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08-01-06CITY COMMISSION AGENDA City Commission Meeting Meeting date: August 1, 2006 6130 Sunset Drive, South Miami, FL Next Regular Meeting Date: August 15, 2006 Phone: (305) 663 -6340 Time: 7:30 PM City of South Miami Ordinance No. 10 -00 -1712 requires all lobbyists before engaging in any lobbying activities to register with the City Clerk and pay an annual fee of $125.00. This applies to all persons who are retained (whether paid or not) to represent a business entity or organization to influence "City" action. "City" action is broadly described to include the ranking and selection of professional consultants, and virtually all- legislative, quasi - judicial and administrative action. It does not apply to not - for - profit organizations, local chamber and merchant groups, homeowner associations, or trade associations and unions. CALL TO ORDER: A. Roll Call: B. Invocation: C. Pledge of Allegiance: D. Presentation(s) 7:00 p.m. a) A sympathy resolution presented to the family of the late, former City Commissioner and Board Member Ms. Betty Bank b) Presentation by LAZ Parking ITEMS (S) FOR TIME COMMISSION'S CONSIDERATION: 1. Approval of Minutes a) Minutes of July 18, 2006 REGULAR CITY COMMISSION 1 AGENDA - AUGUST 1, 2006 2. City Manager's Report a) Trolley - MPO /FDOT funding b) Comprehensive Annual Financial Report FY Ending September 30, 2005 3. City Attorney's Report PUBLIC REMARKS CONSENT 4. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND COMMITTEES; APPOINTING JANET F. LAUNCELOTT TO SERVE ON THE COMMUNITY RELATIONS BOARD FOR A TWO YEAR TERM ENDING JULY 31, 2008; AND PROVIDING AN EFFECTIVE DATE. (A RESOLUTION APPOINTING JANET LAUNCELOTT TO SERVE ON THE CRB FOR A 2 -YR TERM ENDING 7131108) 3/5 (Mayor Feliu) 5. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND COMMITTEES; APPOINTING DONNA M. SHELLEY TO SERVE ON THE HISTORIC PRESERVATION BOARD FOR A TWO-YEAR TERM ENDING JULY 31, 2008; AND PROVIDING AN EFFECTIVE DATE. (A RESOLUTION APPOINTING DONNA SHELLEY TO SERVE ON THE HPB FOR A 2 -YR TERM ENDING 7131108) 3/5 (Mayor Feliu) 6. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND COMMITTEES; APPOINTING JACQUELINE SALCINES TO SERVE COMMISSION FOR WOMEN ON THE-COMMISSION FOR WOMEN FOR A TWO YEAR TERM ENDING JULY 31, 2008; AND PROVIDING AN EFFECTIVE DATE. 3/5 (A RESOLUTION APPOINTING JACQUELINE SALCINES TO SERVE ON THE COMMISSION FOR WOMEN FOR A 2 -YR TERM ENDING 7131108) (Mayor Feliu) 7. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND COMMITTEES; APPOINTING DR. SALLY RUSSELL TO SERVE ON THE COMMISSION FOR WOMEN FOR A TWO YEAR TERM ENDING JULY 31, 2008; AND PROVIDING AN EFFECTIVE DATE. 3/5 (A RESOLUTION APPOINTING DR. SALLY RUSSELL TO SERVE ON THE COMMISSION FOR WOMEN FOR A 2 -YR TERM ENDING 7131108) (Mayor Feliu) REGULAR CITY COMMISSION 2 AGENDA - AUGUST 1, 2006 8. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND COMMITTEES; APPOINTING CINDY FRANZ TO SERVE ON THE COMMISSION FOR WOMEN FOR A TWO YEAR TERM ENDING JULY 31, 2008; AND PROVIDING AN EFFECTIVE DATE. 3/5 (A RESOLUTION APPOINTING CINDY FRANZ TO SERVE ON THE COMMISSION FOR WOMEN FOR A 2 -YR TERM ENDING 7131108) (Mayor Feliu) 9. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND COMMITTEES; RE- APPOINTING SHIRTY HUEBNER TO SERVE ON THE PARKING COMMITTEE FOR A TERM ENDING JULY 31, 2008; AND PROVIDING AN EFFECTIVE DATE. 3/5 (A RESOLUTION RE- APPOINTING SHIRLEY HUEBNER TO SERVE ON THE PARKING COMMITTEE FOR A 2 -YR TERM ENDING 7/31/08) (Mayor Feliu) 10. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ATTORNEYS' FEES; APPROVING ATTORNEYS' FEES FOR AKERMAN SENTERFITT IN THE AMOUNT OF $5,433.91; TO BE CHARGED TO ACCOUNT NO. 001.2100.519.3440 CONSULTANT LABOR ATTORNEY; PROVIDING AN EFFECTIVE DATE. 3/5 (A RESOLUTION APPROVING ATTYS' FEES FOR AKERMAN SENTERFITT IN THE AMT OF $5,433.91; TO BE CHARGED TO THE CONSULTANT LABOR ATTORNEY ACCT W /CURRENT BAL$20,078.76) (City Manager) 11. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO RENEW THE CONTRACT WITH AVMED HEALTHCARE TO PROVIDE GROUP HEALTH INSURANCE FOR CITY OF SOUTH MIAMI FULL TIME EMPLOYEES; PROVIDING AN EFFECTIVE DATE. 3/5 (A RESOLUTION AUTHORIZING THE CITY MANAGER TO RENEW THE CONTRACT WITH AVMED HEALTHCARE TO PROVIDE GROUP HEALTH INSURANCE FOR CITY OF SOUTH MIAMI FULL TIME EMPLOYEES) (City Manager) 12. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH STANDARD INSURANCE TO PROVIDE LIFE /ACCIDENTAL DEATH AND DISMEMBERMENT AND LONG TERM DISABILITY INSURANCE FOR CITY OF SOUTH MIAMI FULL -TIME EMPLOYEES; PROVIDING AN EFFECTIVE DATE. 3/5 (A RESOLUTION AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $14,365.00 TO ENTER INTO A CONTRACT WITH STANDARD INSURANCE TO PROVIDE LIFE /ACCIDENTAL DEATH AND DISMEMBERMENT, AND LONG TERM DISABILITY INSURANCE FOR CITY OF SOUTH MIAMI FULL -TIME EMPLOYEES) (City Manager) REGULAR CITY COMMISSION 3 AGENDA - AUGUST 1, 2006 ORDINANCE (S) SECOND READING PUBLIC HEARING (S) 13. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE LAND DEVELOPMENT' CODE; AMENDING REGULATIONS RETAINING TO PARKING REDUCTIONS IN THE HOMETOWN OVERLAY ZONE IN ORDER TO REQUIRE APPROVAL BY A FOUR /FIFTHS VOTE OF THE CITY COMMISSION AND SUSPENDING CERTAIN PROVISIONS THAT ALLOW FOR THE REDUCTION OF REQUIRED PARKING SPACES, FOR A PERIOD OF NINE MONTHS, THEREBY ENABLING THE CITY TO EVALUATE RECOMMENDATIONS OF THE ZONING TASK FORCE, PARKING COMMITTEE, AND THE PLANNING BOARD PERTAINING TO THE REDUCTION OF REQUIRED PARKING SPACES AND TO PREPARE NECESSARY AMENDMENTS; PROVIDING THAT ORDINANCES OR SECTIONS THEREOF IN CONFLICT SHALL NOT BE IN FORCE AND EFFECT DURING THIS TIME PERIOD; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND PROVIDING AN EFFECTIVE DATE. 3/5 (Commissioner Beckman) 14. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO CONTRACTS; APPROVING AN EMPLOYMENT CONTRACT BETWEEN THE CITY OF SOUTH MIAMI AND THE CITY MANAGER; PROVIDING FOR TERMS AND CONDITIONS AND AN EFFECTIVE DATE. 3/5 (Mayor Feliu) RESOLUTION (S) /PUBLIC HEARING (S) (NONE) RESOLUTION (S) 15. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $14,365.00 TO J.E.M. INSPECTIONS & ENGINEERING SERVICES, INC. AND APPROVING AN OPEN P.O. FOR AN AMOUNT NOT TO EXCEED $33,800.00 FROM ACCOUNT NO.1610- 524 -3450 FOR BUILDING AND ROOFING INSPECTIONS, AND PROVIDING FOR AN EFFECTIVE DATE. 3/5 (Deferred 7125106) (A RESOLUTION AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $14,365.00 TO J.E.M. INSPECTION & ENGINEERING SERVICES, AND APPROVING AN OPEN P.O. FOR AN AMOUNT NOT TO EXCEED $33,800.00 FOR BUILDING AND ROOFING INSPECTIONS FROM THE CONTRACTUAL SERVICES ACCT W /CURRENT BAL$50,652) REGULAR CITY COMMISSION 4 AGENDA - AUGUST 1, 2006 (City Manager) 16. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE CITY'S 2006/2007 FISCAL YEAR BUDGET AND PROPOSED MAXIMUM MILLAGE RATE; ADVISING THE MIAMI -DADE COUNTY PROPERTY APPRAISER OF ITS PROPOSED MAXIMUM MILLAGE RATE OF 6.681 MILLS; ITS ROLL -BACK RATE OF 5.736 MILLS AND ANNOUNCING THE DATES OF PUBLIC HEARING TO CONSIDER THE PROPOSED MILLAGE RATE AND TENTATIVE BUDGET; DIRECTING THE FINANCE DEPARTMENT TO FILE THIS RESOLUTION WITH THE MIAMI -DADE COUNTY PROPERTY APPRAISER; PROVIDING AN EFFECTIVE DATE. 3/5 (A RESOLUTION ADVISING THE MIAMI -DADE COUNTY PROPERTY APPRAISER OF THE CITY'S PROPOSED MILLAGE RATE OF 6.681 MILLS; ITS ROLL -BACK RATE OF 5.736 MILLS AND ANNOUNCING THE DATES OF PUBLIC HEARING TO CONSIDER THE PROPOSED MILLAGE RATE AND TENTATIVE BUDGET FOR THE FY 2006 -07) (City Manager) 17. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO LOBBYING THE STATE AND FEDERAL LEGISLATURES TO CREATE THE "FREEDOM FROM FOSSIL FUEL ACT "; WHICH ACT SHALL PROVIDE FOR THE UNITED STATES TO INVEST IN, SUPPORT THE EXPLORATION, AND FUNDING OF ALTERNATE SOURCES OF FUEL SUCH AS SOLAR, HYDROGEN, ETHANOL AND NUCLEAR POWER PLANTS AND TO ADVOCATE METHODS FOR DECREASING FLORIDA'S AND THE ENTIRE NATION'S DEPENDENCE UPON FOREIGN OIL AND FOSSIL FUELS, IN GENERAL, AS FOSSIL FUELS ARE A DIMINISHING NATURAL RESOURCE; PROVIDING AN EFFECTIVE DATE. 3/5 (A RESOLUTION RELATING TO LOBBYING THE STATE AND FEDERAL LEGISLATURES TO CREATE THE "FREEDOM FROM FOSSIL FUEL ACT" IN SUPPORT OF THE EXPLORATION AND FUNDING OF ALTERNATE SOURCES OF FUEL AND TO ADVOCATE METHODS FOR DECREASING FLORIDA'S AND THE ENTIRE NATION'S DEPENDENCE UPON FOREIGN OIL AND FOSSIL FUELS IN GENERAL) (Mayor Feliu) ORDINANCE (S) FIRST READING PUBLIC BEARING S) (NONE) ORDINANCE (S) FIRST READING 18. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA RELATING TO AMENDING THE CITY OF SOUTH MIAMI CODE OF ORDINANCES, BY REVISING CHAPTER 11 (GARBAGE & TRASH), SECTION 11 -21(b) ENTITLED "EXTENT OF SERVICE AND POINTS OF COLLECTION - DOMESTIC REGULAR CITY COMMISSION 5 AGENDA - AUGUST 1, 2006 TRASH" IN ORDER TO ALLOW THE PLACEMENT OF LAWN YARD CLIPPINGS AT THE CURB FOR COLLECTION NO MORE THAN SEVENTY -TWO (72) HOURS PRIOR TO THE SCHEDULED PICKUP DAY; PROVIDING FOR SEVERABILITY; PROVIDING FOR ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. (Deferred from 7125106) 3/5 (Commissioner Palmer) THE CITY HAS A SIGNIFICANT GOVERNMENTAL INTEREST IN CONDUCTING EFFICIENT AND ORDERLY COMMISSION MEETINGS. SPEAKERS PLEASE TAKE NOTICE THAT SECTION 2 -2. 1 (K) (2) OF THE CODE OF ORDINANCES PROVIDES THAT "ANY PERSON MAKING PERSONAL IMPERTINENT, OR SLANDEROUS REMARKS OR WHO SHALL BECOME BOISTEROUS WHILE ADDRESSING THE COMMISSION SHALL BE FORTHWITH BARRED FROM FURTHERi AUDIENCE BEFORE THE COUNCIL BY THE PRESIDING OFFICER, UNLESS' PERMISSION TO CONTINUE BE GRANTED BY A MAJORITY VOTE OF THE COMMISSION." COMMISSION REMARKS PURSUANT TO FLA STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTE CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRRELEVANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW. REGULAR CITY COMMISSION 6 AGENDA - AUGUST 1, 2006 j >�r CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM To: The Mayor & City Commission Members Date: August 1, 2006 s Via: Yvonne S. McKinley, City Manage From: W. Ajibola Balogun, Director Agenda Item No.: Public Works 8s Engineering Department Subject: Approved $75,000 grant Trolley System Program - MPO Planning Study. On January 26, 2006, we submitted a $75,000 grant application to Miami - Dade County Metropolitan Planning Organization (MPO), under the Unified Planning Work Program for Transportation. When our application was not considered initially, the City Manager met with representatives at Florida Department of Transportation (FDOT) to discuss the importance of the study. After much review, FDOT decided to fund the study through MPO. Last month, the County Commission approved the attached Joint Participation Agreement between MPO and FDOT to fund the study. Per the agreement, MPO is being funded to perform a planning study for the City's Trolley Program. The scope of work for the program consists of the planning of a pilot service program that would integrate the City's trolley service with other area shuttle and trolley services. This will specifically include University of Miami Hurry Cane and the City of Coral Gables Trolley System. This planning process would include data collection, analysis and reporting of the interconnectivity of the three transportation services. We are currently working with MPO representative to schedule a public workshop, as part of the study's kick -off meeting and data collection process. Should you have any questions or comments, please do not hesitate to contact me. END OF MEMORANDUM C: \Documents and Settings\abalogun.CSM\My Documents\abalogun\My Documents\My Documents \Commission Meeting Concerns Memorandum \07- 25 -06- Commission Information Memorandum - 08 -01 -06 mtg.doc Financial Project No.: 252120- 1 -14 -05 I em- segmen -p ase- sequence Contract No.:Z? / �> CFDA Number: STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT Fund: D Function: 215 Federal No.: DUNS No.: 725- 030 -06 PUBLIC TRANSPORTATION 04/06 Page 1 of 14 FLAIR Approp.: 088854 FLAIR Obj.: 790052 Org. Code: 55062010630 Vendor No.: F596000573012 CSFA Number: 55.023 THIS AGREEMENT, made and entered into this �2 tom_ day of 7if 6; e. by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter referred to as the Department, and Miami -Dade MPO 111 N.W. 1 st Street, Miami, Florida 33128 hereinafter referred to as Agency. The Department and Agency agree that all terms of this Agreement will be completed on or before June 30, 2007 and this Agreement will expire unless a time extension is provided in accordance with Section 18.00. WITNESSETH: WHEREAS, the Agency has the authority to enter into said Agreement and to undertake the project hereinafter described, and the Department has been granted the authority to function adequately in all areas of appropriate jurisdiction including the implementation of an integrated and balanced transportation system and is authorized under 334.044 Florida Statutes, to enter into this Agreement. NOW, THEREFORE, in consideration of the mutual covenants, promises and representations herein, the parties agree as follows: 1.00 Purpose of Agreement: The purpose of this Agreement is Provide funding to the Miami -Dade MPO for a planning study for the South Miami Trolley project and as further described in Exhibit(s) A, B, C, D attached hereto and by this reference made a part hereof, hereinafter referred to as the project, and to provide Departmental financial assistance to the Agency and state the terms and conditions upon which such assistance will be provided and the understandings as to the manner in which the project will be undertaken and completed. 6.00 Project Budget and Payment Provisions: 725 -030 -06 PUBLIC TRANSPORTATION Page 3 of 14 6.10 The Project Budget: A project budget shall be prepared by the Agency and approved by the Department. The Agency shall maintain said budget, carry out the project and shall incur obligations against and make disbursements of project funds only in conformity with the latest approved budget for the project. No budget increase or decrease shall be effective unless it complies with fund participation requirements established in Section 4.00 of this Agreement and is approved by the Department Comptroller. 6.20 Payment Provisions: Unless otherwise allowed under Section 4.20, payment will begin in the year the project or project phase is scheduled in the work program as of the date of the agreement. Payment will be made for actual costs incurred as of the date the invoice is submitted with the final payment due upon receipt of a final invoice. 7.00 Accounting Records: 7.10 Establishment and Maintenance of Accounting Records: The Agency shall establish for the project, in conformity with requirements established by Department's program guidelines /procedures and "Principles for State and Local Governments ", separate accounts to be maintained within its existing accounting system or establish independent accounts. Such accounts are referred to herein collectively as the "project account Documentation of the project account shall be made available to the Department upon request any time during the period of the Agreement and for three years after final payment is made. 7.20 Funds Received Or Made Available for The Project: The Agency shall appropriately record in the project account, and deposit in a bank or trust company which is a member of the Federal Deposit Insurance Corporation, all payments received by it from the Department pursuant to this Agreement and all other funds provided for, accruing to, or otherwise received on account of the project, which Department payments and other funds are herein collectively referred to as "project funds ". The Agency shall require depositories of project funds to secure continuously and fully all project funds in excess of the amounts insured under federal plans, or under State plans which have been approved for the deposit of project funds by the Department, by the deposit or setting aside of collateral of the types and in the manner as prescribed by State Law for the security of public funds, or as approved by the Department. 7.30 Costs Incurred for the Project: The Agency shall charge to the project account all eligible costs of the project. Costs in excess of the latest approved budget or attributable to actions which have not received the required approval of the Department shall not be considered eligible costs. 7.40 Documentation of Project Costs: All costs charged to the project, including any approved services contributed by the Agency or others, shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers evidencing in proper detail the nature and propriety of the charges. 7.50 Checks, Orders, and Vouchers: Any check or order drawn by the Agency with respect to any item which is or will be chargeable against the project account will be drawn only in accordance with a properly signed voucher then on file in the office of the Agency stating in proper detail the purpose for which such check or order is drawn. All checks, payrolls, invoices, contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to the project shall be clearly identified, readily accessible, and, to the extent feasible, kept separate and apart from all other such documents. 7.60 Audit Reports: In addition to the requirements below, the Agency agrees to comply and cooperate with any monitoring procedures /processes deemed appropriate by the Department, including but not limited to site visits and limited scope audits. The Agency further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the State Comptroller or Auditor General. The Agency shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period of three years from the date the audit report is issued , and shall allow the Department artment access to such records rds and working papers upon request. The gP P P q following requirements do not limit the authority of the Department to conduct or arrange for the conduct of additional audits or evaluations of state financial assistance or limit the authority of any state agency inspector general, the Auditor General, or any other state official The Agency shall comply with all audit and audit reporting requirements as specified in Exhibit "D" attached hereto and by this reference made a part hereof this Agreement. 725- 030 -06 PUBLIC TRANSPORTATION 04106 Page 5 of 14 Part III Other Audit Requirements 1. The Agency shall follow -up and take corrective action on audit findings. Preparation of a summary schedule of prior year audit findings, including corrective action and current status of the audit findings is required. Current year audit findings require corrective action and status of findings. 2. Records related to unresolved audit findings, appeals, or litigation shall be retained until the action is completed or the dispute is resolved. Access to project records and audit work papers shall be given to the Department, the Department Comptroller, and the Auditor General. This section does not limit the authority of the Department to conduct or arrange for the conduct of additional audits or evaluations of state financial assistance or limit the authority of any other state official. Part IV Report Submission Copies of reporting packages for audits conducted in accordance with OMB Circular A -133, as revised, and required by Section 7.621 of this agreement shall be submitted, when required by Section .320 (d), OMB Circular A -133, by or on behalf of the recipient directly to each of the following: A. The Department at each of the following addresses: B. The number of copies required by Sections .320 (d)(1) and (2), OMB Circular A -133, submitted to the following address: Federal Audit Clearinghouse Bureau of the Census 1201 East 10th Street Jeffersonville, IN 47132 C Other Federal agencies and pass- through entities in accordance with Sections .320 (e) and (f), OMB Circular A -133. 2. In the event that a copy of the reporting package for an audit required by Section 7.621 of this Agreement and conducted in accordance with OMB Circular A -133 is not required to be submitted to the Department for reasons pursuant to section .320 (e)(2), OMB Circular A -133, the recipient shall submit the required written notification pursuant to Section .320 (e)(2) and a copy of the recipient's audited schedule of expenditures of Federal awards directly to each of the following: In addition, pursuant to Section .320 (f), OMB Circular A -133, as revised, the recipient shall submit a copy of the reporting package described in Section .320 (c), OMB Circular A -133, and any management letters issued by the auditor, to the Department at each of the following addresses: 725 -030-06 PUBLIC TRANSPORTATION 04/06 Page 7 of 14 8.00 Requisitions and Payments: 8.10 Action by the Agency: In order to obtain any Department funds, the Agency shall file with the Department of Transportation, District 6 Public Transportation Office 1000 N.W. 111 th Avenue, Miami, Florida , FL, 33172 its requisition on a form or forms prescribed by the Department, and any other data pertaining to the project account (as defined in Paragraph 7.10 hereof) to justify and support the payment requisitions. 8.11 Invoices for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper preaudit and postaudit thereof. 8.12 Invoices for any travel expenses shall be submitted in accordance with Chapter 112.061, F.S. The Department may establish rates lower than the maximum provided in Chapter 112.061, F.S. 8.13 For real property acquired, submit; (a) the date the Agency acquired the real property, (b) a statement by the Agency certifying that the Agency has acquired said real property, and actual consideration paid for real property. (c) a statement by the Agency certifying that the appraisal and acquisition of the real property together with any attendant relocation of occupants was accomplished in compliance with all federal laws, rules and procedures required by any federal oversight agency and with all state laws, rules and procedures that may apply to the Agency acquiring the real property. 8.20 The Department's Obligations: Subject to other provisions hereof, the Department will honor such requisitions in amounts and at times deemed by the Department to be proper to ensure the carrying out of the project and payment of the eligible costs. However, notwithstanding any other provision of this Agreement, the Department may elect by notice in writing not to make a payment on the project if- 8.21 Misrepresentation: The Agency shall have made misrepresentation of a material nature in its application, or any supplement thereto or amendment thereof, or in or with respect to any document or data furnished therewith or pursuant hereto; 8.22 Litigation: There is then pending litigation with respect to the performance by the Agency of any of its duties or obligations which may jeopardize or adversely affect the project, the Agreement, or payments to the project; 8.23 Approval by Department: The Agency shall have taken any action pertaining to the project which, under this agreement, requires the approval of the Department or has made related expenditures or incurred related obligations without having been advised by the Department that same are approved; 8.24 Conflict of Interests: There has been any violation of the conflict of interest provisions contained herein; or 8.25 Default: The Agency has been determined by the Department to be in default under any of the provisions of the Agreement. 8.26 Federal Participation (If Applicable): Any federal agency providing federal financial assistance to the project suspends or terminates federal financial assistance to the project. In the event of suspension or termination of federal financial assistance, the Agency will reimburse the Department for all disallowed costs. 8.30 Disallowed Costs: In determining the amount of the payment, the Department will exclude all projects costs incurred by the Agency prior to the effective date of this Agreement, costs which are not provided for in the latest approved budget for the project, and costs attributable to goods or services received under a contract or other arrangements which have not been approved in writing by the Department. 725 - 030.06 PUBLIC TRANSPORTATION 04106 Page 9 of 14 12.20 Compliance with Consultants' Competitive Negotiation Act: It is understood and agreed by the parties hereto that participation by the Department in a project with an Agency, where said project involves a consultant contract for engineering, architecture or surveying services, is contingent on the Agency complying in full with provisions of Chapter 287, F.S., Consultants' Competitive Negotiation Act. At the discretion of the Department, the Agency will involve the Department in the Consultant Selection Process for all contracts. In all cases, the Agency's Attorney shall certify to the Department that selection has been accomplished in compliance with the Consultants' Competitive Negotiation Act. 12.30 Disadvantaged Business Enterprise (DBE) Policy and Obligation: 12.31 DBE Policy: it is the policy of the Department that disadvantaged business enterprises as defined in 49 CFR Part 26, as amended, shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Department funds under this Agreement. The DBE requirements of 49 CFR Part 26, as amended, apply to this Agreement. 12.32 DBE Obligation: The Agency and its contractors agree to ensure that Disadvantaged Business Enterprises as defined in 49 CFR Part 26, as amended, have the maximum opportunity to participate in the performance of contracts and this Agreement. In this regard, all recipients, and contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 26, as amended, to ensure that the Disadvantaged Business Enterprises have the maximum opportunity to compete for and perform contracts. Grantees, recipients and their contractors shall not discriminate on the basis of race, color, national origin or sex in the award and performance of Department assisted contracts. 12.40 The Agency agrees to report any reasonable cause notice of noncompliance based on 49 CFR Part 26 filed under this section to the Department within 30 days of receipt by the Agency. 13.00 Restrictions, Prohibitions, Controls, and Labor Provisions: 13.10 Equal Employment Opportunity: In connection with the carrying out of any project, the Agency shall not discriminate against any employee or applicant for employment because of race, age, creed, color, sex or national origin. The Agency will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, age, creed, color, sex, or national origin. Such action shall include, but not be limited to, the following: Employment upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Agency shall insert the foregoing provision modified only to show the particular contractual relationship in all its contracts in connection with the development or operation of the project, except contracts for standard commercial supplies or raw materials, and shall require all such contractors to insert a similar provision in all subcontracts, except subcontracts for standard commercial supplies or raw materials. When the project involves installation, construction, demolition, removal, site improvement, or similar work, the Agency shall post, in conspicuous places available to employees and applicants for employment for project work, notices to be provided by the Department setting forth the provisions of the nondiscrimination clause. 13.20 Title VI - Civil Rights Act of 1964: Execution of this Joint Participation Agreement constitutes a certification that the Agency will comply with all the requirements imposed by Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d, et. seq.), the Regulations of the Federal Department of Transportation issued thereunder, and the assurance by the Agency pursuant thereto. , 13.30 Title VIII - Civil Rights Act of 1968: Execution of this Joint Participation Agreement constitutes a certification that the Agency will comply with all the requirements imposed by Title VIII of the Civil Rights Act of 1968, 42 USC 3601,et seq., which among other things, prohibits discrimination in housing on the basis of race, color, national origin, creed, sex, and age. 13.40 Americans with Disabilities Act of 1990 (ADA): Execution of this Joint Participation Agreement constitutes a certification that the Agency will comply with all the requirements imposed by the ADA (42 U.S.C. 12102, et. seq.), the regulations of the federal government issued thereunder, and the assurance by the Agency pursuant thereto. 725 -030 -06 PUBLIC TRANSPORTATION 04 /06 Page 11 of 14 14.70 Use and Maintenance of Project Facilities and Equipment: The Agency agrees that the project facilities and equipment will be used by the Agency to provide or support public transportation for the period of the useful life of such facilities and equipment as determined in accordance with general accounting principles and approved by the Department. The Agency further agrees to maintain the project facilities and equipment in good working order for the useful life of said facilities or equipment. 14.71 Property Records: The Agency agrees to maintain property records, conduct physical inventories and develop control systems as required by 49 CFR Part 18, when applicable. 14.80 Disposal of Project Facilities or Equipment: If the Agency disposes of any project facility or equipment during its useful life for any purpose except its replacement with like facility or equipment for public transportation use, the Agency will comply with the terms of 49 CFR Part 18 relating to property management standards. The Agency agrees to remit to the Department a proportional amount of the proceeds from the disposal of the facility or equipment. Said proportional amount shall be determined on the basis of the ratio of the Department financing of the facility or equipment as provided in this Agreement. 14.90 Contractual Indemnity: To the extent provided by law, the Agency shall indemnify, defend, and hold harmless the Department and all of its officers, agents, and employees from any claim, loss, damage, cost, charge, or expense arising out of any act, error, omission, or negligent act by the Agency, its agents, or employees, during the performance of the Agreement, except that neither the Agency, its agents, or its employees will be liable under this paragraph for any claim, loss, damage, cost, charge, or expense arising out of any act, error, omission, or negligent act by the Department or any of its officers, agents, or employees during the performance of the Agreement. When the Department receives a notice of claim for damages that may have been caused by the Agency in the performance of services required under this Agreement, the Department will immediately forward the claim to the Agency. The Agency and the Department will evaluate the claim and report their findings to each other within fourteen (14) working days and will jointly discuss options in defending the claim. After reviewing the claim, the Department will determine whether to require the participation of the Agency in the defense of the claim or to require that the Agency defend the Department in such claim as described in this section. The Department's failure to promptly notify the Agency of a claim shall not act as a waiver of any right herein to require the participation in or defense of the claim by Agency. The Department and the Agency will each pay its own expenses for the evaluation, settlement negotiations, and trial, if any. However, if only one party participates in the defense of the claim at trial, that party is responsible for all expenses at trial. 15.00 Plans and Specifications: In. the event that this Agreement involves the purchasing of capital equipment or the constructing and equipping of facilities, the Agency shall submit to the Department for approval all appropriate plans and specifications covering the project. The Department will review all plans and specifications and will issue to the Agency written approval with any approved portions of the project and comments or recommendations concerning any remainder of the project deemed appropriate. After resolution of these comments and recommendations to the Department's satisfaction, the Department will issue to the Agency written approval with said remainder of the project. Failure to obtain this written approval shall be sufficient cause for nonpayment by the Department as provided in 8.23. 16.00 Project Completion, Agency Certification: The Agency will certify in writing on or attached to the final invoice, that the project was completed in accordance with applicable plans. and specifications, is in place on the Agency facility, that adequate title is in the Agency and that the project is accepted by the Agency as suitable for the intended purpose. 17.00 Appropriation of Funds: 17.10 The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. 725-030 -08 PUBLIC TRANSPORTATION 04/06 Page 13 of 14 22.00 Vendors Rights: Vendors (in this document identified as Agency) providing goods and services to the Department should be aware of the following time frames. Upon receipt, the Department has five (5) working days to inspect and approve the goods and services unless the bid specifications, purchase order or contract specifies otherwise. The Department has 20 days to deliver a request for payment (voucher) to the Department of Financial Services. The 20 days are measured from the latter of the date the invoice is received or the goods or services are received, inspected and approved. If a payment is not available within 40 days after receipt of the invoice and receipt, inspection and approval of goods and services, a separate interest penalty in accordance with Section 215.422(3)(b), F.S. will be due and payable, in addition to the invoice amount to the Agency. The interest penalty provision applies after a 35 day time period to health care providers, as defined by rule. Interest penalties of less than one (1) dollar will not be enforced unless the Agency requests payment. Invoices which have to be returned to an Agency because of vendor preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the Department. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for Agencies who may be experiencing problems in obtaining timely payment(s) from the Department. The Vendor Ombudsman may be contacted at (850) 410 -9724 or by calling the Department of Financial Services Hotline, 1- 800 - 848 -3792. 23.00 Public Entity Crime: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017, F.S. for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 24.00 Discrimination: An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. EXHIBIT "A" PROJECT DESCRIPTION AND RESPONSIBILITIES This exhibit forms an integral part of that certain Joint Participation Agreement between the State of Florida, Department of Transportation, and the Miami -Dade MPO, dated , ru J, " 2 . ::a C)06 . PROJECT LOCATION: City of South Miami, Miami -Dade County, Florida PROJECT DESCRIPTION: Trolley System Pilot Program The scope of work for this program consists of the planning of a pilot service program that would integrate the City's trolley service with other area shuttle and trolley services. This will specifically include the University of Miami Hurry Cane and the City of Coral Gables Trolley system. This planning process would include data collection, analysis and reporting of the interconnectivity of the three transportation services. SCOPE OF SERVICES* TASK 1: Contacts will be established with organizations that have been working in developing the Trolley'Pilot Program. TASK 2: ACTIVITIES The objectives of this study will be to establish an effective and efficient municipal trolley system and will include the following subtasks: 1. Data collection of numerous variables, for example passenger ridership on a no -cost Trolley service program, frequency of the Trolleys at each stop per hour, alternate route(s) in order to maximize utility, alternate pick up/ drop -off points, and integration of the route with other area shuttle and trolley service, including Miami - Dade County Transit routes. 2. Analyze the data collected in order to determine an efficient route, placement of associated Trolley stop locations, determine peak ridership days and times, and best time of operation. 3. Propose recommendations with respect to data collection, analysis and conclusions drawn from these findings. EXHIBIT "B" ESTIMATED ANNUAL PROJECT COST AND BUDGET This exhibit forms an integral part of that certain Joint Participation Agreement between the State of Florida, Department of Transportation, and the Miami -Dade MPO, dated I. ESTIMATED PROJECT BUDGET: $ 75,.000.00 Planning Services (100 %) $ 75,000.00 ESTIMATED TOTAL PROJECT COST: II. FUND PARTICIPATION: Maximum Federal Participation (0 0/0) Public Agency Participation Cash (0 %) DOT/ Miami -Dade County (100 %) TOTAL PROJECT COST: $ 75,000.00 $ 0.00 $ 0.00 $ 75,000.00 $ 75,000.00 •ns.zv„.