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07-19-05 Item 10CITY OF SOUTH MIAMI Inter - office Memorandum TO: Honorable Mayor, Vice Mayor & City Commission e FROM: Maria V. Davis City Manager RESOLUTION: DATE: July 19, 2005 South Miami bwAld Ail - America city r 2001 AGENDA ITEM No.jffl RE: Authorizing the City Manager to execute agreement with the lowest responsible bidder for the Proposed Downtown Drainage Improvements Phase IV A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH TJ PAVEMENT CORP. FOR DOWNTOWN DRAINAGE IMPROVEMENTS — PHASE IV CONSTRUCTION IN AN AMOUNT OF $217,851.15 TO BE CHARGED TO US DEPARTMENT OF COMMERCE, ECONOMIC DEVELOPMENT ADMINISTRATION (EDA) GRANT AND THE US ENVIRONMENTAL PROTECTION AGENCY STATE TRIBAL ASSISTANCE GRANT (STAG) ACCOUNT NUMBERS 001 - 0000 - 132 -2062 AND 106 - 1721 -536 -6550 RESPECTIVELY; PROVIDING FOR AN EFFECTIVE DATE BACKGROUND & ANALYSIS: The proposed Downtown Drainage Improvements — Phase IV is the fourth phase of the Downtown Infrastructure Improvement Master Plan. The construction project will consist of drainage improvements, roadway resurfacing, landscaping and pavement marking. The improvements will be performed along the following streets: ❑ SW 58"' Avenue from SW 72nd Street to US 1 ❑ SW 71St Street from SW 58t" Avenue to US 1 The project was advertised in the Miami Daily Business Review four consecutive times (June 7, 13, 20 and 27, 2005), as required by one of the funding agencies. Five contractors submitted sealed bids for the project. The bids were publicly opened the last day of bid submittal (Friday, July 8, 2005) at 3:05pm. Since the bid opening, the engineer of record has tabulated the bids, reviewed and evaluated all bids, verified bid bond and discussed the project with the lowest responsible bidder (T.J. Pavement Corp.) to make sure the scope of work is clearly understood as designed and specified. The Engineer of Record (C3TS) has submitted the. attached letter of recommendation for T. J. Pavement Corp. This project will be funded through grants from U.S Department of Commerce, Economic Development Administrative (EDA) and US EPA State Tribal Assistance Grant (STAG). The grant accounts' balance, before this request and amount to charge per this request is: Page 2 of 2 Comm. Mtg. Agenda JULY 19, 2005 Agency • EDA • STAG RECOMMENDATION: Current Balance $297,012.50 $32,025.60 Requesting Amount $213,825.55 $4,025.60 It is recommended that the City Commission approve the resolution. ATTACHMENTS: ❑ Proposed Resolution • Bid Opening Report • Tabulated Bids ❑ Certified Advertised Notice of Bid Invitation ❑ Engineer of Record's letter of recommendation ❑ Map of Project Area 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49' 50 51 52 53 54 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH TJ PAVEMENT CORP. FOR DOWNTOWN DRAINAGE IMPROVEMENTS — PHASE IV CONSTRUCTION IN AN AMOUNT OF $217,851.15 TO BE CHARGED TO US DEPARTMENT OF COMMERCE, ECONOMIC DEVELOPMENT ADMINISTRATION (EDA) GRANT AND THE US ENVIRONMENTAL PROTECTION AGENCY STATE TRIBAL ASSISTANCE GRANT (STAG) ACCOUNT NUMBERS 001 - 0000 - 132 -2062 AND 106 - 1721 -536 -6550 RESPECTIVELY; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Mayor and City commission wish to provide drainage improvements within the Downtown Phase IV area (SW 58th Avenue from SW 72 n Street to US l and SW 71" Street from SW 58th Avenue to US 1)), and; WHEREAS, these improvements are part of the Downtown Infrastructure Improvement Master Plan funded from EDA and STAG grants and; WHEREAS, the city received fourteen bids in response to the Notice of Bid Invitation advertised in the Miami Daily Business Review on June 7, 13, 20 & 27, 2005; and. WHEREAS, the engineering consultant reviewed the bids and recommended that the contract be awarded to the lowest responsible bidder: T.J. Pavement Corp. