01-18-05 -Missing Agenda Item 7CITY OF SOUTH MIAMI
Inter - office Memorandum
RESOLUTION:
DATE: January 18, 2005
AGENDA ITEM No.
RE: Authorizing the city Manager to
execute a professional services agree-
ment with MSA for Manor Lane Traffic
Calming & Drainage Improvements
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A
SERVICE WORK ORDER TO MILIAN SWAIN & ASSOCIATES, INC (MSA) FOR
PROFESSIONAL ENGINEERING SERVICES FOR SURVEYING & TESTING,
DESIGN, BID AND CONSTRUCTION PHASE SERVICES FOR THE MANOR
LANE TRAFFIC CALMING AND DRAINAGE IMPROVEMENTS, IN AN
AMOUNT OF $68,971 TO BE CHARGED TO PEOPLE'S TRANSPORTATION
TAX ACCOUNT NUMBER 124 - 1730 -541 -3450; PROVIDING FOR AN EFFECTIVE
DATE
BACKGROUND & ANALYSIS:
As one of our selected professional general engineering consultants, Milian Swain & Associates,
Inc. (MSA) will provide survey & testing services, design bid and construction phase
professional services for Manor Lane Traffic Calming and Drainage Improvements. The
professional services will be provided for the project area defined as: Manor Lane from about SW
63rd Avenue to the intersection of SW 66th Avenue and SW 79th Street and SW 63rd Avenue from SW 72nd
Street to Manor Lane (note that SW 63rd Avenue turns into Manor Lane at 7530 SW 63' Avenue).
The proposed traffic calming is the implementation of some of the recommendations of the
approved Manor Lane Traffic Intrusion Study prepared in February 2001. After the study, Miami
Dade County Public Works Department, Traffic Engineering Division reviewed the report and
expressed no objection to the follow two traffic calming devices:
1. A landscaped traffic diverter with texture concrete at the Manor Lane & SW 78th Terrace
intersection.
2. A traffic calming device at the intersection of SW 74" Street & SW 63rd Avenue
By implementing these calming devices, we intend to eliminate the excessive traffic intrusion to
the Manor Lane neighborhood and prevent continued degradation of quality of life and safety.
In addition to the traffic calming element, we are proposing improvements to the drainage system
along the proposed project corridor. Our records indicate that some of the existing drainage
Page 2 of 2
Comm. Mtg. Agenda Jan. 18, 2005
structures within the estimated 3,500 lineal feet project corridor are old and sub - standard. As part
of this professional service, 5 percolation tests will be performed by a geotechnical engineer to
assist in the design of adequate drainage systems needed along the corridor. The proposed
improvements will include the design for required catch basins, exfiltration trenches, piping,
pavement restoration, landscaping and pavement marking. This professional service will be
funded through the People's Transportation Tax Fund account number 124 - 1730 -541 -3450, with
an account balance of $356,848.22, before this request.
RECOMMENDATION:
It is recommended that the City Commission approve the resolution.
ATTACHMENTS:
❑ Proposed Resolution
❑ MSA's Work Order for Professional Services
❑ MSA's Summary of Professional Fee worksheet
❑ Project Location Map — Exhibit "A"
❑ Letter from Miami -Dade County Public Works Department dated May 29, 2001 —
Exhibit "B"
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A
SERVICE WORK ORDER TO MILIAN SWAIN & ASSOCIATES, INC (MSA) FOR
PROFESSIONAL ENGINEERING SERVICES FOR SURVEYING & TESTING,
DESIGN, BID AND CONSTRUCTION PHASE SERVICES FOR THE MANOR
LANE TRAFFIC CALMING AND DRAINAGE IMPROVEMENTS IN AN AMOUNT
OF $68,971, TO BE CHARGED TO PEOPLES TRANSPORTATION TAX
ACCOUNT NUMBER 124 - 1730 -541 -3450; PROVIDING FOR EFFECTIVE DATE
WHEREAS, the Mayor and Commission of the City of South Miami, wish to provide traffic
calming and drainage improvements in the vicinity of and along Manor Lane; and,
WHEREAS, the Mayor and Commission, wish to use the professional services of MSA, to
provide survey & testing services, final design, bid and construction phase services for the Manor Lane
Traffic Calming & Drainage Improvements; and
WHEREAS, the boundaries of the improvement area are defined as: Manor Lane from about SW
63rd Avenue to the intersection of SW 66t" Avenue and SW 79th Street, and SW 63rd Avenue from SW
72nd Street to Manor Lane (note that SW 63rd Avenue turns into Manor Lane at 7530 SW 63rd Avenue);
and
WHEREAS, these professional services will be funded through the Peoples Transportation Tax
Fund.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, that:
Section 1: The City Manager is authorized to execute a Work Order with Milian, Swain &
Associates, Inc. in connection with the survey & testing, design, bid & construction phase services for
Manor Lane Traffic Calming & Drainage Improvements project, in an amount of $68,971.00 from
account number 124 - 1730 -541 -3450 with an account balance of $356,848.22.
