05-17-05 Item 14South Miami
& City Commission
r
FROM: Maria V. Davis AGENDA ITEM No.
City Manager Commission Meeting May 17, 2005
Resolution Regarding Computer
Network Rewiring
RESOLUTION
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE
THE SUM OF $22,395 FOR RECONFIGURING OF THE COMPUTER NETWORK'S
WIRING IN CITY HALL AND THE POLICE DEPT.; CHARGING THE
DISBURSEMENT TO ACCOUNT NUMBERS 001 - 1340 -513 -4633 (MAINTENANCE -
COMPUTER NETWORK) AND 001- 0000 - 219 -5300 (COMPUTER NETWORK
ESCROW); PROVIDING FOR EFFECTIVE DATE
BACKGROUND AND ANALYSIS
Due to the higher numbers of computers that were added to the Police Dept. and City Hall,
a reconfiguration of the network wiring is currently needed. Reconfiguration will correct
the current setup that was fitted to the initial network configuration, which is now incapable of
handling the amount of existing network connections. The new, reconfigured setup will provide
additional network connections to improve current and future networking configurations as well
as:
• A better match to the current network configuration for the Police Dept and City Hall,
where both network servers and the majority of computer network connections are
located;
• Easier and less expensive provision for additional computers in the future by re-
positioning patch panels (which consolidate all network connections and provide a
single location for troubleshooting network problems) and hubs (which connect
workstations and other network devices together in all kinds of environments).
Vacel USA, Inc. has been selected as the provider for this particular project, as they have a full
knowledge of the City's computer network setup features. In addition, Vacel USA, Inc. is the
lowest bidder of the four companies quoting:
• Vacel USA, Inc. _ $22,395.00
• Miami Business Tel Corp. = $23,544.00
• CompUsa = $25,600.00
• BellSouth BCS BIS Response = $26,602.98
The quoted price includes measures to minimize interruptions of daily computer processing. The
proposed work has been scheduled in the FY 2004 -05 adopted budget. The disbursement of
$22,395.00 will be drawn from the accounts listed below as follows:
$15,475 from 001 - 1340 - 513.4633 (Maintenance - Computer Network), which has a current
balance of $15,476.02
$6,920.00 from 001 - 0000 - 219 -5300 (Computer Network Escrow), which has a current
balance of $12,530.
RECOMMENDATION
Commission approval is recommended.
Attachments
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
DISBURSE THE SUM OF $22,395 FOR RECONFIGURING OF THE
COMPUTER NETWORK'S WIRING IN CITY HALL AND THE POLICE
DEPT.; CHARGING THE DISBURSEMENT TO ACCOUNT NUMBERS 001-
1340 -513 -4633 (MAINTENANCE - COMPUTER NETWORK) AND 001- 0000 -219-
5300 (COMPUTER NETWORK ESCROW); PROVIDING FOR EFFECTIVE
DATE
WHEREAS, the current computer network wiring setup does not match the present configuration
of computer network connections; and
WHEREAS, there is a need for a new setup that will provide a better match to the current
network configuration, allowing easier and less expensive provision for additional computer network
connections and permitting centralized supervision and management of the network; and
WHEREAS, proposals were received from Vacel USA, Inc for $22,395; CompUSA for $25,600;
Miami Business Tel. for $23,544; and BellSouth for $26,602.98; and
WHEREAS, Vacel USA, Inc., a reputable installer with a full knowledge of the City's computer
network setup features provided the best quote for the rewiring project.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA, THAT:
Section 1. The City Manager be and hereby is authorized to disburse the sum of $22,395.00
to Vancel USA, Inc. for computer network rewiring services.
Section 2. The disbursement of $15,475 is to be charged to Account Number 001- 1340 -513-
4633 (Maintenance- Computer Network) which has a balance of $15,476.02 and the remainder of the cost
in the amount of $6,920.00 to be charged to 001 - 0000 - 219 -5300 (Computer Network Escrow) with a
balance of $12,530.00.
Section 3. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this day of 12005.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Russell:
Vice -Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts- Cooper:
Commissioner Sherar:
®r V, U 1:C.
-A VANED
3160 NW 108 Terrace, Sunrise, R 33351
Name: City of South Miami Custumer Number
Address:
City: Miami State: FI Zip: 33143
Phone: (305)663 -6320 Fax: (305)663 -4591
Phone 954 -673 -1430
Fax 954 -572 -4434
Date: 03114105
Quote :10030105
Item
Description
Quantity
Unit Price US $
Amount $
1
Gigabit Fiber Switch D -Link with module
2
a 00
2
Category 6 Plenum Cable
14, 000 Ft
0.00
3
20" Rack for WC
1
0.00
4
Patch Cord - Cat6
200
0.00
5
Cat -6 Jack 8 -Pin
100
0.00
6
Fiber optical Cable 16 Strand
400 Ft
0.00
7
ST Multimode FO Conneector
4
0.00
8
FO 6" ST Patch Cable
2
0.00
9
FO 6" Strand LIU Rack
1
0.00
10
ST connectorIVU
2
0.00
11
LIU Wall Mounted
1
0.00
12
3.5 Horizontal Wire Management
5
0.00
13
7"x!9" Relay Rack
3
0.00
14
314 Metal Raceway
200
0.00
15
48 Ports Patch Panel Cat6
3
0.00
16
Gigabit Switch D -Link 48 Ports
3
0.00
17
Receptacle Metal Bos Single
45
0.00
18
Pads
100
0.00
19
MDC Labor Tech /Elect. And Materials
1
0.00
Includes: All Equipments and Cables Tested /Certified and
Labeled according ANSI Wiring Standart
Subtotal
$22,395
Freight
Tax
Total
Acceptance Signature
Luis Venturo
Business Services Sales Rep.
