07-19-05 Item 13South Miami
All- Amefica City
2001
CITY OF SOUTH MIAMI
RESOLUTION
Date: July 19, 2004
ITEM No, 13
RE: Consultant Services Comprehensive
Plan EAR Citizen Survey
A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO ENTER INTO A CONTRACT WITH THE FIRM OF
ADKINS AND ASSOCIATES FOR THE PURPOSE OF CONDUCTING
A PROFESSIONAL RANDOMIZED SURVEY OF SOUTH MIAMI
CITIZENS IN ORDER TO PROVIDE INFORMATION ON
DEVELOPMENT AND CITY SERVICES AS INPUT INTO THE CITY'S
COMPREHENSIVE PLAN EVALUATION AND APPRAISAL REPORT;
APPROVING A CONSULTANT FEE IN THE AMOUNT OF $15,000;
CHARGING $10,000 OF THAT AMOUNT TO ACCOUNT NO. 001 -1620-
524 -3450, PLANNING DEPARTMENT CONTRACTURIAL SERVICES;
AND $5,000 TO ACCOUNT NO. 001- 210 - 519- 9920,GENERAL
CONTINGENCY; PROVIDING AN EFFECTIVE DATE.
BACKGROUND
The City of South Miami is required to submit to the State of Florida an Evaluation and Appraisal
Report on its Comprehensive Plan. The data collection, research and documentation needed for the
preparation of the Evaluation and Appraisal Report requires that the Planning Department use
professional consultant personnel. A major part of the Evaluation and Appraisal Report is citizen input
obtained through public workshops, hearings and surveys. The EAR survey will include questions on
future development and quality of City services, which is necessary to determine appropriate LOS (level
of service) standards. The results of the survey will also be helpful as part of the budget preparation
process in August and September.
PROPOSAL
The firm of Adkins and Associates has served as a consultant to the City in the past. Attached is a copy
of a proposal (proposed contract and questions) submitted by the same firm in order to carry out a
randomized phone survey for South Miami. The firm is currently carrying out similar services for the
City of Miramar, Florida (P.O.# 05009578), Due to the deadlines imposed by the State it is vital that this
survey be conducted expeditiously, it is recommended that the City use the Miramar contract
(piggybacking) in order to carry out the proposed EAR survey. The survey will cost $15,000 and be
completed within 30 days.
July 19, 2005
Page 2 of 2
(2)
FUNDING
Funding for the survey consultant will be as follows: $10,000 from the Planning Department's
Contractual Services Account No. 001 - 1620 -524 -3450, which account has a current balance of $44,605;
and $5,000 from the General Contingency Account No. 001 - 2100 -519 -9920, which has a current balance
of $17,783. }
RECOMMENDATION "
It is recommended that the attached resolution be adopted authorizing the City Manager to enter into a
contract with Adkins and Associates in the amount of $15,000 for the purpose of conducting a
professional randomized survey of South Miami citizens in order to provide information on development
and city services as input into the City's Comprehensive Plan Evaluation and Appraisal report.
Attachments:
Draft resolution
Proposed Contract /Survey questions
MD /DOD /SAY ,4 a �O
EAComm Items\2005 \7- 19- 05\EAR Survey Consult Report.doc
1 11V1V
2
3 A RESOLUTION OF THE MAYOR AND THE CITY- COMMISSION
4 OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE
5 CITY MANAGER TO ENTER INTO A CONTRACT WITH THE
6 FIRM OF ADKINS AND ASSOCIATES FOR THE PURPOSE OF
7 CONDUCTING A PROFESSIONAL RANDOMIZED SURVEY OF
8 SOUTH MIAMI CITIZENS IN ORDER TO PROVIDE
9 INFORMATION ON DEVELOPMENT AND CITY SERVICES AS
10 INPUT INTO THE CITY'S COMPREHENSIVE PLAN EVALUATION
11 AND APPRAISAL REPORT; APPROVING A CONSULTANT FEE IN
12 THE AMOUNT OF $15,000; CHARGING $10,000 OF THAT AMOUNT
13 TO ACCOUNT NO. 001- 1620 - 524- 3450, PLANNING DEPARTMENT
14 CONTRACTURIAL SERVICES; AND $5,000 TO ACCOUNT NO. 001 -
15 210- 519- 9920,GENERAL CONTINGENCY; PROVIDING AN
16 EFFECTIVE DATE
17
18 WHEREAS, the City of South Miami is required to submit to the State of Florida by September
19 1, 2005 an Evaluation and Appraisal Report on its Comprehensive Plan; and
20
21 WHEREAS, the data collection, research and documentation needed for the preparation of the
22 Evaluation and Appraisal Report requires that the Planning Department be temporarily supplemented by
23 professional consultant personnel ; and
24
25 WHEREAS, a major part of the Evaluation and Appraisal Report is citizen input obtained
26 through public workshops, hearings and surveys; and
27
28 WHEREAS, a citizen survey which includes questions on future development and quality of
29 city services is necessary to determine appropriate LOS (level of service) standards as part of the
30 Evaluation and Appraisal Report; and
31
32 WHEREAS, the firm of Adkins and Associates has submitted a proposal to carry out a
33 randomized citizen phone survey for South Miami for a cost of $15,000.; and
34
35 WHEREAS, due to deadlines imposed by the 'State it is vital that this survey be conducted
36 expeditiously, therefore the City will use the contract between the same firm and the City of Miramar,
37 Florida (piggybacking) in order to carry out the proposed EAR citizen survey; and
38
39 WHEREAS, funding for the survey consultant will be as follows: $10,000 from the Planning
40 Department's Contractual Services Account No. 001- 1620 -524 -3450, which account has a current
41 balance of $44,605; and $5,000 from the General Contingency Account No. 001- 2100 -519 -9920, which
42 has a current balance of $17,783.