Section 2: The attached proposal is made part of this resolution.
Section 3: This resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED this
APPROVED:
Maria Menendez, City Clerk
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
day of
2005.
ATTEST:
Mary Scott Russell, Mayor
Commission Vote:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts- Cooper:
Commissioner Sherar:
Milian, Swain & Associates, Inc.
MSA Civil &Environmental Engineers
2025 S.W. 32nd Avenue, Miami, Florida 33145
let (305) 441 -0123 fax (305)441 -0688
File: Proposal
January 7, 2005
Revision #1: January 11, 2005
City of South Miami
PUBLIC WORKS DEPARTMENT
4795 SW 75th Avenue,
Miami, Florida 33155
Attention: Mr. Ajibola Balogun, REM
Director
Reference: PROPOSAL - Manor Lane Traffic Calming & Drainage Improvements
City of South Miami, Miami -Dade County, Florida
Dear Ajibola:
We are pleased to submit for your consideration our proposal for professional engineering
services regarding the above referenced project. Enclosed you will find details of our
participation in this project.
We will commence with our assignment after your final review and acceptance of this
proposal and upon receipt of a written Notice to Proceed from your office. We would be
happy to meet with you and discuss the terms of this proposal to ensure that it properly
reflects the work effort you desire.
If you have any questions or require additional information, please contact me at your
earliest convenience.
Sincerely,
MILIAN; SWA & A . 0 A S, INC.
Juno m. m ac e
Manager —Civil Municipal Engineering
copy: Arsenio Milian, P.E.
File
City of South Miami
PUBLIC WORKS DEPARTMENT
"Manor Lane Traffic Calming & Drainage improvement"
City of South Miami, Miami -Dade County, Florida
SCOPE OF SERVICES
January 7, 2005
Revision #1: January 11, 2005
PROJECT DESCRIPTION
The project consists of the preparation of construction documents for the construction of traffic
calming and roadway and drainage improvements to Manor Lane from the intersection with SW
79th Street to the south right of way of SW 72 "d Street (Sunset Drive). See attached Exhibit A for
reference. Milian, Swain & Associates, Inc. (Consultant) proposes the following Scope of
Services:
PHASE 01: SURVEY
a. The Consultant will retain the services of a professional land surveyor registered in the
State of Florida to perform a specific purpose survey of the Manor Lane road right of
way, within the limits depicted in attached Exhibit A (± 3,500 If.).
b. The Surveyor will locate all utility castings, existing driveways (identify if asphalt,
concrete, etc.), mailboxes, trees (provide trunk diameter), medians, curbs, signs and all
other significant above ground features for the entire width and length of the affected
road right of way.
The Surveyor will provide rim /grate, invert elevations, pipe diameters and pipe direction
at all accessible drainage structures and sanitary sewer manholes. Provide cross -
sectional spot elevations @ 100' intervals and at high and low points within the affected
roadway, including sidewalk (front and back), swale (top and bottom), edge of
pavement and centerline /baseline. All existing elevations shall be based on NGVD
datum.
d. The Surveyor will prepare plan view of survey to contain ALL survey information
gathered in the field and baseline of survey stationing proceeding from South to North
and West to East, as applicable for the project.
e. Survey will be prepared by the Surveyor in AutoCAD format using size I'D" (24" x 36 ")
sheets and the City's standard sheet title block format.
The Surveyor will provide two (2) signed and sealed hardcopies and two (2) electronic
copies to the Consultant. Consultant will provide One (1) hardcopy and one (1)
electronic copy to the City.
PHASE 02: DRAINAGE TESTING
a. The Consultant will retain the services of a geotechnical engineer registered in the State
of Florida to perform FIVE (5) percolation tests within the Manor Lane roadway corridor
based on Test Location Map prepared and provided by the Consultant.
