10-16-07 AgendaCITY COMMISSION AGENDA
City Commission Meeting
Meeting date: October 16, 2007
Next Regular Meeting November 6, 2007
6130 Sunset Drive, South Miami, FL; Phone: (305) 663 -6340; Time: 7:30 PM
City of South Miami Ordinance No. 08 -06 -1876 requires all
lobbyists before engaging in any lobbying activities to register with
the City Clerk and pay an annual fee of $125.00. This applies to all
persons who are retained to represent a business entity or
organization to influence "City" action. "City" action is broadly
described to include the ranking and selection of professional
consultants, and virtually all.- legislative, quasi - judicial and
administrative action.
•
CALL TO ORDER:
A. Roll Call:
B. invocation:
C. Pledge of Allegiance:
D. Lobbyists addressing the City Commission tonight must have
been registered with the City Clerk as indicated above:
E. Presentation(s) 7:00 p.m.
1) Cancer Awareness Month: `Pink Ribbon Day" Proclamation
2) Roger Carlton, Chief of Stalff of Commissioner Gimenez's office
ITEMS (S) FOR THE COMMISSION'S CONSIDERATION:
REGULAR CITY COMMISSION 1
AGENDA - OCTOBER 16, 2007
1. Approval of Minutes
a) Minutes of September 25, 2007
b) Minutes of October 2, 2007
2. City Manager's Report
Expenditures over $5,000
3. City Attorney's Report
PUBLIC REMARKS
CONSENT
4. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA CONCERNING AN APPLICATION
PURSUANT TO LAND DEVELOPMENT CODE SECTION 20- 4.3(N) TO
PERMIT THE INSTALLATION OF A BANNER OVER SUNSET DRIVE TO
PROMOTE THE 67th ANNUAL FAIRCHILD TROPICAL GARDEN RAMBLE
FESTIVAL A FUNDRAISING FAMILY EVENT TO BE HELD AT THE
GARDENS NOVEMBER 17 -18, 2007: PROVIDING FOR AN EFFECTIVE
DATE. 3/5
(A RESOLUTION TO PERMIT THE INSTALLATION OF A BANNER OVER SUNSET TO PROMOTE
THE 67' ANNUAL FAIRCHILD TROPICAL GARDEN RAMBLE FESTIVAL, A FUNDRAISING
FAMILY EVENT TO BE HELD AT THE GARDENS NOV 17 -18, 2007)
(City Manager)
5. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA CONCERNING AN APPLICATION
PURSUANT TO LAND DEVELOPMENT CODE SECTION 20- 4.3(N) TO
PERMIT THE INSTALLATION OF A ]BANNER OVER SUNSET DRIVE TO
PROMOTE THE SANTA'S PARADE OF THE ELVES A CITY SPONSORED
EVENT TO BE HELD ON DECEMBER 2, 2007: PROVIDING FOR AN
EFFECTIVE DATE. 3/5
(A RESOLUTION TO PERMIT THE INSTALLATION OF A BANNER OVER SUNSET DR TO
PROMOTE THE SANTA'S PARADE OF THE ELVES A CITY SPONSORED EVENT TO BE HELD
ON DECEMBER 2, 2007)
(City Manager)
6. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RECOGNIZING FLORIDA CITY
GOVERNMENT WEEK, OCTOBER 21 -27, 2007, AND ENCOURAGING
ALL CITIZENS TO SUPPORT THE CELEBRATION AS PART OF AN
ONGOING EFFORT SPONSORED BY THE FLORIDA LEAGUE OF CITIES
TO RAISE PUBLIC AWARENESS ABOUT THE SERVICES THAT CITIES
PERFORM AND TO EDUCATE THE PUBLIC ON HOW CITY GOVERNMENT
WORKS; PROVIDING FOR AN EFFECTIVE DATE. 3/5
REGULAR CITY COMMISSION 2
AGENDA - OCTOBER 16, 2007
(A RESOLUTION RECOGNIZING FLORIDA CITY GOVERNMENT WEEK, OCTOBER 21 -27,
2007, AND ENCOURAGING ALL CITIZENS TO SUPPORT THE CELEBRATION AS PART OF AN
ONGOING EFFORT SPONSORED BY THE FLORIDA LEAGUE OF CITIES TO RAISE PUBLIC
AWARENESS ABOUT THE SERVICES THAT CITIES PERFORM AND TO EDUCATE THE PUBLIC
ON HOW CITY GOVERNMENT WORKS)
(Mayer Feliu)
7. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MAIMI, FLORIDA, APPROVING A BUDGET FOR THE
SMCRA AGENCY FOR THE FISCAL YEAR BEGINNING OCTOBER 1,
2007 AND ENDING SEPTEMBER 30, 2008; AUTHORIZING THE
EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET;
AUTHORIZING THE AGENCY TO SUBMIT THE BUDGET TO MIAMI -
DADE COUNTY FOR APPROVAL; AND PROVIDING FOR AN EFFECTIVE
