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07-19-05 Item 14• WHEREAS, it is prudent for the City to perform an environmental assessment as part of the City's "due diligence" on the purchase of the YMCA property; and WHEREAS, the City's agreement with Miami-Dade County to receive proceeds from the Building Better Communities Bond Program requires the City to complete a Phase I Environmental Assessment; and WHEREAS, Ardaman & Associates, Inc. has provided the lowest responsive quotation to conduct an environmental assessment of the YMCA property. NOW9 THEREFOREt BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI: Section 1. That the City Manager is authorized to disburse $5,800.00 to Ardaman & Associates, Inc, Inc. for the completion of an environmental assessment of the YMCA property. VAkyj RLZ MiAgOd 0(garggil I Re oo wacg WT I W 1110M j ludki v Wit; VA #RKERiM ra RUNKS Sect-ion 3. This resolution shall take effect immediately upon execution. PASSED AND ADOPTED this _ day of 2005. ATTEST: Ardaman & Associates, Inc. 05 -P -7584 Geotechnical, Environmental and ,July 8, 2005 Materials Consultants Parks and Recreation City of South Miami 6130 Sunset Drive South Miami, Florida 33143 Attention: Mr. Alan Ricke PROPOSAL FOR PHASE I & PHASE 11 ENVIRONMENTAL SITE ASSESSMENT_ SOUTH MIAMI YMCA PROPERTY SOUTH 'IIAMI, MIAMI -DADE COUNTY, FLORIDA Ardaman & Associates, Inc. is pleased to present this proposal for the preparation of a Phase I Environmental Site Assessment (Phase l) and Phase 1.1 Environmental Site Assessment (Phacc-_ il) report Tor the .above , referenced subject property. Ardaman understands that various household solid wastes were once disposed on the west portion of the subject property. The primary objective of the Phase I `is to formulate and render an opinion concerning any obvious indications of soil and /or groundwater contamination which, if present, would indicate the need for further, more in -depth and sophisticated procedures of exploration. The scope of work listed below is designed to provide a standard of care accepted by major lending institutions, the Florida Bar Association, and the Florida Association of Environmental Professionals. Our report will be prepared following the current ASTM Practice E -1527 "Environmental Site Assessment: Phase I Environmental Site Assessment Process" guidelines. The purpose of the Phase 11 is to investigate the potential that the soil and groundwater at the subject property has been affected by the historic activities at the site: To investigate the type of material disposed on the subject property Ardaman will complete 8 auger borings to the water table. The auger cuttings (soil) will be visually inspected and screened with an organic vapor analyzer ( OVA). The auger cutting interval with the highest OVA reading will be sampled and analyzed at an analytical laboratory. If the OVA indicates no organic vapors in the auger cuttings then the auger cutting that visually appears to have the highest potential to be impacted by a containment will be selected for laboratory analysis. A groundwater monitoring well will be installed in the 'same location the soil ` sample was collected for laboratory analysis. A groundwater sample will be collected from this well and analyzed. Note that the investigation for the Phase I may find additional environmental issues. If additional environmental issues are discovered, your office will be contacted as soon as possible. Ail samples will ca provided to a National Environmental Laboratory Accreditation Conference (NELAC) certified laboratory for analysis: The asbestos survey proposal will be submitted under separate cover. ANTICIPATED SCOPE OF WORK 1. Phase I Site reconnaissance to visually observe conditions that may indicate present or past generation, use, storage, or discharge of hazardous materials within the limits of the site; or on adjacent properties within a % mile radius of the site. We will require a copy of a survey illustrating the boundaries of the site, as well as its legal description, prior to beginning our work. 2. Phase 1: Review the site ownership history to try to determine:if previous' owners of businesses that have occupied the subject site may be suspected of handling; storing, or generating hazardous materials. A chain-of-title should be provided by the client or their legal representatives for use by Ardaman & Associates, Inc. Note that we can obtain a 50 -year chain -of- title, if necessary, at an additional cost. 2200 North Florida Mango Road, Suite 101, West Palm Beach, Florida 33409 Phone (561) 687 -8200 FAX (561) 640 -7375 Offices in: Bartow, Cocoa, Fort Myers, Miami, Orlando, Port Charlotte, Port St. Lucie, Sarasota, Tallahassee, Tampa, W. Palm Beach Proposal File No. 05 -P -7584 Page 2 South Miami YMCA PRoperty 3. Phase 1: Review historical aerial photographs showing the subject site and surrounding area in an attempt to identify any obvious indications of past sources of contamination. 