�S,e .e r :," �P .., ,-- r.- ��,nor's.,�.7.. ., .�n.. a?nhr t ,. Tsa .: EXHIBIT D 725- 030 -06 PUBLIC TRANSPORTATION 04/06 FEDERAL and /or STATE resources awarded to the recipient pursuant to this agreement should be listed below. If the resources awarded to the recipient represent more than one Federal or State program, provide the same information for each program and the total resources awarded. Compliance Requirements applicable to each Federal or State program should also be listed below. If the resources awarded to the recipient represent more than one program, list applicable compliance requirements for each program in the same manner as shown here: • (e.g., What services or purposes the resources must be used for) • (e.g., Eligibility requirements for recipients of the resources) • (Etc...) NOTE: Instead of listing the specific compliance requirements as shown above, the State awarding agency may elect to use language that requires the recipient to comply with the requirements of applicable provisions of specific laws, rules, regulations, etc. The State awarding agency, if practical, may want to attach a copy of the specific law, rule, or regulation referred to. FEDERAL RESOURCES Federal Agency Compliance Requirements 1. 2. STATE RESOURCES State Agency Dept. of Transportation Compliance Requirements Catalog of Federal Domestic Assistance (Number & Title) Catalog of State Financial Assistance (Number & Title) 55.023 1. Refer to Exhibit A, Scope of Services 2. 3. Matching Resources for Federal Programs Federal Agency Catalog of Federal Domestic Assistance (Number & Title) Compliance Requirements RAI 3 Amount Amount $75,000 Amount NOTE: Section .400(d) of OMB Circular A -133, as revised, and Section 215.97(5)(a), Florida Statutes, require that the information about Federal Programs and State Projects included in this exhibit be provided to the recipient. 1 2 3 4 5 6 7 8 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND COMMITTEES; APPOINTING JANET F. LAUNCELOTT TO SERVE ON THE COMMUNITY RELATIONS BOARD FOR A TWO YEAR TERM ENDING JULY 31, 2008; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and Commission recognize the important contributions made by those who serve on the various city boards and committees, and wish to appoint a full complement to each of the active boards and committees; and WHEREAS, the City Commission desires to appoint Janet F. Launcelott to serve for a two year term on the Community Relations Board. Appointment shall expire July 31, 2008 or until a successor is duly appointed and qualified. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT: Section 1. The City Commission hereby appoints Janet F. Launcelott to the Community Relations Board. Section 2. The expiration date of this appointment shall be July 31, 2008 or until a successor is duly appointed and qualified. Section 3. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED THIS 1sT ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY DAY OF AUGUST. 2006 APPROVED: MAYOR COMMISSION VOTE: Mayor Feliu: Vice Mayor Wiscombe: Commissioner Palmer: Commissioner Birts: Commissioner Beckman: rj RECEIVED JUL 18 2006 CITY CLERK'S OFFICE F l o r i d a n4wrw CRY 2001 CITY OF SOUTH MIAMI BOARD/COMMITTEE APPLICATION 6130 Sunset Drive Phone No. 305 -663 -6340 South Miami, FL 3 Fax No. 305 -663 -6348 1. Name: J am ; � F L 2. Home Address: (Pleas"rint) 3. Business Address: . 4. Home Phone- No., Business Phone No— fax 1�0. 5. E -mail Address: 6. Education/Degree Earnf�d: Work Experience: 1 J o t 1-1 , �ry� Fiel xpertis 7. ILiJL� � 8. Are you a registered voter? Yes ✓ No 9. Are you a resident of the City? Yes No 10. Do you have a business in the City? Yes No 11. Ethnic Origin? White Non- Hispanic African American — Hispanic American Other 12. I am interested in serving on the following board(s) /committee(s): First choice Second choice Third chore Fou choice Signature _ . ETA Date 7/ Applicant THIS APPLICATION WILL REMAIN ON FILE FOR ONE YEAR Revised 4/06 S' D t �"��a_ '"€� —:' �: �MUarnenir =aii�u�nmi�miemu•iTn�.. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND COMMITTEES; APPOINTING DONNA M. SHELLEY TO SERVE ON THE HISTORIC PRESERVATION BOARD FOR A TWO -YEAR TERM ENDING JULY 31, 2008; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, The Mayor and Commission recognize the important contributions made by those who serve on the various city boards and committees, and wish to appoint a full complement to each of the active boards and committees; and WHEREAS, The City Commission desires to appoint Donna M. Shelley to serve for a two -year term on the Historic Preservation Board. Appointment shall expire July 31, 2008 or until a successor is duly appointed and qualified. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT: Section 1. The City Commission hereby appoints Donna M. Shelley to the Historic Preservation Board. Section 2. The expiration date of this appointment shall be July 31, 2008 or until a successor is duly appointed and qualified. Section 3. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED THIS 1sT DAY OF AUGUST, 2006 ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR COMMISSION VOTE: Mayor Feliu: Vice Mayor Wiscombe: Commissioner Palmer: Commissioner Birts: Commissioner Beckman: FROM : RONALD SHELLEY STUDIO FAX NO. : 3056676514 Jul. 13 2006 11:14AM P2 %*, IN 1111.14 a 1611 i I a r l 4 a ruli Am- teailaa i 11 iP Y SOai C1rV OF SOUTH MIAMI BOARD/COMMITTEE APPLICATIOM 6130 Sunset Drive Phone No 305- 663 -6340 .South Miami, FL 33143 Fax Na 305 -663 -6348 1. Name: I o N MA (Please arint) 2. Home Address: 3. 4. 5. 6. FA S. 9. 10. Business Address: . Home Phone No. Business Phone No. Fax No. E-mail Address: rnmwnsinift CPPVid•P! W5 Are you a registered voter? Yes _jZ No Are you a resident of the City? Yes _1Z No IAo you have a business in the City? Yes No 11. Ethnic Origin? White Non- Hispanic ✓ African American American Other 12. I am interested in serving on the following board(s) /committee(s): X14 Pegs ,RJ A"i LOA) �5.��o�s1 �er 11%M�nl Signature _ Date O Applicant THIS APPLICATION WILL REMAIN ON MLE FOR ONE YEAR Revised 8/02 1�..C7 1►tG A)-TACE+U FROM : RONALD SHELLEY STUDIO FAX NO. : 3056670514 Jul. 13 2006 11:15AM P3 Donna M. Sbelley Experience Freelance Writer, Miami, FL October 2004 to present Assist non - profits with grant - writing, funding, and outreach; copy- writer. Successfully completed projects include: 2006 annual report for the University of Miami's Rosenstiel School, a grant from the National Trust for Historic Preservation, calendar for the Center for Southeastern Tropical Advanced Remote Sensing, and gallery text for the Collier County Government museum exhibition in Everglades City. University of Miami, Rosenstiel School, Miami, FL Assistant Director of Development, March 2004 to December 2004 Responsible for fundraising for assigned projects at the Marine and Atmospheric Science School. Cultivate funding prospects in two areas: major gifts and foundations. Write wants. Assist in outreach and publicity. Collier County Government Museums, Everglades City and Immolmlee, FL Manager, Project Manager June 1998 to March 2004 Chief administrator for museum housed in an historic commercial laundry. Direct daily operations, oversee and perform all duties (curator, education, outreach, and fundraiser) for two county museums. Awarded $250,000 in grants from state of Florida_ Write grants, direct work, and administer grants for restoration project at Roberts Ranch in Lnmokalee. Successfiffly listed both museum properties in the National Register for Historic Places. Victoria Mansion, Portland, ME Director, May 1995 to May 1998 Chief administrator for a historic house museum, direct daily operations in accordance with policies adopted by the Board of Trustees. The museum's chief liaison to the community and the public. Prepare and manage annual operating budget and grant proposals. Assist in raising funds for operations and development (including $1.25 million Capital Campaign). Coordinate restoration and maintenance programs. Coordinate marketing and publicity for this National Historic Landmark. Bonnet House, Fort Lauderdale, FL Curator, Interim Director, February 1993 to April 1995 Responsible for the care, maintenance and exhibition of the collections of a historic house museum on 35 -acre property. Collections include historic buildings, exotic and native flora and fauna, fine and decorative arts, archives and library. Assist in writing grant applications. Oversee the successful completion of and hire contract employees for $105,000 restoration grant. October 1993 to April 1994, hire and supervise Grounds and Maintenance personnel. Share the duties of the daily operation of the museum, personnel, budget and finances. i FROM : RONALD SHELLEY STUDIO FAX NO. : 3056670514 Jul. 13 2006 11:15AM P4 Donna M. Shelley USS Constitution Museum, Boston, MA Associate Curator, October 1991 to January 1993, Curatorial Assistant, September 1990 to October 1991 Assist in the care of a maritime history museum's collections, create exhibits, and perform research. Supervise registrar, exhibit preparatory, volunteers, and interns. Assist in the preparation of grants. Education Harvard University Cambridge, MA Bachelor of Liberal Arts, Cum laude, 1985 Graduate of SEMC Jekyll Island Management Institute, January 2002 Career Development Workshops sponsored by : Maine Association of Non- Profits, SPNEA, Fogg Art Muscum, NE Document Conservation Center., State of Florida, South Florida Conservation Center, Florida Association of Museums, NSFRE, and United Arts Council of Collier County Honors American Association of College Women, Naples Chapter, "Woman of Achievement, 2004" FROM : RONALD SHELLEY STUDIO FAX NO. : 3056670514 Jul. 13 2006 11:14AM P1 Donna M. Shelley. Freelance Writer FACSIMILE To: Maria C. Menendez, CIVIC From: Donna Shelley Re: Board Application Date: J ly 13, 2006 Number of pages (including cover): 4 Ms. Menendez, Enclosed is my application for the Historic Preservation Board and the Commission for Women. I have included my resume. I have a considerable amount of experience regarding the preservation of historic buildings, management, and working with committees. I look forward to hearing from you. Thank you. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND COMMITTEES; APPOINTING JACQUELINE SALCINES TO SERVE ON THE COMMISSION FOR WOMEN FOR A TWO YEAR TERM ENDING JULY 31, 2008; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and Commission recognize the important contributions made by those who serve on the various city boards and committees, and wish to appoint a full complement to each of the active boards and committees; and WHEREAS, the City Commission desires to appoint Jacqueline Salcines to serve for a two year term on the Commission for Women. This appointment(s) shall expire July 31, 2008 or until a successor is duly appointed and qualified. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT: Section 1. The City Commission hereby appoints Jacqueline Salcines to the Commission for Women. Section 2. The expiration date of this appointment(s) shall be July 31, 2008 or until a successor is duly appointed and qualified. Section 3. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED THIS ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY DAY OF 2006 APPROVED: MAYOR COMMISSION VOTE: Mayor Feliu: Vice Mayor Wiscombe: Commissioner Palmer: Commissioner Birts: Commissioner Beckman: 2 Sent By: LAW OFFICE JACQUELINE SALCINES P;305 669 5283; Jul -17 -06 1 :17PM; Page 1/1 4081h Miami T l e r 1 4 m CITY OF SOUTH MIAMI BOARDICOMAIMEE APPLICATION 6730 Sunset Drive South Miami, FL 33143 1 1. Name: �• 2. Rome Address: 3. Business Address: JAACt (Please print) Phone No. 303 -663 -6340 Pax No. 305 -663 -6348 4. Home Phone No. ,lusiness Phone No. Fax No. S. E -mall Address: 6. Education Background: AcCasi"nj — 1 i A#41 • -- 1 V O I C4 0..1 a 7. 8. Are you a registered voter? Yes No 9. Are you a resident of the City? Yes ✓ No 10. Do you have a business in the City? Yes ✓ No 11. Ethnic Origin? White Non - Hispanic African American _.-„ Hispanic Amcncan,_� Other 12. I am interested in serving on the following board(sycommittee(s): BDOAA O A W 0 rAAV-, Signature _ _ _ – Date �ipliiiantT THIS APPLICATION WILL REMAIN ON FILE FOR ONE YEAR Revised 8102 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND COMMITTEES; APPOINTING DR. SALLY RUSSELL TO SERVE ON THE COMMISSION FOR WOMEN FOR A TWO YEAR TERM ENDING JULY 31, 2008; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and Commission recognize the important contributions made by those who serve on the various city boards and committees, and wish to appoint a full complement to each of the active boards and committees; and WHEREAS, the City Commission desires to appoint Dr. Sally Russell to serve for a two year term on the Commission for Women. This appointment shall expire July 31, 2008 or until a successor is duly appointed and qualified. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT: Section 1. The City Commission hereby appoints Dr. Sally Russell to the Commission for Women. Section 2. The expiration date of this appointment shall be July 31, 2008 or until a successor is duly appointed and qualified. Section 3. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED THIS 1ST DAY OF AUGUST, 2006 ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR COMMISSION VOTE: Mayor Feliu: Vice Mayor Wiscombe: Commissioner Palmer: Commissioner Birts: Commissioner Beckman: 07/10/2006 10:43 3056702285 1 RUSSELL & KOLITZ, LC PAGE 02/02 . r•� F ?. 1 a:s JUL 10 2006 CITY OF .�I.a r1afY � 1 � IewX APPLICATION 6130 Sunset Drive ,Phone No, 305 -663 -6340 South mami, FL 33143 Fax No. 305- 663 -6348 I. Nam p" L tklease pmt) 2. laomeAddress:,,_ . __ , ,--=— T 3. Business Address: 4. Home Phone No. Business Phone No. - Fax No. 5. E-mail Address: 6. Education Background: 7. S. Are you a registered voter? Yes No 9. Are you a resident of the City? Yes � No 10. Do you have a business is the City? Yes No v 11. Ethnic Origin? White Nom-Dis P A 'r anlc ican American _ Hispanic American_ Other 12. f 11 am interested in serving on the following board(s)( / /c000mmittee(s): Signature Anteo Applicant THIS APPLICA'T'ION WILL REMAIN ON FILE FOR ONE YEAR Revised 8/02 �.,,...- ,�.1-,11,1FmFF , . .. '�7�mw nn'rr -.. _ — 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND COMMITTEES; APPOINTING CINDY FRANZ TO SERVE ON THE COMMISSION FOR WOMEN FOR A TWO YEAR TERM ENDING JULY 31, 2008; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and Commission recognize the important contributions made by those who serve on the various city boards and committees, and wish to appoint a full complement to each of the active boards and committees; and WHEREAS, the City Commission desires to appoint Cindy Franz to serve for a two year term on the Commission for Women. This appointment shall expire July 31, 2008 or until a successor is duly appointed and qualified. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT: Section 1. The City Commission hereby appoints Cindy Franz to the Commission for Women. Section 2. The expiration date of this appointment shall be July 31, 2008 or until a successor is duly appointed and qualified. Section 3. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED THIS 1ST DAY OF AUGUST, 2006 ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR COMMISSION VOTE: Mayor Feliu: Vice Mayor Wiscombe: Commissioner Palmer: Commissioner Birts: Commissioner Beckman: South Miami F I o r 1 d a aeox CITY OF SOUTH MIAMI BOARDICOMMITTEE APPLICATION 6130 Sunset Drive Phone No. 305- 663 -6340 South Miami, FL 33143 Fax No. 305 -663 -6348 1. Name: Cindy Franz (Please print) 2. Home Address: 3. Business Address: 4. Home Phone No, Business Phone No. Fax No. 5. E -mail Address: 6. Education Background: BS Degree in Education and History- Belmont University - Nashville. Tenn. -1979 7. Community Service: Miami -Dade County Public Schools Parent Volunteer from 1993 to S. Are you a registered voter? Yes XX No 9. Are you a resident of the City? Yes X_ No 10. Do you have a business in the City? Yes No XX 11. Ethnic Origin? White Non- HispanicXX African American _ Hispanic American_ Other 12. I am interested in serving on the following board(s) /committee(s): Commission for Women Community Redevelopment Agency Advisory Board CRB Signature Date 1 ' Appkcibt THIS APPLICATION WILL REMAIN ON FILE FOR ONE YEAR Revised 8/02 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND COMMITTEES; RE- APPOINTING SHIRLEY HUEBNER TO SERVE ON THE PARKING COMMITTEE FOR A TERM ENDING JULY 31,2008; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, The Mayor and Commission recognize the important contributions made by those who serve on the various city boards and committees, and wish to appoint a full complement to each of the active boards and committees; and WHEREAS, The City Commission desires to appoint Shirley Huebner, a resident of South Miami, to serve for a two -year term on the Parking Committee. Appointment shall expire July 31, 2008 or until a successor is duly appointed and qualified. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT: Section 1. The City Commission hereby appoints Shirley Huebner to the Parking Committee. Section 2. The expiration date of this appointment shall be July 31, 2008 or until a successor is duly appointed and qualified. Section 3. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED THIS 1St DAY OF AUGUST, 2006 ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY :":• "i MAYOR COMMISSION VOTE: Mayor Feliu: Vice Mayor Wiscombe: Commissioner Palmer: Commissioner Birts: Commissioner Beckman: 4ALif a.aaw�Uarar 1 200! CITY OF SOUTM M /AM/ BOARDICOMAKME APPLICATION 6130 Sunset Dyiver Phone No. 305- 663 -6340 South Miami, FL 33143 _ j� F&v No. 305-663-6349 ]AU 1. Name: � 1 Y` le� p_ Kl °1, 2. Home Address: 3. Business Address: 1 4 4. Home Phone No.._ Business Phone No. Fax No. 5. E-mail Address: 1 6. EducationMegree Earned: E V c t" )kork Experience: Te e 2 u- u e- 7. 9. 10. Field Expertise: Are you a registered voter? Are you a resident of the City? Do you have a business In the City? Yes No Yes No Yes No 11. Ethnic Origin? WWte Non- Hispanle.K African American Hispanic American Other 12. m xn rested in se g om the X40 owing b ard(aucommittee(s): rA �t © �- o 4 � e sfe•4d dmiee • Fourth eheke Signature I r Date " Applicenf TMS APPLICATION WELL REMAIN ON ME FOR ONE YEAR Revised 4M 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ATTORNEYS' FEES; APPROVING ATTORNEYS' FEES FOR AKERMAN SENTERFITT IN THE AMOUNT OF $5,433.91; TO BE CHARGED TO ACCOUNT NO. 001.2100.519.3440 CONSULTANT LABOR ATTORNEY; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and City Commission of the City of South Miami approved the retention of labor counsel James C. Crossland of Akerman Senterfitt at the recommendation of the city attorney, to represent the city in addressing employment claims; and WHEREAS, Akerman Senterfitt submitted its invoices to the City for legal services rendered, and costs advanced, for the period ending June 30, 2006, totaling $5,433.91; and WHEREAS, the fees and costs on the attached invoice are reasonable and necessary. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The invoices for attorneys' fees and costs received from Akerman Senterfitt, in the total amount of $5,433.91 are approved for payment; charging $5,433.91 to account no. 001.2100.519.3440 Consultant Labor Attorney, with a current balance of $20,078.76. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of , 2006. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: u 1 •' COMMISSION VOTE: Mayor Feliu: Vice Mayor Wiscombe: Commissioner Palmer: Commissioner Birts: Commissioner Beckman: /0 Senterfitt ATTORNEYS AT LAW Post Office Box 4906 Orlando, FL 32802 Tel: 407-843-7860 Fax: 407-419-8593 MS. YVONNE SOLER - MCKINLEY INTERIM CITY MANAGER CITY OF SOUTH MIAMI 6130 SUNSET DRIVE SOUTH MIAMI, FLORIDA 33143 RECEIVE L) Client Name: STATE OF FLORIDA, CITY OF SOUTH NIIAMI Matter Name: JOSEPH DURAN V. CITY OF SOUTH AHAMI Matter Number: 0171988 Bill Date 12- Jul -06 Bill No. 8109630 recei TOTAL NOW DUE $ 1,739.00 and described in the 869.50 $ 2,608.50 To ensure proper credit to the above account, please indicate matter no. 0171988 and return remittance sheet with payment in US funds. Wired funds accepted: Akerman, Senterfitt & Eidson Operating Account c/o SunTrust Bank, Atlanta, GA ABA Number: 061000104 Account Number: 0215- 252207533 Reference your invoice number and matter number IRS EIN 59- 3117860 AKERMAN SENTERFITT FT LAUDERDALE - JACKSONVILLE - MIAMI .ORLANDO • TALLAHASSEE • TAMPA • WASHINGTON DC • WEST PALM BEACH m I' JUL 13 2006 mw Senterfitt CITY ANAGER ®S OFFICE ATTORNEYS AT LAW Post Office Box 4906 Orlando, FL 32802 Tel: 407-843-7860 Fax: 407-419-8593 MS. YVONNE SOLER - MCKINLEY INTERIM CITY MANAGER CITY OF SOUTH MIAMI 6130 SUNSET DRIVE SOUTH MIAMI, FLORIDA 33143 Bill Date 12- Jul -06 Bill No. 8109630 Client Name: STATE OF FLORIDA, CITY OF SOUTH MIAMI Matter Name: JOSEPH DURAN V. CITY OF SOUTH MIAMI Matter Number: 0171988 INVOICE SUMMARY For professional services rendered through June 30, 2006 as summarized below and described in the narrative statement. SERVICES $ 1,739.00 DISBURSEMENTS $ 0.00 TOTAL THIS INVOICE $ 1,739.00 PREVIOUS BALANCE 869.50 (includes payments received through 7/12/06) TOTAL NOW DUE AND PAYABLE $ 2,608.50 To ensure proper credit to the above account, please indicate matter no. 0171988 and return remittance sheet with payment in US funds. Wired funds accepted: Akerman, Senterfitt & Eidson Operating Account c/o SunTrust Bank, Atlanta, GA ABA Number: 061000104 Account Number: 0215 - 252207533 Reference your invoice number and matter number IRS EIN 59- 3117860 AKERMAN SENTERFITT FT LAUDERDALE • JACKSONVILLE • MIAMI • ORLANDO • TALLAHASSEE - TAMPA - WASHINGTON DC . WEST PALM BEACH Akerman Senterfitt Page 3 035247 STATE OF FLORIDA, CITY OF SOUTH MIAMI As of 30- Jun -06 0171988 JOSEPH DURAN V. CITY OF SOUTH MIAMI Bill Number 8109630 Date Services Atty Hours 13- Jun -06 REVIEW DOCUMENTS. JCC .90 14- Jun -06 ANALYZE SETTLEMENT ISSUES. DMH .30 14- Jun -06 PREPARATION FOR EXECUTIVE SESSION. JCC 1.20 15- Jun -06 PREPARE FOR EXECUTIVE SESSION. DMH 1.50 15- Jun -06 ATTEND EXECUTIVE SESSION. DMH 2.00 19- Jun -06 DRAFT SETTLEMENT DOCUMENTS. DMH 1.00 20- Jun -06 DRAFT SETTLEMENT AGREEMENT. DMH .30 22- Jun -06 • DRAFT E -MAIL TO OPPOSING COUNSEL RE: SETTLEMENT. DMH .30 22- Jun -06 REVIEW NOTES AND ANALYZE ISSUES FOR SETTLEMENT JCC 1.40 AGREEMENT. 27- Jun -06 REVIEW AND REPLY TO E -MAIL FROM OPPOSING DMH .20 COUNSEL. 27- Jun -06 DRAFT SETTLEMENT, MOTION AND ORDER. DMH .30 TotalServices .............................................................:............................................ ............................... $1,739.00 Akerman Senterfitt Page 4 035247 STATE OF FLORIDA, CITY OF SOUTH MIAMI As of 30- Jun -06 0171988 JOSEPH DURAN V. CITY OF SOUTH MIAMI Bill Number 8109630 Initials Name DMH D. M. HEEKIN JCC J. C. CROSLAND Total Hours Rate Amount 5.90 185.00 1,091.50 3.50 185.00 647.50 9.40 $1,739.00 Senterfitt ATTORNEYS AT LAW Post Office Box 4906 Orlando, FL 32802 Tel: 407-843-7860 Fax: 407-419-8593 MS. YVONNE SOLER - MCKINLEY INTERIM CITY MANAGER CITY OF SOUTH MIAMI 6130 SUNSET DRIVE SOUTH MIAMI, FLORIDA 33143 CITY MANAGER'S OFFICE Bill Date 12- Jul -06 Bill No. 8109632 Client Name: STATE OF FLORIDA, CITY OF SOUTH MIAMI Matter Name: GENERAL LABOR & EMPLOYMENT Matter Number: 0145273 INVOICE SUMMARY and described in the (mctuaes payments rece. TOTAL NOW DUE $ 3,694.91 $ 9,754.41 To ensure proper credit to the above account, please indicate matter no. 0145273 and return remittance sheet with payment in US funds. Wired funds accepted: Akerman, Senterfitt & Eidson Operating Account c/o SunTrust Bank, Atlanta, GA ABA Number: 061000104 Account Number: 0215- 252207533 Reference your invoice number and matter number IRS EIN 59- 3117860 AKERMAN SENTERFITT FT LAUDERDALE • JACKSONVILLE - MIAMI. ORLANDO - TALLAHASSEE - TAMPA - WASHINGTON DC • WEST PALM BEACH Senterfi t ATTORNEYS AT LAW Post Office Box 4906 Orlando, FL 32802 Tel: 407-843-7860 Fax: 407-419-8593 MS. YVONNE SOLER- MCKINLEY INTERIM CITY MANAGER CITY OF SOUTH MIAMI 6130 SUNSET DRIVE SOUTH MIAMI, FLORIDA 33143 w R " a, JUL 14 7 g ji w'�. {ice 2006 Bill Date 12- Jul -06 Bill No. 8109632 Client Name: STATE OF FLORIDA, CITY OF SOUTH MIAMI Matter Name: GENERAL LABOR & EMPLOYMENT Matter Number: 0145273 INVOICE SUMMARY For professional services rendered through June 30, 2006 as summarized below and described in the narrative statement: SERVICES $ 1,239.50 DISBURSEMENTS $ 2,455.41 TOTAL THIS INVOICE $ 3,694.91 PREVIOUS BALANCE (includes payments received through 7/12/06) TOTAL NOW DUE AND PAYABLE 6,059.50 $ 9,754.41 To ensure proper credit to the above account, please indicate matter no. 0145273 and return remittance sheet with payment in US funds. Wired funds accepted: Akerman, Senterfitt & Eidson Operating Account c/o SunTrust Bank, Atlanta, GA ABA Number: 061000104 Account Number: 0215- 252207533 Reference your invoice number and matter number IRS EIN 59- 3117860 AKERMAN SENTERFITT FT LAUDERDALE - JACKSONVILLE - MIAMI. ORLANDO • TALLAHASSEE - TAMPA • WASHINGTON DC • WEST PALM BEACH Akerman Senterfitt Page 3 035247 STATE OF FLORIDA, CITY OF SOUTH MIAMI As of 30- Jun -06 0145273 GENERAL LABOR & EMPLOYMENT Bill Number 8109632 Date Services Atty Hours 3- Jun -06 ANALYZE ISSUES RE: POTENTIAL CONFLICT BETWEEN JCC .90 LIEUTENANTS AND COMMANDERS. 5- Jun -06 TELEPHONE CALL TO ENRIZO RE SUAREZ ARBITRATION. DCM .20 6- Jun -06 REVIEW STIPULATION AND RELATED DOCUMENTS. JCC .50 6- Jun -06 TELEPHONE CONFERENCE AXELRAD RE: UC PETITION. JCC .20 14- Jun -06 TELEPHONE CONFERENCE MORTON RE: SUPPLEMENTAL JCC .20 PLEADING. 14- Jun -06 TELEPHONE CONFERENCE AXELRAD RE: SUPPLEMENTAL JCC .20 PLEADING. 14- Jun -06 REVIEW PLEADING RE: COMMANDERS. JCC .20 20- Jun -06 REVIEW AWARD ( SUAREZ TERMINATION). DCM .30 20- Jun -06 TELEPHONE CONFERENCE NAVARRO RE: RESIGNATION. JCC .40 21- Jun -06 TELEPHONE CALL ENRIZO RE AFSCME. DCM .30 21- Jun -06 REVIEW DOCUMENTS RE: SUAREZ ( SUAREZ JCC .50 TERMINATION). 22- Jun -06 TELEPHONE CONFERENCE ENRIZO RE RESTRUCTURING. DCM .20 22- Jun -06 REVIEW CORRESPONDENCE. JCC .20 22- Jun -06 TELEPHONE CONFERENCE NAVARRO RE: y JCC .40 COMPENSATION ISSUES (PBA); AFSCME/POTENTIAL ULP. 22- Jun -06 REVIEW AFSCME CONTRACT. 4�- JCC .50 23- Jun -06 CONFERENCE CITY MANAGER, NAVARRO RE: Az JCC 1.00 MISCELLANEOUS EMPLOYMENT LAW ISSUES. 26- Jun -06 TELEPHONE CONFERENCE NAVARRO RE: SUAREZ 3 -DAY JCC .50 SUSPENSION; MISCELLANEOUS EMPLOYMENT LAW ISSUES. TotalServices .......................................................................................................... ............................... $1,239.50 Date Total for POSTAGE Disbursements 06/05/06 TELECOPY 2.00 Value 1 Akerman Senterfitt Page 4 035247 STATE OF FLORIDA, CITY OF SOUTH MIAMI As of 30- Jun -06 0145273 GENERAL LABOR & EMPLOYMENT Bill Number 8109632 Date Disbursements Value 06/14/06 TELECOPY Total for TELECOPY 06/05/06 DUPLICATING 06/19/06 DUPLICATING 06/20/06 DUPLICATING Total for DUPLICATING 06/30/06 COURT REPORTER - NETWORK REPORTING CORPORATION NETWORK REPORTING CORPORATION. ATTENDANCE EXECUTIVE SESSION HEARING. SOUTH MIAMFGENERAL. HEEKIN /2372 Total for COURT REPORTER 2.00 0.50 4.50 1.25 oil U1 1111 11 6.25 ►U1I1 11 06/21/06 OTHER CHARGES - MORRIS L. DEUTSCH MORRIS L. 2,244.38 DEUTSCH. ARBITRITATION FEES. CITY OF SOUTH MIAMFOSCAR SUAREZ. MILLER/2395 (SUAREZ TERMINATION) Total for OTHER CHARGES 2,244.38 TotalDisbursements ............................................................................................... ............................... $2,455.41 Akerman Senterfitt 035247 STATE OF FLORIDA, CITY OF SOUTH MIAMI 0145273 GENERAL LABOR & EMPLOYMENT Initials Name DCM D. C. MILLER JCC J. C. CROSLAND Total Hours Rate 1.00 185.00 5.70 185.00 6.70 Page 5 As of Bill Number Amount 185.00 1,054.50 $1,239.50 30- Jun -06 8109632 South Miami AFARWMCNY I r . \NEO CITY OF SOUTH MIAMI 1111. o OFFICE OF THE CITY MANAGER INTER- OFFICE MEMORANDUM soon To: The Honorable Mayor Feliu and Members of the City Commission Via: Yvonne S. McKinley, City Manager From: Jeanette Navarro, Human Resources tager Date: August 1, 2006 Item No. Subject: Group Health Insurance Request: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO RENEW THE CONTRACT WITH AVMED HEALTHCARE TO PROVIDE GROUP HEALTH INSURANCE FOR CITY OF SOUTH MIAMI FULL. TIME EMPLOYEES PROVIDING AN EFFECTIVE DATE. Reason/Need: The current contract with AvMed Healthcare for group health insurance for City of South Miami employees ends on September 30, 2006. In order to ensure that there is not a lapse in coverage, the City needs.to contract healthcare coverage for the 2006 -2007 FY. We have received renewal rates from our current group health insurance carrier, AvMed, wherein they quoted a 3.7 % increase, in premiums from current rates. Although, the increase was much lower that the projected 16 % increase, the Agent of Record recommended that we seek bids from other carriers to ensure that we are being offered competitive rates. Our Agent of Record solicited bids from eight companies. Bids were received from the following companies (highest to lowest rates): Blue Cross United Health Care Cigna NHP Vista AVMED Humana The Committee consisted of representatives from AFSCME, PBA, Human Resources Department and general employees. Several factors were considered in determining that we should renew with AVMED. The Committee was 1 responsible for analyzing each plan, specifically reviewing areas such as benefit plan design, rates, and the provider directory. Another factor that was analyzed was whether they looked at claims experience /ratio when calculating insurance premiums. This is an important factor when selecting a carrier because most of the carriers, except for AvMed, base their quotes on the claims ratio. This means that if in one year our claims experience /ratio is high, our rates will go up between 15% to 40% the following year. Although Humana was the lowest bid received ($319.67), the concern was the possibility of the rates going up the following year due to our claims experience. This year there was a 133.4% loss ratio with AvMed (for every $1.00 of premium, AvMed paid $1.33 in claims). It was also noted that changing from one carrier to another would make it difficult to find companies to bid on the City's health insurance. Based on all the information reviewed, the Committee recommended renewing with AvMed Health Care, Option 2 - $344.79 per employee /per month. Backup Documentation: Insurance proposals Comparison of other Municipalities 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO RENEW THE CONTRACT WITH AVMED HEALTHCARE TO PROVIDE GROUP HEALTH INSURANCE FOR CITY OF SOUTH MIAMI FULL TIME EMPLOYEES PROVIDING AN EFFECTIVE DATE. WHEREAS, the City's Agent of Record received the health insurance renewal rates for AvMed wherein the carrier proposed a 3.7 % increase in premiums; and WHEREAS, the Agent of Record recommended that we review all insurance carriers that are currently on the market to ensure that we are being offered the most competitive rates; and WHEREAS, a Review Committee consisting of representatives from AFSCME, PBA, Human Resources and general employees reviewed the proposals; and WHEREAS, the Committee compared the insurance companies rates, benefit plan designs, provider network as well as our previous claims experience /ratio; and WHEREAS, after careful review, the Committee recommended renewing with AvMed Health Care; and WHEREAS, with the selection of AvMed Health Care, the designated Agent of Record is Employee Benefits Consulting Group until contract expiration or until otherwise determined by either party. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT; Section 1. The contract shall be effective October 1, 2006 and shall be renewable on an annual basis. Section 2. This engagement is at will and shall continue until either parry terminates the engagement by giving written notice to the other parry.. The City shall not be charged for Agent of Record services; Employee Benefits Consulting Group shall be compensated by the insurer. Section 3. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of SIGNATURES ON FOLLOWING PAGE ATTEST: APPROVED: 1 2006. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY u 1 •' Commission Vote: Mayor Horace Feliu: Vice Mayor Randy G. Wiscombe: Commissioner Marie Birts: Commissioner Velma Palmer: Commissioner Jay Beckman: C: (Documents and SettingsMothsteinWy DocumentslReso- Or&health insurance resolution 2006 -2007. doc 2 W V N t6 O tU N � O � Q. 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CL m - m an CL E x0mmcn � G O O = O w O AvMED HE A L T H P L AN S B e n e fi t Summary STANDARD OPTION SCHEDULE OF BENEFITS COST TO MEMBER 0 -ADMIT uu i - ur -ruuRe mImum $75 Co- payment $1,500 INDIVIDUAL Per Calendar Year infusion/treatment) $3,000 FAMILY AVMED PRIMARY CARE Services at Participating Physicians' offices include, but are not $10 per visit PHYSICIAN limited to: requiring immediate medical or surgical care. (Co- payment - Routine office visits / annual gynecological examination waived if admitted) $75 Co- payment when performed by Primary Care Physician $100 Co- payment ■ Emergency services at non - participating Hospitals, ■ Maternity- outpatient visits facilities, and/or physicians ■ Pediatric care and well -baby care ■ Periodic health evaluation and immunizations - Diagnostic imaging, laboratory or other diagnostic services ■ Minor surgical procedures ■ Vision and hearing examinations for children under 18 AVMED SPECIALISTS' ■ Office visits $10 per visit SERVICES - Annual gynecological examination when performed by a participating Specialty Health Care Physician HOSPITAL Inpatient care at Participating Hospitals includes: NO CHARGE • Room and board - unlimited days (semi - private) • Physicians', specialists' and surgeons' services • Anesthesia, use of operating and recovery rooms, oxygen, drugs and medication • Intensive care unit and other special units, general and special duty nursing • Laboratory and diagnostic imaging • Required special diets • Radiation and inhalation therapies OUTPATIENT SERVICES ■ Outpatient surgeries, including cardiac catheterizations NO CHARGE and angioplasty • Outpatient therapeutic services, including: • Drug infusion therapy $100 Co- payment plus applicable facility charge • Injectable Drugs (Co- payment for Injectable Drug $75 Co- payment waived if incidental to same -day chemotherapy infusion/treatment) OUTPATIENT DIAGNOSTIC ■ CAT Scan, PET Scan, MRI $25 per test - TESTS N Other diagnostic imaging tests $10 per test EMERGENCY SERVICES An emergency is the sudden and unexpected onset of a condition requiring immediate medical or surgical care. (Co- payment waived if admitted) $75 Co- payment ■ Emergency services at Participating Hospitals $100 Co- payment ■ Emergency services at non - participating Hospitals, facilities, and/or physicians AvMed must be notified within 24 hours of inpatient admission following emergency services or as soon as reasonably possible URGENTAMMEDIATE CARE 5 Medical Services at a participating Urgent/Immediate Care $40 Co- payment facility or services rendered after hours in your Primary Care Physician's office Medical Services at a non - participating Urgent/Immediate $60 Co- payment Care facility AV- STD -OA -05 MP -3410 (10 105) L9?TA0A/ . -Gene zt .f Summar MENTAL HEALTH �� o1`Ztlnued 20 outpatient FAMILY p�- ANNING � visits ALLERGY Voluntary family planning services TREATMENTS � Sterilization $25 Per visit Injections AMBULANCE Skin testin 00 Per visit Ambulance trans $100 C°' a ment Non -emer ent a Port for emergency services $1 b per visit skill of 8 mbulance services $50 er course of test PHYSICAL medically trained are covered when $100 Co-payment SPEECH AND Member cannot be safel Personnel is required the OCCUPATIONAL THERgpIES Short_te and the Physicals Fans orted b acute conditions Peech or °1,1 means occupational therapy for Coverage is 1i $10 per visit services co n to 30 visits per calendar combined ed year for all SKILLED NURSING FACILITIES AND UP to 20 da s REHABILITATION yPost- hospitalization care CARD CENTERS Year when prescribed b per Contract IAC REHABILITATION AvMed y Physician and au Cardiac rehabilitation is covered for authorized by $25 per day Acute myocardial infarction the foilowin ` Percut g COn�tions: aneous translurnina coronary io Repay or replacement g plan $20 per visit ` Coronary ante of heart valves ty (PTCA) bypass graft (C,gBG }, or Heart transpI t Benefits Coverage is !i limited HOME HEALTH limited to 18 to $1,500 per CARE visas per per Year Contract Year Limited to 60 skilled visits DURABLE ry►EOICAL Per calendar year EQUIPMENT AND Equipment uicludes: ORTHOTIC APPLIANCES Hospital beds NO C�RGE Walkers Crutches $50 per episode of illness Wheelchairs ` Orthotic appliances are limited to: Benefits Ii • Le limited PRO ETIC D g, arm, back, and neck Gusto to 5500 Per ES Prosthetic m -made braces Contract Year devices are limited to; Artificial limbs Artificial joints ' Ocular No CHARGE prostheses FOR ADDITIONAL INFORMATION, PLEASE FOR SPECIFIC INFO THIS SCHED CALL: Y.800. INFORMATION ON S ULE OF BENEFITS 88 AUMED (7.800 -882- NEFITS, EXCL IS NOT A C'O 8633) MEDIC,4L AND HOSPITAL SERVICE IUD L1 TATIONSp LEASE SEE CONTRACT. YOUR A Vn'lED GROUP AV-STD-OA-05 A'- 341.0 (10105) aw ._ 4; w O Y 20 E �O A ca ° N °c ccaa m f6 f0 t>0 cT6 e CL OO cam 0 0 a o00o U U U U T 0(D Z O O O U U C_ U 0 U !n O O 1p L Z d 0 <`� to to O O r- M to t� O �` � N U LO ^ Efl ER E!