04-19-05 Item 4CITY OF SOUTH MIAMI
Inter - office Memorandum
TO: Honorable Mayor, Vice Mayor
& City Commission
FROM: Maria V. Davis
City Manager
RESOLUTION:
South Miami
bwftyl
AN- America CRY
2001
DATE: April 19, 2005
AGENDA ITEM No. 4
RE: Authorizing the City Manager to
execute an agreement with the lowest
responsible bidder for the Proposed
North -end Drainage & Traffic Improve-
ments Phase 2
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH T.J. PAVEMENT CORP. FOR NORTHEND
DRAINAGE & TRAFFIC IMPROVEMENTS PHASE II CONSTRUCTION IN AN
AMOUNT OF $279,473.10 TO BE CHARGED TO THE SOUTH FLORIDA WATER
MANAGEMENT DISTRICT (SFWMD) GRANT AND THE PEOPLE'S
TRANSPORTATION PLAN (PTP) ACCOUNT NUMBERS 001 - 0000 - 132 -2057 AND
124 -1730- 541 -3450; PROVIDING FOR AN EFFECTIVE DATE
BACKGROUND & ANALYSIS:
The proposed North -end Drainage & Traffic Improvements — Phase 2 is the second phase of the
North -end Improvement Master Plan. The construction project will consist of drainage
improvements, traffic circles, roadway resurfacing, signage and pavement marking. The
improvements will be performed along the following streets:
❑ SW 44th Street from SW 64th Avenue to SW 62nd Court
❑ SW 62nd Court from SW 44th Street to SW 43rd Street
❑ SW 62nd Court from SW 42nd Street to Bird Road
❑ Intersection of SW 42nd Terrace & SW 64th Avenue
The project was advertised in the Miami Daily Business Review on February 21, 2005. Ten
contractors submitted sealed bids on or before March 23, 2005 (the last day to receive bids). The
bids were publicly opened on Wednesday, March 23, 2005 at 3:05pm. Since the bid opening, the
engineer of record has tabulated, reviewed and evaluated all bids, verified references, verified bid
bonds and discussed the project with the lowest responsible bidder (T.J. Pavement Corp.) to
make sure the scope of work is clearly understood as designed and specified. The Engineer of
Record (Kimley -Horn & Associates, Inc.) has submitted the attached letter of recommendation
for T. J. Pavement Corp.
As indicated at the bottom of the bid tabulation report, some of the bidders, including the
recommended lowest bidder (T.J. Pavement), made calculation errors. T.J. Pavement
inadvertently omitted $500 when adding the grand total of all 53 bid items. Thus making his total
Page 2 of 2
Comm. Mtg. Agenda
April 19, 2005
bid $279,473.10, instead of the $278,973.10 indicated in the Bid Opening Report. This project
will be funded through grants from the South Florida Water Management District (SFWMD) and
the People's Transportation Plan (PTP). The grant accounts' balances, before this request and
amount to charge per this request are:
Agency Current Balance Requesting Amount
• SFWMD $185,222.35 $175,000.00
• PTP $287,877.22 $104,473.10
RECOMMENDATION:
It is recommended that the City Commission approve the resolution.