4. Phase I: Review information provided by federal, state, and local regulatory agencies to determine if any citations or enforcement actions have been filed against the current or previous site owners; or adjacent property owners within a % mile radius of the subject site. 5. Phase II: Eight auger borings will be completed on the western portion of the subject property. The auger cuttings (soil) will be visually inspected and screened with an OVA. 6. Phase -II: A soil sample will be collected and analyzed for purgeable halocarbons /aromatics using EPA method 8021, polynuclear aromatic hydrocarbons using EPA method 8310, organochlorine pesticides using EPA method 8081A and if soil staining is evident, Total Recoverable Petroleum.Hydrocarbons (TR:PH) using the FL PRO method. if the OVA indicates the concentration of volatile organics is below 100 ppm EPA method 8021 will not be run. 7. Phase IL Install one temporary groundwater monitoring well to approximately 5 feet below the groundwater table. A groundewater` sample will be collected and analyzed for purgeable halocarbons /aromatics using EPA method 8021, polynuclear aromatic hydrocarbons using EPA method 8310, organochlorine pesticides using EPA method 8081A and TRPH using the FLPRO method. 8. Prepare and submit a Phase I & Phase II report documenting results and recommendations for additional assessment, if necessary. The results of the water quality sample analysis will be included in this report. The Client recognizes that the above anticipated scope of work is Limited by the Client's budget for these services, and that a more detailed and extensive scope of work, at a greater cost to the Client, may be necessary if conditions observed during the Phase I Environmental Assessment indicate possible contamination. Assessment of air quality, surface water quality of off -site surface water bodies, asbestos containing building materials, lead -based paint, mold, radon, and protected species of flora and fauna are not within the scope of this authorization. SCHEDULING AND ACCESS After proposal acceptance, we estimate that the project will take approximately 20 -25 working days to complete, provided that a chain -of- title search is not desired. The property owner is to be informed of the nature of our work and must give permission for site access and the performance of our studies ANTICIPATED COSTS The estimated cost for the Phase I portion of the scope of work i $1,800.00 The estimated cost of time and materials for the Phase 11 portion of the above - outlined scope of work is broken out as follows: Laboratory Analysis (subcontractor, standard turnaround) $1,040.00 Drilling (subcontractor) . .... ...... . $1,500.00 ► Ardaman Equipment .. ... .......... . $200.00 ► Ardaman Labor .. ... .... Total: .. .. ....... .. $4,000.00 Proposal File No. 05 -P -7584 Page 3 South Miami YMCA PRoperty This cost estimate assumes all laboratory analysis detailed in the Scope of Work will be conducted. If the TRPH soil analysis is not conducted a savings of approximately $115 will be realized and if the EPA method 8021 soil analysis is not conducted a saving of approximately $125 will be realized. ENGINEERING ANALYSIS AND REPORT The final Phase I & Phase 11 Environmental Site Assessment report (3 copies) will present our findings and conclusions, legal description and /or property information, historical records documentation, regulatory records documentation and site photographs if applicable. CLOSURE The Phase 1 & Phase II Environmental Site Assessment will be performed for the sole use of the City of South Miami Parks and Recreation, their legal counsel, and lending institution. Before any work will begin, please sign and return the Proposal /Project Acceptance (PPA) form which authorizes us to proceed. When returning the PPA form, please complete the entire form to help us set up your file correctly. Also, please provide us with the County Tax Collector property identification number, as well as the names and addresses of all parties who should rely on or receive copies of the report(s) for this project. In the event a reliance letter is requested after the project ( report) has been completed and delivered, an additional cost of $100 per entity will be charged for each reliance letter completed after the fact. Please do not hesitate to contact us if you have any questions or require additional information. Best regards, ARDAMAN &'ASSOCIATES, Bret D. Hammel) Environmental Department Manager Attachment BDH:jh , Ardaman & Associates, Inc. 1310 Neptune Drive Boynton Beach, PL 33425 Boynton Beach (561) 732 -7200 - Pompano Beach (954) 782 -7200 . Wliiaami /Dade (305) 855 -0931 o Fax (551) 7379975 P MACTEC engineering and constructing a 'better tomorrow July 7, 2005 CITY OF SOUTH MIAMI Parks and Recreation 6130 Sunset Drive South Miami, Florida 33143 Attention: Mr. Alan Ricke Subject: PROPOSAL FOR PHASE I AND LIMITED