} 69. fA 6%61)- O 04 N N N ++ N ._ .... T i C >' O Z y y y O N C Y E f6 c6 >' f0 c0 (6 . ° U ++ > d O O O� rL N N O. a N dC.Qa Q N N CL 0 U V U U U N O 7 L) Z Z U O O O O O O U U O O OQ U ^ O LO LO W M O O Z Z tf) dg N M t� ea 64 M c6 ` � O d � a T CL 7 EC m =- �+ L C. 3 ca U) X N d IL E, E o zE ca M M5 0 a CD E CD Q O N V y r C c y Li Z 0 `m a > c ° d rn .� . ° a o 0) R °� � CD O cL 2 m ° D O Oat CL ° w wC�mmc� m O a q 0 w m q d q 0 U m w d q d O d D, O .r a 9 W T m T T T T m O. a 0- O c O U U V U � O t!) � � � � 0 K m N Cl) N ++ C. T m cc m O O LL d ° > E gUUU fn r �+ O E p O m O= O) E M � C X N 4c j O O CL m m L N C O C 0= a m to m Z O O U U O U U O w $- Z a `n U LO � � �� N 0 N 6F? U) d cc m C T N .y N .7 V (D Y y _ ` y E ` 9 T >+ T m T m �T > O c Q 4 m m m Q _ U ` O O O U U ) N U Z Z O O Iq Oa OQ U U O O Oa U W C 00 z Z LO 00 64 69 619. 64 d 0 I Q a q 0 w m q d q 0 U m w d q d O d D, O .r a 9 W T T m T T T T m O. a 0- O Q- a. O U U V U � O t!) � � � � O K m N Cl) N ++ C. T m cc m O O LL d T T T QaO.Q. rL 0 T O a low gUUU fn r �+ O E p O m O O) 669 � � M � C X N 4c T m Q- a. a V j m 0 K m N W ++ C. O O cc m O O LL d 'm0 O Y d U Co O = fn r �+ O E p O m O N U m = C N LL Z t5 d j O d m U V E a� t0 L N C O C 0= to Q m m m fn o O O° C O w �' AvMed Health Plan Large Group Financial Review Claims Incurred: Paid Through: Benefits: Region: Member Months Premium Revenue Primary Care FFS Specialist FFS Total Physician Expense Hospital Inpatient Hospital Outpatient Emergency Room DUE Home Health Prescription Drugs Extended Care Facilities Laboratory Capitation Reinsurance Premium Other Medical Total Medical Expenses Non I Total 2,27t; % Of Captitated IBNR FFS Capitated Total PMPM Revenue 678,786 13,707 692,493 26,3911 718,884 315.58[- 15.58 133.40% 2,27t; $538,879 $236.56 100.00% 30,140 587 30,727 961 31,688 13.91 5.88% 182,306 3,550 185,856 18,708 204,564 89.80 37.96% 212,446 4,137 216,583 19,669 236,252 103.71 43.84% 148,341 2,858 151,199 0 151,199 66.37 28.06% 147,200 3,188 150,388 0 150,388 66.02 27.91% 64,635 1,698 66,333 0 66,333 29.12 12.31% 8,828 530 9,358 0 9,358 4.11 1.74% 1,066 64 1,130 0 1,130 0.50 0.21% 82,651 415 83,066 (3,690) 79,376 34.84 14.73% 0 0 0 0 0 0.00 0.00% 0 0 0 2,941 2,941 1.29 0.55% 0 0 0 7,472 7,472 3.28 1.39% 13,619 817 14,437 0 14,437 6.34 2.68% 678,786 13,707 692,493 26,3911 718,884 315.58[- 15.58 133.40% B. FINDINGS AND RECOMMENDATIONS The overall benefit package offered by the City is fair and competitive. 1. FINDINGS OF THE MAJOR BENEFITS South Miami SURVEY RESULTS A. VACATION j A. VACATION 1- 5 year = 12 days I 1 - 5 years = 10 days 6 - 14 years = 15 days 5 -10 years = 15 days 15 -19 years = 18 days 11- 20 years = 16 - 19 days 20 years plus = 21 days Over 20 years = 20 days B. SICK LEAVE B. SICK LEAVE 12 days per year 12 days per year C. HOLIDAYS C. HOLIDAYS 11 holidays per year 11 holidays per year 1 birthday j 1 floating J. floating j D. MEDICAL,/HEALTH INSURANCE { D. MEDICAL/HEALTH INSURANCE 100% of premium paid for employees (HMO) 100% of premium cost paid for 0% of premium paid for dependents ' employee Approx. 10% of the agencies surveyed paid some of the premium cost for dependents E. FUNERAL LEAVE E. FUNERAL LEAVE Up to 3 days leave with pay Up to 3 days leave with pay on an average F. RETIREMENT F. RETIREMENT Employee contributions based on actuarial Employee contributes from a low of 3% assumptions (minimum of 7%) to a high of 13.5% average of approximately 7%; sworn employees approximately 7.69% G. LIFE INSURANCE G. LIFE INSURANCE Provided at no cost to the employee Most provides at no cost to the employee. H. DENTAL,/EYE CARE j H. DENTAL,/EYE CARE City pays a part of the premium cost I Most provided dental and vision care i at the employee's expense 1. LONGEVITY INCENTIVE 11. LONGEVITY INCENTIVE General & ASFME Majority have this benefit - Ranges 3% -:10,:15,20, & 25 yrs from $100 to 8% based upon number I of years from 5 years on. Police I 3% - 10,15, & 20 yrs J. Take- Home-Car (Police) - Yes J. Take- Home-Car (Police) 44% Yes 56% No 19 * Types of plans: 401A, 457 contributions defined benefit plan Municipality 1) City of Do 2) Town of h :II( f 3) Aventura 4) Bal Harbc 1v lage 5) Bay Harb Is. rods t6) City of M ni springs t6) Sunny Is ;I : ach t6) Town of irf pie 9) City of H( ie; +.ad 10) Village i Pi ocrest 11) City of I de h Gardens t12) City of )n Gables tl2) City of )ri :a City t12) City of of A Miami t12) Miami ioi ::3 Village of Employer Contributions Medical Insurance $750 allowance /month - employee only $1,000 allowance /month - employee and dependents 100% - Employee 75% - Dependent 100% - Employee 70% - Dependent 90% - Employee 80% - Dependent 100% - Employee 65% - Dependent 100% - Employee 50% - Dependent 100% - Employee 50% - Dependent 100% - Employee 50% - Dependent 90% - Employee 60% - Dependent $600 allowance/month 100% - Employee 0% - Dependent (') 100% - Employee 0% - Dependent 100% - Employee 0% - Dependent 100% - Employee 0% -Dependent 100% - Employee 0% - Dependent (�) A contril Jo toward dependent coverage is made for Police Officers based on years of service: 2 years 51' 3 years - 50° {0, d@ 4 years. 75 %, and @ 5 years -100 %, I i f EBC� Page 2 &mpioyse Benefits Consulting Group t;omparlsol Munic 101 1) Bal ari :cur Village 2) Toy o' Medley 3) To• I c 3urlside 4) Av Stu C1 5) CI of :oral Gables 6) C of :)oral 7) V ,g. -oif Pinecrest 8) C C i -Iomestead 9) ( c Florida City 10) . itl ►)f South Miami 11, ,ur iy Isles Beach 12 ►a. Harbor Islands i 1: obi- •ni Shores 1 ci: of Hialeah 1 Ci of Miami IC 1 of Monthly "Employee Only" Rates Medical Insurance Month_ ly Rate Insurance Comnanv Florida League of Cities $742.19 $452.12 CIGNA $432.44 Neighborhood Health Partnership $427.46 United HealthCare $419.91 Humana $419.65 Neighborhood Health Partnership $401.32 Blue Cross Blue Shield $397.19 United HealthCare $368.33 Neighborhood Health Partnership $332.40 AvMed $331.30 United HealthCare $288.68 Neighborhood Health Partnership $282.85 Humana is $280.67 Vista $269.39 Humana a q 0 w t7 01 q O CL q 0 C c U U U Co O U ano o 83UU >, a o �\ 0 d _ o 69M M N M d o-o. X aI O 0 0 0 > > o Z °o 60 0 0 _ .E N V! Co y a N N Q Z O LO j ai Y z E2 O C4 C') M O a° U y = v n a CL 7 6$ 6% 64 -, E = N o Z ° o 0 ° 80 U o. 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Employee Signature - Date a South Miami AB4mft III P 2001 City of South Miami 6130 Sunset Drive, South Miami, Florida 33143 :E3U elf City of South Miami Human Resources Department Health Insurance Selection July 25, 2006 Please select one vendor: AvMed Option 1 AvMed Option 2 AvMed Option 3 A9*4 d, k Gve-?. Employee Name - Please Print V--� South Miami I� zoos City of South Miami 6130 Sunset Drive, South Miami, Florida 33143 3 , 01 - -1, . City of South Miami Human Resources Department Health Insurance Selection July 25, 2006 Please select one vendor: AvMed Option 1 AvMed Option 2 . , AvMed Option 3 Employee Name - Please Print i�� Signature - to South Miami ARAMOU I1 zom City of South Miami 6130 Sunset Drive, South Miami, Florida 33143 1 i City of South Miami Human Resources Department Health Insurance Selection July 25, 2006 Please select one vendor: AvMed Option 1 AvMed Option 2 AvMed Option 3 Employee Name - Please Print mployee Signature - Date / South Miami A9 Anwftpp I I J.f zoos City of South Miami 6130 Sunset Drive, South Miami, Florida 33143 �, CT U_ f, City of South Miami Human Resources Department Health Insurance Selection July 25, 2006 Please select one vendor: AvMed Option 1 AvMed Option 2 AvMed Option 3 �& Employee Name - Please Print Employee Signature -'Date South Miami AA-A Chl 2001 City of South Miami 6130 Sunset Drive, South Miami, Florida 33143 a City of South Miami Human Resources Department Health Insurance Selection July 25, 2006 Please select one vendor: AvMed Option 1 AvMed Option 2 AvMed Option 3 Employee Name - Please Print V,.,/ Rq l 11sIocl) Employee Signature - Date South Miami AIMMUCRI i 1III'f 2001 City of South Miami 6130 Sunset Drive, South Miami, Florida 33143 n 0 i f }� City of South Miami Human Resources Department Health Insurance Selection July 25, 2006 Please select one vendor: AvMed Option 1 AvMed Option 2 AvMed Option 3 c15e�' s Employee Name- Please Print Emp Signature -Date South Miami I I I11.1 2001 City of South Miami 6130 Sunset Drive, South Miami, Florida 33143 Comparison of other Municipalities Rates and Benefit Schedules 2 - Town of Medley 6 - City of Doral 11 - City of Sunny Isles Beach 12 - Town of Bay Harbor Islands 14 - City of Hialeah Gardens 15 - City of Miami Springs Town of Medley JUL- 26- 2006(WED) 01;41 TOWN OFIMEDLEY (FRX)305 884 4827 P.001 /001 L TOWN OF ME DL EY ,nor Cigna Currenti/ Renewal Option One Coverage Summary SV,RVICl1~S Carrck t Open Access POS Plan Renewal Open Access POS Flan Office Visit Copuy In: $10 av 4opay/ $10 specialist copay In: $10 ov capay / r.0 specialist copay Preventive ire covered in- network only Preventive cure covered in- network only pat: Ded/cgtns for care of illness or injury i Out: Ded/coins for care of illucs-,t or Injury Annual deductible In: Not Ap ,licable In: Not Applimblc out $300 per pdmon/$600 per family Out: $300 per person/$600 per family 'Coinsurance In: Not Apolicablc In: Not Applicable Out: 70/30% coinsurance Out: 706M coinsurance $2,000 W44,000 fluffily out of pocket max - 330p0..ind/$6,0110 . mils out of pocket max Hospitalization In. $250 copayment per udmiksion In: $250 copayment per admission Out- $250 copaytnent per admission, then Out: 00 copaymcnt per admission. then 4ubjcct to deductible and coinsurance subject to dc4ur -table and coinsurance utpatientSurgery In: $12S copaymeaxt In: $125 copayment Ott 70/305 all.cr $125 per visit deductible Out: 70/3096 after M11 per visit deductible erpncy Room %. $50 copoymant per visit In: $50 copayment per visit Out; Sums in- network Out: .Same as in- network Lifetime Maximum In: 13nrunito In: Llnilmited put. $1.000,000 Out: $1,000,000 Maternity In: Subject to $10 copay initial office visit, In: Subject. to . 20 copay initial office visit, $750 bospiW, admission copay $250 hospital admission copay Out- DeduetibletColwwrance + $250 copay- Out: D ductibWCoinsuranca + $250 copay far hospital 4dmisslon for hogpitarl admission Prescription Drugs Tn: $7 generic/$20 brand OPEN ! ormulary In: $7 Scrtcrid$'20 brand 0PeJFormulury Out: Not Covered out or na:twork out: Not Covered out of network Mental Health Outpatient In: $30 office copay (20 visits per year) in: $30 office copay (20 visits per year) Inpatient $50 copaymcnt /2S days max per year $50 copuyment /25 days max per year Out: Not Covered out of network Out: Not Covered out of network Alcohol/Drug Detuxification In: $50 inpatient copay per day. 25 visit In. $50 inpatient copay per day. 25 visit max per ycur. $15 outpatient copay - first 2 max per year. $15 outpatient copay - first Z visits, then $30 per visiv(20 visit year max) visits. then $30 per visit (20 visit year max) Out: Not Covered out of network Out- Not Covered out ofnetwark Employee --- $ 414.79 $ 452.12 -employce/$potsse S 954,02 $1,039.$$ pamployee/CMId(ren) $ 829.61 S 9D4.27 ir'aimily $ 1,3G8.$1 $1,492.00 This outline is only u brief summary of benefits provided. Please consult the company contract for "If is benefit& limitations and exclusions. I coo lei ©-f ' ' led l �Lf �f City of Doral Garcia, Maria From: Jorleen Aguiles [AguilesJ @cityofdoral- fl.gov] Sent: Thursday, July 27, 2006 7:56 AM To: Garcia, Maria Subject: RE: hey how are u ? Page 1 or 1 Maria, enclosed is the information that you have requested. The City of Doral only offers HMO to its employees. Because of our rapid growth, we are working on negotiating better options for this upcoming fiscal year. The City offers to pay in full the premiums to all single employees. This includes dental, life and disability as well. Employee + Children or Family are given $1000.00 to pay for their benefit package. Anything over $1,000 would be paid by the employee. Call me if you need any clarification on this. CITY'S COST FOR NHP HMO Employee's Cost Ingle $419.85 $0.00 Employee + Child(ren) $797.71 $202.29 Family $1,213.36 $213.36 Jorleen Aguiles Human Resources Director City of Doral 8300 NW 53rd Street, Suite 100 Doral, Florida 33166 Tel: (305) 59 -DORAL (305) 593 -6725 Fax: (305) 470 -6850 aguilesi@titysf - -fl.gom wuvw_city�fSjp ral- fl.g�ov "For all the right reasons! 5M Ful"A From: Garcia, Maria [ mailto :MGarcfa @cityofsouthmiami.net] Sent: Wednesday, July 26, 2006 3:27 PM To: Jorleen Aguiles Subject: hey how are u ? -1 have a favor to ask you - I understand that Doral has NHP as your medical carrier Would u be able to fax over to us the benefit schedule for the HMO and PPO Our fax number is 305 -668 -3877 } Thanks( 4 M 7/27/2006 HMO SUMMARY OF BENEFITS A quick glance at this Summan, of Benefits will introduce you to the important advantages of the \Neighborhood Health Partnership (NHP) HAIO. The Summary of Benefits, although a helpful tool, is only a summan =. Always refer to your Rlember handbook for a fuller explanation of your coverage or call Member Services at 305. 715 -2500 or 1- 800-354 -0222 when you have a question about your plan. In the event of a conflict between this Summary of Benefits and the Member Handbook, the Member Handbook �%Ql control. Services must be provided by health care providers which have contracts with NHP, referred to as "Plan Providers ", "Plan Physicians" or "Plan Hospitals ", unless in an Emergency or upon prior authorization by Plan. Features Coverage When Care Is Managed By Your PCP Co- payments Primary Care Physician (PCP) (Office Visit) $10 Specialist (Office Visit) $10 Emergency Room $50 Urgent Care Center $25 Inpatient Hospital $o Out of Pocket Maximum for Co-payments The limit which you and your eligible family members have on the amount of co- payments you will be required to pay in a Calendar Year is: $1 500 per Nklember per Calendar Year $3,000 per Family per Calendar Year Primary Care Physician Your PCP is responsible for coordinating all your health care services, including referrals to Specialists. Your PCP or- Specialist must obtain PrM, uthorization for designated services, including but not limited to; all inpatient care, outpatient surgical procedures, durable medical equipment(I)ME), home health services, home infusion, hospice care, rehabilitation, skilled nursing facility, transplants and other services. Included Covered Outpatient Surgery 100: Services Outpatient Testing 100% Lab, N -Ray and other diagnostic services 100% Maternity One $10 Obstetrician co- payment and $0 co- payment per Hospital admission. Referrals Your PCP is responsible for coordinating all referrals to specialists, except for the following specialties which you may directly access, as indicated: • Gynecology (a well woman exam and visits for necessary follow -up). Additional visits require referrals. • Podiatry. • Chiropractic. Coverage is limited to 12 visits per year. • Dermatology (5 visits per calendar year). Additional visits require referr gals. • Alcohol /chemical dependency treatment. Services must be provided by Psych /Care, Inc. • Mental health. Sen.-ices must be provided by Psych /Care, Inc. Prescription Drugs • If your Employer has elected to provide coverage for prescription drugs, you will receive a copy of a Prescription Drug Rider setting forth your prescription tlnrg coverage. lf.M -283 i -1 10i8411 YOUR NHP PLAN COVERAGE IMPORTANT NOTICE: Unless othenvise stated, care, services or treatment not managed by your Primary Care Physician, not Medically Necessary, or not prior authorized by NHP are not Cohered Services. Services must be provided by Plan Providers, except when prior authorized or in the case of an Emergency Medical Condition. You must check your Member Handbook for further details relating to your coverage. Services & Supplies Coverage When Care is Managed By Your PCP .alcohol, drug, chemical dependency Maximum benefit of $2,000 per calendar year. PCP referral not required. (Services roust be provided by Outpatient: IOVA after $10 co- payment. Psyrlrit are, lrrr..) Irrpaticrtt: limited to crisis intervention for medical detoxification only, covered at 100% for hospital admission, after $0 co- payment. ,Ambulance 100% in emergency situations only or w-hen authorized by NHP to transfer you to an NHP facility. Chiropractic services 100'% after $10 co- payment; limited to 12 treatments per calendar year; PCP referral not required. Dertuatology 100 ; after $10 office visit co-payment; PCP referral not required fora visits per calendar year; further visits require PCP referral. Diabetes 100 ; after $10 officnisit co-payment: services include outpatient self management training and educational services. DME and disposable 100% of DMI, and disposable medical supplies used in connection with DME: limited to a lifetime medical medical supplies maximum benefit of fi2,500. Emergency room services 100% after $50 co- payment per emergency room visit for emergencies (co- payment for emergency room waived if patient is admitted to hospital). Family Planning 100"% surgical sterilization, implantable contraceptives and intrauterine birth control devices. Gynecology INN after $10 office visit co- payment: PCP referral not required for one well -women exam and necessary follow -up thereto: further visits require a PCP referral Hearing exams IOR when performed by PCP, to determine need for hearing correction; one exam per Calendar fear. (riailrfrex through age 17) Home health services 100"% for up to 60 visits per calendar year or spell of illness; custodial care is not covered. Home infusion services 100% for up to 60 visits per calendar year or spell of illness, Hospice care 100% to lifetime maximum benefit of 180 clays. Hospital care 100'% after $O co- payment per admission for inpatient; no co- payment for outpatient services. Laboratory, X -rays and other diagnostic services 1llammograms 1001 for one baseline for women age 35 through 39, one every year for women age 40 and over, or more frequently based on physician's recommendation. Mastectomy 100% after applicable co- pati7nents for breast cancer treatment, including breast reconstructive surgery following surgery to establish synttnetry between breasts. Nlaternity care, including pre- and post- natal care, delivery 100'% after $10 co- payment for initial 013 visit; SO co- payment per hospital admission (for the mother). and well newborn care* Services & Supplies Coverage When Care Is Managed By Your PCP Mental health Outpatient: 100% after $10 co- payment; maximum of 20 visits per calendar year. PCP referral not required. (Services naust be provided by P?yrh,'Care, hrc.) inpatient: 100% for hospital admission, after $0 co- payment per admission; maximtnn benefit period of 30 days per calendar year. ?newborn Children* I(X)% after $5 co- payment for well baby care and treatment of illness or Injury, including congenital defects and prematurity. Organ Transplant Services 100% after applicable co- payments, after prior approval by N IIP, \Medical Director. Osteoporosis 100% after $10 co- payment for diagnosis and treatment: of high-risk individuals. Outpatient therapies 1001 for physical (including chest physiotherapy), respiratory, speech, cardiac and occupational therapy tip to 60 visits per calendar year for all services combined. Physical Rehabilitation 100% limited to 60 days of inpatient stay for restorative physical therapy. Physician Services for Surgery 100 Podiatry 100; after $10 co-payment: PCP referral not required. Preventive health services 100; after $U7 co- payment. Primary Care Physician 100' after $10 co-payment; only by your designated PCP. (1101) office visit Prosthetic Devices 100% limited to one prosthetic per loss of limb or eye. Skilled nursing facility IOU for up to 120 days per calendar year or spell of illness; custodial care is not covered. Specialist office visits 100'1 after $10 co- payment; PCP referral required unless direct access is allowed, as indicated. Sterilization 100, for outpatient tubal ligation or vasectomy (if hospital inpatient, $0 co- payment applies); reversals are not covered. Urgent Care Center $25 co- payment per visit. Vision screening (children through age 17) 100; when performed by PCP, to determine need for vision correction; one exam per Calendar Sear. * For coverage to begin at date of birth for newborn children, a completed and signed enrollment form must be received by the Plan Mthin 30 days of birth and no additional premium will be charged for such 30 day period. This notice period is extended to 60 days from the date of birth with no waiver of premium for the first 30 days. If the enrollment form is not received within 60 days of birth, the newborn child will be a Tate Enrollee under the Plan. You must enroll your newborn within these time periods regardless of whether your coverage is family coverage. A fidl list and description of benefits are in your Alember Handbook. Your dlember Handbook also lists the F_rrlusions, Limitations and Restrictions which appht You have coverage for Prescription Drugs only if your Employer /Group has elected to obtain a Prescription Drug hider. EXCLUSIONS For a Complete List and Description of Exclusions, Please Consult The Member Handbook NO BENEFITS WILL BE PROVIOEO FOR THE FOLLOWING SERVICES: • Any services not authorized by your Primary Care Physician • Any services which are not medically necessary • Non- emergency care outside the NI-IP service area • Any stay in a hospital or skilled nursing facility longer than authorized • Conditions for which reimbursement is available from a government agency or program • Television, newspaper, telephone, or other personal conveniences during a hospital stay • Custodial Care or services relating to self care • Cosmetic items, services or surgery • Autopsy • Dental evaluation or treatment • Family or marital counseling services • Treatment for learning disabilities, mental retardation, and other developmental disorders • Hearing aids, eyeglasses, or contact lenses • Services determined to be investigational, experimental or obsolete • Examinations for insurance, employment screening, or licenses • Services paid by or received from Workers' Compensation or any occupational or disease laiv • Reversal of voluntary sterilization • Artificial insemination and related services, Including in -vitro fertilization or similar assisted fertilization services • Treatment or surgery for infertility conditions • Termination of pregnancy unless medically necessary for the physical health of tine mother or for documented fetal abnormalities • Long term physical (including chest physiotherapy), respiratory, occupational, cardiac or speech therapy • Corsets, shoes (including orthopedic shoes), spluus, orthotics and similar items • Air conditioners, humidifiers, dehumidifiers, whirlpools, jacuzzis, swimming pools, or other similar items • Services provided to evaluate scholastic and /or occupational ability, performance, or potential • Educational or vocational training and supplies, unless otherwise stated • Treatment and /or evaluation of complications arising from any non - covered service • Any service not listed as a Covered Service • Treatment for illness or Injury relating to war or clue to service in the armed forces • Keloid removal • Genetic testing or counseling, except when there is suspected fetal abnormality • Any items or services related to or ordered by a court of law unless othentse a Covered Service ° Services to treat hounds, injuries, or illness acquired while committing a crime • Vision screening for members over the age of 17 • Vision exams for eyeglasses or contact lenses • I leafing exams for members over the age of 17 • Acupressure, acupuncture, hypnosis, biofeedback: or other complementary /alternative healing methods • Medical or surgical treatment resulting from willfully failing to follow your physician's treatment plan • Services for routine foot care • Services for the treatment of obesity, or Morbid Obesity • Smoking cessation • Pre -natal or child birth classes • Services provided by a member of household or relation by blood or marriage • Inpatient Hospital Services for alcohol /chemical dependency, except for detoxification or acute symptoms • Treatment for sexual dysfunction or sett change operations • Charges or fees Incurred from any non - Member of Neighborhood Health Partnership • Private duty nurses • Emergency room visits for an illness or injury that is not an emergency • Charges which exceed usual, customary and reasonable charges for non - contracted Providers • Treatment of a condition or complication resulting from being under the influence of alcohol or due to illegal drag use • Prescriptions for outpatient medications, over the counter drugs and other medical supplies and equipment • illness or Injury resulting front participation in hazardous recreational activities • Weight control, weight loss, health and fitness prograins or nutritional consultants • Circumcision, except within 30 days of birth or when Medically Necessary • Treatment for erectile dysfunction, including penile implants • Wigs or cranial prosthetics See year tllember Handbook for a complete list and description of Exclusions and other Limitations. 7600 Corporate Center Drive, lliarni, fL 33126 /P0 Box 025680. Miami. FL 33102 -5680 J mry -nry V11P.coru 305- il.5.3500 • 1•80&35 -k)222 $71$251$40120Wo � Neighborhood Health Partnership 4 -Tier Prescription Drug Benefit %nth Bufth Control SUMMARY OF BENEFITS A quick glance at this Summary of Benefits will introduce you to your prescription drug benefits at Neighborhood Health Partnership (NHP) HMO. You only have prescription drug benefits if your group elected to purchase this coverage. The Summary of Benefits, although a helpful tool, is only a summary. If you have specific questions about pharmacy management procedures or whether a specific drug is covered, please call our Customer Service Department at 1 -SOQ 54 0222 or .1t1S -i 15 -?500. ways refer to your Prescription [)rug Bider for a fuller explanation of your drug coverage. The NeighboMood Health Partnership (NHP) 4p-oup plans include a prescription drug benefit that features a 4 -tier structure. 776s offers you more t7exibiliA, when making decisions about your prescription dnrg purchases. Your co- payment Rill depend on the type of drug selected. There is a (1st Tier) co- payment for generic drugs, a slightly higher co-paynment (2nd Tier) for preferred brand -name drugs which are on NHVs Preferred Drug List, an even higher co-payment (3rd I ►er) for non - preferred brand -name drugs, and a coinsurance for designated self injectables (4th Tier). Your co- payments MR also depend on whether you obtain your prescription drugs from a retail Plan pharmacy or a Plan mail -order pharmacy. Alf prescription drugs must be obtained from a Plan pharmacy or Plan mail -order pharmacy and must be medically necessary for the care and treatment of an illness or injury. RETAIL PHARMACY Prescription digs may be'dispensed up to a 30-day supply by a retail Plan pharmacy. Oral contraceptives may be dispensed for up to three cycles (upon payment of three co- payments). MAIL -ORDER PHARMACY Prescription drubs may be dispensed up to a 90 -day supply by mail-order pharmacy. You may order your refills online at mti 'lc 'tv.express- scripts.com. Talk %with vour doctor and be sure to britig the, list of Preferred Drugs to be kept in your file. Encourage your doctor to prescribe medications that have a generic equivalent available or one included on the Preferred Drug List in order to reduce your co- patimments. Retail Pharmacy Maif- order. Pharmacy Drug Benefit Description C6 payme nt Co -pay ment Generic Generics are chemically equivalent $7 $14 drugs to brand - namme drugs Preferred brand -name A brand -name drug that is preferred b. $25 $50 NHP for dispensing. Please refer to the Preferred Drug list 'von- preferred brand -name A brand of drug that is not preferred by NIIP for dispensing. If your brand -name drug is not on the Preferred Drug List then it is non- preferred All designated sett injectables See your V rter Preferred Drug List fora complete description and fisting 20% coinsurance up to a maxinmunm of 20% coinsurance up to a maximum of of all available self injectables. 5250 for one month 5500 for three months Talk %with vour doctor and be sure to britig the, list of Preferred Drugs to be kept in your file. Encourage your doctor to prescribe medications that have a generic equivalent available or one included on the Preferred Drug List in order to reduce your co- patimments. UTILIZATION REVIEW Drug utilization review and clinical review programs are used to monitor your dosage and treatment pattern, Certain drugs require prior authorization by \HP before they twill be covered. Refer to the Preferred Brand Name Drug List to determine whether any of the presr- ription drugs you take require prior authorization. Requests for non - covered drugs will be handled through NIIP's liedical Management Department. EXCLUSIONS Fora Complete list and Description of Exclusions from tour Prescription Dnig Rider, t ou :dust Consult the Rider- NO BENEFITS WILL BE PROVIDED FOR THE FOLLOWING'DRUGSISUPPLIES: • Non- legend drugs; • Immunization agents: • Anti- smoking drugs, treatments and devices; • Retin A for Members over the age of 25: • Ilrugs prescribed for lute treatment of baldness, including but not limited to Minoxidil: • DES) drugs: • Drugs used for cosmetic purposes: • Charges for drug administration and/or non self-injectable items unrelated to diabetes covered treatment; • Charges for prescriptions which are covered by Workers Compensation laws, or other county, state or federal programs; • Anabolic steroids; • Appetite suppressants, diet medications or any other dnig prescribed for purposes of weight loss or weight control; • Nutritional and diet supplements: • Dmgs prescribed for the treatment of infertility; • Over- the - counter medications or vitamins: • Legend Vitamins other than prenatal vitamins • Prescribed drugs that have an over -the- counter equivalent at a dose strength greater than or equal to the prescribed dose strength; • Charges for prescriptions written by a non -Plan Physician or filled by a non -Plan Pharmacy, except hl the case of an Emergency Medical Condition: • Drugs prescribed for uses other than file United States Food and Drug Administration (FDA) approved Iabel indications: • m%, dnrj; prescribed for the treatment of erectile dysfunction, sexual dysfunction or sexual enhancement, including, %%ithout limitation, tiagra, Cavedect and Muse, regardless of the cause of such dysfunction; • Mcoliol swabs: and • Din-able ntedical equipment. =E, NEt't to Neighborhood Ilealth Pwnership, Inc:. 71 wi corporate certre , Drive, Miami. l'1.:',.�126i j P0 Miana 1 I 31102',6i 0 30 -71-5-2500 • 1,1005-1-o-122 City of Sunny Isles Beach TO: . 54p5NY lstf t-ity of - ,q"nny Isles Beach ak ,`- i Department: HUNAN RESOURCES 1 5070 Collins Avenue Sunny Isles Beach, Florida 33160 � Y Phone: 30092 -1508 Facsimile: 305- 792 -1568 Facsimile Transmittal Sheet City of South Miami HR D]'partm.etlt FROM: Marlene CalerO COMPANY: FAX NUMBER: 3015 -668 -3877 j I PHONE NUMBER- RE: Requested Information R w PlQ c��,r bf tua n,,o DATE: July 26, 2006 TOTAL PAGES INCLUDING COVER: 7 REFERENCE INVOICE NUMf ER: N/A REFERENCE P.O. NUMBER: N/A ® For your records ❑ Urg6t Q Please te-view 0 Please reply I Notes /Comments: Per your ,request here is a benefits sum xxtajry fox United HealthCare Insurance. if you have any questions please feel free I to contact meat 305- 792 -1755 or via email at mcaleroQa sibQ,net j i arlerie Calera ZTR Sebior Assistant i s ids EVA Nil I The doCu 'A0iit5 %CwMPAnysng this facsirnilit tMnsm.ission contain infprmat*jon belonging to City of Sunny Isles Beach, This information may be confidential and /or legally privileged and. is intended only for use of t1w addrCssec designated above. If the reader of this message is not the intended recipient, or the employee of agent responsible to deliver it to the in.tcndcd tcc'p' nt, the reader is hereby notified that any disclosure, copying, distribution or the taking of any action in reliance on the contents of this communication is strictly prohibited. If you have received, this communication in error, please immediately notify this office by tcl.cph.onc anal rctuaa. the original message to os office by mail, i Norwart'S• Edelcup, Mayor, Roslyn Brezin, Vice Mayor Gerry Goodsnara, Co.M- Mi.ssi.oner, Daoi)y T91.eRtaR, C'omtwsRioner Lewis j. Thaler, Corrmwsiancr Ci of Sunny Isles Beach United Ideal care Choice Plan 027 - HMO O�ardlan PPO Dental Eye led Vision Care PPO f NEW BENEFITS DA"L"ES FOR 200$ PER PAYPMOO SPOUSE HEALTH NEW RAVES SPOUSE DENTAL 66.54 SPOUSE VISION SINGLE HEALTH PER .MONTH i 31.30 SINGLE DENTAL, ;30.11 SINGLE VISION 5.66 PER MONTH 37.07 PERPAYPPWA60,0 i CHILDREN HEALTH 619.54 CHILDREN DENTAL 97.53 CHILDREN VISION 13.52 PER MONTH 720.59 PER PAYPMOO SPOUSE HEALTH 735.44 SPOUSE DENTAL 66.54 SPOUSE VISION X3.52 PER .MONTH 815.55 RUR FAYPERIOD FAMILY HEALTH 967.41 FAMILY DENTAL. 116.19 FAMILY VISION 0.52 PER MONTH 11097.12 PER ,f'.t1I'MNO -0 rI SHARE 331:30 30.11 5.66 367.07 475.42 58.82 9.59 543.83 533.40 4$.33 9.59 59L31 649.36 73.15 9.59 732.10 EE SHARE NOAW 144.12 2.8.71 3.93 176.76 81-58 202.10 18.22 3.93 224.24 103.50 319.06 43.04 3.93 365.03 168.47 EFF_EC- t'IY-E312006 my D. 1/22/06 Choice Benefits Summary 3J Types of Coverage Netwg Beneftts I. Coppymant Amounts This Benefit Summary is intended only to highlight your Benefits and sboold not be relied upon to fully detmrnme coverage_ This benefit plan may trot cover all of your health care expenses. More complete descriptions of Semi ft and the terms Under which they ore provided are contained in the Certificate of Cavcrage that YOU will receive upae eurolltn41, lU the Plan. If this Benefit Summary conflicts in any way with the Policy iaaued tp your employer, tht policy Sbail Prevail. Terms that are capitalized in the Benefit Summary pre defined in the Certifipte of Coverage. Benefits aro payable for Covered Health Services provided by or under, the direction of your Network pbysieiau. *Prior Notification is required for certain sorvice.4. Deductible. No Annual Deductible. !ket Mxxituumi No Out -of pocket Maximum. Policy Benefit; No Maximum Policy Benefit 1. Ambulance Services - Emergency only Grout# Transportation! No Copayracttt Air Trztrrapottation., 0% of Migitite Expanses 2. Dental Services - Accident only *No CppayMent *Pryor notification is regoired before follow -up treatment begins. 3. Durable Medical Equipment No Copayment 13cnefits for Durable Medical Fquipmerir are l limited to $2,500 per calendar year. Limits do trot apply to Durable Medical Equipment classified as diabetic equipment or Supplies. 4. Emergency Health Sa-Ates $75 P;; visit S. Eye Examinations St 5 per visit Retractive eye examinations are limited it one every other calendar ycar from a Network Provider. 6. Home Health Care No Copayrnent 8enefars are limited to 60 visits for skilled care services per ealeadar year. 7. Hospice Care No Copeyment Benefits are Iimited to 360 days during rho 80tire period of time a Covered Person is covered under I the Policy. & hospital - Inpatient Stay No CopFyrtte% % Injections Received Ilea PliySieian's Office .515 per visit I.G. Maternity Services Same all $, 11, 12 and 13 No Co0ytaeat applies to physician office visits for prenatal care iLftr the first visit 11. Outpatient Surgery, Diagnostic and Therapeutic Services Outpatient Surgery No Copwi ml!"at Outpatient Diagnostic Services For lab and radiology/Xray, No Copsymcnt Outpatent Diavostic! 