DATE. 3/5
(A RESOLUTION APPROVING A BUDGET FOR THE SMCRA AGENCY FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2007 AND ENDING SEPTEMBER 30, 2008)
(City Manager)
8. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO EXECUTE A SERVICE WORK ORDER FOR SUPERIOR
LANDSCAPING & LAWN SERVICE, INC. FOR LANDSCAPING
SERVICES AS PART OF CHURCH STREET IMPROVEMENTS - PHASE
IV IN AN AMOUNT OF $33,310.00 TO BE CHARGED TO PUBLIC
WORKS DEPARTMENT'S ENCUMBRANCE RESERVE CARRY OVER FOR
THE YEAR ENDED 09/30/07 FROM ACCOUNT NUMBER 001 -1790-
519 -6440; PROVIDING FOR AN EFFECTIVE DATE. 3/5
(A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A SERVICE WORK ORDER
FOR SUPERIOR LANDSCAPING & LAWN SERVICE, AS PART OF CHURCH ST IMPROVEMENTS
IN AN AMT OF $33,310 TO BE CHARGED TO THE PW'S ENCUMBRANCE RESERVE
CARRYOVER FOR THE YR ENDED 9130107 W/CUR'RENT BAL$.36,923)
(Cit, Manager)
9. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO EXECUTE A PURCHASE ORDER FOR THE PURCHASE OF
3 KAWASAKI 52 -INCH HYDRO RIDER LAWNMOWER FROM ACE
LAWNMOWER IN AN AMOUNT OF $2'0,022.75 TO BE CHARGED TO
ACCOUNT NUMBERS 001- 1730 - 541 -6430, 001- 1750 - 519 -6430 AND
TO BE CHARGED TO PUBLIC WORKS DEPARTMENT'S ENCUMBRANCE
RESERVE CARRY OVER FOR THE YEAR ENDED 09/30/07 FROM
ACCOUNT NUMBER 001- 1730 - -541- -6430; PROVIDING FOR AN
EFFECTIVE DATE. 3/5
(A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER FOR
THE PURCHASE OF 3 KAWASAKI 52 -INCH HYDRO RIDER LAWNMOWER FROM ACE LAWNMOWER
IN AN AMOUNT OF $20,022.75 TO BE CHARGED TO ACCT NOS. 1730- 541 -6430, 1750-
519 -6430, & THE PW'S ENCUMBRANCE RESERVE CARRYOVER FOR THE YR ENDED 9130107
W /CURRENT BALS$21,090; $14,700 & $6,700 RESPECTIVELY)
(City Manager)
REGULAR CITY COMMISSION 3
AGENDA - OCTOBER 16, 2007
10. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO EXECUTE A GRANT AGREMENT WITH MIAMI -DADE
COUNTY BY AND THROUGH ITS DEPARTMENT OF HUMAN SERVICES
FOR A MAXIMUM AMOUNT OF $72,000.00 FOR THE AFTER SCHOOL
HOUSE'S PROGRAMMING AND TUTORING SERVICES; PROVIDING FOR
AN EFFECTIVE DATE. 3/5
(A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREMENT WITH
MIAMI -DADE COUNTY BY AND THROUGH ITS DEPT OF HUMAN SERVICES FOR A MAXIMUM
AMT OF $72,000.00 FOR THE AFTER SCHOOL HOUSE'S PROGRAMMING AND TUTORING
SERVICES)
(City Manager)
11. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO FINANCIAL
AUDIT SERVICES, AUTHORIZING THE CITY MANAGER TO HIRE A
NEW FINANCIAL AUDITOR AND EXECUTE A TWO -YEAR AUDIT
CONTRACT WITH THE AUDIT FIRM OF RODRIGUEZ, TRUEBA & CO.,
P.A., WITH THE OPTION TO RENEW FOR ONE YEAR, IF SO
DESIRED BY THE CITY; AND PROVIDING FOR AN EFFECTIVE
DATE. 3/5
(A RESOLUTION AUTHORIZING THE CITY MANAGER TO HIRE A NEW FINANCIAL AUDITOR
AND EXECUTE A 2 -YR AUDIT CONTRACT WITH THE AUDIT FIRM OF RODRIGUEZ, TRUEBA
& CO., WITH THE OPTION TO RENEW FOR 1 1YR, IF SO DESIRED BY THE CITY)
(City Manager)
12. RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA, RELATING TO ATTORNEYS' FEES;
APPROVING ATTORNEYS' FEES FOR NAGIN GALLOP FIGUEREDO,
P.A. IN THE AMOUNT OF $28,942.25; CHARGING $28,915.43 TO
ACCOUNT NO. 001 - 1500 -514 -3410, LEGAL SERVICES, NON -
RETAINER; PROVIDING AN EFFECTIVE DATE. 3/5
(A RESOLUTION APPROVING ATTORNEYS' FEES FOR NGF IN THE AMT OF $28,942. 25;
CHARGING THE LEGAL SERVICES, NON - RETAINER ACCT W/BAL$ 181,000.00)
(City Attorney)
ORDINANCE (S) SECOND READING PUBLIC HEARING (S)
(NONE)
RESOLUTION (S) PUBLIC HEARING (S)
(NONE)
REGULAR CITY COMMISSION 4
AGENDA - OCTOBER 16, 2007
RESOLUTION (S)
(NONE)
ORDINANCE (S) FIRST READING PUBLIC HEARING S)
(NONE)