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT: Section 1: The Mayor and City Commission authorize the City Manager to execute an agreement with T.J. Pavement Corp. for the construction of Downtown Drainage Improvements — Phase IV for an amount of $217,851.15. Section 2: The project will be funded through grants from U.S Department of Commerce, Economic Development Administrative (EDA) and US Environmental Protection Agency's State Tribal Assistance Grant (STAG), with $213,825.55 and $4,025.60 to be charged to account numbers 001 -0000- 132 -2062 and 106 - 1721 -536 -6550, with account balances of $297,012.50 and $32,025.60 respectively. Section 3: This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED this APPROVED: Maria Menendez, City Clerk READ AND APPROVED AS TO FORM: CITY ATTORNEY day of , 2005. ATTEST: Mary Scott Russell, Mayor Commission Vote: Mayor Russell: Vice Mayor Palmer: Commissioner Birts- Cooper: Commissioner Wiscombe: Commissioner Sherar: ou BID OPENING REPORT • INCORPORATED • 1927 RYV Bids were opened on: Friday, 3uly 8, 2005 at: 3:05pm For: Downtown Improvements — Phase IV Pre -Bid Estimate: $240,000.00 CONTRACTORS: BID AMOUNTS: 1. T. J. Pavement Corp. '2 *T, ° ;51 , 15 2. Budget Construction. t4 b m i d 3. Central Florida Equipment. s I -(17- 6 o . 00 4. Williams Paving, Co. K0. E,ia 5. Stone Paving, Co. Rb I& td 6. Solution Construction, Inc. ?j® 6 50 . 00 7. MVRT No e>td 8. Homestead Concrete & Drainage, Inc. Z b k , 65 9. Southeastern Engineering Contractors, Inc. t4o bid 10. Development Group & Communication of Florida, Inc. '21 940 - b® 11. MIRI Construction me, F-)t 12. Arazoza Brothers, Corp. �4p $ td THE ABOVE BID AMOUNTS HAVE NOT BEEN CHECKED. THE BID TOTALS ARE SUBJECT TO CORRECTION AFTER THE BIDS HAVE BEEN COMPLETELY REVIEWED. �l r City Clerk's Sign: Iv Witness: I a Witness: -Ow N m 1 z QD o y o N � t0 � N C Wm O s 3 0 i 0 CDG 7 3 °e A 3 J N V C1 N W V 01 ut A W N O �O W v m N A W N J S �oJD OD 500 gg0 3 pz1 awo 0 aCin �m ° <'o o 1n c90 a W w� NNw ?ww°: w 3 °:O m nn .ww 3 3 Mm pm .m Oa »mpm o c J m w m c c o n�c�� ° o m n m m mm� o.w m m o m m F o xy JFn c y �n �'. �G�go 3 D-(0 m J m "3 3 goo 3 Fa,3 .o -0 �» nna m n m'na ST my y S 3 S m m N O = 0. O O J O y w n w A 3 j o W w A N,O -Mm p . y w 2 J a J J fO N an" d 3s o�p c ocol O ON wN 3 Q my w p� °.� ° n 3wJ.. S.-O, acw O^ m9w O � Jam yco ,o.< � �0 lmmo• � n° N N v J m 2 C o. J N C j N 9Fi ? F n^ 'a. p' c O' O' A O 1O F, c N SV O. W (U c~ N N_ O N �' S w N J. m n C a J n m 'O J < =° 6 a a v w N w m 3 (p g �0 ti, 2a =. m`O_ m�� y,3m - w B o. y nw�yf0 W gyp' mgo C y0. m N' ?' 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'w° O^ m 9 u3w _ m CA = �' mmm S N m Q, 5 p m m N_ - m V N _ O N 2 2 N ry v W V N O J A r r pommm mm m { {DDD DD N Z N Of fA fA A W fA V! W W Hi d EA fA fA A W y y O O O sp O N O N N O y 0 0 00000 o 0 0 0 0o o sy a° m y m• N N A O,tNnO Ap 0 N A O O pN O A O C m O O 0000 O O O 114 C Z o _ °p0 tJl� O O mo 0 0 00 0 0 ,fAJ O O 0 0 8 0 0 y m w° m w 3 O W N O ONE O (°T OO A C 00 O O ° y C N F» N O di ON,OW fA fA fA �� 4A N Z y O p O O� J m O m m 3 'o c 22 S. O O O N N W O O O O r O O 0 0 0 0 0 0 O O O Z y n C IV A OA) W rn o P w W p :� rn rn v 3 000 ° O O 0 N m a a 0 W W m N H AW - N � O J O N O W O w V° m C y O O O ° 0 0 0 0 0 o O y O y C A N W fA fA fA fA - N CO CO Vi to 2 y o 0 ° O P 00 o00000 