'her pectic Services - CT No Copiyment Scans, Pet Scans, MRI Rod Nuclear Medicine Outpatient Therapeutic Tmi meats No Coo: yment 12, Physician's Office Services Covered Health Services fbr prcN=dvc medical $ l5 per visit. No Coppyment applies when a Physician charge is not assessed. Care. Covered Health Services for the diagnosis and $15 per visit No Copaymcnt applies when it Physician charge is cot assessed. treatment of a Sickness or Injury. 13. Pt efeasional Fees for Sargical soil Madieel No Copaymcnt Services 1.4. Prosthetic Devices No Copsyment acocfita for pm.9ftdc devices are limited to $2,500 per calendar year. 15. RecoUStrizctive Procedures Same as . 11. 12. 13 and 1. 4 YOUR BENEFITS Types of Coverage Ncty ftrk Benefits / Copsyment Amomtts 16. Rehabilitation Services - Oatpntient Therapy $1S par visit 13cttttbts are limited as follows: 20 visits of i physical therapy; 20 visits of occupational thcrany; 20 visits of speech thergly; 20 visits of pultnutivy rehabilitation; and 36 visits of cardiac rehabilitation per calendar year. 17. Skilled Nursing Fadlity/Inpatient No Rebabilltatiml Facility Services Banns we limited to 60 days per ealetldar year. M Tran4p1Rntation Servces "No Copayment 19. ffraeut Care Center Services $35 Pier Visit Qntpatient Must receive prior autborizttion through the Menmi Hcaltb /SuhStanCe Abuse Designee. Benefits are limited to 30 Visits per ealandac year. I Mental �i'caltb and $nbWjkuec Abuse $ervkes • No Ccrpayrncut Inpatient and [intermediate Must receive prior authorization th—Rh the Mcntal Health /Substance Abuse Designee. Benefits are I imited to 30 days per calerift year. Osteopartrds I1reAtmt nt Same as l 1, l2 and 13 prescription and Non- Pre.9cription Enters[ No Copayment Formulas Benefits for low protein Food products for Covered Persons through age 24' re limited to $2,500 per caletldaryear. Spival Treatment 515 per. visit Benefits iztolude diagnosis and related smvtm and ace limited to one visit and mmtment per day. Bencfit a ate limited to 24 visits per calendar year CI af Sunny Isms Bench United Healthcare Choice Plus Flan 852 - PROS �uardlan' PPO Dental SINGLE HEALTH SINGLE DENTAL SINGLE VISION PER MONTH PER PAY PERIOD CHILDREN HEALTH CHILDREN DENTAL CHILDREN VISION PER MONTH PER PA.YPE`W00 SPOUSE HEALTH SPOUSE DENTAL SPOUSE VISION PER MONTH PEER PAYPEIZIOD FAMILY HEALTH FAMILY DENTAL FAMILY VISION PER MONTH PER FAYPHJUOD EyeMed Vision Care PPO i NEW BONEFITS RATES FOR $006 my n3 /22/0f �E NEW RATES CITY SHARE SHARE 148.94 331.30 17.64 30X11 30.11 5.66 5.66 384.71 367.07 17.64 814 652.53 491.92 160.62 87.53 58.82 28.71 13.52 9.59 3.93 753.5$ 560.33 193.26 89.19 t4.66 552.98 221.68 +66.54 45.33 18.22 13.52 9.59 3.93 - -- - -- .$54.72 610.90 243.83 112.5,1 1,07.5.93 675.1.2 343.82 1'16.19 73.15 43.04 13.52 - - - -- 9.59 3.93 1,148.614 757.86 390.79 my n3 /22/0f Choice Plus Benefits Sunzrnfary CIP0Q) Types of Coverage N i ork Benefits / Copayment Amounts Not-Network Benefits / Ce a menc Amounts This Benefit 9trmmary is intended only to bighligbtyow Benefits and should not be relied upon to Wy determine coverage, This benefit plan may not cover all of your health care expenses. More comp late descriptions or Benefits And the terms tinder which they are provided are contained is the Certf sate of Coverage that you will receive apes enrolllag in the Plan. It this Benefit Summary conflicts in anyway with the Policy issued to year employer, the Policy shell prevail. 'Perms that sae capitalized in the Benefit Summary are dofined in the Certtficatc of Coverage. Where Benefits we subject to day, visit andlor dollar limits, such limits apply to the combined use of Bewftts whether in- Network or out -of- Netwo& except where mandated by state law. Network Benefits are payable for Covered Health Services provided by or under the dircctioa of your Network physician. `Prior Notification is required for certain services. Deductible, No Annual Deductible, Annual Deductible: $500 per Covered Person per calendar year, not to exceed $ 1,000 for all Covered Persona in a family. t- of- Pocket Maximum-, $2,500 per Coveted Person Out-of-Pocket Maximum: $5,000 per Covered Person calendar year, not to exceed $5,000 for all Covered }sae talender year, not to exceed S 10,000 for all Covered acne in a fhrnily, Persons in, a family. The Out- of-Pocket Maximum does not include the Annual Deductible. rVJWmum Policy Benett: No Maximum Policy Msitbnnm Policy Benefit., 51.000,000 per Covered Benefit Person. I l i I 1. Ambulance Services • Emergency only Ground Transportation! No Copayment Same as Network. Rene6t A WITYansportation, 0% of Eligible Expenses 2. Dental Services , Accident only '°Std as $.11, iz and 13 "Same as Network Benefit notification is required before follow -up *Prior notification is required before follow-up are em begins, treatment, begins, 3. Durable Medical Equipment No ICopitymeat *30% of Eligible Expenses Network and Non- Nctwwk Benefits for Dun, blo I 'Prior notification is required when the cost is more Medical Equipment are limited to $2,500 per than 51.000. calendar. yertr, Limits do not apply to hirable Medical Equipment classified as diabetic equipment or supppics. 4, Emergency Heahb Services S1.0 per visit Same as Network ,Benefit *Notification is requited if results in an Inpatient Stay. S. Eye Examinations $15'per visit 3001% of Eligihic Expenses Refractive rye examinatloos we limited to one Eye Examinations for rofractive carers are not covered. every otber calendar year avm a. NetwNk Provider. 6. Home Health Care No Copsyment *30% of Eligible Expenses Network and Non - Network Benefits are Iifr+ited to 60 visits for spilled care services per calendar year. 7. Hospice Care No Cola yment ' Rffi of Eligible Expmucs Network and Non - Network Benefits are limited to 360 days during the entire period of time a Covered Person is covered under the Policy. S. Hospital - inpatient Stay $500 per Inpatient Stay "30% of Eligblt Expenses 4. Injections Received in a Physician's Office ' $15 per visit 30 6A per injection 10. Maternity go-vices Sant as S. 11, 12 and 13 Same an 8, 11, 12 and 13 No Copaymeat applies to Physician office visit% for *Notification is required if Inpatient Stay exceeds 48 prenatal care' after the first visit. hours following a normal vaginal delivery or 96 hours i following a cancan section delivery. 11- Oul.ii anent Surgery, Diagnostic and Therapeutic Services Outpatient Surgery No Copaymeat 30% of Eligible Expenses Outpatient Diagnostic Services For tab and rodiologyMity; No Copayment 309% of Eligible Expenses Outpatient Diagnostic;Tbmapeutic Services - CT No Copayment 3(r.4 of Eligible Expenses Scams, Pet Scan, \M.. and Nuclear Me9icine ovrpatient Therapeutie 'rtedh"enb; No Copnyment 30% of EliKibla Expenses 12. Physician's Office Services $15 per visit No Copsyment applies when a Physician 30 %1 of Eligible Expenses Rio Bennis for preventive- Covered Health Services for preventive medical charic is not assumed, Care except Cbild Health Supervision Services. care, S 15 per visit, No Copayment applies when a Physician 30% of Eligible Expenses Covered Health Services for the diagnosis and share is dot as3essed, tmatment of a Sickness or Injury raccivod in a Physician's omee. 13. Prafesslonal Fees for Surgical and "i?edicn l No Gopaymcnt 39% of Eligible Expenses Services I Types of Coverage 14 Pmthctic Devices No Network and Non- Network Benefits for prosthetic devices arc liraited ro 52,500 per calendar year, 15. Reconstructive Procedures YOUR BENEFIT Bcocfits / Copaymeti;,Nraounts Non- Network Benefas / Copayment Amounts as 8, It, 12, 13 and 14 30 % of i G.ibie Expenses 'Same as 8, 11, 12, 13 Ind 14 16. Rehabilitation Services - Outpatticn t Therapy $15 der Visit 306A ofE[igible Expenses Network And Non- Network Bettei.lts are limited as follows: 20 visits of physical therapy; 20 visits of occupationw therapy, 20 visits of speealt therapy. 20 visits of pulmonary rehabilitation; and 36 visits of cardiac rchabi [itatiort per calendar year. VT 421.51 w %r.. A. V- 111�11..«w44....a ., , ...� .: o�.... h .n,.r...w....z�,.o......o...... Facility Services Network and Non-Network SenefitA arc limited to 64 days per enlendar yeas , v y.vp�y,,....,. f 4V /0 v1 a UNJ ULc nNM—M IL Trasteplantation Setwices *S*cas 8 and 13 No Bencfila 19. Urgent Cate Center Services $50 �er visit 30% of Eligible F,xpeesea Additional Benefits fines ar Joints of the Jaw and Iry cial Region Saint as 8, I, i , l2 and 13 *Same as 8, 11, 12 and 13 Child Health Supervisjpn Services Sam is 11. 12 and 13. Same as 11,, 1.2 and 13 Cleft Lip /Cleft Palate Treatment Santo as 8,11,12, 13, and 16 •Saute at 8, 11, 12, 13 and 16 Dental Procedures - Anesthesia and HospiMdizatioo Sam$ as 8, 11, 12 and L, 3 *Same as 8, 11 and 13 Diabetes Treatment Same as 3, 11, 12 and 13 Same is 3, 11, 12 and 13 Niantmagraphy No Cbpayment Same as Network Benefit Mastectumv Saute as 8.11.12 and 13 "Same a4 R. 1 t - 12 and 13 Mental Health itnd Substance Abuse Services - S15 per iodividual visit; S 10 per gtoup visit. 30% of Eligible Expenses Must receive prior authorization through the Metltal Health/Subetance Abuse Designee. Network and Non- Network Benefits are limited to 30 visits per calendar year. Mental Health and Substance Abuse Services . $500 per [upaticat Stay 30% of Fligiille Expenses Inpatient and Intermediate Must receive prior authorization dtrough the Mental IHeMb/Subttance Abuse Designee, Network and Non - Network Benefits are limited to 30 days pet calendar year. as 11, 12 and I3 Prescription and Non,lirescription Entckal Formulas No Copayment 30% of Eligibic Expenses Benefits for [ow protein food products for Covered Persona through age 24 fire limited to $2,500 per calendar yam• 15 per visit 30% of Eligible Benefits include diagnosis and rclstcd services and are limited to one visit and treatateat per day. Network and Non- Nctwork Benefits are litnited to 24 visits per calendar year. Town of Bay Harbor Islands i 67/26/2006 15:34 305 - 866 -4861 BAY HARBOR ISLANDS i i TOWN OF BAY HARPOR ISLANDS 9665 BAY HARBOR TERRACE BAY HARBOR ISLANDS, FL 331M Phone: (305) 856 -6241 Fax: (305) 866-4863 j i FAX TRANSMISSION .iE'- PAGE 01113 To.C�IriCti date: C� Sf Pages. , including this cover sheet. From: j�IG Ir'I�a� o i $U�J��Gt: IV�t �IaorE►ad�; O�i` Please call 305- 868 -6241 if there is arty discrepancy. The information Contained in this transmission may be confidential and is intended solely for the use of the recipient named above. Please notify us immediately if this communication has been received in error by someone who is not the intended recipient. i Il I q, U.Ta4Fax Cam Samplawpd tb IN 07/26/2006 15:34 305 - 866 -486 � Nei BAY HARBOR ISLANDS PAGE 02/13 S10fS250 id Health Partn ship HMO RY OF BENEFM A quick glance at this Summary of Benefits will introduce you to the important advantages of the Neighborhood Health Partnership M. P) HMO - The Summary of Benefits, although a helpful tool, is of t a summary. Always refer to your Member Handbook for a fuller explanation of pour coverage or cal] Member Services at 305. 715 -2500 or 1- 800.354.0222 whey you have a que, . t) about your plan In the event of a conflict between tk�is Summary of Benefits acrd the Member Handbook, the Member Handbookwil] cor►lroL Services mu.st be provided by health cage providers which have contracts with NHP, referred to as "Plan Providers ", „Plan Physicians" or "P)an Hospitals", unless in an Emergency or upon prior authorization by Plan. Features Coverage When Care Is Managed By Your PCP Cc-payments Primary Care Physician (PCP) (Office Vish) $10 Specialist (Office Visit) $10 1'mergeney Room $50 Ltrgent Care Centel x,25 Inpatient Hospital $250 Out of Pocket Maximum for Cu- payments The limit which yori anal your eligible family members have on the amount of cn-peyments you will be required to pay in a Calendar Year is: $x,500 per Member per Calendar Year $3,000 per Famil,Y per Calendar Year Primary Care Physician Your PCP is responkble for coordinating ail. your health care services, including referrals to Speciaiis& Your PCP or Specialist musk obtain Pre - Authorization for designated seMces, including but not limited to: all inpatient care, outpatient surgical procedures, durable medical equipment(DME), home health services, home infusion., hospice care, rehabilitation, skilled nursing faciT4, transplants and other services. Included Covered Outpatient Surgery', 100% Services Outpatient Testing' 100% Iab, X -Ray and other diagnostic services 100% Maternity One $10 Obstetrician co- payment and $250 co- payment per Hospital admission. Referrals Your PCP is responsible for coordinating all referrals to specialists, except for the following specialties which you may directly aces, as indicated: • Gynecology (a well woman exam and visits for necessary follow -up) . Additional visits require referrals, • Podiatry. • Chiropractic. Coverage is limited to 12 visits per year. + Deanatoiogy 0 visits per calendar year). Additional visits require referrals. * .Alcobol/chemical dependency treatment Services must be provided by Psych /Care, Inc. Mental health. Services must be provided by Psych /Care, Inc. Prescriptle0 Drugs •. If your Fmployer has elected to provide coverage for prescription drugs, you ME receive a copy of a Prescription Drug Rider setting forth our prescription drug coverage. MM.2019.2 1=103 i 0712612606 15:34 305- 866 -486F BAY HARBOR ISLANDS PAGE 03113 UR NHP PLAN COVERAGE 1 M P 0 RTANT NOTICE: Unless otherwise stated, care; services or treatment not to.anaged by pour Primary Care Physician, not Medically Necessary, or not prior authorized by NV are not Covered Services. Semces must be provided by Plan Providers, except when prior authorized or in the case of an Emergency Medical Cc' dition. You most check your Member Handbook for further deta& relating to your coverage. leohol, drug, chemical dependency Maxim�un benefit of $2,000 per calendar year. PCP referral not required. (Services must be provided by psyek /Care, Inc.) outpo#ewe 100% after $10 co-payment Inpatient limited to crisis intervention for medical detoxification only, covered at 100% for hospital admission, after $250 co- payment situations only or when authorized. by NHP to transfer you to an NUP facility- 100 % in emergency ' Ambulance 100% after $10 co- payment; limited to 12 treatments per calezt4ar year; PCP referral not required. Chiropractic services 100% after $10 office visit co- payment; PCP referral not required for 5 visits per calendar year; further visits Dermatology require PCP referral. 100% after 810 office visit co-payment; services include outpatient self matlagement training and Diabetes educational services. 100% of DME and disposable medical supplies used in connection with DME; limited to a Wetune medical 1aME and disposable medical supplies maximum benefit of $2,500. Emergency room services 10076 after $50 co•payment per emergency room visit for emergencies (co-paymentfor emergency room waived fi patient is admitted to hospital) . 100%s urgical stet iliaation, implantable contraceptives and intrauterine birth control devices. Family Planning Gynecology 100% after $10 office visit co- payment; PCP referral not required for one wet women. exam and necessary follow up thereto; further visits require a PCP referral. 100%w when performed by PCP, to determine need for hearing correction; one exam, per Calendar. Year. Hearing exams (ckiidreaa through age 17) Home health services 100 % for up to 60 visits per calendar year or spell of illness; custodial care is not covered. Home infusion services l00 % for up to 60 visits per calendar year or spell of illness. Hospice tare 100% to lifetime maximum benefit of 180 days. Hospital care 100% aft $250 payment per admission for inpatients no co-payment for outpatient services. Laboratory, X rays anti. 100. diag�postic services :other 100% for one baseline for women age 35 through 39, one every year for women, age 40 and ooer, or more Mammograms frequently based or,. physician's recommendation. rge 100% after applicable co-payments for breast cancer treatment, including breast reconstructive sury Mastectomy following surgery to establish symmetry between breasts. eternity care, including pre• and post natal care, delivery J 00' after S10 to.payment for initial OB vi it; 250 co ayment per hospital admission (for the mother). and well newborn. care* k, 07/26/2006 15:34 305- 866 -4863 BAY HARBOR ISLANDS PAGE 04113 Mental health 100% after $10 co-payment; maximum of 20 visits per calendar year. PCP referral not required. Ouf"pati¢mu (Services must be proijidcd by lnpaher 100% for hospital admissions, after $250 co- payment per admission; maximum benefit period of Psych/care-Ind.) 30 days �er calendar year. Newborn Children* 100% aft" co payment for well baby care and treatment of Illness or fr ury, including congenital defects and prematurity. Organ Transplant Services 100% attar applicable co payments, after prior approval by NHP Medical Director. osteoporosis i 100% after $10 co-payment for diagnosis and treatment of high -risk individuals. Outpatient therapies 100% fnr physical (including chest physiotherapy), respiratory, speech, cardiac and occupational therapy up to 60 vis�ts per calendar, year for all services combined. Physical Rehabilitation. 100% united to 60 days of inpatient stay for restorative physical therapy. Physician Services for Surgery 100% Podiatry 100% after $10 co-payment; PCP referral not required. Preventive health services 100% after $10 co- payment Primary Care Physician 100%,t er 810 co-payme.nt; only by your designated PCP. (PCP) office visit i Prosthetic Devices 100% limited to one prosthetic per loss of limb or eye. Skilled nursing facility 10096 fob up to 120 days per calendar year or spell of illness; custodial care is not covered. Specialist office visits i 1W% after 810 co payment; PCP referral required unless direct access is allowed, as indicated, Sterilisation 100% fos outpatient tubal ligation or vasectomy Cif hospital inpatient, $250 co-payment applies); reversals are not covered. rgent Care Center 825 apayment per visit Vision screening, 100% when performed by PCP, to determine need for,46on correction; one exam per Calendar Year. (children through age 17) * For coverage to begin at date of birth for newborn children, a completed and signed enrollment form must be received. by the Plan within 30 days of birth and no additional premium will be charged for such 30 day period. This notice period is extended to bo days from the date of birth with no waiver of premium for the first 30 days. If the enrollment form is not received within 60 days of Birth, the newborn child grill be a Late Enrollee under the Plan. You must enroll your newborn within these time periods regardless of whether your coverage is family coverage. A frill list and descriphou of beftefib are in your Member.9andbook. Your Member Handbook aW liso the F,relmsions, Limitations and.Resbictlons which apply. You have coverage for Prescription Drags only if your Employer /Group has elected to obtain a Prescription Drug Rider. 07/26/2006 15:34 365 - 866 -486 i BAY HARBOR ISLANDS PAGE 05/13 EXCLUSIONS For a Complete List as Descrip&x of Exclisim, Please ConswIt Ae Member Handbook • Any services not authorized by your Primary Care!Physician + Keloid removal • Any services which are not medically necessary + Genetic testing or counsft, except when there is suspected fetal • Non-emergency care outside the 1VHP service areaI. abnormality !Y items or services related to 5-r ordered by a court of law unless • Any stay in a hospital or sided nursing facility Ioriger than authorized otherwise a Covered Service • Conditions for which reimbursement is available from a government Services to treat wounds, injuries, or illness acquired while committing • agency or program Television, newspaper, telephone, or other persa conveniences -?— a crime Vision screening for members over the age of, 17 during a hospital stay vision exams for eyeglasses or contact lenses + Custodial Care or services relating to self care • Cosmetic items, services or surgery • Haring exams for members over the age of 17 Acupressure, acupuncture, hypnosis, biofeedback or other + Autopsy complementary /alternative healing methods * Dental. evaluation or treatment Medical or surgical treatment resulting from willfully failing to follow • Family or marital counseling services I your physician's treatment plan • Treatment for learning disabilities, mental retardlon, and other Services for routine foot care developmental disorders • Services for the treatment of obesity, or Morbid Obesity • dear. ing aids, eyeglasses, or contact lenses Smoking cessation • Services determined to be investigational, experimental or obsolete .Pre natal or child birth classes • Examinations far insurance, employment streenirig, or licenses + Services provided by a member of household or relaSon by blood or • Services paid by or received from Workers' Compensation or any marriage occupational or disease law ! * Inpatient Hospital Services for alcohol /chemical dependency, except * Reversal of voluntary sterilization for detoxification or acute symptoms + Artificial insemination and related services, including in vitro + Treatment for sexual dysfunction, or sex change operations fertilization or similar assisted fertilization services + Charges or fees incurred from any non - Member of Neighborhood • Treatment or surgery for infertility conditions Health Partnership + Termination of pregnancy unless medically necessary for the physical • Private duty nurses health of the mother or for documented fetal abnormalities . Emergency room visits for an illness or injury that is not an emergency * Lang term physical (including chest physiotherapy), respiratory, . Charges which exceed usual, customary and reasonable charges for occupational, cardiac or speech therapy f non-contracted. Providers + Corsets, shoes (ncluding orthopedic shoes), splints, arthotics and . Treatment of a condition or complication resulting from being under similar items the influence of alcohol or due to illegal drug use • ,Air conditioners, humidifiers, dehumidifiers, whirlpools, jacams,' Prescriptions for outpatient medications, aver the counter drugs and swimming pools, or ether similar items other medical supplies and equipment • Services provided, to evaluate scholastic and /or occupational ability, Illness or Injury resulting from participation in hazardous recreational perfomrance, or potential activities * Educational or vocational training and supplies, unless otherwise stated. Weight control, weight loss, health and fitness programs or nutritional • Treatment and /or m-ahration of complications arising from MY consultants notrcovered. serene Circumcision, except widen 30 days of birth or when Medically • Any service not listed as a Covered Service Necessary • Treatment for ]mess or Injury relating to war or due to service in the • Treatment for erectile dysfunction, including penile implants awned forces I Wigs or cranial prosthetics See your Member Handbook for a complete list and description of Exclusions and other Limitations. 76M Corporate Center Drive, Miami, FL 33126 / F'0 Box 025680, Miami, FL 33102 -5680 / w►wv myNHP.com 305-715,2500 • 1- 800-359-0222 87/26/2006 15:34 385- 866 -486$ BAY HARBOR ISLANDS PAGE 66/13 5 Nei A quick glance at this Summary of Benefits will HMO. Health Partnership POS RY OF EENEFM you to the Point of Service (POS) Plan you have with Neighborhood Health Partnership (NHP) i The Summary of Benefits, although a helpful tool, is only a summary. Always refer to your Member Handbook and your POS Riderfor a, fuller explanation of your coverage or call our Member Services Department at (800) 350222 or (305) 715-2500 when you have a question about your plan. As a Member of the POS Plan, you are eligible to receive the HMO Bendt Level by accessing all of your care through your Primary Care Physician (PCP) . In other words, if the health care services you receive are provided or arranged upon referral of your PCP, you are accessing your health care through your HMO Benefit Level. When obtaining Covered Services underiyour HMO Benefit Level, you will only be responsible for paying co- payments for designated Covered Services. The important aspect of your Point of Service Plan is that in addition to direct access to certain Plan Providers under your HMO Benefit Level, if you so choose, you may access other health care providers without a referral from your PCP You may access Plan Providers who have contracts with NHP or you may access Non -Plan Providers. Your $eneStLevel, Deductibles, Coinsurance and Out of Pocket Ma�dmum are affected bywhetheryou access a Plan Provider or a Non-Plan Providerunderyour POS Plan. Except for designated direct access services, when. you access providers without a referral from your PCP you are obtaining your healthcare services through the POS Benefit Level Festures CMrade When Giure Is Muuaped 8y Your PCP Go-pay118e11 Primary Care Physician (PCP) (Outpatient/Office Visit) $15 Specialist (Outpatient/Office Visit) $15 Emergency Room i $50 Inpatient Hospital $500 But of Pocket Maximum MI a limit which you and your eligible family members have on the amount of co-payments you will be required to pay in for 0"apeni6 a Calen.dar Year is: $1,500 per Member per Calendar Year $,1,000 per Fancily per Calendar Year Primary Com Your PCP is responsible for coordinating all your health care services under your HMO Benefit Level Your PCP or Pkysielae Specialist trust obtain P're- Authorisation for designated services, including but not limited to: all inpatient care, outpatient surgical procedure3, durable medical equipment(I)ME), home health services, home infusion, hospice care, rehabilitation, skilled nursing facility, transplants and other services. leduded Ommd Outpatient Surgery 100% Seift Outpatient Testing 100% Lob, X -Ray and other diagnostic services 100% mammy One $15 Obshetrician co- payment and $500 co- payment for Hospital admissions. HM- 2558 - 010101 City of Hialeah Gardens 07-26-'06 13:57 FROM-CITY/BI�LEAH GARDENS 3058195315 T-455 P003/004 F--901 Vl(,.;ta Healt4lanTm, Inc. — 4-0-�00,h �� -e�5� _. V - I - STA ummary of Ben fits w k E A T 4 P I A K Large Groupl- Plan 71 Option 1 ($151$351$50120%) 2 0' on MFU Plus 11 L Annual deductible • Individual None $500 • Family, None $1 500 9 ' 'ent maximum -'IndCIvtPd'uYaMI $1,500 $1,500 c—OFY—P-9m- -r� 30% Coinsurance . ........... senalist office visits 00pay per visa 30% Coinsurance Hospital admission $2pqLdq r!t.5fts 30% Coinsurance admission __._._._......._...._._ ........ .. . .......... .. ETeqw $100copUR!rvisit $100 OOM w visit _Sy,room (waived if adiikw Prescription drugs:" 30-day supply at partficipoffing Gy $15 generic 1$35 brand formulary Not Covered (includes contraceptives) - $250 per month et limit on self- $50 non-formulary iNedables (except for diabetic supplies). Mail order available for 20% rAff injeclables; fivndom rinine nniv ImsdInMar- A mnmm fhr si C"' %v -utnnlvl Coinsurance Not Covered Not Covered 30% Coinsurance 300/6 Coinsurance 30% Coinsurance --30% Coinsurance 1 30% Coinsurance 30% Coinsurance I """-,—,-",, .......... ......... . ........... ............ . . . .......... .......... - ------- - iicarenphysician's office No copay 30 °!o Coinsurance VHP,LG.0A,71,0ptI,I WW50,(4104) MHS- WIID _L"jent "Rai $2MIda for f1tv S!Lay i�w -La di nostic tests & lab _�p. _j�_j y!, No additional copay Operating and recovery mom, and special care units, No additional copay general nursingcarelscnbed No additional copay In-Hospital maternity care . ....... . . ........ . ......... .... . . .... .... ...... .... ...... habilitative services 1 No additional copay Limitation: 30 treatments r calendar year Radiation nd chemotherapy No additional co Preadrnisslon!e No additional copay Surgem services (including Asst Sugeon), No additional oopay Ana services .... . ..... 'No additional copay Specialist consultdon No additional oopay 01herphLcia visits # ...... . ......... . No d�. L� Human an transplants No additional copay Preventive care, including physical exams, eye exams, health See office visit copay education and and immunizations I Welkhild core to age 16 including immunizations See office visit copa Annual YeAkoman includi office visit copay Routine mammography (based on established gu6i"', No oopay Routine diagnostic procedures, tests, cheat x-rays, blood tests, urinalysis, EKG's performed, • in a physician's office No copay • at a separate lab No eopay ON04OWDOW nt diagnosticservices (MRI, CAT scans, etc) • at Hospital $60 copay at Freestandeolf i it $30 oM* Outpatient surgery (including physician and facility services) • at Hospital $200 copay ■ at Ambulatory Surgical Center $100 copay Prenatal care in physician's office One time $30 copay Coinsurance Not Covered Not Covered 30% Coinsurance 300/6 Coinsurance 30% Coinsurance --30% Coinsurance 1 30% Coinsurance 30% Coinsurance I """-,—,-",, .......... ......... . ........... ............ . . . .......... .......... - ------- - iicarenphysician's office No copay 30 °!o Coinsurance VHP,LG.0A,71,0ptI,I WW50,(4104) MHS- WIID I 07- 26 -'06 13;58 FROM- CITY/HIALEAH GARDENS 3058195315 T -455 P004/004 F -901 Radiation and chemotherapy± �_ - -_ -� ' $30 0% Coinsurance Non - surgical spins and back services office copay —,� Coinsurmce limitation: 20 visits mr calendar year See office visit copay $8° %Coinsurance Second medical and surgical opinion Mental Health care + Inpatient $2001day for first 5 days 7Nok ve red Limitation: 30 days per calendar year Outpatient $30 copay per viii Not Covered _ Limitation: 30 visits per calendar-year Alcohol mid subs abuse care ° Inpatient detoxification $100 copay per day Not Covered Limitation: 5 days per calendar year Inpatient rehabilitation treatment 52001day for first 5 days Not Covered Umtation: 30 days per calendar year I + Outpatient rehabilitation treatment $30 copay per visit -- Umitation: 30 visits per calendar ym I i Emergency and urgent care • in hospital emergency roorn (waived if admitted) $100 copay per visit vfsN + in urgent care facility $30 cop per visit _141a 30 °!o Coinsurance • in physiaan's office { See office visit copa�r ,, -- 3096 Coinsurance Ambulance service to hospital Homehealth _. _ _____ „..._:.•.,`_....�___. —. -- _..__.._.- ._...,.,:. _ - __.._...___._...�..,.. No copay 3096 Coinsurance Limitation: 60 visits per calendar year _.___._._.._ ...P�� _ .........:.:..._ x_-..._ _ .,.-- .._.........._....._....__ Hospice care Linutatafln: 230 d� maximum lifetime teen_ efit No copay $251ciay for first 5 days _ _ _ 309i Coinsurance 30 °k Coinsurance Skilled nursing facility care Limitation: 30 days per calendar year Dialysis treatment $30 copay per treatment +3096 Coinsurance insulin Diabetic su es includes hrcase monitors, fast strips lamcets, etc. $35 copay per prescription $35 copay per month�K 30% Coinsurance 3096 Coinsurance Outpatient physical, speech and occupational therapy $30 copay per visit 30% Coinsurance Limitation: $0 visits per calendar Year, combined for all therapies Outpatient cardiac and res irartory therapy+ _�._,_� s . _ $30 ay w visit •M`30% Coinsurance Durable medical equipment; other external orthotics and prosthetics No oopay __._.. °/6 Coinsurance Not covered Not covered Fairily Planing • Voluntary Counseling $30 copay per visit 30% Coinsurance r Infertility Diagnosis _$30 copay er visit -30% Coinsurance + infertility Treatment Not covered Not covered • Elective Abortion (Outpatient Hospital or Office) Nat covered Not covered • Elective Sterilization $200 copay w_ 3ffa Coinsurance Denial care - -- • Preventive dental Cleaning, fluoride treatment & hitewing x-rays every 6 — months ;$55 _ r service maximum $10 visit Not covered • General dental cam Discounted fee schedule ►. _ AsF care- at a participating Optometrist + Refractive eye exams _ _ $15 copay Not covered + E lasses _ Discounts available at partici ng provider - — - _ W co _ •• j•-• ••• �..... F-YwwwI —Mu a UIMIV 1501117 11MU"Wuv11 men a gemew is avaflar%re, you must pay 1W % of the d;ffereaoe in price between the generic and brand norm medication, plus the applicable brand ciepaynent. Prescription drug copays do not apply toward the annual copaymern maximum. If you do not obtain Prior Authorization for cerW services, the benefit otherwise payable by VISTA will be reduced by 20 9/6, Please refer to the Schedule of Benefits for services requiring Prior Authorization. Services must be rendered within the VISTA net�nrk and certain services require prior authorization by the ViSTA Medical Management program except for emergency medical conditions. VISTA participating physicians and providers have oontracted with VISTA to provide care to VISTA's members; they are not employees, agents, servants or representatives of VISTA. This summary is provided for infornm6on only; it does not contain complete details of the plan which are available only in the Certificate of Coverage and/or Schedule of Benefits, and it does not constitute an Agreement. This plan has exclusions and limitations and terms under which the plan may be continued In force or discontinued. For cost and complete details of overage, contact your agent VHP.LG- 0A.71.0pt1.15l35150 (4104) MHt3: WHO -r -0 I 07- 36 -'06 13:55 FROM- CITY /HIALEAH GARDENS 3058195315 Vista Health anTM , inc. StlmFt11Cy O Benefits HMO Large Group CompCare Pan 1502 ($151$$51$50120 %) �.. L44n 110/1 Y, *An ra -enL T -455 P001/004 F -901 rntr,A-) �d . VHPIG.HM0,1502.15 185/50 Rev' 5104 MHS: DF1D ., , r • ,r�, ,= .�_�.y .,., r of :rtrrr Jrt�ar,r•, ; `:f .•. '� `'Q • : • .a••r ° . f'�`,i,{��'% ` � .. . t. .. _ a::y,A i+Jr dio,A, LnU1 hed �,j�,,rr��(�pp��.. -�.. ,. ..;yC._ i .� •�:fY.dry�Cf� *; - i:', "°�1;� ry ' ' 1�il �+ 5 � V1 copey .S, r +ya J:.;di'r:J, -t:.' .y °_ -•, rJ,pr .f�. ' "�r.:' 1'= iy.;".:'. \:; I•..; ++�1•i•r l.`, :. y ::•i "v::Ga •�4.dY': ° -iBr tl �1�r�:i:Yi•r..l �...; ^,f :'..."'T'�'•i: u,� dry (�/� $25 coM per visit .. ..,.,f„',a' ..°'f�4.'oi1':•rc _.m $Mda for the first 5 days : ru7 ,'�' d y "� •� io,F?i. ``�� INN - @ �y/� /��y��y( per 00 $0 cWm $15 generic 1$35 brand k mtulary $b0 non- fomnalary. Wdabin inpatient Hospital Y ry. I Phy�5ician Services t' '1�'•W !h -• �'7 -� - 's1:4tir - '9Y.Y. N' 1 � 4r ==iie F y��1yf Y $1001 forlhefirst5 :.l ' t I • ri 77 �Yrr `J�y��,,.�I No addlNa�nal - r ' No addibonal copay - YiY' '1: 'i' 'M','r.l:�' ,!y�;y�Yr •xM lx �%Q1'. \,rr . �.. .. No additional copay r r v.,. ..v , ..• r '�� r y... ,., t No a{i{iWW 1al Li /laJ iy, - t t ; ;. � •. No addition copay No adMonal No additional co > �Y" je„ '�r'k:7•i''�'"+R. ". yro � Rr'F.� No $ddlttGnal 1 "T NoaddiUonW wpay '3�w No xMitimal t .{;' F `•�' , rJrrr. A�'%l�l. *��t. %`•,'d; ;� �.•,"�1,Q�t$'� °iw'..r•`i�13 °'. ND BiddlhOrial Outpatient • Nlemb-er Gopay swafficavw .'•r •.:.,v* . ` i, L , •^ _ f' •,yiu�; -�;' �'r ^ -,y,t ,M.,,4+,w1'w -•' ! .aj „� t k,e:.vw.. :� °ter .... .r. _u i:�r�>~M �':'i?�i�P:�t�'.w ." �'. ,;•,r1�a.F, ?u?awS�```s,:Y•^$rrk "t�' , '_R Sm otBge *h7µ ;,J. �,a ....:. ;. r..r , s ..,.:. r,,... ,. r =r71 C\ .� .. , ,_. :.ar ;y• .; ,k lr :: '.t..;w,n ;;�,•�t,,I.�� 'x, :J "' " / "'•r't'e ~�' •. ri:r:•�.•. 4i1rF••'+.`.��' -. ,,ak,,,, omm Visit copay �' J _ y � n'I::: •9ft?Sirti •lJr• wN'.:r;ltt<rd i'ir,� c'F,y,� �~i.I.' .n _. h_.� �_: r r:alr Sr �4••j�r- . a ��' �' �'��•' "'�"'- K�'.• -"..- M?F ::ri r r - i:. �, _,: :i`` :1"i: Y f,:S J`Y 1 }.rh ✓r -r-.1. c•y'4rr+f �{.•u No additional co pay 'R' .i' ::CG'i� Jj ,y"�''. "ti� tr7ih� y� ,t(: "�l,.,(i �:i.:•'i+l;,r b �, �)pp# 4 .+�tW�{r�.�-,Ef • �.;.: :1 ,.;'• \ +u�,� ai. �� q�r- ,4 B "'•FiJ -•:� .�: M`(. ri r! +A +�if:;'if•.�" h" r^'.•u4� No pay .� .r�71. "!, rP�!P.!,R;PRy!J >.'`�.�', �.. !•a r•.y; ww " "r7r:.�'i':, �o,.r. a • �:n.,•Y,; '6 �L,, .. ! i ..�J,s,r :tiv�� `� i`'."�rr•`- Sy,.,,,;R',`'.P'J .;r' li'i:'r.:e \•,r w"''• �, $50oapay :.::;,y::�'•• r_. Y.� ' a:rrJH >r.�`�l:'.�,,. �+��:��:,.•, ,. t ;,� ,:>�:�r�.,x�.� §i, 25 oopay ' ZL�'l�:�i�� Iq(� s .'ii.;w' l�, J ' rA , • •. f �.•Gn �f %I•'Ar. :4r' �� ling•: ,•'R.' .�' _ ,r,�'•• -.r", ` - :�1�ir��'I ,(�'n�,.�,'1- "fir:: ✓ ^ :,t $100 00pay ..r.�.i: •, . , +,. .� r.,J .�',,r `:J� lr4Y $ ay }r9 M .'Yr:Yi:l� :{? Y' X114 /fT,•kY'rf -ter !! cop ,..', :.rr,r:.,,.:.,• ?: = -, ,.. �.:..r; ; ;.x^ ;i::;: :;', .'art!�"%ii ". ".i?'.. Y''''.:i •�. r:. .,, *,c.r. q...::' e;�l: "..Jw r.;' ^'w:_,..T;'�.;1S. M.,::; •. One time $25 copay :'•�, ;iii. �:::.. i.."�;.T.: r`•.�.. ,i:;.. ��.`v'•.: . I.. •n, • ,r,., •..•ylr.,•rY,�r�''t�'r No copay .M vl. .. yl .. '.,- "_. :.. - r..... ..'l:t 'J'{. i': c., '. v j:�J ?r. Ir •.,r�;+• :i`.""'f;epi;:R�'J:.�;i "•.'w; 11'�'•{;ir•w•• -J +, .Y r ,P•- P, i•VI! �BF •:+ '�ri:';s•,:u::�'r,.- ,r'%;.�r'is :•'t�7•:!'r •�:4' I�:��u' r. ir..,'r�?, ',d.: � `; �yC $ 2YFr a office VWA c• • wl_So pay i�;:.l�i�. .r i1.•:ti "�r J�:' .ectr .';,"'�',,N;:fCi1�.��' �nJ',T••.. .SAj:.,:.FM•,�I�?F'%' irF ^i «Sf -v V.•'I -.f.'