ATTACHMENTS:
❑ Proposed Resolution
❑ Bid Opening Report
❑ Tabulated Bids
❑ Certified Advertised Notice of Bid Invitation
❑ Engineer of Record's letter of recommendation
❑ Map of Project Area
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH T.J. PAVEMENT CORP. FOR NORTHEND
DRAINAGE & TRAFFIC IMPROVEMENTS PHASE II CONSTRUCTION IN AN
AMOUNT OF $279,473.10 TO BE CHARGED TO THE SOUTH FLORIDA WATER
MANAGEMENT DISTRICT (SFWMD) GRANT AND THE PEOPLE'S
TRANSPORTATION PLAN (PTP) ACCOUNT NUMBERS 001 - 0000 - 132 -2057 AND
124 - 1730 - 541 - 3450; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the Mayor and City Commission wish to provide drainage improvements & traffic
calming within the North -end Drainage & Traffic Improvements Phase II area (SW 44"' Street from SW
64"' Avenue to SW 62nd Court, SW 62nd Court from SW 44th Street to SW 43`d Street, SW 62nd Court
from SW 42 "d Street to Bird Road and the intersection of SW 42nd Terrace & SW 64tt' Avenue), and;
WHEREAS, these improvements are part of the North -end Improvement Master Plan funded from
the South Florida Water Management Department grant and the Peoples' Transportation Plan with
account balances of $185,222.35 and $287,877.22 respectively, and;
WHEREAS, Proper procedures were followed to secure a number of bids from qualified
contractors, and;
WHEREAS, the City's engineering consultant reviewed the bids and recommended that the
contract be awarded to the lowest responsible bidder: T.J. Pavement Corp.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1: That the Mayor and City Commission authorize the City Manager to execute an
agreement with T.J. Pavement Corp. for the construction of North -end Drainage & Traffic Improvements
— Phase II for an amount of $279,473.00.
Section 2: The project will be funded through a South Florida Water Management District
(SFWMD) grant and the People's Transportation Plan (PTP), with $175,000 and $104,473 to be charged
to account numbers 001- 0000 -132 -2057 and 124 - 1730 - 541 -3450, respectively.
Section 3: This resolution shall be effective immediately.
PASSED AND ADOPTED this
APPROVED:
Maria Menendez, City Clerk
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
day of , 2005.
ATTEST:
Mary Scott Russell, Mayor
Commission Vote:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts- Cooper:
Commissioner Sherar:
1. T. J. Pavement
-Z T. - ?) ' 0
2. Petro Hydro, Inc.
! > �"
3. Acosta Tractors, Inc.
9 (:516
4. Williams Paving, Inc.
L). V
5. Horizon Contractors
6
6. Stone Paving, Inc.
No t t:,
7. Budget Construction
6 S
8. M. Vila & Associates, Inc.
4-1 S
9. Repor Bros., Inc.
QJblP�
10. Domus Construction, Inca & S ` C LD
r s &DA11 M .. ('a-lZ iAP OF R,06.03A � 9m6 � .
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THE ABOVE BID AMOUNTS HAVE NOT BEEN CHECKED.
THE BID TOTALS ARE SUBJECT TO CORRECTION AFTER THE BIDS HAVE BEEN COMPLETELY
REVIEWED.
City Clerk's S n: Witness:
MIAMI DAILY BUSIN EES,:; HE VIEW
Publlehei D91y ORCbpt SAturday, Sunday n d
Logtal Holidays
NaMi, Miami -Dade CauM, Ror 14
STATE Or FLOR1pA
COUNTY OF IMIA101 -DADE:
Before the u 1derslgned authority persor a iy,IC; 111 ec
SOOKIE WILLI;8, who on oath says that ha c a s t rf
VICE PRESIDE T, legal Notices of fha Mi rii ire' :u!ii vas
Review fa Mta! Review, a daily (except Mtu f , I >L i day
"Legal Holi, s) newspaper, published. t Mi:III r f�i tnti -Dade
County, Florlda, {hat the attached copy of a v art r,l i it
being a Legal Ad�artlsoment of Notice In thi rnal I3, q
CITY OF SOUTH, MIAMI
BID NO. C105�i
in the XXXX Court,
was published In said newspaper in the Issu of
02/22/2005
Affiant further sayts that the said Miami Daily 3usl i,
Ravlew Is a newspaper published at Miami 1i s aic v i i t!- [ ale
County, F=lorida and that the said newspaper i as
heretofore been Ontinuously published In S6 d MI ¢ t r I; at l t County.