PHASE H ENVIRONMENTAL SITE ASSESSMENTsIASBESTOS SURVEY YMCA SITE .4300 S.W. 58`h Avenue South Miami, Miami -Dade County, Florida MACTEC Proposal Number: PROP05MIAM Task 379 Dear Mr. Ricke: MACTEC Engineering and Consulting, Inc. (MACTEC) is pleased to submit this proposal to provide a Phase I Environmental Site Assessment (Phase I ESA), Limited Phase II ESA, and Asbestos Survey for the above referenced property. We appreciate the opportunity to propose on these services and to serve as your environmental consultant. The remainder of this proposal outlines background information, our proposed scope of services, fee schedule and authorization instructions. BACKGROUND INFORMATION Our understanding of this assessment is based on a site walk performed by MACTEC on June 28, 2005,. escorted by you. We understand that the City of South Miami is considering the purchase of the approximately 10 -acre site, currently occupied by YMCA of Greater Miami. The property contains one two -story office building, racquetball and basketball courts, and a paved parking lot within the eastern portion. The western and central portions were recently developed into athletic fields. The orb -site office building was constructed in approximately 1955. The western and central portions of the property have reportedly been historically utilized as an unpermitted landfill. The nature of the materials deposited at the site is unknown. The City of South Miami would like to assess soil and groundwater quality in the general vicinity of the former landfill area and the potential presence of asbestos containing materials within the office facility. We understand that you will make arrangements for site access. The following describes our scope of services. MACTEC Engineering and Consulting, Inc. 5845 NW 158th Street • Miami Lakes, FL 33014 • Phone: 305.826.5588 • Fax: 305.826.1799 www.mactec.com City of South Miami — Phase I and Phase II Proposal July 7, 2005 MACTEC Engineering and Consulting, Inc. Proposal Number: PROP05MIAM Task 379 PROPOSED SCOPE OF SERVICES Task 1: Phase I Environmental Site Assessment We propose to perform the Phase I in general accordance with ASTM- 1527 -00. The major portions of the scope to be performed are the following: • One of our professionals experienced in performing environmental site assessments will conduct a site reconnaissance. Our representative will look for obvious surface indications of past or present waste handling or storage activities. Available past and/or present owners and occupants of the subject property, as deemed appropriate, will be interviewed as to their knowledge of site activities and operations that affect current or past environmental conditions at the site. If available, we request that more detailed site plans be provided to us prior to our site , visit. The provided site ,plans or boundary surveys will be used to approximate property boundaries in the field. We understand that you will make arrangements for our personnel to gain access to the site. • MACTEC will review site physiography, geology, and hydrogeology for factors that might influence contaminant transport in the vicinity of the site. The review will be based on published information and our previous experience in the site locale. • We will review- the Miami -Dade County Department of Environmental Resources Management (DERM), the Florida Department of Environmental Protection (FDEP), and the United States Environmental Protection Agency (EPA) records, lists, or comments through a subcontractor service that would help us evaluate the potential for pastor present environmental concerns at the site. • As a contingency, we will review up to fifteen DERM regulatory files for the subject site (if any) and for nearby listed facilities with a significant potential for impacting the site, as deemed appropriate. DERM limits our file review to fifteen files per scheduled appointment. • We will perform a vehicular reconnaissance of the sites in the near vicinity (approximately 1/4 mile radius). The purpose of the reconnaissance is to verify the location of listed solid waste, hazardous material /waste and petroleum handling facilities. • We will review other selected, readily available background and historical information such as aerial photographs, topographic maps, city directories, Sanborn Insurance Maps, building permits, and provided geotechnical reports. We will review historical information to evaluate the obvious use of the subject site and adjacent properties dating back to at least 1940. We will also review previous reports prepared by MACTEC for the site and, if made available to us, we will review reports of other previous environmental services performed for the property. We request that any such documents which may assist us in evaluating past or present land use be furnished to us. 2 City of South Miami - Phase 1 and Phase 11 Proposal July 7, 2005 MACTEC Engineering and Consulting, Inc. Proposal