software Support Agreement will increase by the amount listed below. This has
been included in this proposal for future budgetary considerations $ 6,000.00
04/0412005
INotes
Notes
I USA MDS Mobile Data System requires the use of Microsoft SQL Server. The Novell Network
is NOT compatible with USA MDS Mobile Data System
2 USA Mobile 19ata System (MDS) interface requires a separate Server running Windows 2000
Professional or greater, to operate the interface for running tag and DL checks, etc., through FCIC
from Laptop Applications. This computer must be a Pentium 4 class computer.
This interface may "rate on the same server as the USA MDS; SCIC Interface and CADSwitch
(Message Switch) Customer to provide.
3 USA MDS SCIC Interface with CAD Switch requires a separate Windows NT server to
operate the interface for running tag and DL checks through FCIC from CADFile 2000 application.
4 USA MDS Mobile Data System installation utilizing wireless technology requires the wireless
provider to have the ability to use UDP data transfer.
6 All wireless solutions require a separate contract with local wireless provider.
6 Strength of wireless signal in your area must be discovered via a coverage test.
7 Requires purchase, Installation and programming of router hub if no available port on PCIC
router, PC Anywhere is to be installed. Consult AT&T for suggested router and service provider.
8 Installation of USA MDS Serer dependent on direct connectivity to NCIG and LAN.
9 Agency is responsible for obtaining approval of mnemonics from FLDE, user NCIC limited access
certification and terminating the direct line to the State/NCIC and LAN at the location of the
USA MDS Server.
10 Manufacturer's prices subject to change without notice.
11 Proposal subject to final engineering approval and coverage test as needed.
12 Proposal may require a Frame Relay from local carrier. Customer to provide.
13 PC Anywhere must be installed on the message switch server for support.
14 Customer to supply message switch (server).
GENERAL Notes
I Proposal replaces all previous proposals and configurations.
2 Prices are subject to change without notice 90 days after proposal date.
2 04/04/2005
Lease Estimate
USA Software, Inc. 9900 Stirling Road Suite 301, Cooper Clty,Florlda 33024
Phone 954,436.3911 Fox 954.431.264t WEB www.usa-sofhNare.com
Agency South Miami Police Department
Attention- Chief Orlando Martinez
Address 6130 Sunset Drive
Phone: 305.663.6138
City South Miami, F1 33143
Date: 0410412005
Proposal #.- SMPD_GPS01
CrimeFile 2000 Information Management System
La rminn Ontinn - Midwant Laasino Oroun
11
$ 2,290.07 $ 1,574.67 $ 1,217.95 $ 1,005.60
I Got everything upfront -By making monthly lease payments, you can get the entire solution you need to meet
your needs right away rather than settling for a partial solution in hope you'll be able to add to it next budget year.
2 Low Monthly Payments - A monthly lease payment will usually be lower than the payment from other methods
of financing. You can afford more with leasing.
3 Virtually Nothing Down - Where other types of financing require a hefty down payment, leasing is 100% financing.
Most lease agreements require an advance of only one or two months payment. Leasing puts your Midwest Leasing
solution to work immediately, at a minimal up-front cost. Start seeing immediate return on your solution
investment without tying up your capitol.
4 No Balloon Payment - Midwest Leasing offers the option of a 'dollar buyout" end of term arrangement.
5 Eliminate Hidden Costs - Leasing can provide more than just the equipment cost. You can also include the cost of
implementation and service plans - everything R takes to put your solution to work for you light away.
NOTES
I Lease rates and monthly payment prices quoted are for evaluation purposes only and aresubject to change,
depending on customer credit criteria and/or prevailing economic conditions. Final rate and payment schedule
will be provided upon request.
2 48 and 60 month lease plans are only available in conjunction with a hardware purchase that is at least 50%
of the total project. 24 and 36 month lease plans will allow for "software only" purchases. 60 month plan requires
that a substantial portion of the purchase price include hardware.
3 All municipal leases are $1.00 purchase options, and Include a 'funding our clause.
4 This lease proposal replaces all previous lease proposals.
5 Lease plans over $100,000 require (3) years of audited financial statements.
3 0410412005
USA Software, Inc. 9900 Stirling Road Suite 301, Cooper City,Florida 33024
Phone 954.436.3911 Fax 954,431.2641 WEB www.usa-softwere.com
Revised: June 26,20M
The following system parameters are required for any system that will be using any USA Software, Inc.
product. Please note that these are minimum system requirements. if your agency will be using other
software In addition to ours, you will likely need to increase some parameters.
USA Software, Inc. prefers Windows 200 Server or Windows 2000 Server.
Windows NT 4 Server or Windows 20OX Server (all tvpe$'L-.