Florida, each day except Saturday. Sunday utd 1 -3r 1 -1 ll days)
and has been ant red as second class mall, umei ,i t le r n!,t
office in Miami In r ald Mlarrd-Dade County, F orid i f st
poriod of one year] next preceding the first pc )lice i c t c ! vii r
attached copy of advertisement; and affiant f rthe � c: 1, tit tt h90,-
s as ither paid nor promised any perso i, fin- ox7 >ritlon
y disco nit, reb te, commission or refund f r the 1 i � m
If secu ' g this. advertisement for publication r th _ id
n wsp or. 1
t.ei. .,... �a
Sworn to and subscribed before me this
22 da I ARY 2p
(SEPAL) Mat i ,10!
• t'+�r omrtlrt r �i1.�1966
SOOKIE WILLIAM personally }� a esMan: t�. �,
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Northend Drainage and Traffic Improvements — Phase II
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Kimley -Horn
and Associates, Inc.
April 11, 2005 Suite 411
8603 South Dixie Highway
Mr. W. Ajibola Balogun, REM Miami, Florida
Public Works Director 33143
City of South Miami
4795 SW 75h Avenue
South Miami, FL 33155
Re: City of South Miami Project No. CI05 -0323
Northend Drainage and Traffic Improvements — Phase II
Dear Mr. Balogun:
The bid packages received for the above - referenced project have been tabulated and
reviewed. The low bid of $278,973.10 was submitted by T.J. Pavement, a local
Contractor based in Miami, Florida. The tabulation of the bid, utilizing the unit price
provided by T.J. Pavement showed a total of $279,473.10, which represents a $500.00
increase in the overall total.
We have reviewed the bid package submitted by T.J. Pavement Co., and find the
documentation submitted to be in accordance with Sections 00200 and 00300 of the
Project Manual. The bid was accompanied by bid security and we have contacted the
references listed by the bidder and results are enclosed herewith. Copies of licenses are
also attached.
Based on the review of the bid packages, responses from listed references, bid tabulation
analysis and in accordance with the City of South Miami's requirements for awarding
Liblic contracts, T. J. Pavement as the low bidder should be ay. ,arded this contract,
subject to acceptance by the City Council, execution of the Contract Agreement,
submittal by the Engineering Contractor of the required Performance and Payment
Bonds, and Certificate of Insurance.
Sincerely,
KI . Y -HORN AND ASSOCIATES, INC.
Rodni ign P.E.
Projec nag r
Enclosures
TEL 305 662 6445
FAX 305 662 6492 HA040818018 N -End Ph H\BidsW 050411 SoM NE Drain Ph 2 Bid Recom.hndoc
04%01/2005 FRI 16:22 FAX 305 375 2547 PUBLIC WORKS CONST DIV
03/31/09 MT 14 :07 FAX 305 662 6492 KIRLEY —HORN DADELAND
4 7
_ •r
J
- a:¢aKeoaaim
Engineering & Construction Department
Contractor References
Based on Experience, Ability and Mnancial Standing
T. J. Pavement Co. -- is a
potential subconsultant for the Northend Drainage & Traffic ha=vemenl; ?ro�ect City of South
Miami, Florida nrojgct. It is our practice to obtain references from individuals and companies
who have worked with a potential subconsultant. The above company has mcluded you and/or
your company as a reference. We would greatly appreciate your prompt response to the
following inquiry as it applies to the nature of your relationship with the company. Those that do
not apply should be left blank.
Please rate the consultant as fellows:
I- poor 2 average 3 - above average 4 - eery good 5 - excellent
a 001
X1002
Reference by:
2
.S
4
5
CrltCria
Name: Alcexmdra Kept3ine
Assistant Directoffl
Company
Miami -Dade County
Kimsey -bore & Associates, Inc.