Number: PROP05MIAM Task 379 If provided to us, we will review a property chain of ownership document for indications of past and present on -site operational practices. This document would be obtained as part of our services for informational purposes only and MACTEC would not warrant the accuracy of the document. Cost Estimate for Task 1 $2,400.00 Task 2: Limited Phase U Environmental Site Assessment ® MACTEC will attempt to locate underground utilities using Sunshine State One Call and underground utility plans. We note that the use of underground utility plans is imperative, as Sunshine State One Call will rarely locate underground utilities on the property. In order to reduce the opportunity for damage to underground utilities, please provide us with plans that indicate utility locations prior to our field services. • MACTEC will prepare a site specific health and safety plan (HASP) in accordance with the requirements of the Occupational Safety and Health Administration: • MACTEC will use direct push technology to obtain up to six soil and groundwater samples at the site. Samples will be kept on ice in a cooler until delivered to a 'state- certified laboratory for analysis. • The soil and groundwater samples from each location will be analyzed for the following parameters Total Recoverable Petroleum Hydrocarbons (TRPH) by Florida Petroleum Range Organics (FL -PRO) method (petroleum products) Volatile organic aromatics (VOA) and volatile organic halocarbons (VOH) by EPA Test Method ,8021 (gasoline constituents and chlorinated solvents) Polynuclear aromatic halocarbons (PAH) by EPA Test Method 8310 (solvents, including drycleaning) Organochlorine pesticides by EPA Test Method 608/8081 (common older agrochemicals) Organophosphorus pesticides by EPA Test Method 614/8141 (common newer agrochemicals) 8 RCRA metals Methane. (commonly generated in landfill environments) Ammonia (commonly generated in landfill environments) • These laboratory test methods are recommended based on MACTEC's previous experience with landfill sites and the information available during the preparation of this proposal. As more information becomes available during the evaluation of the historical information as part of Phase I ESA, MACTEC, in consultation with 3 City of South Miami — Phase I and Phase II Proposal July 7, 2005 tMIACTEC Engineering and Consulting, Inc. Proposal Number; PROP05MIAMTask 379 City of South Miami personnel, may revise the test methods, and thus the laboratory costs, to those more appropriate for the site. • The "down hole" equipment will be decontaminated between each boring location. The cost for the above scope of services in Task 2 are based on the contract rates is as follows: Geoprobe (2 days) ................... .......... ... .... .... .. $ 3,200.00 • Mobilization/Field Supplies .. ................. ......... ................. .............. $ 540.00 • Soil and Groundwater Sampling (including HASP, prep, project • management) .................. ......... .............. .............. ....................... $900.00 • Laboratory Analyses .................. ........ ..............................: ..................... $ 9,729.00 ® Report Preparation .................. ......... .............. ........... $ 1,010.00 Cost Estimate for Task 2 $15,379.00 Task 3: Asbestos Survey 0 Visit and Observations - The survey for asbestos- containing materials will initially involve our review of building specifications, blueprints, and previous asbestos survey reports, to the extent available. 0 will then conduct a site visit and observations of surfaces with spray- applied finishes, . ventilation systems, areas above suspended ceilings and mechanical areas. We will observe at convenient locations for the presence of floor tile below existing carpet. After the visual survey is completed, we will delineate areas that have suspect materials. Although the emphasis is on detecting friable materials, we will sample and analyze suspect non - friable materials for the presence of asbestos. • During our site visit, we will field verify the information included in previously conducted asbestos surveys, to the extent provided to us. Verification will include reviewing the location, extent and type of asbestos- containing materials (ACM) identified. In addition, we will review the sampling protocols employed relative to those included in the recently revised Occupational Safety and Health Administration (OSHA) regulations. • The next step is the selection of sample areas and sampling locations. The process will begin with the delineation of sample areas. A sample area is defined as a homogeneous area of suspect materials, which is of the same type and applied during the same general period of time. • Once sample areas have been determined and recorded, we will take representative samples. The Environmental Protection Agency (EPA) has developed guidelines for acquiring samples and we will adhere to