Supported versions:
Windows NT 4 Server - Service Pack 6a required
Windows NT 4 Back Office 4.5 - Service Pack 6a required
Windows NT Small Business Server - Service Pack 6a required
Windows 2000 Server (all types) - Service Pack 4 and all current security updates
Windows 2003 Server (all types EXCEPT Web Server) - Service Pack 4 and all current security updates
• Pentium 111, 500 MHz
• 10 gigabyte hard drive (SCSI recommended) with at least 5 gigabytes of free space
• Memory - Depends an database and Operating System::
Windows NT4/Windows 2000 Server
Without Microsoft SQL Server 128 Megabytes RAM (256M recommended)
With Microsoft SQL Server- 512 Megabytes RAM (1G recommended)
Windows 2003 Server
Without Microsoft SQL Server- 256 Megabytes RAM (512M recommended)
With Microsoft SQL Server: I Gigabyte
• SVGA video card and monitor capable of displaying 800 x 600 resolution at 256 colors
• Modem (see modem requirements)
• CD-ROM drive
• High volume data backup device (such as a tape drive) and appropriate backup software
• If running Microsoft SQL, please see notes in the MICROSOFT SQL NOTES section
Additional recommendations
• RAID 8 or RAID 10 Hard Disk System
Stronger RAID systems acceptable. Check with USA Software support before selecting a RAID system.
• Un interruptible Power Supply (UPS)
Novell Server - NOT SUPPORTED FOR MOS MolIttle Ralp-1yeterris
Supported versions include: 4.12;4.2x; 5.x
• Pentium 111, 500 MHZ
• 10 gigabyte hard drive (SCSI recommended) With at least 5 gigabytes of free space
*64 Megabytes RAM
• High volume data backup device (such as a tape drive) and appropriate backup software
• At least one workstation on the network must have a CD-ROM
• Long file name support
• At least one workstation on the network must have a modem (see modem requirements)
Additional recommendations
• RAID 5 or RAID 10 Hard Disk System
Stronger RAID systems acceptable. Check with USA Software support before selecting a RAID system.
• UnInterruptible Power Supply (UPS)
Network
General:
• Category 5 or 6 cables
• Network cards must appear on the supported hardware list for the operating system
being used on the workstations and servers
10 users or less: 11013ase-T
10 users or more: 100 Base -T
04/04/2005
Workstations
Supported Operating Systems:
Windows 2000 Professional
Windows XP Professional
Windows 2000 or XP Professional:
Pentium 111 500 MHz or higher
4 Gigabyte hard drive with at least 500 megabytes of free space
128 megabytes of RAM
SVGA video card with 4 megabytes RAM and 15 inch color monitor capable of
800 x600 resolution at 256 colors (see CAD, Photofile and eForms workstation
sections below)
Mod-
33.61K baud (56K baud recommended)
• Winmodems NOT acceptable
• 56K baud modems must be V.90
• Must have a phone line that is not shared by other devices such as fax machines or paging
devices. Phone line must be direct (may not be routed through a switchboard operator).
CAD LNorkstatign
Same requirements as listed under Workstations but must have SVGA Video card with 4
megabytes RAM and minimum 17 inch monitor (19 or higher recommended) capable
of 1024 x 768 resolution at 256 colors,
Photofile Workstations
Same requirements as listed under Workstations but must have SVGA video card with 4
megabytes RAM and capable of 1024 x 768 resolution at 16 bit true-color.
eForms Workstations
Same requirements as listed under Workstations but must have SVGA Video card With 8
megabytes RAM and capable of 1024 x 768 resolution at 256 colors.
Internet Explorer 5.0 or Netscape Navigator 4.5 or greater is required for eForms reporting.
$12 MB RAM is recommended
In-Car Laptops
• Windows 2000 Professional
• Windows XP Professional
Windows 2000 or XP Professional:
Pentium 111, 500 MHz or higher
4 Gigabyte hard drive with at least 500 megabytes of free space
126 megabytes of RAM (512 MB recommended if using eForms)
SVGA video card with 4 megabytes RAM and 15 inch color monitor capable of
1024 x 768 resolution at 256 colors
Mobile Data Serve
Requirements are the same as the primary server information listed at the beginning of this
document.
MicER "o §QL Server Notes:
USA Software, Inc. recommends that the server that will be running Microsoft SQL Server NOT
be running any other software, such as Microsoft Exchange, web hosting, etc. MS SQL
requires a great deal of memory and resources to operate efficiently and operates best when
it is the only application running on the server. if an agency uses MS Exchange, we strongly
recommend separate servers for MS SQL and MS Exchange.
Unsupported Operating Systems:
USA Software, Inc. does not presently support any of the following OS platforms and no
testing has been completed in any of these environments:
• Windows 3.x
• Windows 95
Windows 98
• WindowsME
Windows NET Server
• Linux (any)
USA Software, Inc. will not provide any support on a system that has an unsupported
operating system installed.
All of the above are suggested MINIMUM specifications.
System performance will increase as these specifications are exceeded.
04/04/2005
Y,