04-04-05 Item 8TO: Honorable Mayor, Vice Mayor
RESOLUTION:
DATE: April 4, 2005
AGENDA ITEM No.
RE: Approving the purchase of
Air Conditioning Unit for the
Finance Department
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, PROVIDING NOTIFICATION OF AN
EMERGENCY AIR CONDITIONING SYSTEM PURCHASED FOR THE
FINANCE DEPARTMENT IN AN AMOUNT OF $5,675 TO BE CHARGED
TO PUBLIC WORKS DEPARTMENT ACCOUNT NUMBER 001- 1710 -519-
6430; PROVIDING AN EFFECTIVE DATE
BACKGROUND & ANALYSIS:
The Air Condition unit for the Finance Department was budgeted to be replaced during this fiscal year,
but the unit stopped performing to standard capacity before the scheduled replacement date (June 2005).
Continued repairs until the scheduled replacement date would cost approximately $250 almost every 2
weeks until the unit was replaced in June. It was decided it would be more cost efficient to replace the
unit immediately.
Following are the 3 proposals received for the purchase:
o Dadeland Air Conditioning $5,675.00
o South Miami Air Conditioning & Refrigeration $7,954.00
o Omar & Son Services, Inc. $8,290.00
Dadeland Air Conditioning's proposal consists of the supply and installation of the 7.5 Ton, 3 Phase
Trane package unit, heating unit and crane cost for installation, for a total of $5,675. The cost will be
charged to Public Works Department account number 001- 1710- 519 - 3450, with current account balance
of $6175.00 before the purchase.
RECOMMENDATION:
It is recommended that the City Commission approve the resolution.
ATTACHMENTS:
❑ Proposed Resolution
❑ 3 Proposals received
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RESOLUTION NO
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, PROVIDING NOTIFICATION OF AN EMERGENCY AIR
CONDITIONING SYSTEM PURCHASED FOR THE FINANCE DEPARTMENT IN AN
AMOUNT OF $5,675 TO BE CHARGED TO PUBLIC WORKS DEPARTMENT
ACCOUNT NUMBER 001- 1710 -519 -6430; PROVIDING AN EFFECTIVE DATE
WHEREAS, the Mayor and City Commission recognize the emergency nature of the air conditioning
system purchase for the Finance Department and;
WHEREAS, the Mayor and City Commission authorize the City Manager to charge the purchase amount
of $5,675 to Public Works Department account number 001 - 1710 - 519 - 6430.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISION OF THE CITY OF
SOUTH MIAMI, FLORIDA:
Section 1: That the Mayor and City Commission authorize the purchased air condition system for the
Finance Department.
Section 2: That the Mayor and City Commission authorize the City Manager to charge the cost of the
purchased air condition unit to the Public Works Department account number 001- 1710 -519 -6430, with account
balance of $6,175.00 before the purchase.'
Section 3: That the Mayor and City Commission authorize the City Manager to pay Dadeland Air
Conditioning for the purchase of the Air Condition unit.
Section 4: This resolution shall be effective immediately.
PASSED AND ADOPTED this day of
APPROVED:
Maria Menendez, City Clerk
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
2005.
ATTEST:
Mary Scott Russell, Mayor
Commission Vote:
Mayor Russell:
Vice Mayor.Palmer:
Commissioner Wiscombe:
Commissioner Birts- Cooper:
Commissioner Sherar:
Da.+deiand Air Conci.iti.on *n
P.O. BOX 430910, Miami, FL 332,43
PHONE 305- 665 -2275 FAX 3 DS -665 -0677
P.I
PROPOSAL SUBMITTED TO DATE: MARCH 16, 2005
City of South Miami - Public Works Dept,
4795 SW 75 Ave. PHONE: Office 305- 663.6350
Miami, FI 33155
ATTENTION: Mr. Rudy De La Torre FAX 305. 668 -720ti
REPLACEMENT 7.5 TON THREE PHASE TRANE PACN;AGE UNIT TSC09OA3EOA000 INSTALLED
ON NEW CURB ADAPTOR AND INSTALLED TO EXISTING ROOF CURBS AND EXISTING
ADEQUATE ELECTRIC
COST $5175.00. ADD CRANE COST APPROXIMATELY $150.00 �'A
PLANS, PERMITS AND CODE COMPLIANCE EXTRA At TIME AND MATERI . 5'(.'> o0
We propose hereby to furnish material and labor camlrlete in accordance with above specifications,
for the sum of FIVE THOUSAND ONE- HUNDRED AND SEVENTY -FIVE DOLLARS ($44,*4G-p
ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED. ALL WORE; TO BE COMPLETED IN A WORKMANLIKE MANNER
ACCORDING TO STANDARD PRACTICES. ANY ALTERATION OR DEVIATION FROM ABOVE SPECIFICATIONS INVOLVING
EXTRA COSTS WILL BE EXECUTED ONLY UPON WRITTEN ORDEtt5, AND WORK BECOME AN EXTRA CHARGE OVER
AND ABOVE THE ESTIMATE. ALL AGREEMENTS CONTINGENT -UP'_N STRIKES, ACCIDENTS, OR DELAYS BEYOND OUR
CONTROL. OWNER TO CARRY FIRE, TORNADO AND OTHER NECES>ARY INSURANCE.