ORDINANCE (S) FIRST READING
13. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO PURCHASE A FORD F-250 PICK -UP TRUCK, A DUMP
TRUCK, WATER TRUCK AND A FORD F250 SERVICE TRUCK FOR
$202,944.17 AND ACCEPTING THE INTEREST RATE OF 4.15% FOR
THE FINANCING OF THE PUBLIC WORKS DEPARTMENT'S VEHICLES
THROUGH BANK OF AMERICA WITH THE FIRST YEAR'S
INSTALLMENT PAYMENT OF FIVE PAYMENTS NOT TO EXCEED
$43,954.86, TO BE CHARGED TO ACCOUNT NUMBERS 001 -1720-
534 -4455, 001 - 1730 - 541 -9;455 AND 001 - 1760 - 519 -4455;
PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND
AN EFFECTIVE DATE. 3/5
(City, Manager)
THE CITY HAS A SIGNIFICANT GOVERNMENTAL INTEREST IN CONDUCTING
EFFICIENT AND ORDERLY COMMISSION MEETINGS. SPEAKERS PLEASE TAKE
NOTICE THAT SECTION 2 -2. 1 (K) (2) OF THE CODE OF ORDINANCES
PROVIDES THAT "ANY PERSON MAKING PERSONAL IMPERTINENT, OR
SLANDEROUS REMARKS OR WF.iO 'SHALL BECOME BOISTEROUS WHILE
ADDRESSING THE COMMISSION SHALL BE FORTHWITH BARRED. FROM FURTHER
AUDIENCE BEFORE THE COUNCIL BY THE PRESIDING OFFICER, UNLESS
PERMISSION TO CONTINUE BE 69tANTED BY A MAJORITY VOTE OF THE
COMMISSION. "
COMMISSION REMARKS
PURSUANT TO FLA STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES
TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER
CONSIDERED AT ITS MEETING OR HEARING, HE OR. SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT
FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS
MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS
NOTICE DOES NOT CONSTITUTE CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE
INADMISSIBLE OR IRRELEVANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE
ALLOWED BY LAW.
REGULAR CITY COMMISSION 55
AGENDA - OCTOBER 16, 2007
South Miami
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CITY OF SOUTH MIAMI 11111.1
OFFICE OF THE CITY MANAGER
INTER- OFFIICE MEMORANDUM 2001
To: The Honorable Mayor Feliu and Members of the City Commission
Via: Yvonne S. McKinley, City Manager
Eliza Rassi, Finance Director
From: Kathy Vazquez, Purchasing Mg
Date: October 16 2007
0
Subject: Expenditures over $5,000.00
On March 10, 2005, the City Commission requested that purchase expenditures in excess of
the $5,000.00 be reported via the City Managers report instead of a Resolution. This procedure
was developed with the intent of full disclosure of expenditures expected to exceed $5,000.00
during a fiscal year as approved in the adopted budget.
During the current fiscal year a report was submitted on October 2, 2007. During our routine
monitoring of the vendors we found that some vendors exceed the previous reported amounts
for fiscal year 06/07 and other vendors that are expected to exceed $5,000.00 during the
current fiscal year.
Vendor name
Gallop Nagin Figueredo
Gomez and Barker
Palmetto Uniform
Palmetto Uniforms
J.E.M. inspections
JVA Engineering Contractor
IT Solutions
Verizon Wireless
Miami Dade Water & Sewer
Description of sys
Attorney
Lobbyist
city wide uniforms fy 06/07
city wide uniforms fy 07/08
Bldg inspections fy 06107
Engineering sys
Computer related work and parts
air cards /wireless connection pd
water & Sewer
Total Est.Expenses
for F/Y 07/08
$150,000.00
$ 60,000.00
$ 10,000.00
$ 10,000.00
$ 25,000.00
$ 40, 000.00
$ 10, 000.00
$ 50, 000.00
$ 35,000.00
All vendors will continue to be monitored throughout the remainder of the fiscal year for Charter
compliance by Central Services. There will be additional reports through out the fiscal year as
vendor expenditures either increase or new vendors are selected.
Please let me know if you have any questions.