10-16-07 Item 8South Miami
All- Amedca CRY
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM 2001
To: The Honorable Mayor Feliu and Members of the City Commission
Via: Yvonne S. McKinley, City Manager
From: W. Ajibola Balogun, REM, CFEA, Director?
Public Works & Engineering Department
Date: October 16, 2007 Agenda Item No.:
Subject: Landscaping Services for Church Street Improvements — Phase IV.
Resolution: A RESOLUTION OF THE MAYOR; AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE
A SERVICE WORK ORDER FOR SUPERIOR LANDSCAPING & LAWN SERVICE,
INC. FOR LANDSCAPING SERVICES AS PART OF CHURCH STREET
IMPROVEMENTS — PHASE IV IN AN AMOUNT OF $33,310.00 TO BE CHARGED
TO PUBLIC WORKS DEPARTMENT'S ENCUMBRANCE RESERVE CARRY
OVER FOR THE YEAR ENDED 09/30/07 FROM ACCOUNT NUMBER 001 -1790-
519 -6440; PROVIDING FOR AN EFFECTIVE DATE
Request: Authorizing the City Manager to execute service Work Order for landscaping services for
Church Street Improvements — Phase IV.
Reason/Need: Earlier this year, Miami -Dade County Office of Community & Economic Development
(OCED) funded improvements to Church Street as part ' of FY 2007 Community
Development Block Grant and we committed to providing landscaping as part of the
improvements. To fulfill our commitment to OCED, we have secured a proposal from
Superior Landscaping & Lawn Services, Inc. for the landscaping portion of the project.
We intend to "piggyback" on the County's Contract/Bid No. 5066 - 1/06 -1.
Cost:
$33,310.00
Funding Source: Public Works Department's encumbrance reserve carry over for the year ended
09/30/07 from account number 001 - 1790 -519 -6440 with current account balance
of $36,923.00.
Backup Documentation:
O Proposed Resolution
❑ Proposals
D Copy of County's contract documents with Superior Landscaping Service,
Inc.
RESOLUTION NO.:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A SERVICE WORK
ORDER FOR SUPERIOR LANDSCAPING & LAWN SERVICE, INC. FOR LANDSCAPING
SERVICES AS PART OF CHURCH STREET IMPROVEMENTS — PHASE IV IN AN AMOUNT
OF $33,310.00 TO BE CHARGED TO PUBLIC WORKS DEPARTMENT'S ENCUMBRANCE
RESERVE CARRY OVER FOR THE YEAR ENDED 09/30/07 FROM ACCOUNT NUMBER 001-
1790 -519 -6440; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the Mayor and City Commission wishes to provide landscaping along Church Street as part of
Phase IV improvements defined as between SW 64`h Street & SW 660' Street; and
WHEREAS, the City wishes to secure the landscaping services of Superior Landscaping & Lawn Service,
Inc. in an amount of $33,310.00 for the Church Street Improvements landscaping; and
WHEREAS, the landscaping services will be funded through Public Works Department's encumbrance
reserve carry over for the year ended 09/30/07 from account number 001- 1790 -519 -6440 with current account
balance of $36,923.00 before this request.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA:
Section 1: The City Commission authorizes the City Manager to issue landscaping services work order to
Superior Landscaping & Lawn Service, Inc. in an amount: of $33,310.00 for the landscaping services for Church
Street Improvements — Phase IV.
Section 2: That the landscaping services will be funded through Public Works Department's encumbrance
reserve carry over for the year ended 09/30/07 from account number 001 - 1790 -519 -6440 with current account
balance of $36,923.00 before this request.
Section 3: The service work order is incorporated by reference and attached hereto as exhibit.
PASSED AND ADOPTEI) this day of October, 2007.
APPROVED:
MARIA MENENDEZ, CITY CLERK
READ AND APPROVED AS TO FORM:
Luis R. Figueredo,
Nagin Gallop & Figueredo, P.A.,
Office of City Attorney
ATTEST:
MAYOR
Commission Vote:
Mayor Feliu:
Vice Mayor Wiscombe:
Commissioner Beckman:
Commissioner Birts:
Commissioner Palmer:
Oct, 4. 2007 10:44AM
Landscaping & Lawn Service Inc.