• 4f:;ry,�l �rl`:<'; "Y ��,e �3�1,1�,: r„L. I.I, /�Y'H��'J ::' �1G', 1�.', �! G�1 '.;�ipAil6t'J�:Cdfst4.'�4uois� ";•yi�ti: •.y: -. :\:,., .;.: :Nfr ., .I�r��pp �j/,��J� sw office visit 00pay VHPIG.HM0,1502.15 185/50 Rev' 5104 MHS: DF1D * If you or your physician request a brand name medication when a generic is available, you must pay 140% of the difference in price between the generic and brand name medication, plus the applicable brand copayment. Prescription drug copays do not apply toward the annual copayment maximum. Services are covered only when provided or referred by a Vista HealthplanTM (VISTATk5 Primary Care physician and/or ' approved in advance by the VISTA Medical Management program, except for emergency medical conditions. VISTA participating physicians and providers have COMMcted with VISTA to provide care to VISTA's members, This summary is provided for information only, it does not contain complete details of the plan Which we available only in the Certificate of Coverage and/or Schedule of Benefits, and it does not constitute an Agreement. This plan has exclusions and limitations and terms under which the plan may be continued in force or discontinued. For cost and complete details of coverage, contact your agent. VHP.LG.HMQ.1502.15135150 Rev; $104 01103 MHS: DFID City of Miami Springs FROM CITY OF MIAMI SPRINGS HR DE T. FAX N0. 305 - 805 -5022 Jul. 26 2006 04:04PM P2 H.i , f3r� f summary ef :.�� „•. • .1j FLORIDA Plan 75 0 tion 002 Plan pays for services provided or arranged by your PAR77CIPATING primary Care physician Preventive ckre • Row toe physical Ims Wi'li -child rare; 1 100% after 5 15 ropaymr?nt per visa[ t0 primary care physician or $25 copayrneni per visit to specialist • Wel!•vrnm, n e�;nd (may Self•r tier to 08lc,YN) Physidan services (Visits to specialists must be author ed by your primary Care PlWidan). Hstisp ",ita! Services Preswiption hrugs Other Medical Semites Copaynlent Limits Lifetime Maximul" + Primary Care phys,�ia : Office, visits (JhCr,dW Cldyric�stic !Jb and X•ray office surgeryy. alleQf testing, speech and hParing exam, vision screcr„ng eXrm5, bmJst carrCO3•5Cr6ening trCJtmentt) (Hearing exams and vision screening exams cover Children through age 18.) f • Specialist offico visits (includes sarrip , iter»S a5 pr'irnar/ care physician office 10 i + Allergy treatments ;red rnateria75 • immunizations • Errlergency room visits • Outpatient surgical'carc (indudCs ambulatory SurgiCal renter and ,hosprta! outpatientji • inpatient physician visits (While member b contintV in a hospitap • Prenatal care (offiCCIuisit cppayrrient 41pofres ro firsr visit only) • Diabetes treatment, 'including self- management training • Inpatient care rctom, ancillary services) • Outpatient nonsurgical care • Outpatient surgical care ( inUudes arr)6utatn-ry surgicat center) • Preadmission ri;,unrg • Othet inpatient sups iics and services • i ospital emergency � ;!M' es • sae attached drug d6r, if applicable i + Didbetic Supplies (3t),Id y Supply per copayment) • Skilled nursing facilifv' NP to l00 days per Calendar year) • Home health Caro (up to 50 visits per calendar year) • Ambulance • Durable medical equipment • Diabetes equipment • Private duty nursing )npatient oroutpatienr) • Hospice services rinpat ent ar outpatient) • 5pine and back disorders (unlimited visits) • Short term physical, speech, hearing and Occupational therapy (rimited to 60 visits combined per calendar year) + Individual • Family Mental and Neivaus •Physician services niSpttt6ri (1) •Partial hospitalization • Inpatient services (maximum Of 37 Crays FCr Catania year) NumanaHaw is a health/! primary Care physicie Your personal physician pro- FL -1 D234 -HH 2M4 100• after $15 copayment per visit 1000/a after $25 c0payment per visit 100% IOU% after $15 copayment per visit to primary care physician or $25 copayment per visit to specialist 1000/6 after �, 50 �apayment per day for first three days 100% after $100 copayment .•w+ 100% after 5200 copayment 100•/A ....�� 100% after $75 copayment per ocrurrence Subject to the applicable prescription drug copayment. if Prescription drug coverage is not included. then. a $5 Level One/ $15 Level Tvvcd$30 Level Three copayment applies per item (based upon an Rx3 Drug f,ist). 100% 100% after $15 copayment per visit 100% after $25 copayment per visit $1.500 $3,000 Unlimited 100% 100% after a 8254 LopaynMnt per dvy for, the first three days S -a by the �-m L CDPy �� kppropriate. FROM : CITY OF MIAMI SPRINGS HR DEPT. FAX NO. : 305 -805 -5022 Plan 75 Option 002 Mental and Nervous - Outpatient l5i MVIers (1) (cunt d) Alcoholism and Drug • Uetoxificaiion AbLm semices (1) — lVelient — Outpatient phyzician :;prvrces + Outpatient visits Most medical Services roust be provided or arranged by your participating primary taro physician. Only emergency services, or urgent servicovs received while out of the service area, are covered when provided by nonparticipating prcwlders or facilities. P2trticipi ing primary care and specialist physicians and other providers in Humana 's rtebwrks are AQt the agents, employees or Partners of Humana or any of its affiliates or subsidiaries, iliey are independent contractors, Humana is not a provider of medical services. Limitations and Exclusions This it a partial and sWtrrrnarixed list of limitations and exclusions. Your group enav have sped6c "MitatlOw and exclusions not indmicd on this list. Please check your Certificate for th h complete lixtigg. The Certificate it the docurtreni upon which benefit pa nnaottt will hs: detrnni»ed. Ewn6S stated othetw6u, no cover3ep wei}1 be prat-Wcd for or nn account of the fb.110 ing Actrativns: 1. Mastic, covlletie or rcc.otlbt -ueuye tt,rgcrt; race=r tc sgtcified in rho Croup Kin. 2. Any service, supply or truuns -nt connoccee with custtklial care. 3. lourchma or rental of- pplies of common household use. 4- rnvesrisrational or experimental pr,r:sdures or treamimit. methods. 5. Care. for military service connecred di :abiliries for which the meinbnr is legally enrirtt-d to bervirm and for which taalitit!c are r*a;nnably availvblr t0 tht inember. FL- 102;;4.1414 2/04 Jul. 26 2006 04:05PM P3 Plan pays for services provided or arranged by your PARr1ClPATING Primary care physician . 0`113xilntlm O 1G visits pei calenddf year) 100% after $25 copayment per visit 100% after $254 cupayment per day for the fir'at three days detoxificatrnn only 100% maxilpufr, del bvtit5} 100% up to $35 per visit Humana does not endorse or control the clinical judgement or treatment recommendations made by the physicians or other providers listed in network directories or otherwise selected by You. 1 i To be tovered.'expenses must be medically j necessary anti specified as covered, please see your CertWicate for more information j on medical necessity and other specific plan benefits, {�. A iv bervricc, supply, nine ur err inimt Pruyidrd ur the Ine,nber without dle authprizltiim of hie or her Primary are fihysician, unless the ,yrtmber is receiving cmetPrtty xce-vieec .x outlined in rho Schcdule of ElnerN ricy C :CmTra,,n at nolTarcicipating Providers. �7. itchabiliratitu sirocco. unkax we. deterinim that rho nlernbers cortditirsn can be sirnificanriy unproved by our FrowisiOn of su[!t Services. `�. Drugs or muditane%, prt cription or rtonpn scriPda,i provided to the nlcrnber while he or she is not hose iml- confirms, anIm otherwise cove rod by a,r j outpatient =%urirn „n drug rider arrsclicd to rho Qoq Man. lnf'112ity copnSelirr„ tweet acid treatment servicm, scs chulgc scn•ices, nt rtw`tnal of elective sterilization. 10. Carr and rtearnitnt of the reedi or periodontiunt, i unim othenvisr snecificd in the Gnrtip flan It. Elecme ablation, 12. Eye eefaerlon, the purchase or fitting of hearinfr aick, 1 eyeg bidet, contnec ltnses or advict on their tart, escePt as specified ill rho Group Plan nr otherwise provided by a vision care Iidrrarrached to the Croup Ph n, —rte U MANAO tsHitlaoce when you toted it mote Offered rig Humana Medical Plan, Inc. 1) any cupayments far the treatment of rnental and nervous disorders or alcoholism and drug abuse services do not apply toward copayment limit. 171c a+uuiinr ,lf brrrrfir Pw4dcd rkpvidy upair Alit plan seleRiv(. Ti'einiunrs W1 my arrordhtf ra flit• se/dam made. For general que rions alroitt tore plan, con&w.t your berrcfi {t admrn4tmhu, 13. Any Carr, treanricnt ,+mitesorsupplieetrtvdcivcd outside of the st•rtict area, unlass otflerwise specitirrl ire the Group iiIan, 14, Any treatment to reduce obesity inctudirlg, but not lirrtircd to, surocal procedures, 15. Sickness or injury for which the nlcrnher rn f4q, tb accept [ht recommended Care and treatment of'his or her physician whorl: r. the Phy.ii ian 6- litvos that rev piof'essiouafly, acctptablr IlttoladVe exi%ts::utd b. we have rivt.•n the tuemher Writtcir notice that wy will only Provide The phlsic101113 recommended rate acrd ct;lrrner:t. "he tirc,rber F45 the ci& to appeal a dc,:6ion of this nature by tningr the Grievance llmcrdurc outlined in dic Croup Plart. lb. Services and supplies for WAEniant of trrrrivOrutrr indil,irtat joint disorder or dr(twetiun (TR1J) anti cr;uiionurtdibular );w disorders (C MJ) whieb are recogniztd at ti ,hml pro M- dutcs. This includes. but is nor halited tot, the tstmrtion of tenth And the aE,pliu,tion of orehodonric devict -; and splints. LG15G FROM : CITY OF MIAMI SPRINGS HR DEPT. FAX NQ. : 305 -805 -5022 Jul. 26 2006 04:05PM P4 • - . .. � .. . .. it H u in ' h a HMO R X 4 Prescription Drug Coverage Level One $i0, Level Two - $25� Level Three -� $50, Level Four , 25 "/0 � vi A'.E� Y � '"' �,3r-:1. ,,}� a;;'• :.,.,;�,� ^a.x +'•`- � �yp,,��7��' 1dfy�." ,.(. '��.'�w'1��`.n"w.•�•� b1��y.u�':�'Ai.;: �.•�!.[ w�.'1�Zti �Xi �.�ii�rR�'oi4 1, "uv�'.�F:d7Yl�' _ p,S M 'J'!ul i...... .�'I 1'• r.r3"i.4::.i4'�+:�.�:[:101� Haw the Etx4 t:uvcicii prescrip�rc�:+ els':r {;s are 3s »gnr,f To one Ld fOLLI 111frCrrttt levels with corrc.spouding copayment structure works ;U11Qtl1— The le t:L .rte Ljrgi11iZet1 as follow}: Uvei One_ 1*est copayn'ic:nt for low cost generic and brand -name. drags. Uvel Two: h4her copaymem for higher r:ost gencric an brallfl- rtatne dn7gs• • Umel Three: Fhiglict copaynrent tlrarl T.e.vel Two for hillier cost, rnostly brand -name drugs that clay have generic. or brand -natru Atrrnatives on Lcvcls One or Two, Level Four: lr fghest copaymesu for high- teclrriology drugs (certain brand %nante drugs, biotechnology drugs and self idrnirusLered 1njcaahle medications). Presc.tiption drug products, or classes of certain prescription drug product,, are generally reviewed an an ongoing basis by,,a Humana Pharmacy and Therapeutics core mittee which is composed of physicians and pharmacists. Dr4 n, are reviewed for safety, e5cc- tiveness and cost - effectiveness prior to assignment or a rhax%c: iri a.-.iigar�cnt to on%: of the levels. C:overtgc of a prescription drug or placement of the drug within a lcvccl arc subleci to change throughout the year. Always discuss prescription drugs with your physician to decernlle appropriateness or eluiical effectiveness with respect to you of any specific illness. Check our Web sire or contact Cutortter Service for the most up -to -date inf «rmation about the Drug List. Some drugs in all len,cls may he subject co dispensing limtiracions, based on agc, gender, duration or quantity. Additionally, sortie drags may, need prior aitthorimdon in order to be covered. In tlsese casts, your physician should contact Humana Clinicia Pharmacy F-cvww at 1- 8{)0_555 -CL1N (2546). , Members can visit Humana's Weh site, ww�.humana.com, to obtain information about their prescription drug and corresponding benefits and for possible lower cost alternatives, or they can call lqumarra.'s. Customer %entice with questions or to request a partial Humana Rx4 Drug List by mail. For a complete: fisting of participating, pharmacies, please refer to our Web site or your participaring ,provider directory coverage at When you present your membership card at a participating pharrnary, you are required to make a copayrnrnt participating for each prescription based cirs the current assigned level of the thug. pharmacies Drugs assignei tea: tCopayment per prescription or refill Level One: sic Level Z WO: S25 Level Three: 356 Level Four: 25 %* of die total required payment to ihv dispensing pharmacy Per prescription or refill. * The total niaxitnurn out -of- pocket copayrneru costs for drugs in Level Hour is united to $2,500 per calendar year, per menzb= • If die dispcnsit gr pharmacy's charge iS less than the raTTe5pondinb copaynient, you will only be mspomihle for the lower amount. • Your copaymenrs for covered prescription drub, are made on a per prescription or refill basis and will not change if Hucr nsia receives arly retrospective volume discoulits or prescription drug mbates. • If you we a nonparticipating pharmacy, there is no coverage, except for prescriptions required during 211 emergency for;trcannent of an emergency ruedical condition. There ac no chin, forms to file if you use a participating pharmacy and praccic your membership card with each prescription. [overage Your covcragc in the fclluwing: Specifies • A a0-day supply or the amount prescribed, whichever is less, for each prescription or refill. Contraceptives. • terrain self - administered injectable drugs and related supplies approved by Humana. Certain drugs, medicines or medications that, under federal or state law, may he dispersed only by prescription h6rn a physician. GN- 12280 -HH 9/04 FROM CITY OF MIAMI SPRINGS HR DE�T. FAX N0. : 305 - 805 -5022 Jul. 26 2006 04:06PM PS 1 Mail -order �I I.�u your cunr'cnic :ttte, yuu mat• receive a rteaxnrturn 90 -day supply per prescription or refill through the benefit mail (etla cimu 1 V-day supply fir self- administrrcd injectable drugs). "1`be same requin7nents apply whm purchas ng medications.through a participating mail -order pharmacy as apply when purchasing in person at a plTurtay.. Merrobers can call Cultaorunr Service or visit our Web shr for more information, including mailtun3cr DIlist forms. Definition • Drug 'List: a of prescription dru66, medicines, medications and supplies specified by Humana. This list Of terms idenciiftcs drdlg; as Level One, Level Two, Levcl Three or Level Four arui indicates applicable dispensing linurs and /ot� any prior authori7irion requirements, ( this list is subject to change.) • Cop yinent: I�ht: amount to bt: paid by the member toward the cost of each separate prescription or refill Itlrug of a covered when dispeused by a pharn acy. • Participatingipharmacy: a pharmacy that has signed a direct agreement with us as an independent contractor ot, has been designated by us as an independent contractor, to provide services to all coveteci persgrns • Nonparucip king pharmacy: a pharmacy that has riot been desiLnawd by us to provide services to ctw=d pers ns. Umitations and finless spvcifrc�ily stated orherivise, no coverage is provided for the following,: exclusions • Any portion j f a prescription or refill rhat exceeds a 30-6y supply (or a 90 -day supply for a prescription or refill that is received k6m. a mail -order pharmacy). • Prescription refills in excess of the number specified by the physician's original order or dispemod more than one year From the date of the original order - The administ�don of covered medicatioru • Infertility services, including medications (except where required by law) • Any drug, medicine or nwdication labeled "Caution — limited by fcdcral law to investigational use" or any e%perimcnt it idnig, medicine`or mcdiration. even though a charge is, or may be, made to the member • Any costs m$tcd to the mailing, seru{ing or delivery of prescription drugs • Anorectic or ,1=y drug used for weight control (except where required by law) - Any drug prescribed for a sicicrrrs or bodily uijury not covered tinder the policy • Abortifaeicntsl (drugs used to in(iuCr abOruUns) • Any drug prescribed fur impotence and /or sexual dysfunction, c.g.Viabra • Injectable drugs, including but nor lirtrited to immunizing agents, biological sera, blood, blood plasma or self- admitusteied injectable drugs not approved by Hun—, • Dietary supplGmcnts, except for amino acid modified preparations and low protein modified Food products necessary for the treatment of inherited metabolic diseases. • Prescriptions felled at a nonparticipating pharmacy, except for prescriptions required during an cnzcrgency This- is only a'parthA ho nf" limitations and exclusions. Plaasa refer to the Certificate of Coverage for coniplete details regarding prescription drug coverage. i r V1�'1111�111a OwiAwce wheq you gsod it most Hurnuta Plans are ❑tiered by the tutiiily of Insuratree and HLaltlr Plan Companies including H.umarta Fmployer Health Plan of Georgia, Inc., Humana Medical Plan, Inc., Humana Heald. Plan, Inc„ Humana Health Bernekt Plan of Louisiana, Inc,. Humana Health Plan of Ohio, Inc „Hw: ana Health Plans of Puerto Pico, Inc., Humana Wisconsin Health Organintion Insurance Corporacioa, or I-Iumina Health Plan ofTexz, Inc, —A Health Maintenance Organization. (;N- 12280 -1-Hi 8/04 i HurnanaHMO FROM : CITY OF MIAMI SPRINGS HR DEPT. FAX NO. : 305 - 805 -5022 Jul. 26 2006 04:06PM P6 I ■ ■ .. : ?..,. :. W".. Aha . '•t[t tttltit+f' Pr<i.`1'L 'Res rva�Fr4C. ... .. f. ....... ..'�:4..�•.. ..,.r....z_. •!rs _,. FLORIDA plan 25, Option 42 PmVentiva Care + Routine physical ex rns (limited to one exam per calendar ywr) • WeU -child cafe • Well -woman care (i} Physician senricas + Office visits in conjynctian with a sickness or injury i, • Outpatient physician care Diagnostic lab tesiirig and X -rays * Emergency room vi�it5 + Surgery performed in a physicians office • AIlergy testsl5erum Hospital Sorvices + Inpatient care (semiprivate room and ancillary services) ; • Ancillary services • Preadmission testing! • Emergency room Qutpatient SeVVicos • Outpatient surgical outpatient nonsurgical Prescription drugs • See attached rider if applicable Other MtadhW Services • Durable medical equr'pment (2) • 5killed nursing facility, (limited to 100 days per lifetime) (2) i + Ambulance 9 Therapy (includes occvpadpnal, physical and speech therapy, Must be determined by primary Caro physician that rtre member's condition can improve signirrcanty within 6d days of the dare therapy begins.) (2) = Horne health carp (2) "aspic* services Deductible + Individual + Family (two times the J Plan pays for services provided or arranged by your participating primary care physician 100% after a $15 primary rare/ Pediatrician copayment per visit or 525 specialist copayment per visit 100 ° /n after a $15 prundry rare! Pediatrician copayment per visit or $25 specialist copayment per visit Plan pays for SVVices not provided or arranged by your participating primary core physician Not covered 60"19 after nonparticipating deductible 100% after a $ i 5 primary care/ 600,/9 after nonparticipating deductible pediatrician copayment per visit or 525 specialist copayment per visit 100% after $300 copayment per day for 60% after nonpartiCipating deductible first five days per admission 100% 100% after $50 copayment per visit (waived if admhred) 60019 after nonparticipating deductible 100% after $50 copayment per visit (waived if adm ;tred) 100116 after $50 copayment per visit 60+/0 after nonparticipating deductible 1004/9 after $25 copayment per visit 60% after nonparticpating deductible 100% 100014 after $15 copayment per visit 609/9 after nonparticipating deductible 60% after nonparticipating deductible 100% up to 55,000 inpatient and outpatient combined maximum $0 $400 -- amnunt) $0 $800 O1tt•0f -PWkht itita)dmwn • Individuaf + Family (two rimes the individual iimount) lifetime Maximum Benefit Mental Health Services • Inpatient facility (lmiled to 30 days per calendar year) (3} + inpatient prfessionai SerVices + Outpat•ent (M'Iximum pf,20 visits per calendar y[4rr) 511500 $5,000 $3.000 $10,000 Unlimited $1,000.000 100% after 5300 copayment per day for 5004 after deductible first five days per admission 100"x. 50% after deductible 100% after $ IS copayment per ui5it 50% after rJedurtrbte HurrtanaPOS allows you to seek care from any provider without a referral. Care received from ar arranged by your participating primatry tare physician will be covered at a higher benefit level. FL-100 i 3 -HH 4104 i FROM CITY OF MIAMI SPRINGS HR DEBT. FAX NO. 305 -605 -5022 Jul. 26 2006 O4 :07PM P7 i Plan 25, Option 42 Plan pays for servile, provided or Plan pays for services not provided or orranged by your d 9 arras participating e by Your participating � primary care physician primary care physician Alcohol and drug Abuse • inpatient facility f) IW% after $300 copayment per day feu 5091D after deductible I first five days per admission • Inpatient professi�nat services 100% • Outpatient (de toxj 501% after deductible + Outpatient (ercluiOng deiciV (1illuted to a 100% not to exceed 535 per visit ffetime maxiffiUnY of 44 visits) 50% after deducible (nor to exceed $35 per visit? pay 'Monts - Plan WAefits are paid based on maximum allowable fees, as defined in your Certificate, Participating providers agree to accept maximum allowable fees dS paid in full. For services rendered by nonparticipating providers, the member is responsible for amounts exceeding maximum allowable fees, as defined in your Certificate. Emergency services, or urgent services received while out of the service area, are covered at the inferred level. Participating primary cart: and speciaffst Physicians and other providers in Humana 's networks are = the agents, employees or Partners of Humana or any of iu affiliates or Limitations and Exclusions This is a partial aid suttstnarized list of littrir ttions acrd rxclusions.yonr group may have rtpcdfic limitations and rxdusiona not irsduded am this Est.. Please check your Corti icate for this cotnpletc iissiog,'17te C•rtifteute is the document upon which beneFt gayntcn, will be detertrtined, Unless stated orbcnvife, 110 etnrngc will be provided for dlc following R7ituriamr. 1, plaade, etlsoledc or raronsuucdve surgery; except w sytcified in the Group Kin. 2. Ally "nice, supply ur treatment etutnected with etistettbal cat,. 3. Purchase or ronral eirsupplies of Common houschuld use. 4. lmmstiptio1W or experimental pm::edtuet or treatment nwthods. a. CAW for milimry servkc connected dittbi &ties for which Ella rnetnbcr n legally entitled to services and tot' which facilities are reaannably naiL•ilde to the inernber. b. Any scraierr, urpply care of ereatnaetlt prpviyicd to [he rnenlber without the authoriraciun of his or subsidiaries. They are independent contractors. Humana is not a provider of medical services. Humana doe# not endorse or control the clinical judgement ar treatment recomMendations made by the physicians or other providers listed in network directories or otherwise selected by you, To. be covered, expenses must be medially ncessary and specified as cl}vered, Please see your Certificate for more information oil medical necessity and other specific plan benefas- i (1) insureds may self -refer to a participating specialist l for an annual OBIGYN exam and for any medically i necessary' follow -up care identified at the annual lice paniCipatinE, pritttarq care phytii[iarr, uric., tht: ,nember is feecg, erllergrncy seevicft or utie%, such sertii. hart been expressly authorized under Lilt! - nls elf this Gmup Plan. 7. KellaWicitht services, unless we dwerinine that the nrenitxr3_e0niition ran he ti,gniewantly itnpri ved by our prim "HOtt of such iervic n. Aruip or medieillcs, prescription or noclptr:,eriptiun, provided to the metlib r while he or she is no; hospital -cotlfn:ed, unless otherwise cowered by an ourtbr,tt prescription drug, rider attached to the Group Plan. '9, in -virtu fertilization, sec change services or reyrrsal a etch Live %retilization. 1110. Care and treanllein of the terti, or periodontium, utllm ortm wise specified in the Gaup Plan. t 1, Elect" abortion, except as specified in thu j Group Plan. 12. Eye rrfMCEian, the pure:hare oe fitting of bcarin,� aids, evegiazws, cornact lentos or adviSr ost their care, except a, 'peci8cd in the Group plan: or orheAvise Prvrd&d by a vWcai care rider attached to the Getup PIan. I i fkN1j1LjnANA* CA. njn4 an you aead it mart Fi_- 70013 -HH +3/04 offered and insured by Humana Medical Plan, Inc. visit. Limited to one exam per insured per benefit year (2) failure to preauthorize may result in financial Penalty or denial of payment (3) Services require prior approval of plan or designee. Expenses do not apply toward out- of•pocket maximum- 77e antoHUt of brnefir provided rkpende respell the plan rclerred. P'nwhim Hill µtry eevrding to Il¢>elesrim niade Fer tmcraf rp stiars abets dx plan, contact your i,rthyifr a�initnirinrfor. t3. A„v care, rrcau%tcnt, serviCti or supplies received outride of dic service area, unless otherwise specified in the Gawp Plan. 14- Ar,y trrmnent to reds ec ebrsity; including, but not limited w, curt ia prncedurts. l S. Siekncst or injury for Which the member rcfirscs to accept the reaunniend d care and trearnie,tt of his or her phyxician ?wile": a. the physician l,r liewcs that no prufi scionally. accepcalile ahernative exists; and b. "f have given [he utMnber written notice that vru will only provide the physieiank recornrrrrnded are and treatnietu.The ine,ttber has the right to appe al a deeiuirnt of this nature by using the Griesvnce procedure outlined in the Croup Plan, IG. "VieLb and sapplim for rretibnent of tctnpommandiixJ4r joint &order or, dyafutiction Chh1J) and cranionmitchbular jaw disorders fCMJ) which are rceognired os dental prixedurcli,This includes, but is nor limited to, Ella extracrion of reed, and the application of arrhodonek devices ;,ltd s },linty, FROM : CITY OF MIAMI SPRINGS HR DEFT. FAX NO. : 305 -805 -5022 Jul. 26 2006 04:07PM P8 W U i1 ii al P O S , x4 Prescription Drug Coverage Level One $10, Level Two -X2$8 Level Three $50, level Four - ,25 "/ How the Rx4 Covered prcicription drugs arc assigned to one of four difterertt levels with corresponding copayrnent struCtUM WOrkS amounts. TI'e levels arc orginizcd as follows: • Level OnI: lowest copayn•u:rrr for low cost generic and brand -name drugs. • Level Twos higher copaymear for higher cost generic and brand -n=L drugs, • Level Three; higher copaymcnt than Level Two for higher cost, mostly brand -name drugs that may have gener>c or brand name alternarivcs on Levels One or Two_ • Level Fop{: highest copaymcm for high - technology drugs (certain brand -name drugs, biotechnology drugs and self-administered injectable medications). Prescription 4ryg producrs, or classes of certain prescription drug products, are generally reviewed on an crrgoi ng basis by a Humana Pharmacy and Therapeutics committee which is eomposcd of physicians and pharmacists. prugs are reviewed for safem eff'ectivenm and coat- cffectiveness prior to assignment or a change in assipnent to one of the levels. Coverage of a prescription drug or placement of the drug within a level are subject to change throughout the year. Always discuss prescription drugs with your physician to determine appropriateness Or'ciirrical effectiveness with respect to you or any specific illness. Check our W6 site or contact Customer Service for the most up-to -date information about the Drug List. Some drugs it all levels may be subject to dispensing limitations, based on age, gender, duration or quantity, Additionally, some drugs may need prior authorisation in order to be covered. in these cases, your physician should contact Humana Clinical Pharmacy Keview at 1-800- 555 -C LIN (2546). Members can visit Aumana's Web site, wwwlastmam.corn, to obtain infoormation about their prescription drug and correspandixib benefits and for possible lower cost alternatives, or they can call Hunsana's Customer Service with questions or to request a partial Humana P x4 Drug List by mail For a complete, listing of participating pharmacies, please refer to Out Web site or your participating provider directory. Coverage at participating When you presCnt your memb ership card at a participating pharmacy, you are required to make a copayment for each preserisptEon based on the current assigned level of the drug. pharmacies Drugs assigned to: Copayrnent per prescription or refill Level One: $10 Level TWO: $25 Level Three_ $50 Level Four: 25 %* of the total required payment to the dispens;ng pharmacy per prescription or refilL "'The total nuximurn out -of- pocket ropaymettt costs for drugs in Level Four is limited to 52,500 per calendar year, per member. • If the dispensing pharmacy's charge is less than the corresponding copayrnont, you will only be responsible for the lower ainounc • Your copayrncpts for covered prescription drugs are made on a per preserfpdon or refill basic and will not change if Humwz receives any retrospective volume discounts or prescription drag rebates. There etc no claim for" to felt if you use a participating pharmacy and present your membership card with each prescription. Nonparticipating pharisMCY you may also purchase prescribed medications from a nonparticipating har for your p macylou will be recprired to pay Coverage prescriptions according to the following rule. • You pay 100 percent of the dispcming pharmacy`s charges. - You file a claim farm with Hua,=2 (address is on the back of ID card). Clatim is paid; at 70 percent of the dispensing pharmacy's charges, after they are first reduced by the applicable copaymcnc Your copaymenti for covered prescription drugs arc trade on a per prescription or refill basis and will not change if Htunanra receives any retrrnpcctivc volume discounts or prescription drug rebates. GN- 12199 -HEJ 8/04 FROM : CITY OF MIAMI SPRINGS HR FAX NO. : 305 -805 -5022 Jul. 26 2006 04:07PM P9 Coverage Your coverage inivacs tits foiiowino specifies • A 30 -{day supply or the. amount prescribed, wh.ichrvcr is less, for each prescriptior or refill. • HUMANA. Guid*nra whoa you need it matt Humana Plans are offered by rite Family of insurance and health Plan Companies including Humana Medical Plan, Inc., Humana Employers Health Plan of G orgfa, Inc., Humana Health Plan, Inc.. Humana I-lealth litncht Flan ofLoussiana, lie., Humana Health Plan of Ohio, Inc., Humana Health Plans of Puerto Rico, Inc,, Humana Wisconsin Health Organization Insurance Corporation, or Humana Health Plan ofTexas, Inc. - A Health !kiaintenancc Organization or insured by Humana Health Insurance- Company of Florida, Inc., Humana Health Plan Inc., H==:L Health Benefit Plan of Louisiana, Inc- Humana Insurance Company, Humana Instrrtnce Company of Kentucky, or Humana insurance of Puerto Rico, Inc. GN- 12199 -liM 8/04 Rumanapos Certain silf -a�ministered injectable drugs and related supplies 2pprov4rd by Humana. • Certain drug, , medicines or medications that, under federal or state law, may be dispensed only by prescription fiorn a physiciati. Mail -order For your cane sience, you may rcreivc a maximursi 90-day supply per prescription or refill through the benefit mail (maumuna 30-day supply for self-administered injectable drugs). The same txquisements apply when purchasing medications through a participating mail -order pharmacy as apply when purchasing in person at a ph macy. Members can call Customer Service or visit our Web sire for more information, including mail- 3rder forms. Definition • Uru List. a fst of prescription drugs, medicines, medications and supplies specified by us This. list of terms identifies drugs as Level One, Level Two, Level Three or Level Four and indicares applicable dispensing limits and /oriany prior surhorixation mquirements. (This list is subject to change.) + Copayineiu: du amount to be paid by the member toward the cost of each separate prescription or refill of a covered drug when dispensed by a pharmacy. • Nonparticipating pharmacy, a pharmacy that has not been designated by us to provide services to covered persons • Participating pharmacy: a pharmacy that has signed a direct agreement with us as an independent contractor or has been designated by us 25 an independent contractor to provide services to 4 covered persons. Limitations and unless specific ',y stated otherwise, no coverage is provided for the following: exclusions - Any portion Q{ a prescription or refill that exceeds a 30-day supply (or a 90 -day supply far a prescription or refill that ii received from a nail -order pharmacy). Prescription refills in excess of the number specified by fire physician's original order or dispensed more than one year+ from the date of the original order • The adrnirust�: ation of covered medications • Infertility services including medications (except where required by law) • Any drug, medicine or medication labeled "Caution �- limited by federal law to invcstigatioraat Use's or any experim=11 drug, medicine or medication, even though a charge is, or may bc, made to the member • Any costs rchacd to the mailing, sending or delivery of prescription drugs • Anorectic or my drug used for weight control (except where required by law) - Any drug prescribed for a sickness or bodily injury not covered under the policy • Abortifacicnts,' (drugs used to induce abortions) • Any drug prescribed for impotetice and/or smxual dysfunction, e.g.vagra • Injectable dru6n, utduding but not limited to irrununizimb agents, biological sera, blood, blood plasma or self- adrsiirvste#ed injectable drugs not appmved by Humana • Dietary supplements, except for amino acid modified preparations and low- protcin modified food products accessary for the treatment of inherited inerabolic diseases, 7'hss is only *:Partial list of limitations and exclusions. Please rcfrr to the Ca +rtificate of Coverage for complete details regarding prescription drug coverage. HUMANA. Guid*nra whoa you need it matt Humana Plans are offered by rite Family of insurance and health Plan Companies including Humana Medical Plan, Inc., Humana Employers Health Plan of G orgfa, Inc., Humana Health Plan, Inc.. Humana I-lealth litncht Flan ofLoussiana, lie., Humana Health Plan of Ohio, Inc., Humana Health Plans of Puerto Rico, Inc,, Humana Wisconsin Health Organization Insurance Corporation, or Humana Health Plan ofTexas, Inc. - A Health !kiaintenancc Organization or insured by Humana Health Insurance- Company of Florida, Inc., Humana Health Plan Inc., H==:L Health Benefit Plan of Louisiana, Inc- Humana Insurance Company, Humana Instrrtnce Company of Kentucky, or Humana insurance of Puerto Rico, Inc. GN- 12199 -liM 8/04 Rumanapos I sours South Miami AV 11# 0� kVA" U • INCORPORATED CITY OF SOUTH MIAMI �t o Rio P OFFICE OF THE CITY MANAGER INTER- OFFICE MEMORANDUM 2001 To: Via: From: Date: Subject: The Honorable Mayor Feliu and Members of the City Commission Yvonne S. McKinley, Acting City Manager Jeanette Navarro, Human Resources Manager August 1, 2006 Item No. Renewal of contract with Standard Insurance to provide Life /ADD and LTD Insurance for employees. Request: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO RENEW THE CONTRACT WITH STANDARD INSURANCE TO PROVIDE LIFE /ADD AND LTD INSURANCE FOR CITY OF SOUTH MIAMI FULL TIME EMPLOYEES PROVIDING AN EFFECTIVE DATE. Reason/Need: Currently, the City contributes one hundred percent (100 %) of the premiums for Life /Accidental Death and Dismemberment and Long Term Disability insurance to all of the City's fulltime employees. The City's contract with Standard Insurance is up for renewal and they have agreed to hold the same rates for another plan year. Backup Documentation: Renewal letter 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH STANDARD INSURANCE TO PROVIDE LIFE /ACCIDENTAL DEATH AND DISMEMBERMENT AND LONG TERM DISABILITY INSURANCE FOR CITY OF SOUTH MIAMI FULL -TIME EMPLOYEES; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City currently contributes one hundred percent (100 %) of the premiums for life /accidental death/dismemberment and long term disability insurance for its fulltime employees; and WHEREAS, currently, the City's contract with Standard Insurance is up for renewal; and WHEREAS, the insurance carrier (Standard Insurance) has agreed to hold the same rates for another plan year; and WHEREAS, with the selection of Standard Insurance, the designated Agent of Record will be Employee Benefits Consulting Group until such time as the contract expires or until determined by either parry. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT; Section 1. This contract shall be effective October 1, 2006 and shall be renewable on an annual basis. Section 2. This engagement is at will and shall continue until either party terminates the engagement by giving written notice to the other party. The City shall not be charged for Agent of Record services; Employee Benefits Consulting Group shall be insurer. Section 3. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of August, 2006. SIGNATURES ON FOLLOWING PAGE 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 ATTEST: City Clerk READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR Commission Vote: Mayor Feliu: Vice Mayor Wiscombe: Commissioner Palmer: Commissioner Birts: Commissioner Beckman: C: IDocuments and SettingsMothsteinWy Documents lReso- Ordlstandard insurance reso.doc 2 113CG Employee Benefits Consulting Group July 24, 2006 Ms. Jeanette Navarro Human Resource Manager City of South Miami 6130 Sunset Drive South Miami, Florida 33143 Re: Life /AD &D and Long Term Disability Dear Jeanette: Standard Insurance has agreed to hold the Life /AD &D and Long Term Disability rates for another plan year (10/01/06- 9/30/07). The rates will remain at the current level: Life /AD &D - $.17/$1,000 of coverage. Long Term Disability - $.24/$100 of monthly covered payroll. Please call me if you have any questions or concerns. I look forward to discussing this in further detail. Sincerely, Gene Baynon Principal GB /jc 12525 Orange Drive, Suite 703 - Davie, Florida 33330 Phone: (954) 473 -1034 - Fax: (954) 473 -0146 - Web: http: / /www.ebcg.net South Miami All- AmedcaCBy 1 1 ._ CITY OF SOUTH MIAMI �® • INCORPORATED • OFFICE OF THE CITY MANAGER 1927 INTER- OFFICE MEMORANDUM 2001 To: The Honorable Mayor Feliu and Members of the City Commission Via: Yvonne S. McKinley, Acting City Manager; V 9 From: Don O'Donnlley, Planning Director Date: jury a (,20003 ITEM No. Subject: AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE LAND DEVELOPMENT CODE; AMENDING REGULATIONS RETAINING TO PARKING REDUCTIONS IN THE HOMETOWN OVERLAY ZONE IN ORDER TO REQUIRE APPROVAL BY A FOUR/FIFTHS VOTE OF THE CITY COMMISSION AND SUSPENDING CERTAIN PROVISIONS THAT ALLOW FOR THE REDUCTION OF REQUIRED PARKING SPACES, FOR A PERIOD OF NINE MONTHS, THEREBY ENABLING THE CITY TO EVALUATE RECOMMENDATIONS OF THE ZONING TASK FORCE, PARKING COMMITTEE, AND THE PLANNING BOARD PERTAINING TO THE REDUCTION OF REQUIRED PARKING SPACES AND TO PREPARE NECESSARY AMENDMENTS; PROVIDING THAT ORDINANCES OR SECTIONS THEREOF IN CONFLICT SHALL NOT BE IN FORCE AND EFFECT DURING THIS TIME PERIOD; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND PROVIDING AN EFFECTIVE DATE Request: In 1999 the City Commission adopted a limited nine month long parking moratorium Ordinance (No. 8 -99 -1682) affecting certain provisions of the Land Development Code which allowed for automatic reductions in required parking. Th legislation was a reaction to the impact of the Shops of Sunset and its purpose was to afford the city staff and citizens enough time to review the parking provisions in the Land Development Code and recommend amendments, if necessary. The moratorium was placed on three parking sections in the LDC which allowed for reduced required parking in the Hometown District and in the vicinity of the Metro -Rail station. The moratorium has been extended five times in order to allow for a completion of a downtown parking study (2004) In addition, amendments to the parking regulations were also recommended by the Zoning Task Force (2003), the Parking Committee (2005) and the Planning Board (2006). All of these recommendations are now included in the updated and reformatted Land Development Code which is now completed and should be presented to the City Commission in September. The latest extension of the moratorium was adopted in July 2005 (Ord. No. 24 -05- 1846). The 2005 ordinance amended the original moratorium to last 9 months until April 26, 2006. A member of the City Commission has requested that the existing parking moratorium be extended and further requested that consideration be given to expanding the moratorium to: Section 20 -7.6 (C) - which permits payment into the Parking Infrastructure Trust Fund in lieu of providing required spaces; • Section 20 -8.10 Bonus Allocations - parking space reductions provided in the Transit Oriented Development District (TODD) as part of the bonus allocations chart. The Planning Board after a public hearing, adopted a motion by a vote of 6 ayes 0 nays that the original moratorium be extended and that the two additional sections also be placed under the moratorium, with the limitation that the moratorium should not include payments into the Parking Infrastructure Trust Fund for existing structures . The attached draft ordinance provides for a ninth month moratorium extension as recommended by the Planning Board. Recommendation: It is recommended that the attached ordinance be approved on first reading. Backup Documentation: Draft Ordinance (2006) Excerpt from new LDC Parking Regulations Chapter Planning Department Staff Report 5 -30 -06 Planning Board Minutes Excerpt 5 -30 -06 1999 Ordinance Public notices DOD /SAY E: \Comm Items\2006 \7- 18- 06\PB -06 -016 CM Cover report.doc 1 1 2 ORDINANCE NO. 3 4 AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF 5 THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE 6 LAND DEVELOPMENT CODE; AMENDING REGULATIONS 7 RETAINING TO PARKING REDUCTIONS IN THE HOMETOWN 8 OVERLAY ZONE IN ORDER TO REQUIRE APPROVAL BY A 9 FOUR/FIFTHS VOTE OF THE CITY COMMISSION AND 10 SUSPENDING CERTAIN PROVISIONS THAT ALLOW FOR THE 11 REDUCTION OF REQUIRED PARKING SPACES, FOR A PERIOD 12 OF NINE MONTHS, THEREBY ENABLING THE CITY TO 13 EVALUATE RECOMMENDATIONS OF THE ZONING TASK 14 FORCE, PARKING COMMITTEE, AND THE PLANNING BOARD 15 PERTAINING TO THE REDUCTION OF REQUIRED PARKING 16 SPACES AND TO PREPARE NECESSARY AMENDMENTS; 17 PROVIDING THAT ORDINANCES OR SECTIONS THEREOF IN 18 CONFLICT SHALL NOT BE IN FORCE AND EFFECT DURING 19 THIS TIME PERIOD; PROVIDING FOR SEVERABILITY, 20 ORDINANCES IN CONFLICT, AND PROVIDING AN EFFECTIVE 21 DATE 22 23 WHEREAS, Sections 20- 4.4(G), 20- 4.4(H), and 20- 7.6(B) of the South Miami Land 24 Development Code all allow for a reduction in required off street parking; and 25 26 WHEREAS, the impact of the Shops of Sunset on the downtown parking supply has 27 highlighted the need to reevaluate parking regulations contained within the South Miami Land 28 Development Code; and 29 30 WHEREAS, the City Commission at its meeting on May 4,1999, adopted Ordinance No. 8- 31 99 -1682, amending regulations retaining to parking reductions in the Hometown Overlay Zone in 32 order to require approval by a four /fifths vote of the City Commission and suspending the Land 33 Development Code sections referred to above for a period of nine months ;and 34 35 WHEREAS, the City Commission at several subsequent meetings, adopted ordinances 36 extending for additional periods the amendments and suspensions of the Land Development Code 37 sections referred to above; and 38 39 WHEREAS, the amendments and suspensions of the Land Development Code sections 40 referred to above expired on April 26, 2006; and 41 42 WHEREAS, the purpose of the amendments and the suspensions was to afford staff and 43 citizens an adequate time period to reevaluate the City's parking regulations and propose any 44 necessary changes; and 45 46 WHEREAS, the necessary evaluation and studies carried out by the Zoning Task Force, the 47 Parking Committee, and the Planning Board are sufficiently completed to determine what 48 amendments are needed; and 49 50 WHEREAS, the at the City Commission meeting on May 2, 2006 it was requested that 51 consideration be given to extending the moratorium to Section 20 -7.6 (C) which permits payment 52 into the Parking Infrastructure Trust Fund in lieu of providing required spaces; and extending the N) 1 moratorium to the parking space reductions provided Section 20 -8.10, TODD — Bonus Allocations; 2 and 3 4 WHEREAS, it is appropriate to provide an additional nine (9) months to draft legislation, 5 conduct public hearings, and adopt the proposed revisions to the sections of the Land Development 6 Code which allow for parking reductions; and 7 8 WHEREAS, the Planning Board at its May 30, 2006 meeting, after a public hearing, 9 adopted a motion by a vote of 6 ayes 0 nays, recommending approval of the proposed ordinance 10 which re- instates and expands the parking moratorium. 11 12 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION 13 OF THE CITY OF SOUTH MIAMI, FLORIDA: 14 15 Section 1: The automatic parking adjustments allowed pursuant to Section 20- 7.6(B) 16 entitled "Required Parking," and the payment in lieu of parking provided for in Section 20 -7.6 (C) 17 (2) entitled "Procedure" of the South Miami Land Development, are hereby amended as set forth 18 below for a period of nine (9) months for the purpose of reviewing the effects and appropriateness 19 of the adjustment provisions on the future developments, as follows: 20 21 (B) Required Parking. Within the Hometown District, the following adjustments to the 22 number of parking spaces required by Section 20-4.4 (B) of the Code are provided: 23 24 1. On- street spaces adjacent to a lot shall count toward the parking requirements for 25 that lot; a partial space longer than 11' shall count as a full space. 26 27 2. Where arcades are optional, buildings with arcades shall receive an additional 5% 28 reduction in the required number of spaces. 29 30 3. In addition to the above, one of the following may apply: 31 32 a. Two -story buildings shall receive a 15% reduction in the required number 33 of spaces. 34 35 b. Buildings of two or more stories with uses from two of the three use 36 categories provided herein under "Permitted Uses," each use constituting 37 no less than 30% of the gross floor area, shall receive a 30% reduction in 38 the required number of spaces. 39 40 C. Buildings of three or more stories with uses from each of the three use 41 categories provided herein, each use constituting no less than 25% gross 42 floor area, shall receive a 45% reduction in the required number of spaces. 43 44 4. For new buildings greater than 25,000 sgft., changes of use and 45 additions greater than 10,000 sauare feet, the allowable parking 46 adjustments identified in subparagraphs (2) and (3), above, shall 47 require the affirmative vote of four (4) members of the City 48 Commission and follow those procedures established for special use 49 permits as set forth in Section 20- 5.8(B) through (F), and shall follow 50 those procedures for public hearings set forth in Section 20 -5.1 through 51 20 -5.6. 52 1 5. For new buildings not exceeding 25,000 sgft., changes of use and 2 additions not exceeding 10,000 square feet, the allowable parking 3 adiustments identified in subparagraphs (2) and (3), above, shall 4 continue to be as provided. 5 6 7 6. For replacement of an existing building, completely damaged due to 8 natural or man made disaster, the allowable parking adiustments 9 identified in subparagraphs (2) and (3), above, shall continue to be as 10 provided. 11 12 (C) Procedure. 13 14 (1) The required number of spaces shall first be calculated pursuant to Section 15 20 -7.12 for each permitted use. The appropriate reduction in parking spaces 16 shall then be calculated as provided in Section 20 -7.6B above. If the 17 reduction calculated includes a fraction less than a whole number, the 18 reduction calculated shall be rounded up and subtracted from the required 19 (unadjusted) number of spaces to determine the adjusted parking 20 requirement. 21 22 (2) The difference between the number of spaces provided, including on street 23 parking, and the number of spaces required shall then be determined. If 24 there are fewer spaces provided than required for existing structures only, 25 the applicant must pay into the Parking Infrastructure Trust Fund a fee, as 26 determined from time to time by the parking committee, reflecting the 27 actual land and construction costs for parking, for each space required but 28 not provided. Monies paid into the Parking Infrastructure Trust Fund shall 29 be placed in a trust account separate from general funds and may be used 30 only for improvements to the city parking infrastructure to increase parking 31 capacity or to enhance use of existing parking capacity. 32 33 (3) Historic or contributive buildings are exempt from all parking requirements. 34 35 (4) Any changes in use in a building will require a re- calculation in the required 36 parking pursuant to (B) above. If the new combination of uses requires 37 additional parking spaces, a fee, as determined from time to time by the 38 parking committee, must be paid into the Parking Infrastructure Trust Fund. 39 If fewer spaces are required, no refunds will be paid. 40 41 42 43 Section 2: Section 20- 4.4(H), entitled "The MetroRail Usage Consideration via 44 Special Parking Permit," is hereby suspended for a period of nine (9) months for the purpose of 45 evaluating the effects and appropriateness of this provision on future developments. 46 47 Section 3: Section 20- 4.4(G), entitled "Joint Use Spaces via Special Parking Permit," 48 is hereby suspended for developments within the boundaries of the Hometown District for a 49 period of nine (9) months for the purpose of evaluating the effects and appropriateness of 50 this provision on future developments within the Hometown District. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 m Section 4: Section 20 -8.10, entitled "Bonus allocations," is hereby modified as set forth below to eliminate the parking reductions and parking bonuses for developments within the boundaries of the Transit Oriented Development District (TODD) for a period of nine (9) months for the purpose of evaluating the effects and appropriateness of this provision on future developments within the TODD District. 20 -8.10 Bonus allocations. Action Bonus A .. adee ....L in totab Underground For every I floor of l additional floor of residential use residential use with the minimum parking requirement (two (2) cars per residential use Public plaza -min. 5,000 sq. One (1) additional floor ft. and art work in plaza setting Develop full frontage with One (1) additional floor street design as part of pedestrian walkway system Develop "cross- thru's" One (1) additional floor from street to public open space as part of pedestrian walk- system, on owner's property (maintenance required in Section 20- 8.15) For those properties that back up to public open space or easement. Buildings may built in rear to within 5' of rear _property or easement line. I* me event ean thl-M aeramalpAien of'—was Section 5: The ordinance shall not apply to any development for which an application for development permit was submitted prior to the 1St reading. Section 6: All ordinances, resolutions and parts thereof, in conflict with this ordinance shall not be in force and effect during the time period of this ordinance. Section 7: If any section, clause, sentence, or phrase of this ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this ordinance. Section 8: This ordinance shall take effect immediately at the time of its passage. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 5 PASSED AND ADOPTED this day of 2006. ATTEST: APPROVED: CITY CLERK MAYOR READ AND APPROVED AS TO FORM: CITY ATTORNEY CITY COMMISSION VOTE: Mayor Feliu: Vice Mayor Wiscombe: Commissioner Palmer: Commissioner Birts Commissioner Beckman E: \Comm Items\2006 \7- 18- 06\Parking moratorium Extension Ord 2006.doc 20 -4.4 SOUTH MTAMi LAND DEVELOPMENT CODE (F) Location and Ownership of Spaces. (1) All off -street parking spaces shall be located on the same lot with the structure or use served, except as may be permitted below. (2) Spaces located off -site. (a) Off -site parking spaces shall be permitted. in RM, RO, LO, MO, NR, SR, GR, TODD, H, PR and PI districts, with the provision that if off-street- parking is adjacent to residentially zoned properties and/or RO zoned properties, special use process would be applicable for approval (b) Required off-street parking spaces may be located and maintained up to six hundred (600) feet from a residential or institutional use served and up to one - thousand (100) feekfiom a noni.nstitutional and nonresidential use served. (c) Off -site parking spaces shall be on land either held in common ownership with. the lot on which the principal use will exist under a.unity of title insuring that the required parking will be provided, or as a condition ofthe issuance of-the building permit for the principal use, the owner of the off -site parking shall record a covenant, easement, or long -term lease in form and substance satisfactory to the city attorney and city commission providing record notice of the commitment of that land to parking purposes for the principal use. If at any time off-site parking ceases to be under the same ownership or control as the principal use or ceases to be used for parking for the principal use,* the certificate o£use and occupancy for the principal use shall be subject to revocation by the city manager, after notice and hearing. (3) Parking shall be permitted in yard setback areas, except in required front yard setbacks in the RO district. (4) Parking of commercial vehicles of one (1) ton or. greater capacity shall not [be] permitted in all RS, RT or RM districts. (5) Parking structures shall not be located within required yard setback areas: (6) No off-street parking space shall be located within ten (10) feet of any street curb or so as to permit any portion of a parked vehicle to extend across a property 1i e. (Ord. No. 9 -99 -1683, § 4, 5-499; Ord. No. 11 -03 -1795, § 1, 6 -3-03) (G) Joint Use Spaces via Special Parking Permit. Two (2) or more uses may be permitted to share the same required off - street parking spaces in a common parking facility, according to the following table: Uses Teekdays Weekends 6 a m. 6 p.m. 6 a.m. 6 p.m.. 12 a.m. through through through through through 6 p.m. 6 a.m.. 6 pm. 12 a.m. 6 a.m. Supp. No. 8 94.2 Uses Office or Bank Retail Hotel Restaurant Theater Nightclub Apartment or Townhouse Other Uses OTHER REGULATIONS Weekdays 20-4.4 Weekends 100% 5010 10% 5% 5% 60% 20% 60 %. 60% 5010 50% 60% .60% 100% 75% 50% 75% 75% 90% 10% 10% 70% 60% 90% 10% 5% 50% 5% 100% 90% .6 am. 6 p.m. 6 am. 6 p.m. 12 a.m. through through through through through 6 p.m. 6 am. 6 p.m. 12 a.m. 6 a.m. 10% 100% 7596' 100% 100% 100% 100% 100% 100% 100% Method of Calculation: Step 1. For each of the five (5) time periods, multiply the minimum number of parking spaces required by Section 20- 4.4(B), Space Requirements. Step. 2. Add the results of each column: The required number of parking spaces shall equal the highest column total. Note —Ord. No. 15 -03 -1799, § 3, adopted June 3, 2003, amended § 3 of Ord. No. 8-99 -1682, adopted May 4, 1999, providing for. a suspension of the provisions of 20- 4.4(G) in the Hometown District for a period of 60 months. (H) MetroRail Usage Considerations via Special Parking Permit: When all or a portion of a proposed structure or use is to be located within one thousand five hundred (1,500) feet of the South Miami MetroRail Station, as measured from property line to property line, four (4) 'affirmative votes of the city commission may reduce the number of required off-street parking spaces for such use by up to fifty (50) percent, depending upon the nature and type of use and its potential user relationship to rapid transit facilities, as provided for under Section 20- 4.4(J). Note --Ord. No. 15 -03 -1799, § 2, adopted June 3, 2003, amended § 2 of Ord. No: 8 -99 -1682, adopted May 4, 1999, providing for a suspension of the provisions of 20- 4.4(1 in the Hometown District for a period of 60 months. (I) Valet Parking via Special Parking Permit. Up to fifty (50) percent of the required parking for hotels, hospitals, offices, and nightclubs, restaurants or retail establishments may be satisfied through the provision ofvalet parking spaces via special parking permit approved by four affirmative votes of the city commission, pursuant to the following conditions: (1) The valet parking operation shall comply with Section 20- 4.4(L), as amended from time to time, of the South Miami Land Development Code, entitled "Valet Parking-- [The remaining paragraphs are numbered and reordered.] supp.. No. 8 95 HOMETOWN DISTRICT OVERLAY ORDINANCE 20 -7.6 Story. The horizontal division of a building between the surface of a floor anal the surface of . the next floor above, or the next ceiling if there is no floor above. For the purposds of these regulations a story shall be interpreted as each vertical unit of fourteen (14) feet maximum, e.g, a one -floor cinema twenty -two (22) feet tall shall be considered a two -story building. (Ord. No. 19 -93 -1545, § 1, 10- 19 -93; Ord. No. 12 -96- 1612, §§ 8, 9, 7- 30 -96) 20 -7.6 Parking. (A) Hometown District Parking Committee. Parking in the Hometown District must be developed and managed primarily as an element of infrastructure critical to enhancing South Miami's tax base through economic success of the district. Six (6) private citizens and the Mayor shall serve as the Hometown District Parldng Committee charged with oversight of the supply, convenience, safety, and management of parking. The six (6) private citizens shall be appointed to two (2) year terms by the mayor with the advice and consent of the city, commission and shall include two (2) landowners and two (2) tenants from the district and twa (2) residents of South Miami. The director of building, zoning and community development shall serve as the executive secretary to this committee. The committee shall report to the '. city commission no less than annually on the state of parking in the Hometown District and shall from time to time make recommendations to the city commission for changes in the parking system, for the fees paid into the Parking Infrastructure Trust Fund, and for the allocation of trust fund monies. The mayor shall appoint the chairman of the committee. A quorum shall be four (4) members and an affirmative vote of a majority of the members present shall be required to pass' upon any matter the committee recommends. (B) Required Parking. Within'the Hometown District, the following adjustments to the number of parking spaces required by Section 20-4.4 (B) of the Code are provided: (1) On- street spaces adjacent to a lot shall count toward the parking requirements for that lot; a partial space longer than eleven (11) feet shall count as a full space. (2) Where arcades are optional, buildings with arcades shall receive an additional five (5) percent reduction in the required number of spaces. (3) In addition to the above, one of the following may apply: (a) Two -story buildings shall'receive a fifteen (15) percent reduction in the required number of spaces. (b) Buildings of two (2) or more stories with uses from two (2) of the three (3) use categories provided herein under "Permitted Uses," each use constituting no less than thirty (30) percent of the gross floor area, shall receive a thirty (30) percent reduction in the required number of spaces. (c) Buildings of three (3) or more stories with uses from each of the three use categories provided herein, each use constituting no less than twenty -five (25) percent gross floor area, shall receive a forty -five (45) percent reduction in the required number of spaces. Note- -Ord. No. 15 -03 -1799, § 1, adopted June 3, 2003, amended § 1 of Ord. No. 8 -99 -1682, adopted May 4, 1999, providing for a suspension of the provisions of 20- 7.6(B) for a period of 60 months. Supp. No. 8 149 To: Honorable Chair and Planning Board Members From: Don O'Donniley Planning Director South Miami AD- Amedica City 2601 Date: May 30, 2006 Re: Modifying and suspending certain provisions of Land Development Code relating to parking PB -06 -016 Applicant: City of South Miami AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE LAND DEVELOPMENT CODE; MODIFYING AND SUSPENDING FOR A PERIOD OF NINE MONTHS CERTAIN PROVISIONS OF SECTIONS 20 -4.4 (G) (H), 20 -7.6 (B) (C) AND 20 -8.10 THAT ALLOW FOR THE REDUCTION OF REQUIRED PARIONG SPACES,, THEREBY ENABLING THE CITY TO EVALUATE RECOMMENDATIONS OF THE ZONING TASK FORCE, PARIUNG COMMITTEE, AND THE PLANNING BOARD PERTAINING TO THE REDUCTION OF REQUIRED PARK NG SPACES AND TO PREPARE AND ADOPT NECESSARY AMENDMENTS; PROVIDING THAT ORDINANCES OR SECTIONS THEREOF IN CONFLICT SHALL NOT BE IN FORCE AND EFFECT DURING THIS TIME PERIOD; PROVIDING FOR SEVERABILPTY, ORDINANCES IN CONFLICT, AND PROVIDING AN EFFECTIVE DATE BACKGROUND The City Commission at its May 4, 1999 meeting adopted a limited parking moratorium ordinance (No. 8 -99 -1682) The ordinance has been extended on five different occasions, the latest was adopted in July 2005 (Ord. No. 24 -05- 1846). The 2005 ordinance amended the original moratorium to last 9 months until April 26, 2006. MORATORIUM EXTENSION The moratorium was extended several times in order to allow for a completion of a downtown parking study (2004) In addition, amendments to the parking regulations were also recommended by the Zoning Task Force (2003), the Parking Committee (2005) and the Planning Board (2006). All of theses recommendations are now included in the updated and reformatted Land Development Code which is now completed and should be presented to the City Commission in September. REGULATIONS SUBJECT TO MORATORIUM The moratorium ordinance was a reaction to the impact of the Shops of Sunset and its purpose was to afford the city staff and citizens enough time to review the parking provisions in the Land Development Code and recommend amendments, if necessary. The moratorium was placed on three parking sections* the LDC which allowed for reduced required parking in the Hometown District and in the vicinity of the Metro -Rail station. These were: (2) (1) Sec. 204.4 (l) Metro Rail Usage Consideration. Allows 50% reduction in parking if within 1500 feet of the MetroRail Station; (2) Sec.20 -4.4 (G) Joint Use Spaces - Allows parking reductions if there is a mix of uses; (3) Sec.20 -7.6 (B) Hometown Adjustments. Allows for parking reductions for certain features (arcades) or for mixed uses in multi -story buildings. The City Commission was permitted to waive the moratorium if approved by a vote of four members. It is important to note that during the period the moratorium was in effect there were no special requests to waive the restrictions. EXPANSION OF MORATORIUM TO OTHER PARE NG PROVISIONS A member of the City Commission has requested that the existing parking moratorium be extended and further requested that consideration be given to expanding the moratorium to: • Section 20 -7.6 (C) - which permits payment into the Parking Infrastructure Trust Fund in lieu of providing required spaces; • Section 20 -8.10 Bonus Allocations - parking space reductions provided in the Transit Oriented Development District (TODD) as part of the bonus allocations chart. The attached draft ordinance provides for continuation of a 9 month moratorium on the three previous sections and for a moratorium on the above two new sections. STAFF OBSERVATIONS Staff is concerned about the placement of a moratorium on Section 20 -7.6 (C) which permits payment into the Parking Infrastructure Trust Fund in lieu of providing required spaces. This section is now being used by developers in the Hometown District. The Planning Board at its November 29, 2005 endorsed the continued use of this provision when it adopted the revised Chapter V, Parking Regulations as part of the new LDC. The Board also made adjustments to the fees charged for payment into Fund. Attached is an excerpt from the document adopted by the Planning Board. RECONEWENDATION It is recommended that the ordinance re- instating the previous the moratorium on parking bonuses and expanding the moratorium to include Sections 20 -7.6 (C) and 20 -8.10 as set forth above, be approved for a nine month period. It is also recommended that the fees for the Parking Infrastructure Fund be amended to reflect the fees set forth in the final draft of the reformatted "new LDC ". Attachments: Draft Ordinance (2006) Excerpt from new LDC Parking Regulations Chapter 1999 Ordinance Public notices DOD /SAY E:\PB\PB Agendas Staff Reports%2006 Agendas StaffReportsl5- 30- 06\PB -06 -016 Parking moratorium Extension Reportdoc CHAPTER 5 OFF STREET PARKING REGULATIONS PROPOSED SECTION 20- 5.03(A)(5) — as adopted by the Planning Board on November 29, 2005 5) Procedure.ForPayment in lieu of Providing required narking (a) The required number of spaces shall first be calculated pursuant to S,,,..ie '^ 7. 1--A for each permitted use. The appropriate reduction in parking spaces shall then be calculated as provided in Seeti ... 20 :7.6—B (1) (2) or (3) above. If the reduction calculated includes a fraction less than a whole number, the reduction calculated shall be rounded up and subtracted from the required (unadjusted) number of spaces to determine the adjusted parking requirement. (a) The difference between the number of spaces provided, including on street parking, and the number of spaces required shall then be determined. If there are fewer spaces provided than required, the applicant &AM 6MR to time paging, for- aeoh spaea Faqt&ed but Rot may substitute required parking spaces by Payments to the City of South Miami Parking Infrastructure Trust Fund in accordance with the following formula: (0 Re-use or new uses in an existing building built prior to 1999: $9500 one time payment per space or $100 per month for a space, to be paid in each succeeding calendar year; (ii) New buildings built after 1999: $9500 one time payment per space for the first 10 required spaces: $14,000 one time payment per space for all spaces after the first 10 required spaces; (iii)Payment in lieu of parking in new buildings may only be used for up to 10 spaces or up to 20% (whichever fgure is greater) of the required parking spaces. (iy) All of the above fees must be adjusted annually based upon the current construction index. 2 ORDINANCE NO. 8 -99 -1682 3 4 AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE 5 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE LAND 6 DEVELOPMENT CODE; MODIFYING AND SUSPENDING CERTAIN 7 PROVISIONS THAT ALLOW FOR THE REDUCTION OF REQUIRED 8 PARKING SPACES, FOR A PERIOD OF NINE MONTHS,. THEREBY 9 ENABLING THE CITY TO ASSESS THE IMPACT OF THE SHOPS AT 10 SUNSET PLACE ON THE DOWNTOWN PARKING SUPPLY, 11 EVALUATE THE APPROPRIATENESS OF SUCH PROVISIONS AND 12 PREPARE NECESSARY AMENDMENTS; PROVIDING THAT 13 ORDINANCES IN CONFLICT SHALL NOT BE IN FORCE AND 14 - EFFECT DURING THIS TIME PERIOD; PROVIDING FOR 15 SEVERABILITY, ORDINANCES IN CONFLICT, AND AN EFFECTIVE 16' DATE. 17 18 WHEREAS, the Mayor and City Commission continue to support and promote 19 growth that is responsible and that contributes positively to the well being of the 20 community; and 21 22 WHEREAS, the Mayor and City Commission are committed to encouraging and 23 supporting the small property owners and local merchants in the development and 24 redevelopment of their properties; and 25 26 WHEREAS, the Mayor and Commission wish to respond to the impact of The 27 Shops at Sunset Place on the downtown parking supply; and 28 29 WHEREAS, the impact of the Shops at Sunset Place on the downtown parking 30 supply has highlighted the need to reevaluate the parking regulations containeii in. the 31 South Miami Land Development Code; and 32. 33 WHEREAS, the Mayor and City Commission desire to afford City Staff and 34 citizens with an adequate time period to reevaluate the City's parking regulations and 35 propose any necessary changes; and 36 37 -WHEREAS, the Mayor and City Commission find that it is in public interest to 38 'modify and suspend certain parking provisions in the Land Development Code; and 39 40 WHEREAS, both the Planning Board and the Hometown District Parking 41 Committee have reviewed and approved the ordinance with comments which are 42 incorporated herein and 43 44 WHEREAS; the Mayor and City Commission continue to provide leadership in 45 areas of community concerns. .46 47 . 1Q NOW, THEREFORE. BE IT ORDAINED BY THE MAYOR AND CITY 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 Section 1: The automatic parking adjustments allowed pursuant to Section 20- 7.6(B) of the South Miami Land Development. entitled "Required Parking,'' are hereby modified for a period of nine (9) months for the purpose of reviewing the effects and appropriateness of the adjustment provisions on the future developments, as follows: (B) Required Parking. Within the Hometown District, the following adjustments to the number of parking spaces required by Section 20 -4.4 (B) of the Code are provided: 1. On -street spaces adjacent to a lot shall count toward th space. e parking requirements for that lot; a partial space longer than 11' shall count as a full 2.. Where arcades are optional, buildings with arcades shall receive an additional 5% reduction in the required number of spaces. 3. In addition to the above, one of the following may apply: a. Two -story buildings shall receive a 15% reduction in the required number of spaces. b. Buildings of two or more stories with uses from twn of the three use categories provided herein under Permitted Uses," each use constituting no less than 30% of the gross floor area, shall receive a 30% reduction in the required number of spaces. C. Buildings of three or more stories with uses from each of the three use categories provided herein, each use constituting no less than 25% gross floor area, shall receive a 45% reduction in the required number of spaces. vote of four 4 members of the City Commission and follow those procedures established for special use hermits as set forth in Section �n , - - -- forth in Section 20 -5.1 throu h 20 -5.6. be as provided 1 2 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Section 2: Section 20- 4.4(H), entitled "The MetroRail Usage Consideration via Special Parking Permit," is hereby suspended for a period of nine (9) months for the purpose of evaluating the effects and appropriateness of this provision on future developments. Section 3: Section 20- 4.4(G), entitled "Joint Use Spaces via Special Parkin Permit," is hereby suspended for developments within the boundaries of the Hometown District for a period of nine (9) months for the appropriateness of this provision on future developments within the Hometown District. and . tract. Section 4: The ordinance shall not apply to any development for which application for development permit was submitted prior to the I" reading. an Section 5: All ordinances, resolutions and parts thereof, in conflict with this ordinance shall not be in force and effect during the time period of this ordinance. Section 6: If any section, clause, sentence, or phrase of this ordinance is for an reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this ordinance, g passage Section 7 This ordinance shall take effect immediately at the time of its PASSED AND ADOPTED this 4th day of May 1999. 