those guidelines in our survey when appropriate. The number of samples obtained will be based on the AHERA protocol specified in 40 CFR 763.86. ; 4 City of South Miami — Phase I and Phase 11 Proposal July 7, 2005 MACTEC Engineering and Consulting, Inc: Proposal Number: PROP05MIAM Task 379 • Laboratory Analysis Samples will be returned to our National Voluntary Laboratory Accreditation Program (NVLAP) state accredited laboratory and analyzed using Polarized Light Microscopy (PLM) coupled with dispersion staining. PLM is the mandated analytical method used by the EPA and OSHA for the identification of asbestos in bulk samples. We anticipate the <collection and analysis of up to 25 bulk material samples by PLM. • The EPA requires confirmation analysis using the Point Count procedure to confirm materials found to contain less than ten percent asbestos by initial PLM analysis. If additional samples warrant analysis by the Point Count procedure, we will provide this service for the additional fee of $100 per sample, subject to -your authorization, • Exposure Assessment • We will perform an exposure assessment on areas that have been identified to contain ACM. The following assessment factors have been judged by the EPA to be useful in the evaluation: evidence of deterioration or delamination, evidence of physical damage; evidence of water damage; proximity of air plenum or direct airstream; exposure, activity and the degree of activity, and change in building use; m Experienced interpretation of information will be required for a technical assessment of fiber release in order to reach decisions on abatement strategies. MACTEC has adopted the seventh draft of the EPA's "Guidance for Assessing and Managing Exposure to Asbestos in Buildings" as a guideline for assessments. • Report Preparation • We will prepare the final report after completion of the survey, sample analysis and exposure assessment. The approximate quantities of materials found to contain asbestos will be outlined in the report. Cost Estimate for Task 3: $1,900.00 The cost estimate for Tasks I through 3 is summarized below. Cost Estimate Summary Task Labor Cost Task 1: Phase I Environmental Site Assessment $ 2,400.00 Task 2: Limited Phase II ESA $15,379.00 Task 3: Abestos Survey $ 1,900.00 We will perform the above scope of services for a lump sum fee of $ 19,679.00. We will not exceed. our lump sum fee without your authorization for an increase in our scope of services. Please 5 City ofSouth Miami — Phase I and Phase 1I Proposal July 7, 2005 MACTEC Engineering and Consulting, Inc. Proposal Number PROP05MIAM Task 3 79 note that the Phase H laboratory analyses performed are subject to modification due to the Phase I ESA findings. We will be available to discuss the findings of our investigation with you as they become available as well as subsequent conclusions and recommendations once the report has been submitted. At the completion of our services, a single invoice will be issued. If unforeseen conditions delay completion of our services for greater than 30 days, we will issue an invoice for services completed every four weeks. Payment of the invoice is due upon receipt of our report. REPORT Upon completion of the authorized scope of services, a written report of our findings, conclusions and recommendations will be issued. Should our findings indicate that supplemental assessments are warranted, this would be addressed in our report. We will provide you with four copies of our report. The report will be prepared on behalf of and for the exclusive use of the City of South Miami. SCHEDULE The underground utilities and field services will require approximately two weeks to complete. Based upon a one -week laboratory turnaround time, we estimate that our report should be available within four to five weeks of receipt of written authorization to proceed. Verbal confirmation of our findings will be communicated, as they become available. Should this not meet your.needs, please contact us so we may accommodate your schedule: AUTHORIZATION To authorize MACTEC to proceed with the proposed scope of services and to establish this proposal, please fill out and sign the Proposal/Work Acceptance Sheet (PWAS) and return to us a faxed copy of the PWAS. Please initial and return each page of the terms and conditions with the signed signature page. We must receive an original signed copy of the PWAS prior to issuing our report. CLOSING We appreciate the opportunity to assist you with these services. If you have any questions, then please feel free to contact me at (305) 818 -8435 or mr lig nski(cr�,mactec.com at your convenience.. Sincerely; MACTEC ENGINEERING AND CONSULTING, INC. i"04 1,14' Michael R. Glinski Bruce S. Schmitt, CFRVIhZ Staff Geologist Principal Scientist Distributions: Addressee (2) SIGNED BY f I \r��� File (1) ant ' ;_i pE�-M,SSlQN R:1Environmental Proposals12005 Proposals\379 City of S Miami -YMCA site\379 Proposal.doc 6