Address
111 NW I Street. Suite 1420
8603 South Dixie High,u•ay - Suite 411
Citylst/21P
Miami, FL 33128
iami, FL 33143
Telephone
305.375.1918
T: 305,662,6445
A. Ability to complete project on time.
c,[ r - 19
F. 305.662.6492
E-mail Address
ovildia @rniarnidade.aov
E: lexy .kaptaine ®kimle.r- liarn.coin
If you have any question
about this form, please call at (305) 662.6445. THANK YOUi
H ;�a081HOtH NEik! Ph [�atdslReforctlac CheckiJrm_doc
S. Ability taste within the budget.
-
C. Quality of work.
"
D. Financial standing it a livable .
E. Experience in their line of work.
Additional Comments (May indicate last projectliransaction with contractor),
a 001
X1002
Reference by:
given
t,/ Reference Cheek ennii'Iucted by:
Name & Titic
Qvidio F, Radrigu z, P , Acting
Name: Alcexmdra Kept3ine
Assistant Directoffl
Company
Miami -Dade County
Kimsey -bore & Associates, Inc.
Address
111 NW I Street. Suite 1420
8603 South Dixie High,u•ay - Suite 411
Citylst/21P
Miami, FL 33128
iami, FL 33143
Telephone
305.375.1918
T: 305,662,6445
Data
c,[ r - 19
F. 305.662.6492
E-mail Address
ovildia @rniarnidade.aov
E: lexy .kaptaine ®kimle.r- liarn.coin
If you have any question
about this form, please call at (305) 662.6445. THANK YOUi
H ;�a081HOtH NEik! Ph [�atdslReforctlac CheckiJrm_doc
6PP- 01- 2005(FRI) 10:07 TECO PEOPLE GAS (FAY)3055765307 P.002/002
iQmley Nom
...... 86p35oyCltDixic�tirr
_and.Assocfates.- Inc .......... .............. ._.. �....._... _ ...
_, .._... .
Suiteatl
Miami. FL33143
March 31, 20p$ TEL 305.66:.6445
�AaC 305.662649:
I
Fax Transmittal
I
To: Charles Byrd
Fax Na.:
Firtn/I,acation; Taro Peoples Gas
! Job No.: 04081 S0l 8 #0705 -0323
t From: Al
exaz,dra Kap�a.;ne Nortitcnd Drainag¢ & Tic
Job Name: Improvement -Phase II
Originsl coming by mall;
yes [J No O
if you have any problems, please call 305.662-6445 and ask for: Alexandra ,Kaptaine
Tom' number of pages, including cover sheet:
Corrtrrrenrs:
'Your name was Provided as a reference by T.I. pavement Corporation. I'vo at
p1 °' by the CI ;y of South Miami for ease of completion or you could call rue t 305•66z�
?lease return the attached form at .6445.
Your earliest Convenience to my attention at 305 - 662.6492.
Thanks for your assist
T'hit facsimile is intended for the addrester rtmned herein acct may eaar�n i
arc not the inrended.rtipiatr or the cm ! y
nodf+ed tlrrtrany review, dirtemi rion, d �osOr 1 arnco tv� orb of co delivery tv the a die s tart
dentiaL lfyou
py & f ry a the ad1lressee, you are hereby
have received thisfacrimile in error plume rm►nediatri trot' rhmanfcatiort is strieely Prohibited t j
to usarthe address above via JAC U.S. lease i med ie. Thank y u fyok
Y k' us by telrphonG and ratum the orr"ginal facsirnile
rr,soaoeraaa N aN,rntr��r,vr�+flutoo�ar r,pAvtrssCpr.;oar
a
APR -01 -2005 TRI) 10:07 TECO PEOPLE GAS (FAX) 3055765SO7 P.001/002
19 002
... . •ua+er..rtr
1 Eagiaeeaiug & Construction Department
Based on Ezp Contractor References `
erietice, Ability and Financial Standing
T. . Pavement Co.
potential subconsultant for the o he d ai a is a
'smi lorid ro'ect It is our Practice ra fie i avCTnertt P e'ect Cit
P dice to obtain references from individuals and companies
who have worked with a potential subconsultant_ The above company has included
Your company as a refarence. We would a you and/or
followtn to ui greatly appreciate your prompt response to the
b' Q as
it applies to the nature of }your relationship with the company. ]lose that nut apply should be ieft blank. t do
Please rate the consultant as follows:
1 poor 2 average 3- abore average 4- very good 5 - excellent
ti
2 3 4
i Criteria
A. AbiG to COMIR ete r' o ii : r time.
B. Abifi to sta within the bud , .
et
C. Guari of work. ,
A. Finartcia{ standin if
a ilcable .
erienca in their tine of wank
Additional Cot„ments (May indicate last projectftransaction with co n iracto
r ).