PACITY OF SOUTH MIAMI \MANOR LANE TRAFFIC CALMING IMPROVEMENTS�Z)FINALSCOPE OF SERVICES 11103.DOC 1
b. Percolation Test Procedures shall be in accordance with the South Florida Water
Management District Usual Open Hole Test (Constant Head) procedures. Tests shall be
fifteen (15) feet deep as measured from existing grade.
c. Actual field location of tests shall be offset if needed to clear existing obstructions or
utilities, if any. Utility clearance will be obtained by the Geotechnical Engineer prior to
performance of the tests.
d. The Geotechnical Engineer will prepare a Percolation Test Report to include field test
results and calculated soil hydraulic conductivity (K- Value) for each test.
e. The Testing Lab performing the tests will fill all holes, cuts, or other excavations made
during the tests to avoid the possibility of accidents or damage to any pedestrian or
vehicular traffic.
f. Two (2) signed and sealed sets of the test report shall be submitted by the Geotechnical
Engineer to the Consultant. Consultant will submit One (1) signed and sealed copy of
the test report to the City.
PHASE 03: DESIGN AND PERMITTING
a. Attend initial coordination (Kick off) meeting with the City.
b. The Consultant will obtain a Design Ticket from Sunshine State One Call of Florida, Inc.
and request as built information from utility companies listed as having potential utilities
within the project area. In addition, the Consultant will request pertinent underground
records from the City's department of Public Works.
c. Based on review of the topographic survey, drainage tests and record drawings of
existing drainage system(s) within the project corridor, the consultant will identify
area(s) within the road right of way that could be improved by the installation of a new
drainage system; including replacement of existing slab- covered trenches with new
exfiltration trenches per DERM current standards. Prepare design drawings and
drainage calculations for the installation of exfiltration trench (French drain) systems at
the selected locations and asphalt pavement overlay throughout the roadway corridor.
d. Prepare Paving, Grading, Drainage, Traffic Signage & Pavement Markings and
Landscaping plans for the construction of traffic calming improvements in accordance
with the following recommendations described in the Manor Lane Traffic Intrusion Study
performed by Civil Works Inc., dated February, 2001:
Alternate #6:
Realign the intersection of SW 78th Terrace, Manor Lane and SW 65th Place to
reduce the pavement width and establish a landscape diverter along Manor Lane,
including reconstruction of existing pavement using stamped concrete or brick
pavers.
Alternate #10:
• Construct a landscaped traffic island (circle) at the intersection of SW 63rd Avenue
and SW 74th Street, including reconstruction of existing pavement at the intersection
using stamped concrete or brick pavers.
P1CFFY OF SODTNMIAMRMANOR LANETRAFFICCALMINGIMPROVEMENTS\(2)FINALSCOPE OF SERVICES III 05.DOC 2
d. Prepare Outline Technical Specifications for the proposed improvements and
preliminary Opinion of Probable Construction Costs.
e. Submit two (2) copies of the 50% Design package to the City for review and approval
f. Prepare presentation material and attend one (1) public meeting with area residents to
present the proposed roadway, drainage and traffic calming improvements. The
meeting will be attended by the consultant's Project Manager and Landscape Architect.
g. Prepare 100% construction documents incorporating City's 50% review comments, to
include all proposed roadway, drainage and traffic calming improvements. The
proposed design will address utility crossings and pavement restoration within the
affected roadway segments, pertinent details for exfiltration trenches, drainage
structures, pavement restoration, asphalt pavement overlay, landscaping plan and
planting details, supporting drainage calculations and Updated Opinion of Probable
Construction Costs.
h. Edit sample of Master Front -End and Bid Forms provided by the City as needed to
reflect specific conditions of the project. Prepare complete technical specifications for
the proposed improvements following the format established by the Construction
Specifications Institute (CSI).
i. Submit two (2) copies of the 100% package to the City for review and approval.
Prepare Final construction drawings, specifications and drainage calculations reflecting
100% review comments received from the City to include Final Opinion of Probable
Construction Costs and Final Project Manual
k. The Consultant will assist the City in obtaining approvals from the following agencies:
• City of South Miami Public Works Department.
• Miami Dade DERM — Water Control Section.
• Miami Dade Public Works Department.
I. Identify all processing and permit fees required by the regulatory agencies and request
fees from the City. All applicable Permit fees are to be paid directly by the City.
