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06-07-05 Item 16To: Honorable Mayor, Vice Mayor Date: June 7, 2005 and City Commission r From: Maria V. Davis l Subject: Agenda Item 4A City Manager Comm. Mtg. June 7, 2005 Verizon Wireless, data service contract ORDINANCE AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO SIGN A THREE YEAR CONTRACT WITH VERIZON WIRELESS AS THE POLICE DEPARTMENT'S WIRELESS DATA SERVICE PROVIDER, GENERATING ESTIMATED SAVINGS OF $19,521 DURING THE TERM OF THE CONTRACT; PROVIDING FOR SEVERABILITY; PROVIDING FOR ORDINANCES IN CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. BACKGROUND AND ANALYSIS This ordinance is in accordance with the City of South Miami Charter provision that "No contract involving the payment of money out of the appropriations of more than one year shall be made for a period of more than five years, nor shall any such contract be valid unless made or approved by ordinance." The Police Department's wireless data provider has been AT &T Wireless /Cingular for many years. Because of the capacity demands of wireless data and our need to increase the number of wireless data units, it was determined to be in the best interests of the City to seek a new contract with better terms. Verizon Wireless is now able to provide us with better rates. They have also provided us a proposal of usage alternatives and fees for cost /savings comparisons. Attached you will find a bid tabulation spreadsheet that reflects a potential annual savings of $6,507 or $19,521 for the contract period of three years. The cost to start the service is a one time start-up fee of $4,647, and a charge of $1,944 towards monthly service for three months. The total cost for the Verizon Wireless service for this fiscal year is $10,479. This is a currently budgeted expenditure for `04/05. The start-up charges and the monthly bills will be charged to account 001 - 1910 - 521.3450 titled Police Department Contractual Services, as budgeted. This account has a current balance of $38,800 RECOMMENDATION Commission approval of the ordinance is recommended. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO SIGN A THREE YEAR CONTRACT WITH VERIZON WIRELESS AS THE POLICE DEPARTMENT'S WIRELESS DATA SERVICE PROVIDER, GENERATING ESTIMATED SAVINGS OF $19,521 DURING THE TERM OF THE CONTRACT; PROVIDING FOR SEVERABILITY; PROVIDING FOR ORDINANCES IN CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the wireless data service access to Florida and National Crime Information Centers (FCIC/NCIC) is an essential element of the Police Department's day to day operations; and WHEREAS, in accordance with the city's competitive bidding procedures, three bids were obtained for the wireless service contracts, with Verizon Wireless providing the best proposal; and WHEREAS, Verizon Wireless has provided the Police Department with a proposal on wireless data services which presents projected estimated savings in the amount of $19,521 during a three year contract term. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The City Manager be, and hereby is authorized to sign a three year contract, attached as exhibit "A," with Verizon Wireless as the Police Department's wireless data service provider. Section 2. Monthly bills will be charged to account 001 - 1910 - 521.3450 titled, Police Department Contractual Services as budgeted. This account has a current balance of $38,800 Section 3. This ordinance shall take effect immediately upon approval. PASSED AND ADOPTED this ATTEST: CITY CLERK 1sT Reading 2nd Reading READ AND APPROVED AS TO FORM: CITY ATTORNEY day of 2005. APPROVED: MAYOR COMMISSION VOTE: Mayor Russell: Vice Mayor Palmer: Commissioner Wiscombe: Commissioner Birts- Cooper: Commissioner Sherar: iu Cfl CD I T d C n a W V AP O O O W V O O O t;T W-1 n E 0— cn E o ° ° a rt CD7' gv ai y 3 CD N N cn CD _3 cm ¢1 rt O 3 =i W m Q. E z � O c °rt' W -� q -i < n M s 9 N S 7 C ° f C (7 N ei = fl Z 7 N 7 3 Q o j a = o' 0 Cn m D su G iz N m < o= ? n .0 ID 3 N _ r: CD .� 91 0 0) 3 �. 