Iteference given by:
Name &Title Charicv Byrd, Loc • eralions Rc creace Check conducted by:
Mane er Name: Alexandra ICaptuint;
Coazpaay Ttco Peoplcs Gas 1
! "'eyHorn & Associates, Inc.
Address 60 NvV t7 Street
$6Q3 5o�th Dixie Piighway - Snite 41 I
City /St2[P Miami. FL 33336
Telephone
Miami, FL 33243
3QSS73.382I
Date os,
3 3®5.65
E -mail Address chbyrd C tecaener gY•com
-
E: lexy.kFtpraiac�ikirnityhorn.cam �
If you have any question about this form,
Please t$ {] lit (305) 6526a45. THANK YOU:
k:m40814011 At-Una Yn "W&U39f414nco+�,mkl.imr.eoa
APR -01 -2005 05:17
FROM:CITY PUBLIC WORKS
3054161270
TO:305 662 6492 P.1/2
city
of Miami
STEPHANIE N.
Director'
JO
GRINDEU_ P E ARRlOLA
City JO Manager
d� '; ; ;a3
Date
i
Number of a es inctudin cover sheet
Department of Public Work
444 Southwest 2 " Avenue
gm Floor
Miami, Florida 33130
To:
Phone
Fax Phone'
Cc
From.
74 Cell 6- t
Phone-
Fax
! phone
CC:
APP. -01 -2005 08:17 FROM:CITY PUBLIC WORKS 3054161278 TO:305 662 6492 P.2/2
0.1/31/05 THU 14: UU YAH Jua eac 04bG � +��- - -•- — -- -- -
i r
its Vow
Enginewing & Canstructian Department
Conifacwr Rfereaces
Based on Experienm Ability and Finandai Standing
-fty-ement, Co. is a
potential subconsultant for the jet end Drainage & T /tic XM r^vement Proiee[ City of R uk
Miami. Flr�rj proiect. It is our practice to -beam rcf'emMcs from individuals`and companies
who have worked with a potential subconsultant. The above company has included you and/or
Your company as a reference. We would sti
Ste y appreciate irrattr prompt ecspvrlse to sine
following inquiry as it applies to tht nature of your relationship with the company. Those that. do
BID? apply should be left blank_
Please rate the crosultat►t es follows:
1- poor 2 - avetip 3 abaovo a.etaee 4. •eq Bond S . escdieW
1 2 3 4 6
Crlterla
t
A. !G cesrt 1019 red on time. ;
to sta talttt n the bu 5
G aputf of waste.
D. Frnsnwe! standi2 1f - . -licable -
E- Ex dense in ftir line of rrotrk.
E4�1 ::— i
Additlo "! Comments (May Indicate !aril prolecUbansacsen with contractar):
GD.vrit�c�o�t AE w,1�'S H��(r qu.aLifi�� u�o,c+P'�s ,4vA�L.48d�
wereect given by: ✓ Adtreuca Chetk roWucted !ys
t
Netsu do Time Words bawhell, M.5., P.E. Name- Alexandra
Kapteino
Coagsanr Ciry of b4iam►i 1Cisnley -Hoes AsSooift9, Inc.
Address 440 S W 2 Avenue — 8' door 8603 Somb !Titre Highway — Suite 411
Ci1y /St1ZW tvliscti. FL 3313D Mang,, FL 33 t43
Teiephofte 305.416.1218 i :3tL5.6fs2.6p4S
Data r7 F- 305.66�.649�
E -mail Address frni 0 u
E katy.rcWNILC (Obrnie horn -cons
If you ' Any quest'am amt d"s rorrn, please call st (305) /!62.6W. TiLkNK You!
