12-18-07 Item 2aSouth Miami
NWlmericaCCy
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM 2001
To: The Honorable Mayor Feliu and Members of the City Commission
Via: Yvonne S. McKinley, City Manager
Eliza Rassi, Finance Director
From: Kathy Vazquez, Purchasing gr
Date: December 18, 2007
Subject: Expenditures over $5,000.00
On March 10, 2005, the City Commission requested that purchase expenditures in excess of the
$5,000.00 be reported via the City Managers report instead of a Resolution. This procedure was
developed with the intent of full disclosure of expenditures expected to exceed $5,000.00 during
a fiscal year.
A report was submitted on 10/2/2007 for estimated expenditures by vendor for the current fiscal
year 07/08. During our routine monitoring of the vendors we found that the following vendors
are expected to exceed $5,000.00 during the current fiscal year.
Vendor name Description of sys Total Est. Expenses for F/Y 06/07
HTE- Sungard software, maint, support & training $60,000.00
Sandy Youkilis Contractual planning $62,400.00
Ynico Landscaping Landscaping & Lot clearing services $20,000.00
Miccossuki Resort Holiday party $ 5,500.00
Ball Park Maint Park field Maint & supplies $25,000.00
Identicard System ID system $ 6,000.00
All vendors will continue to be monitored throughout the remainder of the fiscal year for Charter
compliance by Central Services. There will be additional reports through out the fiscal year as
vendor expenditures either increase or new vendors are selected.
Please let me know if you have any questions.