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Billing Address (only if different from Agency Address ) Tax Exempt CAR Form New Activation E Port ❑ Sales Representative: Willie Brown Sales ID f E Code: EK086 (Willie Brown) New Number (CPE)❑ Mobile Number: 305- 807 -5511 Outlet ID: 13977 Upgrade ❑ Fax Number: 786 - 388 -3403 Cost Center: Accessory Only ❑ Number of Lines: 3 I Rate: Existing Account # Add to existing Create New Group ID /Tie Code IBAS MAC Code Division/Hierarchy info Street Address: 6130 Sunset Drive ❑ I X❑ Rate: Accepted I Rate: Contract Term: 3 yr Discount %: 25 Purchase Order #: 1. Agency Address: Mobile Web 2. Shipping Address: (No P.O.. Boxes) Check here if same as billing address: El Name of Agency: Ci of South Miami Wireless Phone Protection: Name of Agency: Ci of South Miami Street Address: 6130 Sunset Drive Rate: Street Address: 6130 Sunset Drive Rate: Accepted I Rate: Building / Suite #: Building / Suite #: City / State / Zip: Miami FL 33143 City / State / Zip: Miami FL 33143 Attention: Brian Edney Attention: Brian Edney Phone #:305 -663 -6320 Phone #:305 -663 -6320 3. Billing Address: (Complete only if different from Agency Address- *Check here if same as Agency Address above'❑ Agency Name / Contact Name / Address / 4. Port Information: *Check here if same as Agency Address above ❑ Agency Name / Contact Name / Account # / Address / P.O.. Box Equipment Bill of Sale: Qty: Product: SKU: Reason Code: Retail Price: Discount Price: 32 Wireless aircard PC5220 3208 PC5220 $319.99 $0.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Enhanced Mobile Web Text In -Net Wireless Phone Protection: Other: Features Rate: Messaging Rate: Accepted I Rate: Email this form to Outlook email address "SO GA ALP Consol Mjs Fax - 7640" or FAX directly to 1- 866- 401 -5447 Rate: _Denied I Equipment Billing Information (Choose One) 1. Purchase Order #: 2. Bill to Acct #: create new account 3. Credit Card Information (if applicable) Credit Card #: Expiration Date: Mobile # ; (Desired NPA- NXX 86 -710 User Name ESN Price Plan# National Access/ Broadband Monthly Access $79.99 Price Fcode/BGSA 55500 / 502 Model/ Prod ID 3208 Standard Features check here 00 00 Authorization Signature: Date: Comments: Please note that the customer is signing a 3 -year agreement. Therefore, the cost of the equipment is $0.00 Email this form to Outlook email address "'SO GA ALP Consol Mjs Fax - 7640" or FAX directly to 1- 866 - 401 -5447 CUSTOMER ACKNOWLEDGMENT LETTER BELLSOUTH TELECOMMUNICATIONS INC. This is to acknowledge that Verizon Wireless Personal Communications LP d /b /a Verizon Wireless and South Miami Police Department, FL have agreed to enter into a Shared Network Arrangement as defined in BellSouth Telecommunications Inc. Tariff FCC #1. The one time coordination charge to establish this Shared Network Arrangement should be billed to South Miami Police Department, FL on a newly established Billing Account Number. Verizon Wireless and South Miami Police Department, FL agree that neither the provision nor utilization of the Shared Network Arrangement constitutes an arrangement for BellSouth Telecommunications Inc. use of the shared high capacity access, nor does it constitute an arrangement for which Verizon Wireless or South Miami Police Department, FL is entitled to bill or otherwise charge BellSouth Telecommunications Inc. Verizon Wireless Personal Communications LP d /b /a Verizon Wireless (Authorized Signature) Name: Frank Wise Title: Executive Director. Network Date: BellSouth Telecommunications Inc. (Authorized Signature) Name: Title: South Miami Police Department, FL (Authorized Signature) Name: Title: Date: (ICSC Issuing Order) PRIVATE/PROPRIETARY LOCK Contains private and /or proprietary information. May not be used or disclosed outside of BellSouth companies except pursuant to a written agreement. Must be stored in locked files when not in use. 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N � C7 . m m dMIZAIMIR �w co B i t V l- 0 cM tD Z C Z N O O O of 0 3 .1 `� � =r (1) to �+ O 0 n �. M N,l MIMMIN %z .. S 0 BCD �- r n O Q r O can 0 tv I — cn � � CL cD �D _ ys . 