Ic10�t�Otln. iedN +i4@{pgty�yN�Cq�t�Ict,Ir�dGa. r
I
Mar 31 05 02:21p Pinecrest Public Works 305 669 6919 P.1
1 I 1
F . O EEC 1 � T
('
DEPARTMENT OF PUBLIC WORKS D,1 l i=. i
To: Alexandra Kaptaine From_ Dan Moretti
Fax: 305- 662 -6442 Pages: 2
Phone: 305- 662 -6445 Date: 3/31/05
D Urgent ❑ For Your Information ❑ Please Comment /Reply /t<As Per Your
Request
Re: Job No. 04081 801 #005 -0323
Please feel free to contact me if you have additional questions-
10800 fled Road S Pinecresc, Florida 33156 305.669.6916 305.669.6919 i pu6iicworl<s@pinecresc- f1.00,
Mar 31 05 02:22p Pinecrest Public Works 305 E69 6919 p -2
-- _ e ..... --- , v -oe a, M"X -nuxn VAIMLAND 0 002
-r
aim
Engineering & Construction Departawnt
Contractor References
Sassed on Experience, Abiliiy and Financial Standing
T 1 Fav,,,Sa4ept Co is a
potential subconsultant for the Northend Drainage & Traffic Im„proyement Project City of South
IhIiarni, Florida project_ It is our practice to obtain references from individuals and companies
who have worked with a potential subconsuitant. The above company has included you and/or
your company as a reference. We would greatly appreciate your prompt response to the
following inquiry as it applies to the nature of your relationship with the company. Those that do
i
not apply should be left blank.
Please rate the consultant as follows:
i
{ 1- poor 2-average 3 above average 4 = very good 5 - exeetlent
I
i
Reference given by: Reference Cheek conducted by:
Name & Title Daniel F. revi, Public Works Name: Alexandra Kaptaine
i?ireciar
Company Viliaga of Finecrest Kimley -Iota & Associates,, Inc.
Address 10800 Red Road 8603 South Dixie lfighway -- Suite 411
City /SV71P Pinecres[, FL 33156 Miami, FL 33143
Telephone 305:669 -6916 T. 305.662.6445
Date 3', '✓ /�' O S - - - - F: 305.662.6492
E -mail Address Moretti @giaetsesE -II -env E: lexy.kaptainc@ldmley- horn.COM
If you have any question about ibis form, please call at (305) 662.6445. THANK YOU!
H:VPaOai W15N•eN! Ph 1116udtVW*Vwwf QW#t.1—do0
1
2
3
4
5
Criteria
A Abl!! ty to cam life ro act on time.
t3. Ability to stay Within the bud eL
C. QualitV of work
D. Financial staivdin d a ikable .
L Est rie= in their line,of work.
Additional Comments (may indicate last projecthraneaction with contractor):
Reference given by: Reference Cheek conducted by:
Name & Title Daniel F. revi, Public Works Name: Alexandra Kaptaine
i?ireciar
Company Viliaga of Finecrest Kimley -Iota & Associates,, Inc.
Address 10800 Red Road 8603 South Dixie lfighway -- Suite 411
City /SV71P Pinecres[, FL 33156 Miami, FL 33143
Telephone 305:669 -6916 T. 305.662.6445
Date 3', '✓ /�' O S - - - - F: 305.662.6492
E -mail Address Moretti @giaetsesE -II -env E: lexy.kaptainc@ldmley- horn.COM
If you have any question about ibis form, please call at (305) 662.6445. THANK YOU!
H:VPaOai W15N•eN! Ph 1116udtVW*Vwwf QW#t.1—do0
I
\' l
City of South Miami
NORTHEND DRAINAGE & TRAFFIC CALMING N
IMPROVEMENTS - PHASE 2 w E
Location Map
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