26 ATTEST: 27 28 - 29 CITY CLERK 30 31 READ AND APPROVED AS TO FORM: 32 33/ 11r j-- 34 CITY ATTORNEY 35 36 1st Reading: 312199 37 2nd Reading: 5/4/99 38 39 40 41 42 43 44 45 46 47 48 APPROVED: MAYOR COMMISSION VOTE: 5 -0 Mayor Robaina: Yea Vice Mayor Oli'veros: Yea Commissioner Feiiu: Yea Commissioner Bethel: Yea Commissioner Russell: Yea 49 c:\ \parking modification study ord.docl Planning Board 50 -v INJICEI JL 4- --uD MAY 13 nvv MAOM OM" �1 CITY OF SOUTH MIAMI PLANNING BOARD / Action Summary Minutes Regular Meeting Tuesday, May 30, 2006 City Commission Chambers 7:30 P.M. EXCERPT I. Call to Order and the Pledge of Allegiance to the Flag Action: The meeting was called to order at 7:36 P.M. Action: The Pledge of Allegiance was recited in unison. II. Roll Call. Action: Mr. Morton, Chairperson, requested a roll call. Board members present constituting a quorum: Mr. Morton, Mr. Comendeiro, Ms. Lahiff, Mr. Beilman, Mr. Davis and Mr. Farfan. Board members absent: Ms. Yates. City staff present: R. Don O'Donniley, AICP (Planning Director) Sanford A. Youkilis, AICP (Planning Consultant), Gremaf Reyes (Video Support), and Patricia E. Lauderman (Planning Board Secretary). IV. Planning Board Applications / Public Hearings Mr. Morton swore in the speakers. PB -06 -016 Applicant: City of South Miami AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE LAND DEVELOPMENT CODE; MODIFYING AND SUSPENDING FOR A PERIOD OF NINE MONTHS CERTAIN PROVISIONS OF SECTIONS 20 -4.4 (G) (H), 20 -7.6 (B) (C) AND 20 -8.10 THAT ALLOW FOR THE REDUCTION OF REQUIRED PARKING SPACES,, THEREBY ENABLING THE CITY TO EVALUATE RECOMMENDATIONS OF THE ZONING TASK FORCE, PARKING COMMITTEE, AND THE PLANNING BOARD PERTAINING TO THE REDUCTION OF REQUIRED PARKING SPACES AND TO PREPARE AND ADOPT NECESSARY AMENDMENTS; PROVIDING THAT ORDINANCES OR SECTIONS THEREOF IN CONFLICT SHALL NOT BE IN FORCE AND EFFECT DURING THIS Planning Board Meeting May 30, 2006 Page 2of3 TIME PERIOD; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND PROVIDING AN EFFECTIVE DATE. Action: Mr. Beihnan read the ordinance into the record. Mr. O'Donniley explained that on May 4, 1999, the City Commission adopted a limited parking moratorium ordinance (No. 8- 99- 1682). The ordinance had been extended on five different occasions; the latest was adopted in July 2005 (Ord. No. 24- 05- 1846). The 2005 ordinance amended the original moratorium to last 9 months therefore the moratorium ended on April 26, 2006. He noted that the parking moratorium affects certain provisions of the Land Development Code (LDC) which allow for automatic reductions in required parking. At this time, Mr. O'Donniley provided a background summary of the moratorium. He indicated the moratorium was extended several times in order to allow for a completion of a downtown parking study in 2004. In addition, amendments to the parking regulations were also recommended by the Zoning Task Force in 2003, the Parking Committee in 2005 and the Planning Board in 2006. All of these recommendations are now included in the updated and reformatted Land Development Code which is now complete and should be presented to the City Commission in September. Additionally, he stated the moratorium ordinance was a reaction to the impact of the Shops at Sunset and its purpose was to afford the city staff and citizens enough time to review the parking provisions in the LDC and recommend amendments, if necessary. The moratorium was placed on three parking sections in the LDC which allowed for reduced required parking in the Hometown District and in the vicinity of the Metro -Rail station. Mr. O'Donniley also informed the Board that on behalf of a member of the City Commission it was requested that the existing parking moratorium be extended as well as that consideration be given to expanding the moratorium to: • Section 20 -7.6 (C) - which permits payment into the Parking Infrastructure Trust Fund in lieu of providing required spaces; • Section 20 -8.10 Bonus Allocations - parking space reductions provided in the Transit Oriented Development District (TODD) as part of the bonus allocations chart. Mr. Youkilis pointed out that the attached draft ordinance provided for continuation of a 9 month moratorium on the three previous sections and for a moratorium on the two new sections. The Board and staff proceeded to discuss the two aforementioned sections. Mr. O'Donniley then provided the following staff observations. He indicated staff was concerned about the placement of a moratorium on Section 20 -7.6 (C) which permits payment into the Parking Infrastructure Trust Fund in lieu of providing required spaces. This section is now being used by developers in the Hometown District. The Planning Board at its November 29, 2005 endorsed the continued use of this provision when it adopted the revised Chapter V, Parking Regulations as part of the new LDC. The Board also made adjustments to the fees charged for payment into Fund. Planning Board Meeting May 30, 2006 Page 3 of 3 Recommendation Staff recommended that the ordinance re- instating the previous the moratorium on parking bonuses and expanding the moratorium to include Sections 20 -7.6 (C) and 20 -8.10 as set forth above, be approved for a nine month period. It is also recommended that the fees for the Parking Infrastructure Fund be amended to reflect the fees set forth in the final draft of the reformatted "new LDC ". Chair Morton opened the public hearing. No spoke on this item. Chair Morton closed the public hearing. Motion: Ms. Lahiff moved to recommend approval. No one seconded the motion The Board resumed discussion and addressed specifically Section 20 -7.6 (C). Mr. O'Donniley clarified that during the moratorium period, the moratorium should only apply to new construction and not existing structures. The Board concurred with the Mr. O'Donniley's clarification. Furthermore, The Board agreed with the two new additional sections being included under the moratorium with the limitation that the moratorium should not affect payments into the Parking Infrastructure Trust Fund for existing structures. After the discussion has ended Chair Morton asked Ms. Lahiff if she would amend her motion to include the change suggested by the Board. Ms. Lahiff proceeded to amend her motion. Amended Motion: Ms. Lahiff moved to approve that the original moratorium be extended and that the two new sections also be included under the moratorium, with the limitation that the moratorium should not affect payments into the Parking Infrastructure Trust Fund for existing structures. Mr. Commendeiro seconded the motion. Vote: Ayes 6 Nays 0 MIAMI DAILY BUSINESS REVIEW Published Daily except Saturday, Sunday and Legal Holidays Miami, Miami -Dade County, Florida STATE OF FLORIDA COUNTY OF MIAMI -DADE: Before the undersigned authority personally appeared O.V. FERBEYRE, who on oath says that he or she is the SUPERVISOR, Legal Notices of the Miami Daily Business Review f/k/a Miami Review, a daily (except Saturday, Sunday, and Legal Holidays) newspaper, published at Miami in Miami -Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of CITY OF SOUTH MIAMI PUBLIC HEARING 8/1/2006 in the XXXX Court, was published in said newspaper in the issues of 07/21/2006 Affiant further says that the said Miami Daily Business Review is a newspaper published at Miami in said Miami -Dade County, Florida and that the said newspaper has heretofore been continuously published in said Miami -Dade County, Florida, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mail matter at the post office in Miami in said Miami -Dade County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he or she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing t ' advertis ent fo publication in the said newspaper,,,, ' � Sworn to and subscribed before m6this 21 of JUL A.D. 006 (SEAL) *V&P&Ikarch Maria 1. Mesa My Commission DD293855 O.V. FERBEYRE perso 04.2008 Miami -Dada: 305- 350 -2222 Broward: 454- 524 -2535 Your now ddo is liemitiiatb waiting for you in ptiam(Helakttoaddassi0etis Madrid & Paris ....................:$ 425 Paris & Ita1 $ 620 And many other tours all over the world with seasonal discounts JJW European Crossing: Rome/Florence/Venice/Lugano/ Luceme/ Beme / Paris/ Versai lles/Paris/Lourdes/Toulouse/ OFFMIll Carcasona/ AndoaaBarcelona /Peniscola/MadridRoledo 15% Discount on Price per person......' 1600 Triple Occupancy. Special discounts for travelers 65 years of age or older CA RIBBEAHw /meals and drinks included in offer - WOW H Bahia Principe- Riviera Maya - 4/3 Nights from $335 d wes Not Included), 4 -day Cruise from $ 250 (includes taxes) DBL. OCCUPANCY Tel. 305 863 6114 Fax 305 863 4233 I email: reservationsfcarelitours.net- :s "tr' r COURTESY NOTICE CITY OF SOUTH MIAMI, �' ""` °� FLORIDA On Tuesday, August 1, 2006, beginning at 7:30 p.m., in the City Commission Chambers, 6130 Sunset Drive, the City Commission will hold Public Hearings to consider the following items: AN ORDINANCE RELATING TO THE LAND .DEVELOPMENT CODE; AMENDING REGULATIONS RETAINING TO PARKING REDUCTIONS IN THE HOMETOWN OVERLAY ZONE IN ORDER TO REQUIRE APPROVAL BY A FOUR/FIFTHS VOTE OF THE CITY COMMISSION AND SUSPENDING CERTAIN PROVISIONS THAT ALLOW FOR THE REDUCTION OF REQUIRED PARKING SPACES, FOR A PERIOD OF NINE MONTHS, THEREBY ENABLING THE CITY TO EVALUATE RECOMMENDATIONS OF THE ZONING TASK FORCE, PARKING COMMITTEE, AND THE PLANNING BOARD PERTAINING TO THE REDUCTION OF REQUIRED PARKING SPACES ANO TO PREPARE NECESSARY AMENDMENTS; PROVIDING THAT ORDINANCES OR SECTIONS THEREOF IN CONFLICT SHALL NOT BE IN FORCE AND EFFECT DURING THIS TIME PERIOD. AN ORDINANCE RELATING TO AMENDING THE CITY OF SOUTH MIAMI CODE OF ORDINANCES, BY REVISING CHAPTER 11 (GARBAGE & TRASH), SECTION 11 -21(b) ENTITLED "EXTENT OF SERVICE AND POINTS OF COLLECTION — DOMESTIC TRASH" IN ORDER TO ALLOW THE PLACEMENT OF LAWN YARD CLIPPINGS AT THE CURB FOR COLLECTION NO MORE THAN SEVENTY -TWO (72) HOURS PRIOR TO THE SCHEDULED PICKUP DAY. AN ORDINANCE RELATING TO CONTRACTS; APPROVING AN EMPLOYMENT CONTRACT BETWEEN THE CITY OF SOUTH MIAMI AND THE CITY MANAGER; PROVIDING FOR TERMS AND CONDITIONS. Above items can be inspected in the City Clerk's Office, Monday - Friday during regular office hours. If you have any inquiries on the above items please contact the City Clerk's office at: 305 - 663 -6340. ALL interested parties are invited to attend and will be heard. Maria M. Menendez, CMG City Clerk Pursuant to Florida Statutes 286:0105, the City hereby advises the public that if a person decides to appeal any decision made by this Board, Agency or Commission with respect, to any matter considered at its meeting or hearing, he or she.will need a record of the proceedings, and that for such purpose, affected person may need to ensure that a verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. Congratulations to Mike Eidson on his election as president of the Association of Trial Lawyers of America As the world's largest trial bar, ATLA promotes justice and fairness for injured persons, defends the constitutional right to trial by jury, and strengthens the civil justice system through education and disclosure of information critical to public health and safety. IS-2- M, Colson Hicks Eidson, one of South Florida's oldest and most recognized litigation firms, specializes in the areas of personal injury, wrongful death, products liability, aviation, consumer fraud, white - collar criminal defense, class action and commercial litigation. CITY OF SOUTH MIAMI INTER- OFFICE MEMORANDUM To: Mayor and City Commission Date: July 11., 2006 From: Luis R. Figueredo, Re: City Manager Contract Nagin Gallop & Figueredo, P.A. Office of City Attorney SUBJECT: The draft city manager employment contract for Ms.Yvonne Soler - McKinley. DISCUSSION: This contract creates an Employment Agreement between the City Manager and the City of South Miami for an initial term of three years. It provides that the City Manager will devote substantial time to the affairs of the City. This memorandum provides an overview of the draft Employment Contract negotiated by my office and Ms. McKinley. The draft agreement was transmitted to each of you for your review and comment on July 7, 2006. Section 1 of the contract provides a three (3) year term, and is consistent with the term typically given to a city manager. Section 2 of the contract provides that the city manager shall serve at the pleasure of the City Commission and that the City Commission may terminate the services of the city manager at any time. This is consistent with the "at -will" provision of the City Charter. Section 3 outlines the responsibilities of the city manager Section 4 outlines the duties and responsibilities of the City undefthe contract, and includes a non- interference clause which implements the Charter requirement to `ensure the city manager has the ability to manage the operations of the city. Section 4.3 provides for annual performance reviews of the city manager by the City Commission Section 5 specifies an annual salary of $140,000. Section 5.2 outlines the additional benefits to be provided to the manager. The benefits provided are consistent with the benefits available to unclassified City employees. Section 5 -3.2 delineates the provisions of a hold harmless and _ihder=nification provision, in which the City agrees to defend the city manager should she be sued for acts arising out of the performance of her duties. The agreement does not indemnify the manager for dishonesty, bad faith, wanton or willful disregard of human rights, safety or property. City Manager Contract Memorandum July 17, 2006 Page 2 of 2 Section 5 -3.3 provides that the manager shall furnish a "surety bond." Sections 6.3 and 6.4 specifies the terms under which the city manager may be terminated for convenience. She would be provided a severance package of,.three (3) months base salary. In addition, for each year of employment completed, the city manager would be entitled to one additional month's pay. The maximum severance payment would be six (6) months. If the City Manager is terminated for cause she shall not be entitled to receive any severance compensation. RECOMMENDATION: Approve the ordinance accepting the contract. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO CONTRACTS; APPROVING AN EMPLOYMENT CONTRACT BETWEEN THE CITY OF SOUTH MIAMI AND THE CITY MANAGER; PROVIDING FOR TERMS AND CONDITIONS; PROVIDING FOR SEVERABILITY; PROVIDING FOR ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of South Miami following a comprehensive search selected Yvonne McKinley to serve as City Manager; and WHEREAS, the City Attorney and Ms. McKinley have successfully negotiated a proposed employment contract, which is attached to this ordinance as app. 1; and WHEREAS, the Mayor and City Commission desire to approve this contract NOW THEREFORE BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; Section 1. The employment contract between the City of South Miami and Yvonne McKinley which is attached to this ordinance is approved. The City Manager is authorized to exercise this contract on behalf of the City. Section 2. This ordinance shall take effect immediately upon enactment. PASSED AND ADOPTED this ATTEST: CITY CLERK day of July, 2006. READ AND APPROVED AS TO FORM: 46 Luis R. Figueredo, 47 Nagin Gallop Figueredo, P.A. 48 Office of City Attorney APPROVED: MAYOR 1St Reading — 2 °d Reading — COMMISSION VOTE: Mayor Feliu: Vice Mayor Wiscombe: Commissioner Birts: Commissioner Palmer: Commissioner Beckman: Additions shown by underlining and deletions shown by eves EMPLOYMENT AGREEMENT BETWEEN THE CITY OF SOUTH MIAMI AND YVONNE SOLER- MCKINLEY This Agreement is made and entered into this day of July, 2006, by and between the City of South Miami (hereinafter, "City ") and Ms. Yvonne Soler - McKinley (hereinafter, "City Manager "), which hereafter may be individually referred to as a "Parry" or be collectively referred to as "Parties ". In consideration of the promises, mutual covenants, conditions, provisions and undertakings contained in this Agreement, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by both Parties, the Parties covenant and agree with each other as follows: 1. APPOINTMENT AS CITY MANAGER 1.1. The City, pursuant to art. III, sec. 1 of the City Charter and acting through its Board of City Commissioners ( "Commission "), have by City Resolution 91 -06 -12232 elected to employ Ms. Yvonne Soler - McKinley as its City Manager. 1.2. Ms. Soler - McKinley, upon approval of the terms of this Agreement by the Commission, agrees to serve as the City Manager of the City of South Miami in accordance with the terms and conditions of this Agreement. 2. TERMS OF EMPLOYMENT 2.1. The City Manager, pursuant to art. II, sec TA of the City Charter, serves at the pleasure of the Commission, which is empowered to terminate the services of the City Manager at any time in accordance with the provisions of this Agreement. 2.2. This Agreement shall continue in force for a period of three years from the effective date. 2.3. This Agreement may be renewed for additional one -year terms. Employment Agreement — City Manager Page 1 of 10 — _,r<.. m . __!_1_______ �°' _ `+$K 11 re.....sr" .— x _ -e -.. 2.4. This Employment Agreement neither alters the nature of the employment from an "at -will" employment nor creates a property right to employment under the laws of the State of Florida. 3. DUTIES AND REPSONSIBILITIES OF THE CITY MANAGER 3.1. The City Manager, as the Chief Administrative Officer of the City, shall be responsible for the administration of all City affairs, for carrying out policies adopted by the Commission, and for implementing the City budget and programs as directed by the Commission. 3.2. The City Manager shall report and be accountable only to the Commission. 3.3. The City Manager shall perform those duties prescribed by art. III, sec. 5 and other relevant provisions of the City Charter; prescribed by law or inter -local agreement, and as directed by the Commission. 3.4. The City Manager shall be solely responsible for hiring and terminating City employees, subject to limitations imposed by budget authorizations, funding availability or policy direction by the Commission. 3.5. The City Manager shall devote her time and interests to the City's affairs at whatever time of day or day of week reasonably required or scheduled by the City Manager, subject to a minimum average of forty (40) hours per week. 3.6. The City Manager may engage in other professional endeavors unrelated to City business or affairs, provided that such endeavors; (i) are approved by the Commission upon request and disclosure by the City Manager of the nature of the endeavor, its duration and the estimated time requirements and schedule commitments, and (ii) do not violate the prohibition against dual office holding: and (iii) do not create the reality or appearance of a conflict of interest; and (iv) do not materially detract from the time or schedule to accomplish the City Manager's duties and objectives. 3.7. The City Manager warrants that: Employment Agreement — City Manager Page 2 of 10 3.7. 1. She does not now have, and that she will not knowingly enter into, any contract or relationship with another person or entity that creates a conflict of interest, as that term is described in sec. 2 -11.1 of the Code of Miami -Dade County and the City's Conflict of Interest and Ethics Codes, 3.7.2. She has not paid or agreed to pay any person any consideration for the procurement of this Agreement, 3.7.3. She will uphold the State, County and City ethics codes and the Florida Public Meeting and Public Records laws (Sunshine Laws), and 3.7.4. In the event she has any concerns or reservations about any pending actions as they may relate to the above topics, will seek legal advice form the City Attorney and/or direction from the Commission. 4. DUTIES AND RESPONSIBILITIES OF THE CITY 4.1. To the extent practical, the Commission members shall address their concerns regarding the financial condition, operations, personnel and other City matters directly to the City Manager, who shall address those matters with the pertinent City staff, consultants, contractors and advisors for response to the Commission. 4.2. Any Commission member, acting alone and without authorization of the Commission, shall not direct the City Manager to enter into or terminate any contract, to grant or withhold funds to any person, or to instruct any person under the City Manager's authority to take or refrain from taking any specific action. 4.3. To the extent practical, Commission members shall address their concerns regarding the financial condition, operations, personnel and other city matters directly to the city manager and the city manager shall address those matters with the city staff, consultants, contractors and advisors. Individual members of the City Commission shall not, acting alone and without authorization of the city commission, direct the city manager to enter into or terminate any contract, to grant or withhold funds to any person, nor instruct any city personnel under the city manager's control to take or refrain from taking any action. This paragraph shall not be applied to limit the non - interference provisions of art. VI, sec. 7 of the City Charter. Employment Agreement — City Manager Page 3 of 10 4.4 The Commission shall review the performance of the City Manager annually, on or before each anniversary of this Agreement, and in accordance with established criteria for the annual performance reviews for the City Manager. 4.5 The Commission may grant the City Manager an annual merit salary increase on or before each anniversary of this Agreement in an amount determined by the Commission, having considered such factors as job performance, experience, length of employment, satisfaction of objectives, responsiveness or other factors as the Commission may deem to be important. 4.6 The Commission, for unforeseen fiscal adversity, may elect to either temporarily or permanently reduce the salary and/or benefit payments to City employees. In the event the Commission reduces the salary or other benefits of the City Manager in a greater percentage than an equivalent "across- the - board" reduction of salary or benefits of all full -time City employees, or in the event the City refuses to comply with any other substantive provision of this Agreement, the City, upon notification by the City Manager within fifteen (15) days of such action, shall have forty -five (45) days from such notice within which to cure the violation. If the violation is not cured within the forty -five (45) day period, the City Manager may consider the violation to be a constructive termination "for convenience ", in which case the associated severance provisions, as described herein, shall be effective as of the day the violation occurred and pursuant to the salary, benefits or other conditions in effect immediately before the violation. 5. SALARY AND BENEFITS 5.1. Salary 5.1.1. The City Manager shall initially receive an annual base salary of $140,000, commencing with the effective date of this Agreement and paid in the same frequency and proportion as that of other salaried City employees and subject to the same legally required deductions. 5.1.2. The City Manager shall be entitled to and receive the same annual cost -of- living adjustment (COLA) as may be granted to other City administrative employees. The City Manager's role, if any, in negotiating such an adjustment with Employment Agreement — City Manager Page 4 of 10 recognized collective bargaining organizations shall not be considered a conflict of interest. 5.2. Benefits 5.2.1. The City Manager shall be credited with eighteen (18) days of personal leave time at the commencement of the Agreement and shall accrue the equivalent of 1.5 days of "leave time" and 1.0 days of "sick time" per month of employment thereafter. 5.2.2. The City Manager shall be entitled to all paid holidays customarily granted to all City employees. 5.2.3. All comprehensive medical, dental, vision, disability and other health and wellness insurance options shall be available to the City Manager in the same plans, terms and conditions as available to other unclassified City employees. The City shall also provide the City Manager, at the City's expense, a comprehensive annual physical examination and life insurance coverage in an amount equal to the City Manager's annual base salary. 5.2.4. The City shall contribute to a deferred compensation plan selected by the City Manager an amount equal to fifteen percent (15 %) of the City Manager's. annual base salary. Such contributions shall occur on a pro -rated basis per City pay period. 5.2.5. The City shall provide the City Manager with a monthly expense allowance equal to the allowance provided to a member of the City Commission and a vehicle and gasoline allowance of $500 and $100 per month, respectively. The gasoline allowance shall be escalated by ten percent (10 %) annually on the anniversary date of this Agreement. In lieu of the gasoline allowance, the City may authorize the City Manager to use gasoline dispensed from the City's fueling facility up to the equivalent value. 5.3. Equipment 5.3.1. The City shall provide or provide for all equipment, material and devices necessary or desired to efficiently and effectively carry out the City Manager's duties to the City's benefit, including, but not limited to: a cellular phone, personal digital assistant, radio, pager, hard hat, reflective vest, emergency equipment, etc. Any equipment, material and devices so provided shall remain the property of the City and Employment Agreement — City Manager Page 5 of 10 shall be either returned to the City or have the financial responsibility for it assumed by the City Manager upon termination or expiration of this Agreement. 5.3.2 The City shall indemnify, defend and hold harmless the City Manager against ay tort, professional liability claim or demand or any other legal action arising of an alleged act or omission occurring from the performance of the City Manager's duties. The City will litigate, compromise or settle any such claim, demand or legal action and pay the amount of any settlement or judgment rendered thereon. Additionally, the City, or its insurer, will provide suitable legal representation for the City Manager for any and all proceedings, mediations, arbitrations, law suits or appeals related to or arising out of the City Manager's affiliation with the City. The City shall be under no obligation to indemnify and hold harmless the City Manager where she is found to have acted dishonestly, in bad faith or in a manner exhibiting wanton and willful disregard of human rights, safety or property. This entire indemnification provision shall survive the termination or expiration of this Agreement 5.3.3 The City Manager shall furnish a surety bond to be approved by the Commission, as required under art. VI, sec. 2 of the charter, in such amount as may be determined by the Commission. The City shall be responsible for payment of the premium of this bond. The City Manager shall secure a surety bond, upon approval of the Commission, within 30 days of the effective date of this agreement. 5.3.4 The City shall pay registration, travel and per diem expenses, as authorized by law, for the City Manager's attendance and representation of the City at the International County Managers Association, the Florida City /County Management Association and the Florida League of Cities annual conferences, and any other related conferences, meetings, conventions or seminars the Commission may direct or authorize the City Manager to attend. 5.3.5 The City shall reimburse the City Manager for pertinent, reasonable and customary professional society or association dues, subscriptions, training or other costs related to the continued professional growth and recognition of the City Manager, and as may be represented in the City's annual budget. Employment Agreement — City Manager Page 6 of 10 6. TERMINATION 6.1. The City may terminate this Agreement with or without cause in accordance with art. III, sec 3 of the City Charter, subject only to the severance provisions set forth in this Agreement. 6.2. The term "for cause" shall be defined to mean (1) breach of any material term or condition of this agreement; (2) conviction of a felony during the term of this agreement; (3) misconduct in office; (4) gross insubordination and, or willful neglect of duty; or (5) a knowing or intentional violation of the Florida or Miami -Dade County conflict of interest and code of ethics laws. A "for cause" termination decision may be reviewed by the circuit court in an original action or a de novo review proceeding. 6.3 In the event that the Commission terminates this Agreement "for cause', the City shall not be obligated to pay and the City Manager shall not be entitled to receive any severance compensation other than the cash value of accrued but unused leave time or sick time, and any salary and other benefits earned up to the effective date of the termination, unless the amounts for accrued leave and sick time are used as a set off for any amounts owed by the City Manager to the City. The payment for unused leave or sick time shall be made within fifteen (15) days of the effective date of the termination. 6. In the event that the Commission terminates this Agreement "for convenience" during the first year of the Agreement term, the City shall pay the City Manager a lump sum cash payment equal to the City Manager's base salary for three (3) months as a severance benefit. The severance benefit basis shall increase by one month for each additional year, or portion thereof, of employment under this Agreement, subject to a maximum benefit limit of six (6) months of base salary, at the time of termination. The severance benefit shall be paid within fifteen (15) days of the effective date of the termination. In addition to the severance benefit, the City shall continue to provide all insurance benefits from the effective date of the termination for a period equal in time to the basis of the severance benefit. The City shall not be obligated to pay for any other allowances or benefits after the effective date of termination and shall not be financially obligated to the City Manager thereafter, except as may be required by the indemnity provision herein. Employment Agreement — City Manager Page 7 of 10 6.4 The City Manager may terminate this Agreement through an act of resignation by providing the Commission with at least thirty (30) days prior written notice. In the event that at least thirty (30) days prior written notice is provided, the City Manager shall be entitled to full pay and benefits until the effective date of the resignation, at which time the City will be obligated to pay only the cash value of accrued but unused leave or sick time on the effective date and all insurance benefits for an additional thirty (30) days. In the event that the City Manager terminates this Agreement through an act of resignation with less than thirty (30) days advance written notice, the severance provisions of a termination "for cause" shall apply unless the Commission elects otherwise. 7. RETURN OF PROPERTY 7.1 Upon termination of this agreement, the City Manager shall immediately return all City property in her possession or control, including but not limited to, keys, computers, cell phone, pagers, vehicle, documents and any other property of the City. 8. OTHER TERMS AND CONDITIONS 8.1 Dispute Resolution. Any claim or dispute arising out of or related to this Agreement shall be subject to informal mediation as a condition precedent to the initiation of legal or equitable proceedings by either party. Mediation shall be deemed complete upon either an executed written settlement of the claim or dispute or the expiration of forty -five (45) days from the date either party serves the other with a written request for mediation and the other party has not responded. The parties shall share equally the mediator's fee and any filing fees. Mediation shall be held in Miami -Dade County, Florida and settlements or other agreements reached in mediation shall be enforceable as settlement agreements in the Circuit Court for the 11tt` Judicial Circuit of the State of Florida. 8.2 Waiver of a Jury Trial. Both parties hereby waive any right to arbitration and to jury trial. 8.3 Venue. Any legal or administrative action arising under this Agreement, including an action to enforce the Agreement, shall be brought in state court in Miami- Dade County, Florida and administered and be governed by Florida law. Employment Agreement — City Manager Page 8 of 10 8.4 Construction. In the event a court of competent jurisdiction must interpret any word or provision of this Agreement, the word or provision shall not be construed against either parry by reason of drafting or negotiating this Agreement. 8.5 Notice. Any notice required or provided for in this Agreement shall be given to the parties at the addresses provided in the execution of this Agreement. 8.6 Severability. In the event any provision of this Agreement is declared by a court of competent jurisdiction to be invalid, the declaration shall not affect the validity of the Agreement as a whole or any part of the Agreement other than the part declared to be invalid. 8.7 Non - Waiver. The waiver by either party of a breach of any provision herein by the other shall not operate or be construed as a waiver of any subsequent breach by that parry. 8.8 Sovereign Immunity. The City does not waive its sovereign immunity for any claim arising under, or related to, this agreement other than for breach of contract. The City shall not be liable to pay for damages, other than amounts due under this agreement, in the event it is adjudicated to be liable for breach of contract, or otherwise permitted by law. Notwithstanding this limited waiver of sovereign immunity, the City does not waive its immunity from, and shall not pay awards for prejudgment interest and/or attorney's fees. 8.9 Policy. The Commission shall fix any other terms and conditions of employment it may determine from time to time to be necessary and in the City's best interest relating to the performance of the City Manager, provided that such terms and conditions are compatible with the provisions of this agreement, Florida Statutes and any other law, and are agreed to in writing by the City Manager. 8.10 Effective Date. The Effective Date of this Agreement shall be the date of approval by Resolution of the Commission; Resolution No. 91- 06- 12232. Employment Agreement — City Manager Page 9 of 10 ATTEST: Maria Menendez, City Clerk APPROVED AS TO FORM: Luis R. Figueredo, City Attorney CITY OF SOUTH MIAMI 6130 Sunset Drive South Miami, Florida 33143 Horace G. Feliu Mayor YVONNE SOLER- MCKINLEY 10765 Southwest 133rd Terrace Miami, Florida 33176 Employment Agreement — City Manager Page 10 of 10 Al MIAMI DAILY BUSINESS REVIEW Published Daily except Saturday, Sunday and Legal Holidays Miami, Miami -Dade County, Florida STATE OF FLORIDA COUNTY OF MIAMI -DADE: Before the undersigned authority personally appeared O.V. FERBEYRE, who on oath says that he or she is the SUPERVISOR, Legal Notices of the Miami Daily Business Review f/k/a Miami Review, a daily (except Saturday, Sunday and Legal Holidays) newspaper, published at Miami in Miami -Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of CITY OF SOUTH MIAMI PUBLIC HEARING 8/1/2006 in the XXXX Court, was published in said newspaper in the issues of 07/21/2006 Affiant further says that the said Miami Daily Business Review is a newspaper published at Miami in said Miami -Dade County, Florida and that the said newspaper has heretofore been continuously published in said Miami -Dade County, Florida, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mail matter at the post office in Miami in said Miami -Dade County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he or she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing t . advertis ent fo publication in the said newspaper ,I Sworn to and subscribed before md'this 21 jd o JUL A.D. 006 (SEAL) *-Nk0W&arch #0 Maria 1. Mesa My Commission DD293855 O.V. FERBEYRE perso Oa 2008 Ab sarlroublel 1. B oward: 954-524-2535 Madrid & Paris ....................:$ 425 Paris & Italy ......................... $ 620 Rnd many other tours all over the world with seasonal discounts NEW Evsopeaa CrosalaQ: Rome/FlorenceNenice/LUgano/ Lucerne/ Berne / Parts / Versailles /Paris/LOurdes/Toulouse/ OFMSi!! Carcasona/ Andotta MamelonaMeniscola/Madrid/Toledo 15% Discount on Price per person... ... $ 1600 Triple Occupancy. Special discounts for travelers 65 years of age or older, CARIBBEAH v /meals and drinks included in oi%r - WOW H Bahia Principe- Riviera Maya - 4/3 Nights from $335 (Airfaz Not Included), 4 -day Cruise from 250 (includes taxes) P,P, DBL. OCCUPANCY Tel. 305 863 6114 Fax. 305 863 4233 I email, reservations @carelitours.net COURTESY NOTICE CITY OF SOUTH MIAMI, FLORIDA On Tuesday, August 1, 2006, beginning at 7:30 p.m., in the City Commission Chambers, 6130 Sunset Drive, the City Commission will hold Public Hearings to consider the following items: AN ORDINANCE RELATING TO THE LAND DEVELOPMENT CODE; AMENDING REGULATIONS RETAINING TO PARKING REDUCTIONS IN THE HOMETOWN OVERLAY ZONE IN ORDER TO REQUIRE APPROVAL BY A FOUR/FIFTHS VOTE OF THE CITY COMMISSION AND SUSPENDING CERTAIN PROVISIONS THAT ALLOW FOR THE REDUCTION OF REQUIRED PARKING SPACES, FOR A PERIOD OF NINE MONTHS, THEREBY ENABLING THE CITY TO EVALUATE RECOMMENDATIONS OF THE ZONING TASK FORCE, PARKING COMMITTEE, AND THE PLANNING BOARD PERTAINING TO THE REDUCTION OF REQUIRED. PARKING SPACES ANO TO PREPARE NECESSARY AMENDMENTS; PROVIDING THAT ORDINANCES OR SECTIONS THEREOF IN CONFLICT SHALL NOT BE IN FORCE AND EFFECT DURING THIS TIME PERIOD. AN ORDINANCE RELATING TO AMENDING THE CITY OF SOUTH MIAMI CODE OF ORDINANCES, BY REVISING CHAPTER 11 (GARBAGE & TRASH), SECTION 11 -21(b) ENTITLED "EXTENT OF SERVICE AND POINTS OF COLLECTION — DOMESTIC TRASH" IN ORDER TO ALLOW THE PLACEMENT OF LAWN YARD CLIPPINGS AT THE CURB FOR COLLECTION NO MORE THAN SEVENTY -TWO (72) HOURS PRIOR TO THE SCHEDULED PICKUP DAY. AN ORDINANCE RELATING TO CONTRACTS; APPROVING AN EMPLOYMENT CONTRACT BETWEEN THE CITY OF SOUTH MIAMI AND THE CITY MANAGER; PROVIDING FOR TERMS AND CONDITIONS. Above items can be inspected in the City Clerk's Office, Monday - Friday during regular office hours. If you have any inquiries on the above items please contact the City Clerk's office at: 305 - 663 -6340. ALL interested parties are invited to attend and will be heard. Maria M. Menendez, CIVIC City Clerk Pursuant to Florida Statutes 286:0105, the City hereby advises the public that if a person decides to appeal any decision made by this Board, Agency or Commission with respect to any matter considered at its meeting or hearing, he or shemill need a record of the proceedings, and that for such purpose, affected person may need to ensure that a verbatim record of the proceedings is made which record includes the testimony and evidence _upon which the appeal is to be based. Congratulations to Mike Eidson on his election as president of the Association of Trial La*ers of America As the world's largest trial bar, ATLA promotes justice and fairness for injured persons, defends the constitutional right to trial by jury, and strengthens the civil justice system through education and disclosure of information critical to public health and safety. Colson i c Eidson Colson Hicks Eidson, one of South Florida's oldest and most recognized litigation.firms, specializes in the areas of personal injury, wrongful death, products liability, aviation, consumer fraud, white - collar criminal defense, class action and commercial litigation. South Miami ABARWMCNI CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER I �® INTER - OFFICE MEMORANDUM 2001 To: The Honorable Mayor Feliu and Members of the City Commission Via: Yvonne S. McKinley, City Manager From: Sonia Lama, AIA, Building Director , Date: August Au 1 2006 Item No. Subject: Inspection Services Request: A RESOLUTION OF THE MAYOR AND: CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $14,365.00 TO J.E.M. INSPECTION & ENGINEERING SERVICES, INC. AND APPROVING AN OPEN P.O. FOR AN AMOUNT NOT TO EXCEED $33,800.00 FROM ACCOUNT NO. 1610 -524 -3450 FOR BUILDING AND ROOFING INSPECTIONS, AND PROVIDING FOR AN EFFECTIVE DATE. Reason/Need: Shortage of inspectors throughout Dade County has resulted in the need for consulting services. Cost: $14,365.00 for services rendered and $33,800.00 for an open purchase order for services to be rendered through the remainder of this fiscal year. Funding Source: Account no.1610 -524 -3450 Contractual Services with a current balance of $50,652.00. Backup documentation: Invoice attached Professional Services Agreement 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $14,365.00 TO J.E.M. INSPECTIONS & ENGINEERING SERVICES, INC. AND APPROVING AN OPEN P.O. FOR AN AMOUNT NOT TO EXCEED $33,800.00 FROM ACCOUNT NO.1610- 524 -3450 FOR BUILDING AND ROOFING INSPECTIONS, AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City must provide building and roofing inspections as required by the Florida Building Code; and WHEREAS, the City has contracted the services of J.E.M. Inspections and Engineering Services, Inc. for the performance of these inspections; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The City Manager is authorized to disburse the sum of $14,365.00 to J.E.M. Inspections & Engineering, Inc. for services rendered. Section 2. The City Manager is authorized to approve an open Purchase Order for an amount not to exceed $33,800.00 for services to be rendered for the remainder of this fiscal year. Section 3. These funds will be disbursed from Contractual Services Account No. 1610 -524- 3450 with a current balance of $50,652.00. Section 4. ATTEST: CITY CLERK This Resolution will be effective upon passage. PASSED AND ADOPTED this day of August, 2006. READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: uuf 7.1we].1 COMMISSION VOTE: Mayor Feliu: Vice Mayor Wiscombe: Commissioner Palmer: Commissioner Birts: Commissioner Beckman: J*E*M* nspections & Engineering Statement for 5erviceo Rendered City of 5outh Miami Building & Zoning Department 6130 5unset Drive 5outh;Miami, Florida 33143 July 06, 2006 (Invoice #1030 -001) Re: Inspection activity report for inspection services rendered to the City of South Miami by A. Figueroa from 05 -14 thru 06 -24-06 Date Description Amount Charged 05/15/06 8.0 hours - Building /Roofing inspections & plan review ............... $520.00 05116106 8.0 hours - Building /Roofing.inspections & plan review ............... $520.00 05/17/06 7.0 hours - Building /Roofing inspections & plan review ............... $455.00 05/18/06 4.0 hours - BuildinglRoofing inspections & plan review ............... $260.00 05119106 8.0 hours - Building /Roofing inspections & plan review ............... $520.00 Subtotal for week ending 05 -20 -06 ............... 