40 /�� n Vi al o CD a r.F !� 7 s O CrV Cr 0 O CL _I CD _ (D s IMMIL a 3 Es I 0 0 M. 0 5' (10 a rn (D 0 h (D a (D '0 14') 'r-q- �37 CD AZ a CD 0- O 4 O 10) Z3 'CL F" 'cr (D 0 h 0, 0 0 CL U) 0 0 Z3 r-0- 0 :2) 0 ,(D ,(D (D 0 1 '0 (D 0 ,(n SR ,,(D I iql' 0 0 qa. CD Cl) YL 0 31 (0 0 M Quote Number: BBS050112075202 Customer: City of South Miami Prepared By: Juan Montes Subject: SMARTRing (SPA Dedicated Ring Service) Description QTY USOC /Code Installation Monthly SMARTRing (SPA Dedicated Ring Service) Configuration: Interfaces Only Location #1 s SOU ELLS Central Office Termination - SMARTRing (SPA Dedicated Ring Service) of evaluation. It may not be disclosed to third parties without prior written permission from BellSouth. Thi MIAMFLCADSO (3051207) - BellSouth Telecomm, Inc. - FL quote is subject to the availability of the services set forth above. Central Office Channel Interface MSA: Full Service ReliefArea Per DS1 on 28 DS1 Channel System (STS -1) - 12 to 36 1 SHNCG $0.00 $35.00 Months *This quote is valid only ifbased on a SMARTRing "As Billed" Service Inquiry drawing. *Rates quoted for this product are based on Tariff Section 23.5 (FCC 1). BellSouth Iligh Capacity DS1 (SPA DS1) -1 Circuit Payment Term: 24 to 48 Months (Plan A) Option: High Capacity DS1 (Point to Point or with Other Services) Clear Channel Capability Point to Point 1 CCOEF $0.00 $0.00 Clear Channel Capability: Extended Superframe MSA: Full Service ReliefArea Circuit Location #1 Address: 6130 Sunset Dr. Serving CO. MIAMFLRRDSO (3051663) - BellSouth Telecomm, Inc. - FL Local Channel 1 TMECS $660.00 $126.00 MSA: Full Service ReliefArea Pricing Zone: Zone 1 RJ48C 1 Line 1.544 Digital Service 1 RJ48C $15.00 $0.00 Circuit Location #2 IXC: Other (3051348) Serving CO. MIAMFLCADSO (3051348) - BellSouth Telecomm, Inc. - FL Interoffice Channel (5.10 miles) MIAMFLRR (3051663) to MIAMFLCA (3051348) (5.10 miles) Fixed Charge 1 1L5XX $156.00 $70.00 MSA: Full Service ReliefArea Pricing Zone: Zone 1 Prepared By Juan Montes (305) 569 -7327 Quote Number BBS050112075202 This Quote is valid 30 days fromlast revision datAtl /12 /2005 Federal, State and Local taxnot included. s SOU ELLS The information contained in this proposal is proprietary to BellSouth and is offered solely for the purpos of evaluation. It may not be disclosed to third parties without prior written permission from BellSouth. Thi quote is subject to the availability of the services set forth above. Created by QuoteExpert Page: 1 F'nnteo:01 /12/2005 I Quote Number: BBS050112075202 Customer: City of South Miami Prepared By: Juan Montes Subject: SMARTRing (SPA Dedicated Ring Service) Charge per Mile 6 1L5XX MSA: Full Service Relief Area Pricing Zone: Zone 1 *Rates quoted for this product are based on Tariff Sections 13.3.4 (FCC 1), 23.5 (FCC 1). Shared Network Arrangement Coordination Charge, per Arrangement 1 NRBSN The Host Subscriber must be notified. Processing Charge, per Service Order 1 ORC *Rates quoted for this product are based on Tariff Section 7.2.9 (FCC 1). Totals T�e Vt BellSouth HMLh Capacity DS1 (SPA DS1) - 1 Circuit CKL # 1 6130 Sunset Dr. 6130 Sunset Dr. South Miami, FL 33143 Brian Edney (305) 663 -6339 CKL # 2 Other SMARTRin2 (SPA Dedicated Ring Service) Location # 1 Central Office Temvnation 305 -207 Shared Network Arrangement $0.00 $60.00 $69.21 $0.00 $6.53 $0.00 $906.74 $291.00 Prepared By Juan Montes (305) 569 -7327 Quote Number BBS050112075202 Ibis Quote is valid 30 days from last revision datcQ1 /12/2005 Federal, State and Local tax not included. @ a;i The information contained in this proposal is proprietary to BellSouth and is offered solely for the purpos of evaluation. It may not be disclosed to third parties without prior written permission from BellSouth. Thi quote is subject to the availability of the services set forth above. Created by QuoteExpert Page: 2 Printed: 01 11212005 0 Customer PON: FiberNet Ckt ID- SA /HCE- 10000012894I`TNf (1) FTLDFLTBOOA - MIAMFLCA LETTER OF AGENCY The undersigned, FPL FiberNet hereby appoints Verizon