Proposal #8383
Date:' October 4, 2007
Submitted to: Rudy de la Torre
City of South Miami. Public. Works
4795 SW 75a6,Avenue
Miami, FL 33155
Ph: 305 -663 -6350 Fx: 305 - 668.7208
Project: RFP — SW 59" P1 fri cn 66 Street to 64°6 Street
No. 0805 P, 1
The purpose of this proposal is to furnish landscaping services at the above project in accordance with the
plans and specifications stated below and according to standard practices. The price of this proposal is
valid for sixty (60) days from the date of this proposal.
DESCRIPTION CAP SPR'VICE:
Landscaping Cost Total $33,310.00
If you have any auestigga please contact Annette Davis at 305 6340717.
Notes:
• Site to be provided ready for landscaping installation, clear of construction debris, exotic
and nuisance vegetation. All areas to be provided to Superior Landscaping at +/- .10' of
finished landscape elevations.
• Proposal based on plant legend provided by your office (see attached).
• Material included in proposal is subject to availability at time of installation.
• Proposal includes backfill soil for plant pits, staking and fertilizer tablets.
Exclusions:
• Irrigation system repairs or modifications. If required to be provided on a time and material
basis.
• Posc installation maintenance and watering.
• Mulch — to be provided and installed by others.
Guarantee: Superior Landscapinng ft Lawn Service, Inc. is not liable or responsible for any loss, repair or replacement
of any of the above mentioned due to high winds, hail, lightning storms, heavy rains, vandalism, floods, heat,
Construction, insect plagues or infestation, inadequate irrigation, tornadoes, hurricanes or other Acts of God.
Payment Terms: Payment as per Contract Terms. Past clue accounts will acquire an eighteen percent
(18%) interest per year. Should collection activities be warranted, the client shall be responsible for any
related expenses including but not limited to attorney's fees and court costs. There is a fifty - dollar
($50.00) fee for each check returned for nonfsufficient funds. Any alterations made to this document, will
make it void.
2200 NW 23`° Avenue Miami, Florida 33142 Ph: 305 - 634.0717 / Fax; 305- 634 -0744
Oct. 4. 2001 10:45AM
U
G
R
U
N_
C
7
Cr
w
c
m
rn
m
m
n
dl
a
N
N
m
r
No, 0805 P. 2
a
LL
yRy'
}ul
W
yyB
W
VL
-
h
g�
r�
m
.c
m
�mq
a
Oct, 9, 2007 9:40AM
p
e I I
m
DID NO.: 5066 - 1106 -1
BPO #ABCW0700387
TITLE: 'T'rees & Palms
No, 0822 P. 3
CONTRACT" A,'WAkD SHEET
DEPARTMENT OF PROCUREMENT MANAGEMENT
BIDS AND CONTRACTS DIVISION
Previous Bid No.: 5066/1/06
COMMODITY CODE NO.: 59.. .—MR—TEXRS, lie (1) LIVING WAGE APPLIES. YES
CONTRACT PERI D: /1/07 through 10/;31!07
AWARD BASED ON MLAS S; NO SR. PROCURE T CONTRACTING AGENT: JOSE A. SANCREZ
i3Nk-STS. 315 -4265
❑ SI P, Set Aside
❑ SBE Goal
❑ Local Preference
❑
Prevailing Wages (Rcso. 90 -143)
❑ Living Wage
PART #x: VENDOR AWARDED
F.E.I.N.
VENDOR:
STREET:
CITY/STATEIZIP;
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
TOLL FREE PHONE #
PHONE:
FAX:
E- MAIL:
CONTACT PERSON:
650838100 -01
❑ Bid Preference. ❑ SBE ❑ Micro SBE
❑ CSBE Level
KCEIV 'r-' "j' JAN 26 My
Superior Landscaping; & Lawn Service, Inc.
P.O. Box 35 -0095
Miami, Florida 33135
Destination
Net 30 Days
As required
n/a
305/634 -0717
305/634 -0744
suuerlandscape bell.- outh.net
Orlando Otero
Note: The remaining vendors will be added via addenda once they comply with insurance
requirements.
PART #2: ITEMS AWARDED
GROUP 1: TO PRE - QUALIFIED BIDDERS WHO WILL BE INVITED TO
PARTICIPATE IN SPOT MARKET PURCHASES:
Superior- Landscaping & Lawn Service, Itic.