Fs-w/,-D-
0°tr, DEPOSIT AT EXECUTION OF PROPOSAL. REMAIWER UPON COMPLETION OF JOB.
NOTE. This proposal maybe withdrawn by us it not accepted within ten days.
Authorized Signature Date
ACCEPTANCE OF PROPOPSAL – Thee abav prices, specifications and conditions are satisfactory and are hereby accepted.
You are authorized To do the work as spcif d. Payment will be made as )utlined above.
DATE OF SIGNATURE - - - - -- - - -_- Signature
Signature
FROM :OMARANDSONSERVICE INC ------- C. FAX NO. :305 688 4924 Jan. 09 2005 09:33PM P2
2
Project Summary
Client: City of South. Miami. Company: Omar & Son Services, lnc.
Contact: Mr. Rudy Contractor: Omar Gomez
Job Name: South Miami Build. Depmt. Phone: '305 -688 -4949; 305 - 219 -6495
Job Location: 6130 Sunset Dr. Fax: 305-688-4924
South Miami, Florida 33143
We propose to
• Furnish all the labor and material required to complete the. job specifications as
agreed on this contract.
• %.stall new curb-adaptor on existing roof curb.to install (one) new- central A/C
units to Code Approved standards.
• Make: Trane- 7.5- Ton. (208/230- 3-Phase)
• Model: TSC090A31 OA0000
Secure above curb - adaptor th existing roof - curb.
Repair existing fiberglass ductwork on roof (as needed).
• Install new outside air intake (25 ° /a)
• Install Beater strips (220 - volts)
• Crane services included.
OTHER INCLUSIONS:
• ELECTRICAL -WORK
• Uninstall existing electrical' (220 -24 volts) to A/C unit on roof.
Reinstall existing elcctricctil work to A/C unit on roof after being raised to new
curb- adaptor_
• �+ xclusions/Comments.
Mechanical permits included. bull warranty on Compressor for 5- years, I -Year Parts and
Labor.
FROM :OMARANDSONSERVICE INC ------- C. FAX NO. :305 658 4924 Jan. 09 2005 09:34PM P3
Pricing and Payment Schedule on A/C unit;
Total cost of materials, labor and permit f 5,290.0
Deposit: 0 % upon acceptance of proposal
100% upon final inspection
Signature indicating accepting above Proposal:
Customer -
Air-ca 'ng Canttactor , � .Date �.
South Miami Air Conditioning & Refrigeration
9755 S.W. 76h Street, Miami, FL 33173
State Certification: CM CO 41061/CMC1249325
Phone: 305 -"5 -7277/ 954 - 914 -6041 Fax 305 - 279 - 8565/9:54- 424 -2432
PROPOSAL NO.1
SHEET I OF 2
DATE: 17- March -2005
PiiOPOSAL SUBMITTED TO: _WO _TO HE PERFORMED -AT:
NAME CITY of SOUTH MIAMI QDRE4 SS SAME ADDRESS ._
ADD HESS __ 6130 SUnset Drive _+CITY. STATE
CITY. STATE.._ youth Miami. Florida, 34173 DATE F PLANS N/A
TELE -RU M X05. -796 -1543
A permit as required by the City of South Miami will be obtained and is included in the contract
price.
We hereby propose to furnish the materials and perform the labor necessary for the completion of..-
Installation of. New Trine Model TSC09O,A.3EOAO000 7.5 Ton Roof Top Unit. Present Lennox
7.5 Ton RTU will be. disconnected electrically and mechanically from roof curb. Lennox RTU will
be lifted from curb and roof and taken to scrape yard.
A fabricated galvanized metal transition from existing curb to accommodate footprint of Trane RTU
will be installed and secured to existing curb as per Code.
Trane RTU will be lifted from truck onto roof and onto transition curb. RTU will be properly
secured to transition curb.
Unit will be properly connected electrically including tbemostat control wiring.
We will properly supervise Crane company to ensure all work is properly performed.
Air supply and return ducts will be properly connected to transition and sealed to ensure no leaks.
PROPOSAL NO. 1
SHEET 2 OF 2
DATE: 17- March -2005
South Miami Air Conditioning and Refrigeration warmi its it's workmanship for a period of
twelve (12) months from the date of equipment installation_
The compressor is warranted by Trane Co. for five (5) years and all other parts for one (1) year.
Material is guaranteed to be as specified ve work to be perforrncd in accordance
with the drawings and speeificatio s i ed for a ve work and completed in a substantial
workmanlike manner for the sum o 79 wi dh payments to be as follows: 50% at
acceptance of proposal (53977. t installation and acceptance of equipment
Installation ($3977.00.
Respectfully Submitted:_�i�S.
Note: Any alterations or deviation from above specifications involving extra cost will be executed
only upon written order and will become an extra charge over and above the contract price. All
agreements contingeat upon strikes, accidents, or delays beyond our control.
Note: This proposal may be withdrawn by us if not accepted within Wrty (30) days.
ACCEPTANCE OF PROPOSAL
The above prices, specification, and conditions are satisfactory and are hereby accepted. South
Miami Air Conditioning and Refrigeration are authorized. to do the work as specified. Payments
will be made as outlined above.
SIGNATURE:
DATE: