11-06-07 Item 4South Miami
Aug -Medea CRY
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�N�- p CITY OF SOUTH MIAMI 1111.
�� f927oP OFFICE OF THE CITY MANAGER
o R' INTER - OFFICE MEMORANDUM zoos
To:
Via:
From:
Date:
Subject:
The Honorable Mayor Feliu and Members of the City Commission
Yvonne S. McKinley, City Manager
W. Ajibola Balogun, REM, CFEA, Di to
Public Works & F=n
gineering Delpartment
Agenda Item No.:
November 7, 2007
Approval of Street Sweeping work order.
Request: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO EXECUTE STREET SWEEPING WORK ORDER WITH
SOUTH FLORIDA MAINTENANCE SERVICES, INC. IN AN AMOUNT
OF $86,136.00 TO BE CHARGED TO PUBLIC WORKS DEPARTMENT'S
ACCOUNT NUMBERS 001 -•1730 -541 -3450 AND 111 - 1730 - 541 -3450;
PROVINDING FOR AN EFFECTIVE DATE
Request: Authorizing the City Manager to approve work order for Street Sweeping
Services
Reason /Need: In an effort to continue providing clean City streets, we are
proposing to continue our street sweeping maintenance services
with South Florida Maintenance Services, Inc. The sweeping
service will be provided twice a week along 28 miles of the City's
streets. We are "piggybacking" on the Miami Dade College
Renewal Bid Award #2006 -7 -4.
Cost:
$86,136.00
Funding Source: Account Nos. 001- 1730- 541 -3450 & 111 - 1730 - 541 -3450, while
charging $43,068 to each account for a total of $86,136.00
Backup Documentation:
• Proposed Resolution
• Copy of Miami Dade College Award Letter dated June 28, 2007
• Map of the Sweeping Area
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RESOLUTION NO.:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE STREET
SWEEPING WORK ORDER WITH SOUTH FLORIDA MAINTENANCE SERVICES,
INC. IN AN AMOUNT OF $86,136.00 TO BE CHARGED TO PUBLIC WORKS
DEPARTMENT'S ACCOUNT NUMBERS 001 - •1730- 541 -3450 AND 111 - 1730 - 541 -3450;
PROVINDING FOR AN EFFECTIVE DATE
WHEREAS, the Mayor and City Commission wishes to provide street sweeping along City
streets; and
WHEREAS, the City want to continue street sweeping service with South Florida Maintenance
Services, Inc. for this fiscal year in an amount of $86,1136; and
WHEREAS, the sweeping service will The funded through Public Works Department's account
numbers 001 - 1730 - 541 -0350 and 111 - 1730 -5,41 -3450 with an account balances of 144,777.00 and
$222,000.00 before this request.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OT THE
CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The City Commission authorizes the City Manager to execute a street sweeping work
order with South Florida Maintenance Services, Inc. in an amount of $86,136.00.
Section 2: The street sweeping service will be funded through Public Works Department's
account numbers 001 - 1730 - 541 -3450 and 111 -1730 -:541 -3450, while charging $43,068 to each account.
Section 3: The service work order is incorporated by reference and attached hereto as exhibit.
PASSED AND ADOPTED this
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
Include File Name and Path
day of , 2007.
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Wiscombe:
Commissioner Palmer:
Commissioner Birts:
Commissioner Beckman:
Miami Dade
College - .._...__.......... .
College Adnii str ti.o
June 23, 2007
South Florida Maintenance Services, Inc:.
Attn.: Mr, Jose Infante
9700 NW 79 Avenue
Miami, Florida 33018
Re: Renewal of Bid #2006 -7 -4y, Annual Contract for Power SWeepin .Services _
Dear Mr. Jose Infante:
The College wishes to exercise the option to re -new the service contract with your
company. Renewal of this contract is based on bid notes.and specifications for power
sweeping services of the parking lots far the West and Hialeah Campuses. After, the
first year, this contract allows for four annual extensions based on a year to year basis
by mutual agreement between. the College and the vendor, providing the specifications,
terms, and the prices of the current contract remain the same. This is the second year
renewal of the Power Swaeping Contiract atnd will be effective beginning July 1, 2007
through June 30, 2008.
if you are in agreement with these terns and conditions, please sign this letter in the
space provided and return this original to me„
Sincerely,
Monica V. Garcia
Buyer
Title
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