305 - 671 -3021
r -4. .
Name: City of South Miami Customer �c�
Customer Number:
Address: 6130 Sunset drive
City Miami State Florida • Zip 33143
Phone 305 - 663 -6320 Fax: J
Quote valid for 15 days with the exception of memory, hard drives and
processors, which are subject to change at any time without notice
Pagel Of 2
Date: 01/24/05
Quote: 012405cable
Valid until: 515/2005
ComoUSA Main Phone Number (800) SDIRECT
14000 4pr24awgp
Gen. Cat 6 Plenum Cable
0 in Stock
100
hb- hxj6or
Cat 6 Orange Insert 8 -pin
P In Stock
3
hb -p648u
48 -port patch panel Cat 6
El In Stock
3
hb- hpw84r
7" x 19" relay rack
21 In Stock
hb- hc219ce
3.5 Horizontal Wire Mgmt Panel
5
In Stock
200
at- 1607bl
7" Cat 6 Patch Cord
21 In Stock
1
fo- corwic
LIU Wall Mounted (first floor -6 ports)
0 In Stock
400
fo- occdx0
6 strand Fiber Optic Cable
Q In Stock
fo- cor9500
Unicam ST /Multi -mode Fiber Optic Conn
4
2) In Stock
2
1 o- compi -25
6 pack (st. conn for carrying LIU)
✓�] In Stock
fo- mcnp012
Fiber Optic 6 strand LIU rack mounted
1
❑s In Stock
2
fo- 6'pc 7adi
Fiber Optic 6" st patch cable
M In Stock
200
wm -v700
3/4 Metal raceway
(]✓ In Stock
45
wm -v578
Receptacle Metal Bos Single Gang
0 In Stock
ladder
20 -18" ladder rack w /angle brackets and support hardware
1
El in Stock
2
Fiber switch
3COM fiberswitch 16 -port w /module
Q In Stock
1
and /labe
MDC Labor Tech and Material costs $ 25,600.00 $25,600.00
n TR Stn[k
Leasing
Bases on FMV purchase option. Payments do NOT include tax.
Rates are average estimates only.
24 months
36 months
48 months
Sub Total ;
Freight
We Can Also Do: Tax
• Training Total $
• On -Site Maintaince
• Networking
• Build -to -order Computers
• Special Educational Programs
Thank you for your business
,.19 iI
2151ZUUo IIMe: 13=;eb PP/1
MIAMI BUSINESS TELEPHONE CORP
4.033 SW 74 Gt
M'AMI, FL 33155
Ej nail.,tnbtnc@bellsouth.net
Si ate Lic. NO: ES- 0000268
0`hce: (305)669 -6164 Fax: (305)669 -5422
Quoted to: ship to:
City of South M- iami ITS Department
6130 Sunset Dr Gremaf Reyes
South Miami, FL 33143
Phon n 305.663.6339
FCustomer ID
i1:ITY0FS0UTHk2A1dI
( uantity
1.00 �Cl
2of2
Quotation
Quote dumber:
5lo-
Quote Date:
F shi 7, �':•U:
Fax: 305.667.7806 Contact: Kathy
Good Thru Pa:yment Terms Sales Rep
3/9/05 let :30 Days Collantes, Nestor
Item I Deseripiion
URGE01 nstallation charges paid
he descriptions
COPE OF WORK. lnst:
ith existing buildin gacc
reps Cat.6 pin girlie sent,
t (1) Rack 7x19, (2) Cabi
Wanagement dooniole site,
(panel 4S Ports C at~ i, (5)'S
Shelf, Ladder rac.l; (1)
ptic indoor(o utdo or vitl
trands, (1) Rack, A`ionamt I
'all mount, c(ptuue-cmus, e
aterialto compdeteithe it
1DT will be instal -NtC cd
-Hooks in order to rw,*e ;
tI e cable. Our Tndr oux ce.
�ewdton and this workacor
25) years warramte,e.14d4
of include: BuilN ing jerc
renching, open holees, groL
Accerled By:
Signal ure: Date:
Page:
Subtotal I 23, 544.00
Freight
Sales Tax
r —
I Total I 23,544.00
Unit rice
Extension
m Se
material. .
23,54.00
i
23,544.00
I
di and wire
t
ess (80) dual
terminate
b
e
'4) Patch
%ire mgm,
Fiber
i
i
r (6)
i
II
7ber, (1)
I
tc and misc
xstallation.
i
'mpliant
4
and bundle
rtify by
nes with I
I
T
-r this price
I
j
nit,
I
end, etc.
i
i
I
I
Subtotal I 23, 544.00
Freight
Sales Tax
r —
I Total I 23,544.00
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