2 275.00 05/22/06 8.0 hours - Building /Roofing inspections & plan review ............... $520.00 05123106 8.0 hours - Building /Roofing inspections & plan review ............... $520.00 05124106 8.0 hours - Building /Roofing inspections & plan review ............... $520.00 05/25/06 8.0 hours - Building /Roofing inspections & plan review ............... $520.00 05126106 8.0 hours - Building /Roofing inspections & plan review ............... $520.00 Subtotal for week ending 05 -27 -06 .............. $2,600.00 3525 N.W. 115 Avenue ♦ Doral, FL 33178 ♦ Phone: 305 - 477 -7878 ♦ Fax: 305- 477 -6848 City of South Miami Building & Zoning Department July 06, 2006 Page 2 05/30/06 8.0 hours - Building /Roofing in5pection5 & plan review ............... $520.00 05131106 8.0 hours - Building /Roofing inspections & plan review ............... $520.00 06101106 8.0 hours - Building /Roofing in5pection5 & plan review ............... $520.00 06102106 8.0 hours - Building /Roofing inspections & plan review ............... $520.00 Subtotal for week ending 06 -03 -06 .............. $2,080.00 06105106 8.0 hours - Building /Roofing in5pection5 & plan review ............... $520.00 06106106 8.0 hours - Building /Roofing in5pection5 & plan review ............... $520.00 06107106 8.0 hours - Building /Roofing inspections & plan review ............... $520.00 06108106 8.0 hours - Building /Roofing in5pection5 & plan review ............... $520.00 06/09/06 8.0 hours - Building /Roofing in5pection5 & plan review ............... $520.00 Subtotal for week ending 06 -10 -06 ............ $2,600.00 06112106 8.0 hours - Building /Roofing inspections & plan review ............... $520.00 06113106 7.0 hours - Building /Roofing inspections & plan review ............... $455.00 06114106 8.0 hours - Building /Roofing in5pection5 & plan review ............... $520.00 06115106 8.0 hours - Building /Roofing inspections & plan review ............... $520.00 06116106 3.0 hours - Building /Roofing in5pection5 & plan review ................ $195.00 Subtotal for week ending 06 -10 -06 ............... VZO.00 3525 N.W. 115 Avenue ♦ Doral, FL 33178 ♦ Phone: 305 - 477 -7878 ♦ Fax: 305 - 477 -6848 City of South Miami Building & Zoning Department July 06, 2006 Page 3 06119106 8.0 hours - Building /Roofing in5pection5 & plan review ............... $520.00 06120106 8.0 hours - Building /Roofing in5pection5 & plan review ............... $520.00 06/21/06 8.0 hours - Building /Roofing in5pection5 & plan review ............... $520.00 06/22/06 8.0 hours - Building /Roofing in5pection5 & plan review ............... $520.00 06/23/06 8.0 hours - Building /Roofing in5pection5 & plan review ............... $520.00 Subtotal for week ending 06 -24-06 .............. $2,600.00 TOTAL AMOUNT DUE ......... . ............................... ....... $14,365.00 Payment Should be made payable to J.E.M. Inspections & Engineering Services, Inc. If you have any questions regarding this Statement, kindly contact our office. Thank you. 3525 N.W. 115 Avenue ♦ Doral, FL 33178 ♦ Phone: 305 - 477 -7878 ♦ Fax: 305- 477 -6848 f PROFESSIONAL SERVICE AGREEMENT AGREEMENT made this day of , 2006 between the City of South Miami, a Florida municipal corporation located ih Miami -Dade County, Florida, hereinafter called "South Miami," and J.E.M. Inspections & Engineering Services, Inc. hereinafter called "Contractor." INCONSIDERATION of their mutual promises made herein, and for other good and valuable consideration, the parties, intending to be legally bound, hereby agree as follows: 1. Scope of Work. South Miami engages the Contractor to furnish the work described in the Schedule attached to this Agreement at the times specified in the Schedule, and the Contractor agrees to furnish the work at the times specified in the Schedule. 2. Price and Payment. South Miami agrees to pay the Contractor in accordance with the price and payment terms set forth in the Schedule attached to this Agreement, and the Contractor agrees to accept such amounts as full payment for the work and to sign any such waivers of lien, affidavits and receipts as the City may request from time to time in order to acknowledge payment. 3. Independent Contractor Relationship. The Contractor is an independent contractor and is not an employee, servant, agent, partner or joint venture of South Miami. South Miami is not responsible for withholding, and shall not withhold, FICA orother taxes of any kind from any payments, which it owes the Contractor unless required by law. Neither the Contractor, not its employees, shall be entitled to receive any benefits which employees of South Miami are entitled to receive, and shall not be entitled to workers' compensation, unemployment compensation, medical insurance, life insurance, paid vacations, paid holidays, pension, or Social Security on account of the work performed for South Miami. The Contractor shall not pledge South Miami's credit or make South Miami a guarantorof payment or surety for any contract, debt, obligation, judgment, lien oranyform of indebtedness. 4. Business of Contractor. The Contractor is engaged in the business of doing the work specified in the attached Schedule. Copies of the following documents verifying the Contractor's established business shall be attached to this Agreement: a. Current occupational licenses issued by any state, county or municipality as required by law. Number. b. Federal Employer Tax Identification Number or Social Security law. C. Professional licenses or certifications required by South Miami or by d. Certificates of Insurance as requested by South Miami. 5. Employees of Contractor. The Contractor shall be solely responsible for paying its employees. The Contractor shall be solely responsible for paying any and all taxes, FICA worker's compensation, unemployment compensation, medical insurance, life insurance, paid vacations, paid holidays, pension, profit sharing and other benefits for the Contractor and its employees, servants and agents. 6. Insurance. The Contractor shall furnish South Miami with current certificates of coverage of the Contractor for workers' compensation insurance, general liability insurance, motor vehicle insurance, professional liability insurance and such other insurance as South Miami may require. If the Contractor is not required by applicable law to provide workers' compensation to the Contractor or its employees, the Contractor shall waive its exemption or exclusion from that law and shall purchase worker's compensation insurance and furnish South Miami with a current certificate of coverage and proof of payment. The Contractor shall maintain all such insurance coverage during the period of this Agreement and shall furnish South Miami with certificates of renewal coverage. Failure of the Contractor to maintain appropriate insurance coverage may be grounds for immediate termination of the Agreement by South Miami. 7. Risk. The Contractor shall perform the work at its own risk. The Contractor assumes all responsibility for the condition of tools, equipment, material and job site. The Contractor shall indemnify and hold harmless South Miami from any claim, demand, loss, liability, damage or expense arising in any way from the Contractor's work. 8. Assignment. South Miami may assign and delegate any or all of its rights and duties under this Agreement at any time and from time to time without the consent of the Contractor. The Contractor may not assignor delegate any of its rights or duties under this Agreement without the prior written consent of South Miami and such consent will not be given to any proposed assignment or delegation which would relieve the Contractor or its surety of their responsibilities under this Agreement. 9. Term. This Agreement is effective as of the date signed by both parties for one year unless canceled by either party upon thirty days written notice to the other party. The Agreement may be renewed for successive one (1) year periods. To receive payment after termination of the Agreement, all documents related to the work authorized underthis Agreement, whether finished or not, must be given to South Miami. The Contractor warrants that it has not employed or retained any company or person otherthan an employee working solely forthe Contractor, to solicit orto secure this Agreement; and that it has not paid, not agreed to pay, any company or other person any fees, commission, gift or other consideration contingent upon making of this Agreement, for breach or violation of this warranty, South Miami has the right to annul this Agreement without liability. 10. Notices. All notices required or permitted to be given shall be in writing and shall be deemed to have been properly given on the date of actual receipt by the 2 addressee if personally delivered to either party by hand delivery, overnight courier, next day delivery or U.S. Mail. South Miami and Contractor shall each have the right from time to time to specify its address for purpose of this Agreement any other address in the United States of America upon notice thereof, similarly given to the other party. All notices, demands, or other communications to the Contractor under this Agreement shall be in writing and shall be deemed received if sent by certified mail, return receipt requested, to: Jesus J. Baez, Principal J.E.M. Inspections & Engineering Services, Inc. 3525 Northwest 115th Avenue Miami, Florida 33178 All notices to South Miami under this Agreement shall be in writing and shall be deemed received if sent by certified mail, return receipt requested, to: City Manager City of South Miami 6130 Sunset Drive South Miami, Florida 33143 11. Submission Not Offer. The submission of this Agreement for examination does not constitute an offer to enter into a contract. This Agreement shall become effective only upon the mutual signing and delivery hereof by South Miami and Contractor. 12. No Reliance by Third Party. This Agreement is entered into solely between South Miami and Contractor for their benefit and no third person or party is intended to be able to rely upon or enforce this Agreement in whole or in part. 13. Negotiated Agreement. This Agreement has been thoroughly negotiated by the parties, each having had the opportunity to consult separate and independent legal counsel and it is the intent of the parties that neither this Agreement, nor any covenant herein, shall be construed against either party. 14. Extension of Time Periods. In the event that the last day of any period of time specified in this Agreement shall fall on a weekend or legal holiday, such period of time shall be extended through the end of the next regular business day. 15. Law. This Agreement is entered into in the State of Florida and shall be governed and construed in accordance with Florida law. The Eleventh Judicial Circuit of Florida shall be the proper venue for any claims under state law and in the Southern District of Florida for any claims under federal law. 3 16. Miscellaneous. Time is of the essence in this Agreement. This is the entire Agreement between the parties and may not be modified or amended except by a written document signed in more than one counterpart, in which case each counterpart shall constitute an original of this Agreement. Paragraph headings are for convenience only and are not intended to expand or restrict the scope or substance of the provisions of this Agreement. Wherever used herein, shall be read as masculine, feminine or neuter as the context requires. The prevailing party in any litigation, arbitration or mediation relating to this Agreement shall be entitled to recover its reasonable attorneys' fees and costs from the other party for all maters, including, but not limited to, appeals and bankruptcy proceedings. 17. Extent of Agreement. This Agreement represents the entire and integrated Agreement between South Miami and the Contractorand supersedes all prior negotiations, representations, or agreements, written or oral. The Contractor recognizes that any representations, statement or negotiations made by the South Miami staff do not suffice to legally find South Miami in a contractual relationship unless they have been reduced to writing and signed by an authorized South Miami representative. This Agreement shall insure to the benefit of and shall be binding upon the parties, their respective assigns and successors in interest. This Agreement may not be amended, changed, modified, or otherwise altered in any particular, at anytime afterthe execution hereof, except by written agreement of the parties. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date contained herein. CITY OF SOUTH MIAMI I tonne S. oKinley aria M. Menendez City Manager City Clerk CONTRACTOR: J.E.M. Inspections & Engineering Services, Inc. CINV Jesus J. Baez Witness Principal M SCHEDULE TO PROFESSIONAL SERVICE AGREEMENT Date: 5115 0 SCOPE OF WORK: Contractor is to provide plan review and inspection services generally required and which include but are not limited to the following: a. Building b. Electrical C. Plumbing d. Mechanical e. Structural/Threshold; and f. Roofing. The inspector(s) will be available to work and on call during the hours of 8:00 a.m. to 4:00 p.m. Monday through Friday as may be necessary. The hours of work per day may be changed at the discretion of the Building Official or the Building Official's designee with reasonable notice to the Contractor. The total number of hours may be increased only with the written consent of the City Manager. The total number of hours may be increased or decreased at the discretion of South Miami. Contractor and its employees may not offer their services or engage in outside professional engineering or inspection services within the City of South Miami during the term of this Agreement. PRICE AND PAYMENT TERMS: The Contractor shall be paid at the rate of $65.00 per hour. The Contractor shall keep a log of its employees' work hours and have the log signed by the Building Official or the Building Official's designee weekly. The Contractor shall submit a copy of the log and an invoice for payment specifying the person performing the work, the hours and days of work on a monthly basis and the total amount due. The City of South Miami shall pay the full amount of the invoice within thirty (30) days of receipt and acceptance, provided the Contractor has performed the work according to the terms and conditions of the Agreement. However, failure by the Contractor to follow the foregoing instructions shall result in an unavoidable delay of payment by the City of South Miami. The Contractor's invoices shall be sent to the following address: Building Department City of South Miami 6130 Sunset Drive South Miami, Florida 33143 City's Initials: Contractor's Initials: all, M=11'all J.E.M. I i ��xt��t Services Inc. Mr,51MW-0, X- AUDrr NO.• 0507- 003898 CERTIFICATE OFAUTHPRIZATION NUMBER: 8972... EXPIRATION: 28-FEB-07 DISPLAY AS REQUIRED BY LAW 0 qt[D� 0 2*9 3 5, 5 Bt -RIM-LAT WL 2W SO Pau t w .0 LICENSE. 0 2188 :6BUft 9/2005 04 The - BUSINESS ORGANIZA bN. o Named IS QUALIF-1Z Named 'b e ow D R_ , 47 Under the provisions of i -f- $9 FS. Exp3.ration date: AUG 31 QUALIFIER.) ' -IF _,IT HAS -A COMPANY TO DO BUSINES� `7 THIS � IS NOT A LICENSEi fiff, V A- RM- WORK - THIS K W 7 J.E.M. INSPECTIONS NWING S., RVICES -INC 3529 N.W. 115 AVE. MIAMI FL 33178 g -:2-PARF MANE C �a JEB BUSH GOVERNOR DISPLAY AS REQUIRED BY LAW. SECRETARY. RGIPRINT,'SIGIgATUREiiyRE'�SKG SFUFWUNDEFriMAiaFIIFfCAT[Dtt4, 2005 -2006 OCCUPATIONAL. LICENSE CITY OF DORAL, FLORIDA 8300 Northwest 53 "' Street, Suite 100 2005 -4405 Doral, Florida 33166 (305) 593 -6725 FOR THE PERIOD COMMENCING OCTOBER 1, 2005 212ASS PAXORNPARTNERSHINFIRM AND ENDING SEPTEMBER 30, 2006 LICENSED TO ENGAGE IN THE FOLLOWING BUSINESS: License Fee: $30,00 SEE OTHER SIDE , CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDIYYM 05/0512006 PRODUCER (305)822 -7800 FAX Collinsworth, Alter, Fowler, Dowling & French P. 0. Box 9315 Miami Lakes, FL 33014 -9315 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # INsuRED JEM Inspections & Engineering Services, Inc. 3525 N.W. 115 Avenue Miami, FL 33178 wsuRERA. Hartford Ins Co of the SE INSURER e: Hartford Insurance Company GENERAL LIABILITY INSURER C: 11/14/200S INSURER D: EACHoCCuRRENCE INSURER E: DAMAGE TO RENTED V a THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES_ AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. — _ IiSR TYPE OF piSURANCE POLICY NUUIIBER POLICY EFFECTIVE POLICY EXPIRATION DATE IUMR301M LIMITS GENERAL LIABILITY ZISBABNS081 11/14/200S 11/14/2006 EACHoCCuRRENCE $ 1,000,000. DAMAGE TO RENTED $ 300,0001 GENERAL LIABILITY MED EXP (Any are person) S 10,0001 CLAIMS MADE a OCCUR PERSONAL & ADV INJURY $ 1,000,M A NCOMMERCIAL GENERAL AGGREGATE S - 2,000,00( GEWL AGGREGATE LIMIT APPLIES PER PRODUCTS - COMPIOP AGG $ 2,000,00( POLICY JJEG r I LOC AUTOMOBILE LIABILITY ANY AUTO COMBINED SINGLE LIMIT (Ea aead -t) S BODILY INJURY (tom Pam) $ ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) S HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE (Per accident) y GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ ANY AUTO S AUTO ONLY' EXCESSIUMBRELLA LIABILITY EACH OCCURRENCE S AGGREGATE. S OCCUR I F-1 CLAIMS MADE a S DEDUCTIBLE - woRxE�s COMPENSATWN AND 21WECGC3328 10/19/2005 10/19/2006 WC STATU OTH- E.L. EACH ACCIDENT $ 11000,000 EMPLOYERS' LIJUNLITY B ANY PROPRIETORWARTNERIEXECUTNE EXCLUDED? E.L. DISEASE - EA EMPLOYE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 1Of yFeFICERIMEMBER SPEC 010NS below OTHER DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES 1 EXCLUSIONS ADDED BY ENDORSEMENT t SPECIAL PROVISIONS City of South Miami 6130 Sunset Drive - -South Miam i; FL 33143 ACORD 25 (2001108) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY ANY KIND UPON THE INSURER, ITS AGENTS OR fdZED REPRESENTATIVE n. 1 © ACORD CORPORATION IV85 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed: A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001108) -ACORD. CERTIFICATE OF LIABILITY INSURANCE 0510 /06DmrYY) ;PRODUCER' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Jason T. Brown ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Bateman,Gordon & Sands, Inc HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR i ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. P.O.Box 1270 Pompano Beach, FL 33061 INSURED JEM Inspections & Engineering Services, Inc. 3525 N.W. 115th Avenue Miami, FL 33178 COVERAGES INSURERS AFFORDING COVERAGE NAIC # INSURER A: Continental Casualty Company 20443 INSURER B' INSURER C: INSURER D: INSURER E THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR NSR TYPE OF INSURANCE POLICY NUMBER p CY EFFECTIVE POLICY EXPIRATION OMB GENERAL LIABILITY EACH OCCURRENCE S COMMERCIAL GENERAL UAB UTY DAMAGE TO RENTED (Es ISES $ CLAIMS MADE F-1 OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEML AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ POLICY JEIT LOC i AUTOMOBILE LIABILITY ANYAUTO - - . COMBINED SINGLE UMIT . Ea ecddent) (..: $ BODILY INJURY (Per Person) S I } j ALLOWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) $ I HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE (Per acciderd) $ GARAGE LIABILJTY AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC S ANY AUTO $ AUTO ONLY: AGG EXCESSIUMBRELLA UABIU Y EACH OCCURRENCE $ OCCUR FI CLAIMS MADE AGGREGATE $ S $ DEDUCTIBLE $ RETENTION S _ ,,._.. ... - ,_.. :_..... WORKERS COMPENSATION AND WC STATU 0TH- EMPLOYERS' LIABILITY ANY PROPRIETORIPARTNERIEXECU IVE E.L EACH ACCIDENT $ E.L DISEASE - EA EMPLOYEE, $ OFFICERIMEMBER EXCLUDED? If yes, describe under SPECIAL PROVISIONS below E.L DISEASE - POLICY LIMIT Is A OTHER Professional MCA254086690 10/29/05 10/29/06 $2,000,000 per claim Liability $4,000,000 aggregate $5,000 ded. DESCRIPTION OF OPERATIONS/ LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS Professional Liability Policy includes 5 year tail option CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATIOI, City of South Miami DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL In DAYS WRITTEN 6130 Sunset Dr. NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL South Miami, FL 33143 IMPOSE NO OBLIGATION OR UABILI TY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ACORD 25 (2001/08) 1 of 2 #S169345/M169342 MT1 a ACORD CORPORATION 191 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of_ such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the Issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 -S (2001/08) 2 of 2 #S169345/M169342 South Miami I F "� CITY OF SOUTH MIAMI . • �c`o92i9p OFFICE OF THE CITY MANAGER R INTER- OFFICE MEMORANDUM 2001 To: The Honorable Mayor Feliu and Members of the City Commission From: Yvonne S. McKinley, City Manager D August 1 2006 A enda Item: 6 Date: gu g Subject: Proposed Millage Rate for FY 2006 -07 Request: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE CITY'S 2006/2007 FISCAL YEAR BUDGET AND PROPOSED MAXIMUM MILLAGE RATE; ADVISING THE MIAMI -DADE COUNTY PROPERTY APPRAISER OF ITS PROPOSED MAXIMUM MILLAGE RATE OF 6.681 MILLS; ITS ROLL -BACK RATE OF 5.736 MILLS AND ANNOUNCING THE DATES OF PUBLIC HEARING TO CONSIDER THE PROPOSED MILLAGE RATE AND TENTATIVE BUDGET; DIRECTING THE FINANCE DEPARTMENT TO FILE THIS RESOLUTION WITH THE MIAMI -DADE COUNTY PROPERTY APPRAISER; PROVIDING AN EFFECTIVE DATE. I RESOLUTION NUMBER: 2 3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE 4 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE CITY'S 5 2006/2007 FISCAL YEAR BUDGET AND PROPOSED MAXIMUM 6 MILLAGE RATE; ADVISING THE MIAMI -DADE COUNTY 7 PROPERTY APPRAISER OF ITS PROPOSED MAXIMUM MILLAGE 8 RATE OF 6.681 MILLS; ITS ROLL -BACK RATE OF 5.736 MILLS AND 9 ANNOUNCING THE DATES OF PUBLIC HEARING TO CONSIDER 10 THE PROPOSED MILLAGE RATE AND TENTATIVE BUDGET; 11 DIRECTING THE FINANCE DEPARTMENT TO FILE THIS 12 RESOLUTION WITH THE MIAMI -DADE COUNTY PROPERTY 13 APPRAISER; PROVIDING AN EFFECTIVE DATE. 14 15 WHEREAS, Florida Statute 200.065 requires; (1) that within 35 days of Certificate of 16 Value; (2) "each taxing authority shall advise the property appraiser of its proposed millage 17 rate, of it rolled -back rate computed pursuant to sub - section; (3) and of the date, time and place 18 which a public hearing will be held to consider the proposed millage rate and tentative budget "; 19 and, 20 21 WHEREAS, the Certification of Value was made on July 1, 2006; and, 22 23 WHEREAS, the City Administration has computed the proposed maximum millage rate 24 and the rolled -back rate; and, 25 26 WHEREAS, the Mayor and City Commission wish to comply with the aforesaid 27 Statute. 28 29 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY 30 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: 31 32 Section 1. The City Administration advises the property appraiser that the proposed 33 maximum millage rate of City of South Miami, Florida for the 2006/2007 fiscal year budget is 34 6.681 mills. The rolled -back rate computed pursuant to sub - section (1) of Florida Statute 35 200.065 is 5.736 mills. 36 37 Section 2. The date, time and place at which public hearing shall be held to consider 38 the proposed millage rate are as follows: 39 40 1. First Budget Hearing- September 12, 2006 at 7:30 p.m., in the City Commission Chambers, 41 6130 Sunset Drive, South Miami, Florida. 42 2. Second Budget Hearing -, September 26, 2006 at 7:30 p.m., in the City Commission 43 Chambers, 6130 Sunset Drive, South Miami, Florida. 44 45 Section 3. The Finance Department is directed to file the original Certification of 46 Taxable Value and a certified copy of this resolution to the Miami -Dade County Property 47 Appraiser. 48 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 PASSED AND ADOPTED this ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY day of August, 2006. APPROVED: WM14 Commission Vote: Mayor Feliu: Vice Mayor Wiscombe: Commissioner Birts: Commissioner Palmer: Commissioner Beckman: C: (Documents and SettingsMothsteinlMy DocumentslReso- Or&06 -07 millage reso. doc 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO LOBBYING THE STATE AND FEDERAL LEGISLATURES TO CREATE THE "FREEDOM FROM FOSSIL FUEL ACT "; WHICH ACT SHALL PROVIDE FOR THE UNITED STATES TO INVEST IN, SUPPORT THE EXPLORATION, AND FUNDING OF ALTERNATE SOURCES OF FUEL SUCH AS SOLAR, HYDROGEN, ETHANOL AND NUCLEAR POWER PLANTS AND TO ADVOCATE METHODS FOR DECREASING FLORIDA'S AND THE ENTIRE NATION'S DEPENDENCE UPON FOREIGN OIL AND FOSSIL FUELS, IN GENERAL, AS FOSSIL FUELS ARE A DIMINISHING NATURAL RESOURCE; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and City Commission of the City of South Miami seek to lobby the state and federal legislatures to create the "Freedom From Fossil Fuel Act," which Act would provide federal and state funding for alternative fuel sources thus decreasing Florida's and our nation's dependence upon foreign oil and shall provide alternative methods of fuel other than fossil fuels; and, WHEREAS, as has been evident over the past few years, fossil fuels are becoming increasingly scarce and costly; and, WHEREAS, the United States has become increasingly dependent upon imported fossil fuels; and, WHEREAS, the regions producing fossil fuels are becoming increasingly unstable and the fuel reserves are rapidly diminishing; and, WHEREAS, fossil fuels are a huge component of global warming and Greenhouse Gas emissions; and, WHEREAS, it is not to our national best interest to continue to be dependant on foreign oil; and, Pagel of 3 Additions shown by underlining and deletions shown by eve ikin . /7 I WHEREAS, the excessive rise in fossil fuel prices is negatively impacting 2 the residents of Florida, our state economy in general, and of the entire nation; 3 and, 4 5 WHEREAS, there have been great strides made in alternate sources of 6 energy, including strides in developing alternate fuels sources such as nuclear 7 energy, solar, hydro and wind energy, ethanol gas energy; and, 8 9 WHEREAS, the development of alternate fuels in the State of Florida 10 would be one method of decreasing Florida's dependence upon foreign fossil fuel; 11 and, 12 13 WHEREAS, domestic alternate fuel plants such as ethanol, would provide 14 economic support for United States industries and would assist the state and nation 15 in decreasing its dependency on foreign fossil fuels; and, 16 17 WHEREAS, it has been proven that nuclear powered electrical plants are 18 not only safe but are a source of clean source of energy and merits state incentives 19 in order to replace fossil fuel burning plants; and, 20 21 WHEREAS, the Mayor and City Commission desire to lobby the state and 22 federal legislatures to decrease Florida's and the nation's dependence upon foreign 23 oil by seeking alternative sources of fuel other than fossil fuels and promoting 24 incentive programs for consumers to utilize alternative fuel sources. 25 26 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY 27 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; 28 29 Section 1. The Mayor and City Commission lobby the state and federal 30 legislature to create the `Freedom from Fossil Fuel Act," which act should provide 31 federal and state funding of alternative fuel sources to foreign fossil fuel; should 32 identify methods of decreasing Florida's and the nation's dependence upon foreign 33 oil and fossil fuel; require federal and state support for funding alternate energy 34 sources (such as nuclear, ethanol, hydro, wind, and solar energy) and advocate 35 funding to explore alternate sources of fuel, particularly as fossil fuels are a 36 diminishing resource. 37 38 Section 2. The Mayor and City Commission seek the support of all 39 neighboring communities in Miami -Dade County, Broward County, Palm Beach 40 County and all other affected communities within Florida to support the city's 41 efforts to lobby the Florida Legislature as provided under section 1, above. Page 2 of 3 Additions shown by underlinins and deletions shown by eveFstriki*g. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Section 3. The Mayor and City Commission seek the support of all local governments within the state of Florida and across the nation to support the city's efforts to lobby the Federal Legislature as provided under section 1, above to create the "Freedom From Fossil Fuel Act." Section 4. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of August, 2006. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM Luis R. Figueredo, Nagin Gallop Figueredo, P.A. Office of City Attorney Page 3 of 3 APPROVED: MAYOR COMMISSION VOTE: Mayor Feliu: Vice Mayor Wiscombe: Commissioner Birts: Commissioner Palmer: Commissioner Beckman: Additions shown by underlining and deletions shown by everstfiki*g. I ORDINANCE NO. 2 3 AN ORDINANCE OF THE MAYOR AND CITY 4 COMMISSION OF THE CITY OF SOUTH MIAMI, 5 FLORIDA RELATING TO AMENDING THE CITY OF 6 SOUTH MIAMI CODE OF ORDINANCES, BY 7 REVISING CHAPTER 11 (GARBAGE & TRASH), 8 SECTION 11 -21(b) ENTITLED "EXTENT OF SERVICE 9 AND POINTS OF COLLECTION — DOMESTIC 10 TRASH" IN ORDER TO ALLOW THE PLACEMENT 11 OF LAWN YARD CLIPPINGS AT THE CURB FOR 12 COLLECTION NO MORE THAN SEVENTY -TWO (72) 13 HOURS PRIOR TO THE SCHEDULED PICKUP DAY; 14 PROVIDING FOR SEVERABILITY; PROVIDING FOR 15 ORDINANCES IN CONFLICT; AND PROVIDING AN 16 EFFECTIVE DATE. 17 18 WHEREAS, in 2005 certain homeowners have expressed that the provisions of 19 Chapter 11, Sec. 11- 21(b), which limits the placing of domestic trash at the curb for 20 collection to no more than seventy -two (72) hours prior to the scheduled pickup day, 21 constituted a hardship and thus, after public hearing, section 11 -21(b) was revised to 22 allow to place domestic trash out up to seven (7) days prior to pickup; and, 23 24 WHEREAS, since implementation of the revised code the city has appeared 25 sloppy and un- groomed and pubic works staff have voiced concerns over the new seven 26 (7) day process; and, 27 28 WHEREAS, public works has recommended the city go back to the seventy -two 29 (72) hour provision; and, 30 31 WHEREAS, after hearing the new concerns over the seven (7) day lawn clipping 32 provision, the Mayor and Commission recommended that the particular code provision be 33 amended as to regular lawn and yard clippings and amend the code back to its original 34 seventy -two (72) hour provision. 35 36 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND THE 37 CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: 38 39 Section 1, Section 11 -21(b) Entitled "Extent of Service and Points of 40 Collection — Domestic Trash" of the South Miami Land Development Code is hereby 41 amended to read as follows: 42 Page 1 of 2 Additions shown by underlining and deletions shown by ever-stfiking. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 (b) Domestic trash. Domestic trash in containers and bundled domestic trash shall be placed at the curb for collection not more thean seventy -two (72) hours prior to be the scheduled pickup day and removed from the curb within seventy -two (72) hours after pickup. In no case shall the bundled trash weigh more than fifty (50) pounds or be longer than four (4) feet in length. The amount of domestic trash shall not exceed the equivalent in volume of two (2) 30- gallon containers for each collection. The collection procedure for domestic trash as described herein may change due to emergencies and circumstances beyond the control of the city. In such situations the collection of domestic garbage shall be given priority. Grass, hedge clippings, leaves, branches and vines are not required to be bundled as domestic trash and may be placed at the curb a maximum of 72 hours -7 days— before the scheduled pickup day. These items maw be placed at the curb as explained in subsection (c) below for special mechanized pickup on the scheduled pick Lip dU. Section 2. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. Section 3. If any section, clause, sentence, or phrase of this ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect the validity of the remaining portions of this ordinance. Section 4. This ordinance shall be effective immediately after the adoption hereof. PASSED AND ADOPTED this of .2006. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM Luis R. Figueredo, Nagin Gallop Figueredo, P.A. Office of City Attorney APPROVED: MAYOR 1" Reading — 2nd Reading — COMMISSION VOTE: Mayor Feliu: Vice Mayor Wiscombe Commissioner Beckman: Commissioner Birts: Commissioner Palmer: Page 2 of 2 Additions shown by underlining and deletions shown by everffdfig.