43
44 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
45 THE CITY OF SOUTH MIAMI, FLORIDA THAT:
46
47 Section 1. The City Manager is authorized to enter into a contract with the firm Adkins and
48 Associates in the amount of $15,000 for the provision of professional services to carry out a randomized
49 citizen phone survey for the City of South Miami as part of the Comprehensive Plan Evaluation and
I Appraisal Report.
2
3 Section 2. Funding for the survey consultant will be as follows: $10,000 from the Planning
4 Department's Contractual Services Account No. 001 -1620 -524 -3450, which account has a current
5 balance of $44,605; and $5,000 from the General Contingency Account No. 001- 2100 -519 -9920, which
6 has a current balance of $17,783.
7
8
9 Section 3: This resolution shall be effective immediately upon approval.
10
11
12 PASSED AND ADOPTED this day of 2005
13
14 ATTEST: APPROVED:
15
16
17
18 CITY CLERK MAYOR
19
20 COMMISSION VOTE:
21 READ AND APPROVED AS TO FORM: Mayor Russell,
22 Vice Mayor Palmer:
23 Commissioner Birts- Cooper:
24 Commissioner Sherar:
25 Commissioner Wiscombe:
26 CITY ATTORNEY
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51 E:\Comm Items\2005 \7- 19- 05\EAR Survey Consultant contract Reso.doc
52
53
54
55
ADKIN+ Estimate & Authorization
2222 Ponce de Leon Boulevard + 6t" Floor • Coral Gables, FL 33134 * 305 -448 -8117 • 305 - 448 -8453 Fax
July 5, 2005
City of South Miami
6130 Sunset Drive
South Miami, FL 33143 -5 -03
Project Estimate
City of South Miami Survey
Citywide Survey
Quoted by 22 questions asked
Based on desire to examine the diverse ethnicities that are represented in South Miami, the
suggested interviews is 250 -30o.
Survey research is used to gauge the public's opinion on a range of issues impacting the
community. While city staff and elected officials hear directly from community activists, friends
and neighbors, survey research is designed to measure public opinion of a random sample of
residents that is statistically representative of the entire population.
The information gathered in this poll can help the City better understand which services or issues
the public is satisfied with or which services or issues need improvement, and how they would
like to see the City plan for the future.
The first step is to examine the precincts and match them against zip codes to determine a
representative sampling of the City's citizens. During that same time, the questions are formatted
based on information provided by the City. It is important that the questions are worded in a
manner to avoid bias or prejudice for or against an issue; otherwise, the integrity of the sampling
will suffer. After the questions are approved by the City, citizens are contacted by call center
representatives under the supervision of research professionals. The calls are made until the
desired sampling is achieved. The gathered information is then assimilated and examined by
research professionals. Within 7 -10 days, the City is presented with an analysis of the results of
the survey that includes a summary. The City will then possess a guide for determining future
direction and have a clearer understanding of the needs and challenges that can help chart the
course.
Citywide Survey Price
22 questions (approx. 10 minutes) $15,000
First payment of $4800 is due upon approval. Second payment of $5000 is due
upon completion of survey. Final payment of $5200 is due upon presentation of
analysis.
