01-18-05 -Missing Agenda Item 4CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM
To: Honorable Mayor, Vice Mayor
RESOLUTION:
Date: January 18, 2005
South Miami
AiI- ummerica Ny
2001
Subject: Agenda Item #
Comm. Mtg. Jan. 8, 2005
Purchase of Leased Vehicles
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER, AS PER THE APPROVED 04/05 BUDGET, TO DISBURSE THE
SUM NOT TO EXCEED $62,000.00 TO MEARS MOTOR LEASING FOR
THE PURCHASE OF TWELVE 2001 FORD CROWN VICTORIA POLICE
PURSUIT VEHICLES, DISBURSEMENT OF $48,000.00 FROM ACCOUNT
NUMBER 1910 -521 -4450 (PURCHASE/LEASE- POLICE VEHICLES), AND
ONE FORD EXCURSION, EMERGENCY MANAGEMENT VEHICLE
DISBURSEMENT OF $13,500.00 FROM ACCOUNT NUMBER 615- 1910 -521-
4450 (FORFEITURE PURCHASEILEASE- POLICE VEHICLES), AND
PROVIDING FOR AN EFFECTIVE DATE.
BACKGROUND AND ANALYSIS
The Police Department has been leasing twelve 2001 Ford Crown Victorias for use as
police patrol vehicles, and one 2001 Ford Excursion for use as an Emergency
Management vehicle. The vehicles are being leased for four years, and the term of the
lease will be reached on June 30 and May 30, 2005 respectively. The vehicles must now
be purchased or returned to Mears Motor Leasing. They are in excellent condition and
are equipped as police vehicles. It would be more cost effective to purchase these vehicles
than to enter into another lease. The Crown Victorias will cost $48,000.00, which will
come from account number 1910 -521 -4450, Purchase /Lease - Police Vehicles (which has
an existing balance of $90,394.24), and the Excursion will cost $13,500.00 which will
come from account number 615 - 1910 -521 -4450, Forfeiture Purchase /Lease - Police
Vehicles (which has an existing balance of $16,063.80). This expenditure was previously
approved in the 2004/05 budget.
RECOMMENDATION
Your approval is recommended.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE A
SUM NOT TO EXCEED $62,000.00 TO MEARS MOTOR LEASING FOR THE
PURCHASE OF TWELVE 2001 FORD CROWN VICTORIA POLICE PURSUIT
VEHICLES, AS APPROVED IN THE 2004/05 GENERAL FUND BUDGET;
DISBURSEMENT OF $48,000.00 TO COME FROM ACCOUNT NUMBER 1910 -521-
4450 (PURCHASE/LEASE- POLICE VEHICLES), AND $13,500.00 FROM ACCOUNT
NUMBER 615- 1910 -521 -4450 (FORFEITURE PURCHASE/LEASE- POLICE
VEHICLES) FOR ONE FORD EXCURSION, EMERGENCY MANAGEMENT
VEHICLE; PROVIDING FOR EFFECTIVE DATE
WHEREAS, the police department has been leasing twelve 2001 Ford Crown Victorias for use as
uniform - patrol vehicles and the term of the lease four -year lease will be reached on June 30 2005; and
WHEREAS, the police department has been leasing one 2001 Ford Excursion for use as an emergency
management vehicle on a four year lease and the termof the lease will be reached on May 30 2005; and
WHEREAS, these vehicles are specially equipped for police usage and are in excellent condition, it
would be cost effective to purchase these vehicles.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, THAT;
Section 1. The City Manager be, and hereby is authorized to disburse funds in an amount not to exceed
$ 62,000.00 for the purchase of these vehicles, payable to Mears Motor Leasing with disbursement $48,000.00
from account number 1910 -521 -4450 Lease /Purchase - Police Vehicles (with a current balance of $90,394.24)
for the Crown Victorias, and $13,500.00 from account number 615 - 1910 -521 -4450 Forfeiture
Lease /Purchase- Police Vehicles (with a current balance of $16,063.80 for the Ford Excursion.
Section 2. The City Manager is authorized to execute such contracts and documents
as are necessary for the purchase of said vehicles.
Section 3. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this day of January 2005.
ATTEST: APPROVED:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
MAYOR
Commission Vote:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts - Cooper:
Commissioner Sherar:
11/29104 11: 01 FAh
Capt. Dan Salerno "Since 1952"
City of South Miami
6130 $.inset Drive
South Miam., ll 33143
The Buy Out for the 14 vehicles thax come to term 06/30/ 2005 would be as follows at the
end of the current term provided that the monthly lease payment is cturent. The prick
includes the administrative fee. The Unit Numbers are as follows_
unit #
Ma1eeJModel
Last 6 of Vin '
Pay- Off
Amount
12820
Ford Crown Victoria.
183403
$3,800.00
12821
Ford Crown Victoria
183404
$3,800.00
12822
Ford Crown. Victoria
183405
$3,800.00
12823
12824
Ford Crown Victoria:
Ford Crown Victoria
183406
183407
$3,300.00
DOOM-
12-825
Ford Crown Victoria
183408
$3,800.00
12826
Ford Crown Victoria
183409
$38pt?.00
12827
Ford Czown Victoria
1 53410
$3,800.00
12828 jFord
Crown; Victoria
183411
$3,800.00
12829
Ford Crown Victoria
193412
$3,800.00
12830
Ford Crown Victoria
183413
$3,800.00
12$31
Ford Crown Victoria
183414
- $3 8
12648
Ford Excursion
087437
$15 900.00
12649
Ford Excursion
C87438
15,900.00