M. Prepare and submit the application packages and processing fees as required for
review and approval.
n. The Engineer will retrieve the permit package(s), revise the plans if needed and deliver
approved drawings to the City.
o. The consultant will submit the Final design package to the City containing the following:
• Two (2) sets of the drainage calculations and Opinion of Construction Costs.
• One (1) electronic copy of the final drawings, Project Manual and Opinion of
Probable Construction Costs.
• Twenty Four (24) sets of the FINAL drawings and Project Manual for bidding
purposes.
• Permit drawings approved by the regulatory agencies.
PACITY OF SOUTH MIAMRMANOR LANE TRAFFIC CALMING IMPROVEMENTSk(1)FINALSCOPE OF SERVICES I I1 05.DOC
PHASE 04: BIDDING & CONSTRUCTION PHASE
The Consultant will provide assistance during the bidding and construction phases of the project
as follows:
a. Attend Pre -Bid Meeting with the City and prospective bidders.
b. Respond to bidder's RFI's and issue addenda and clarification of the construction
documents, if needed.
c. Tabulate and evaluate bids received, check references of responsible lowest bidder and
make Consultant's recommendation to the City.
d. Attend pre- construction meeting with the City and selected contractor.
e. Review shop drawings of the proposed improvements.
f. Perform periodic construction observations on a weekly basis (based on a 16 week
construction period) limited to 32 site visits @ 2.0 hrs per visit = 64 hours max.) to
observe the general status and progress of the work. Write and distribute construction
observation report after each site visit.
NOTE: Construction Observations by the Consultant are limited to observing the work
and materials that are to become part of a completed project in conformance with the
approved construction documents. The implementation and monitoring of construction
safety programs is the responsibility of the Contractor and is not part of the Consultant's
Scope of Services. The Consultant will not be held responsible for Contractor's
construction means, methods, techniques, sequences or procedures, or for safety
precautions and safety programs connected with the work.
g. Review Contractor's monthly payment request(s) and make recommendations as to the
requested payment based on Consultant's opinion of the actual status and progress of
the work.
h. Review request for Change Orders submitted by the Contractor and submit to the City,
the Consultant's opinion and recommendation(s) on said Change Order request(s).
i. Perform a Substantial Completion Construction observation of the proposed
improvements, to ensure that the work completed meets the minimum requirements for
substantial completion in accordance with the Contract Documents, including
preparation of a Punch List of any defects and discrepancies in the work.
j. Perform a Final Construction Observation to ensure satisfactory completion of all items
in the Punch List.
k. Recommend execution of a Certificate of Final Acceptance and final payment to the
Contractor upon satisfactory completion of all items in the Punch List and receipt of all
necessary close -out documentation from the Contractor.
Obtain record drawings (as- built) from the Contractor in hard and electronic formats and
submit to the City.
RICITY OFSOUTHMIAMIWANORLANE TRAFFIC CALMING IMPROVEMENTSX2 )FINALSCOPE OF SERVICES I I I O.DOC 4
COMPENSATION
Compensation shall be based on a Fixed Fee Basis. The total fixed fee for this project including
sub - consultant services is $68,970.00. A breakdown of the work effort required to perform the
tasks contained in this proposal is included in attached Exhibits B.
The Consultant will submit monthly invoices for services rendered and costs incurred in
accordance with the invoice submittal format contained in current Professional Services
Agreement between the City of South Miami (City) and Milian, Swain & Associates, Inc.
(Consultant).
-END-
P: \CITY OF SOVI'H MIAMIIMANOR LANETRAFFIC CALMING IMPROVEMENTS( 2)FINALSCOPE OF SERVICES I 1105.DOC 5
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12/21/2004 TUE 17:06 FAX 3053726064 TRAFFIC ENGINEERING DIV
[a 002
MIAMI -DA,DE COUNTY; FLORIDA
MIAMri -DADS �,,
STEPHEN P. CLARK CENTER
PUBLIC WORKS DEPARTMENT
SUITE 1610
111 N.W. 1st STREET
MIAMI, Ft CRIDA 33126 -1$70
(305) 375-2960
May 29, 2001
Mr_ Subrata Base
Assistant City Manager
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
Re: Traffic Calming
vicinity of Manor Lane.
Dear Mr. Basu:
Pursuant to your letter and the traffic study report on the subject matter_ we would like to offer
the following information:
Proposal 1:
Already implemented.