(continued)
Page 2
City of South Miami Citywide Survey
Estimates are valid for 30 days from the date of proposal and do not include shipping, handling, postage, delivery or sales tax.
Adkins intends to complete this project as authorized unless instructed otherwise by the client. Acknowledgement of this
authorization represents a commitment on the client's part to pay for all services rendered and expenses incurred for this project,
regardless of whether or not the work is used by client.
AUTHORIZED AND APPROVED
PRINT NAME
DATE
TITLE
Survey Area: City of South Miami
STANDARD PERMANENT RESIDENT SCREEN
ARE YOU A PERMANENT RESIDENT OF the City of South Miami? If yes, continue. If no,
terminate.
1. Overall, how would you rate the city of South Miami, in terms of responding to the needs
of your neighborhood? Would you say they down (1) excellent, (2) good, (3) only fair,
or (4) poor job? (5) unsure (not verbal)
would like to know your impressions of some current services provided by the City of South
Miami. As I list each city service, tell me if you think that particular service needs (1) a lot of
improvement, (2) some improvement, or (3) are you generally satisfied with that city service?
(4) unsure (not verbal)
Rotate presentation of services
2. Street maintenance and repairing potholes
3. Drainage and sewer service
4. Garbage pickup
5. Parks and playgrounds
6. Quality of Drinking Water
7. Police Protection
8. recreational programs for children
9. Generally, would you say city taxes in the City of South Miami are (1) too high, (2) about
what you expect to pay, (3) low considering the services you receive? (4) unsure (not
verbal)'
10. In order to pay for city services, like police, parks, and roads, would you (1) strongly
support, (2) somewhat support, (3) somewhat oppose, or (4) strongly oppose the city of
South Miami increasing the impact fees it charges developers? (5) unsure (not verbal)
11. Which of the following best describes your neighborhood:
(1) there are no sidewalks in my neighborhood, and the city should put in sidewalks
in my neighborhood and on my street;
(2) there are no sidewalks in my neighborhood and I do not want the city to put in
sidewalks;
(3) there are sidewalks in my neighborhood.
(4) unsure (not verbal)'
12. Would you (1) strongly support, (2) somewhat support, (3) somewhat oppose, or (4)
strongly oppose the City of South Miami developing more extensive bike trials? (5)
unsure (not verbal)
13. In an effort to improve blighted area, would you (1) strongly support, (2) somewhat
support, (3) somewhat oppose, or (4) strongly oppose the city of South Miami using its
power of eminent domain to purchase private property at fair market value, even if it is
against the wishes of the property owner (5) unsure (not verbal)
14. The City of South Miami gas experienced significant growth in recent years that has
created jobs and increased property values. Generally, do you think the growth in the
city of South Miami has been (1) good for the community, (2) bad for the community, or
(3) not had much impact one way or the other on the community? (4) unsure (not read)
15. Do you feel (1) the city should try to make sure there is more affordable housing for low
income families living in the City of South Miami or (2) the price of housing is not the
city's responsibility and should be controlled by the housing market? (3) unsure (not
verbal)
16. Would you say traffic congestion in the City of South Miami is (1) a very serious
problem, (2) somewhat of a serious problem, (3) not too serious a problem, or (4) not
really a problem? (5) unsure (not verbal)
17. Would you say people parking on residential streets in order to go to nearby businesses
is (1) a very serious problem, (2) somewhat of a serious problem, (3) not too serious a
problem, or (4) not really a problem in the City of South Miami? (5) unsure (not verbal)
18. In your opinion, should the city ban the construction of big box retail stores, like Home
Depot and Wal -Mart within the city of South Miami? (1) yes (2) no (3) unsure (not
verbal)
I NEED TO KNOW A FEW THINGS, JUST FOR STATISTICAL PURPOSES.
19. Which of the following age groups are you in - (1) 18 to 34 years old, (2) 35 to 50 years
old, (3) 51 to 65 years old, or (4) over 65 years old? (5) refused
20. How long have you lived in City of South Miami? (1) less than 10 years (2) 10 to 15
years or (3) more than 15 years?
21. Do you have children under 18 years of age living at home? (1) yes (2) no (3) refused
22. The newspapers refer to different groups of people in our community in different ways.
Which of the following would you say best describes your ethnic background. Are you
(1) white (2) African American (3) Hispanic (code Hispanic surnames), (4) of Jamaican
descent or (5) of other Caribbean descent? (6) refused
THAT'S ALL THE QUESTIONS I HAVE. THANK YOU AND HAVE A NICE EVENING.
23. Gender: (1) male (2) female