0000 -2 00 00 Oo o o a n 03 m r r m 01 A W- S. (l� O 0 O A V m - O J O 5 O O 99 O O b:-4 0 0 0 O O O C �j O O O ° 0 0 0 0 0 0 O y N w Ep N 0��AW N C Z N N O (AEA OD W O 9 O (°OANNN J O V t N a O p O O O 0 0 W 0 O m w V �A W N O OOW C O tit O J O) Vt V Ut N O C h�j O O V 0000 O W O z O cow CA ,z `2 0 00 zRD3. o y ° � O � cn o D coC GN m G m� a A N M d N SENT BY: CITY OF SOUTH MIAMI; 3056636348; 0 JL'N 2 8 Zp05 1 MIAMI DAILY BUSINESS REVIEW Published Daily exCev( Saturday, Surlday and 1.4gal Holidays Miami, Miami -Dade County, Florida STATE OF FLORIDA COUNTY OF MIAMI -DARE: Before the undersigned authority personally appeared O.V. FERBEYRE, who on oath says thffit he or she is the SUPERVISOR, Legal Notices of the Mismi Daily business Review f/k/a Miami Review, a daily (except Saturday, Sunday and legal Holidays) newspaper, published at Miami In Miami -Dade County, Florida; that the attached copy Of advertisement, being a Legal Advertisement of Notice In the hatter of CITY OF SOUTH MIAMI • NOTICE OF BID INVITATION BID NO. Ci- 05.0708 in the XXXX court, was published in said newspaper in the issues of 06/07/2005 06/13/2005 06120/2005 06127/2005 Affiant further says that the said Miami daily Business Aeview is a newspaper published at Mloml in said Miami -Dade County, Florida and that the said newspaper has heretofore been continuously published in said Miami -Dade County, Florida, each day-(except Saturday, Sunday and Legal Holidays) and has been entered as second class mall matter at the post office in Miami in said Miami -Dade Ccui*y, Florida, for a perlod of one year next preceding the fiat publication of the attached copy of advertisement; and affiant further says that he or she has neither paid nor promised any person, firm or corporation any discount, bate, commission or refund for the purpose of sep ri dv g ai3ubiication in the said Haws er. Sworn to and subsoribed, before me this 27 da_v_a�� X05 (SEAL) O.V. FERBEYRE personally kn %uga t Mesa Tj v.iy C ommission D029"" Ex Mgrch 04, 2W$ JUN -29 -05 7:58AM; PAGE 1/1 07/11/2005 MON 15:20 FAX C O R Z 0 CASTELLA CARBALLO THOMPSON 8- ALMAN s - - July 11, 2005 City of South Miami Public Works Department 4795 SW 75th Avenue South Miami, FL 33155 Attention: W. Ajibola Salogun Public Works Director Reference: City of South Miami Downtown Improvements — Phase IV C3TS Project No. 1929 -023 Dear Mr, l3alogun: 2002/003 EB0005022 We have checked the bids submitted for the above - mentioned project. The bid from the AAC002 i 42 low- bidder, TJ Pavement Corp., was reviewed and we find no discrepancies. The bid was accompanied by proper bid security. We spoke with Mr. Jose M. Alvarez, President of Ti Pavement Corp., regarding his bid and its completeness. He has confirmed his confidence in his bid amount. Based on our findings, it is our opinion that this General Contractor is qualified and capable of performing the work. Therefore, we recommend that the project be awarded to the lowest responsible responsive bidder, TJ Pavement Corp., in the amount of $217,851,15. The award is subject to acceptance by the City Council, execution of the Contract Agreement, submittal by the General Contractor of the required Performance and Payment Bonds, and Certificate of Insurance. Sincerely, Corzo Castella Carballo Thompso Salman, P.A. amon Castella, P. . Principal I:V1929 23 SoMiamLPneae_INIDOCmnenW . lFleeom- nf.gward,dx 901 Ponce de Loon elvd., Suite 900 Coral Gables, Florida 33134 305.445,2900 1.800.448.0227 Facsimile 305.445.3366 Web Site: www,C3t5.Com Equal Opportunity Employer �V A I om i ti i /-M14i� wl ai F° i O Dz cn FTI /