Gtfireless and its representative as agent(hereafter, 'Agent) for the purpose of ordering direct connection services at our collocated facilities at: CANAL C© -CFA 2301 SW 100TH AVE . MI, FL 33165 ACTL: N.HkXIFLCASRID 10029 /TITIEi.'VILA LIFLCAI:bIIANIFLC.A5i1iD ( Customer must provide copy of DLR to insure due, date) Including without limitation, maintenance on, removing„ adding to or rearranging such service. . You are hereby released from any and all liability for making pertinent information available; to the Agent and for following the Agent's instructions with reference to any changes to or maintenance on the undersigned's specific facilities. You may deal directly with the Agent on all matters pertaining to said teleconnnunications services and should follow the Agent's instructions with reference thereto. Thus authorization will remain in effect until rescinded in %sriting by FPL Fibe rNet. The appointment of'Verizon Wireless agent for FPL FiberNet for the purpose described herein does not in any manner preclude FPL FiberNet from acting on their own behalf with respect to all matters. Sincere4' 001UPy CNt)Ix Boravy CHOR FPL FiberNet Provisioning 786 -815 -7210 New WDN customer connection form 1. Customer Name: South Miami Police Department 2. Address: 3. Contact Information: 6130 Sunset Drive South Miami, FL 33143 Contact Name: Brian Edney Phone #: 305 - 663 -6384 Email Address: bedney @cityofsouthmiami.net After Business -hour contact #: Direct Connection Questionnaire 1. Customer FES location (if different from above): Address: 2. Is this a frame -relay or point -to -point circuit request? Point -to -point T1 3. Does the customer have any pre- existing frame -relay connection to any major carrier's cloud (AT &T, Sprint or MCI)? If yes, what is the Location, Circuit ID and DLCI number? Yes Carrier: AT &T Wireless Location: City Hall South Miami Circuit ID: 60HCGS864701 DLCI: 300 4. Does the customer have an existing connection to Verizon Wireless CDPD network? If yes, what is the Location, Circuit ID, DLCI number, LAN and WAN IP addressing? No Carrier: Location: Circuit ID: DLCI: LAN IP Network: WAN IP Network: S. Preferred carrier for the new connection Carrier Verizon 6. Does customer want to do BGP with VZW? No 7. Does customer have a registered AS #? No If yes, what is the AS #? AS #: S. Does the customer need multi- homing for redundancy? No 9. What IP addresses/ networks customer wants to advertise to the Verizon Wireless AS? Note: If customer has addresses in private address range (10.0.0.0 - 10.255.255.255, 172.16.0.0- 172.31.255.255, 192.168.0.0 - 192.168.255.255), they need ARIN registered addresses. 10.Does customer want Verizon Wireless to advertise their networks to Internet? No 11.What is the requested PVC CIR (Committed Information Rate) in Kbps? VPN Connection Questionnaire 1 VPN Gateway hardware / software: 0 2 Redundant hardware solution yes / no0 3 Customer VPN Public IP address: 4 Encryption Scheme: 128 5 Customer Node(s) - IP Address info that will use VPN: 6 Range of IP addresses to be accessed on VZW Network: 7 Customer Contact info (Project Lead &VPN Engineer) 8 VZW Contact info (project sponsor &VPN Engineer) 9 Customer support info (24x7) 10 Data bandwidth requirements in kbps Submit completed form with a network service request at http:/ /ndsc.eng.vzwcon2.com /index.iT. A Network engineer will respond with all the information you need to setup the customer connection. ;i Sprint Business Solutions Em rging and Mid - Markets Brian Edney City of South Miami Police Department 6130 Sunset Drive South Miami Beach, FL 33143 305.663.6384 bed ney(a).cityofsouthmiami. net Brian, Kevin L. Garry Sprint Business Solutions Emerging /Mid - Markets Segment 10951 Lakeview Ave Lenexa, KS 66219 877.502.4441 Kevin. I.aarrv@mail.sorint.com April 19, 2005 Pricing Valid for 30 Days Below is information and pricing for our Sprint PCS Services that we discussed, included is the pricing for all wireless and wireline services you were interested in. Our network delivers service you can rely on nationwide