Proposal 2, 3A:
Tllis work will be accomplished by our Signals and Signs Division
in approximately three weeks.
Proposal 3B:
The Department is withholding its determination concerning the
chokers. Please re- evaluate after the implementation of 3A.
Proposal 4, 6, 10:
Staff has no objection to these proposals.
Proposal 5:
Staff has no objection to the installation of textured pavement,
However, in our opinion mid- block, median treatment would be
more appropriate and effective, rather than the textured pavement.
Proposal 7:
Staff has no objection to the concept. Rowever, in our opinion a
mid -block location would be more appropriate to calm the traffic.
The other alternative would be to extend the median through the
curve in order to control speeding and the accident probability.
Proposal 8:
A 4-Way Stop control exists at SW 64 Court and SW 74 Street,
Proposal 9:
Sunset Drive is under the jurisdiction of the Florida Department of
Transportation(PDOT). Wherefore, this request has been forwarded
to the State.
Equal Opportunity /Handicap Employ+ar /Services
12/21/2004 TLTE 17:07 FAX 3053726064 TRAFFIC ENGINEERING DIV Q003
Letter to Subrata Basu
Page 2 oft
PIease note that volume in relation to the livability standards, is not reflected in the report.
Results of speed studies, other than statements that speeding has been observed, are also not
provided as pant of the document. It is important to address these parameters in order to justify
the closure of Manor Lane. Therefore, the Department is withholding its determinatio -n at the
time, until the required documentation is satisfactorily submitted.
It suggested that as part of the plan, the traffic calming devices proposed in the report and
approved by the Department be implemented prior to considering a fall closure. Once the traffic
pattern is set, traffic conditions along Manor Lane should be re- evaluated to determine if the
closure of Manor Lane or a choker along SW 78 Terrace east of SW 67 Avenue are still required.
Should you require any further information, please do not hesitate to contact my office at
(305) 375 -207$.
Sincerely,
.Muhammed A Hasan, P.E., Chief
Traffic Engineering Division
cc: Rory Santana, F.E., District Traffic Operations Engineer
F.D.O.T., Wattachment.
-a
E:u+1ism;f%05725.mKdpc
Manor Lane Traffic Intrusion Study
To preserve the quality of fife, safety and the physical environment of the residential neighborhood,
the following internal and external recommendations are being made to reduce the traffic intrusion,
speeding, and excessive traffic volmnes. on Manor Lane.
♦ Alternate 1- Install an additional No Left Turn sign (R3-2) at SW 68' Avenue and
SW 80' Street to reinforce the turn restriction. This second turn restriction sign
needs to be installed on the far left side of the intersection in accordance with the
Manual on Uniform Traffic Control Devices.
Alternate 2 - Realign the intersection of SW 79' Street, Manor Lane, and SW 661
Avenue. Also install a 7 to 9 AM No Left Turn restriction on eastbound SW 79'
Street.
Alternate 3A - Establish 7 to 9 AM No Right Turn restrictions along SW 67'
Avenue at SW 78' Terrace and SW 77' Terrace. Also construct an entrance feature
at each intersection to help identify the neighborhood.
M,
Alternate 3B - Construct a partial diverter at SW 78' Terrace to eliminate eastbound
access into the neighborhood and establish a morning (7 to 9 AM) No Right Turn
restriction at SW 77* Terrace.
Civil Works, Inc. 3195 Ponce de Leon Blvd., Suite 200 Coral Gables, Florida 33134
Consulting Engineers Page 12 CWl Project No. 20126.00
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Alternate 7 - Construct a landscaped median island at the north end of Manor Lane
where it turns and becomes SW 63' Avenue. This will slow traffic around this curve
and create additional resistance to traffic intrusion.
Alternate 8 - Reorientate the stop signs at the intersection of SW 64' Court and SW
74' Street. This change in stop signs will work in conjunction with Alternate 9 •
reduce the evening traffic intrusion volume.
Alternate 9 - Establish No Left Turn restrictions (from 4 to 6 PM) along the
westbound Sunset Drive at the intersections of SW 63rd Avenue, SW 63rd Place, and
SW 64�h Court to reduce the PM Peak Period traffic: intrusion to Manor Lane.
civil wor*st Inc. 3195 Ponce de Leon Blvd., Suite 200 Coral Gables, Florida 33134
Consulting-Engineers Page 17 t. CW1 Project No. 20126.00
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Consulting Engineers Page 24 CWl Project No. 20126.00
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