Sprint built the most complete, all- digital wireless voice and data network in the nation • Covers more than 240 million people with voice and data • Includes more than 99% of the nation's largest cities and all major airports • Own sufficient spectrum Sprint uses one integrated voice and data network built from the ground up • Our phones and services work the same anywhere on our network • The network delivers the best data throughput in the wireless industry with average speeds from 50 to 70 kbps Reliable voice services are a key requirement for businesses today ■ Sprint offers clear, consistent voice services to over 240 million people • Crystal -clear calling • Nationwide access to essential business features like Caller ID, Voicemail and Three -Way Calling, and advanced features like PCS to PCS CallingSM and PCS Voice CommandSM • Voice services work the same anywhere on our enhanced network • Extensive domestic roaming coverage Pricing provided is based on a 2 Year term agreement. Wireless Data Takeaway Program With Sprint's Wireless Data Takeaway Program, the migration to Sprint's Nationwide CDMA network becomes much simpler and cost effective. To help offset some of the costs of migrating to CDMA, Sprint is offering special promotions on Connection Cards, PCS Data Link as well Offer Details: • Free PCS Connection Cards by Novatel, Growell or Sierra (up to a $299.99 value). • If a Connection Card is not required, a service credit of $299.99 can be applied when activating CDMA trunk mounted or embedded modems that are certified on the Sprint Network. • For those that need static IP addresses and 128 -bit encryption, receive free software licenses along with a one year maintenance agreement from NetMotion Wireless or Padcom, Inc. Sprint Business Solutions Emerging and Mid - Markets Kevin L. Garry Sprint Business Solutions Emerging /Mid- Markets Segment 10951 Lakeview Ave Lenexa, KS 66219 877.502.4441 Kevin. l.aarrv@mail.sorint.com • As low as a net $55 MRC (after NVP discounts) that offers unlimited wireless data. • Installation fee waived on Frame Relay port and PVC. • Other corporate or government discounts may apply on wireless or Frame Relay monthly charges. 32 Connection Cards with Rebate $Pricing Waived 32 Service Plans with $55 unlimited $1760.00/ month Optional Pricing for Secure Connectivity: MPLS with Remote Access Access: $201.00 T1 Access Port: $357.00 512k Port VAS: $200.00 Remote Access Users Total MRC: $758.00 Total NRC: $500.00 Remote Access — One -time Setup Fee You may contact me directly by clicking here: kevin.l.garry(a).mail.sprint.com or by calling me at 1(877) 502 -4441. Regards, Kevin L. Garry Kevin L. Garry Sprint Business mk wAT&TWireless EDGE Data Service Proposal Prepared For: The City of South Miami Prepared by: Michelle Hayes AT &T Wireless (305)608 -1000 May 16, 2005 Mont hl $18.74 $26.24 $33.74 $48.7 $52.49 Pooled 3 MB 10 MB 20 MB 40 Unlimited data MB available WCO Options 56k 128k 192k 256k 384k 512k 768k *There is no set up fee Monthly charge $199.00 $399.00 $499.00 $549.00 $749.00 $799.00 $1,399.00 Modem Pricing Sierra Wireless AC775 : $49.99 if activated under the $52.49 unlimited rate plan Sony Ericsson GC83 : No charge if activated under the $52.49 unlimited rate plan . 05-16-05 Mr. Brian Edney South Miami PD 6130 Street Dr Miami, FL 33413 305-663-6384 bedney@cityofsouthmiami.net Mr. Brian Edney, Thank you for your interest in Mobility from NetMotion Wireless. Below, please find the detailed quote you requested. This quote will be valid until 05-31-2005. ITEM SKU QUANTITY AMOUNT Upgrade OOINMXEUM: 19 $1,900.00 Additional Device Licenses 001NMXEC 13 $2,600.00 Maintenance 001NMMAIN All $1,140.00 Total $5,640.00 I will follow up with you to answer any questions. In the meantime, please don't hesitate to contact me. Respectfully, Clifton Weeks Inside Sales 206.691.5646 clifton.weeks@nmwco.com This pricing quote is confidential and may not be redistributed. 701 N 34'' Street, Suite 250 o Seattle, VVA 98103 @ t 206.691.5500 ® f 206.691.5501 www.netmotionwireless.com