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10-02-07 Item 2aCITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER - OFFICE MEMORANDUM To: The Honorable Mayor Feliu and Via: Yvonne S. McKinley, City Manage Eliza Rassi, Finance Director From: Kathy Vazquez, Purchasing M Date: October 02, 2007 Subject: Expenditures over $5,000.00 South Miami NI- America CRY 'I I I r 2001 of the City Commission a (a) On March 10, 2005, the City Commission requested that purchase expenditures in excess of the $5,000.00 be reported via the City Managers report instead of a Resolution. This procedure was developed with the intent of full disclosure of expenditures expected to exceed $5,000.00 during a fiscal year. During the past fiscal year we submitted six reports with the intent to keep you informed of City expenditures over $5,000.00. The attached worksheet reflects estimated vendor expenditures for the current fiscal year 2007/2008. The amounts are estimated based on previous fiscal year expenditures. All vendors will continue to be monitored throughout the remainder of the fiscal year for Charter compliance by Central Services. There will be additional reports through out the fiscal year as vendor expenditures either increase or new vendors are selected. Estimated Expenditures Exeeding $5,000 for same vendor for FY 2007 -2008 Purchase Order list $5000 + 10-02-2007 ( ✓ ) �'� : � K 111 YA'AI 1 j A i � 1& Brought before City Commission under CM Vendor Name Vendor # Bids or Quote Brief Description of services report on 10/02107 1 Ace Lawnmower 157 mdc landscaping maint repair, equip $ 28,000.00 2 Advance Data Solutions 3899 i Town of Davie digitizing of city wide documents $ 50,000.00 3 Advance Digital Copies 2651 school board printing $ 25,000.00 4 Advance Public Safety 3440 Sole Source Police equipment for printing tickets $ 10,000.00 5 Air B Bus Transportation ( 4258 Quotes children transportation $ 15,000.00 6 Alfi Electronics 2744 contract vv /pd alarms for burg) fire and equip maint $ 30,000.00 7 Al Alayon 444 Quotes vehicle a/c repairs $ 10,000.00 8 All American Engraving 3 Quotes engraving /framing /awards /trophys $ 15,000.00 9 American Genuine Trk 811 MDC Veh parts $ 18,000.00 auth dealer 10 American Truck Crane 534 prentice truck/cranE� parts repairs $ 7,000.00 11 Amerilumber 514 Quotes Repair Maint General $ 19,000.00 12 AMT 4194 long distance $ 2,500.00 13 AMT 2561/2666/ 4278 sys & internet $ 45,000.00 promotional & printing 80th annv. 14 Art Tech 2668 MDC State of City $ 25,000.00 15 B &M Auto / S &W Group 337/4519 mdc 1 auto body work/paint $ 30,000.00 16 Best Equipment Rental 2513 MDC repair and rental of equip $ 15,000.00 17 Benson Electric 1657 MDC Electrical supplies, parts, equip. $ 25,000.00 2075/603/42411 18 Bell South /At &t 490 telephone sys $ 50,000.00 19 Branching Out 2228 State of FI Fuel pump repairs & software $ 7,500.00 Hialeah gardens 20 Brandano 4493 Miramar holiday decorations /displays $ 38,000.00 21 Brandsmart USA ax quotes Equip $ 15,000.00 22 CDW 2775 State of Fl computer related items $ 25,000.00 23 C3TS 1355 Bid engineering /consulting sys $ 25,000.00 24 BV Oil 1792 mdc fuel and oil $ 275,000.00 Chevron Texaco card 25 lsys 773 Sole fuel cards $ 8,000.00 26 Comp USA 1179 Bid computer /parts /miiionitors /software $ 20,000.00 27 Coral Gables Ford 4428 Quotes veh parts $ 6,000.00 waste baskets and picnic shelters for 28 Contract Connection 1438 Jacksonville parks $ 5,500.00 29 Cosgrove enterprises 695 Quotes Janitorial Supplies $ 20,000.00 30 Dadeland A/C 4044 Quotes air conditioners, parts and repairs $ 20,000.00 31 Daily Business Review 593 Sole Advertising $ 10,000.00 32 Dell 848 State of Fl IT hardware & software $ 75,000.00 33 Display Sales 560 Quotes Event Banners and Decorations $ 25,500.00 34 Diversifire Systems 3849 mdc fire alarms, parts, repairs $ 10,000.00 35 Duncan Parking 1739 Sole meters, repairs, parts, cash key $ 15,000.00 PD veh equip repairs & install & 36 Emergency Equipment 4294 Quotes emerg equip. $ 25,000.00 Purchase Order list $5000 + 10-02-2007 ( ✓ ) �'� : � K 111 YA'AI 1 j A i � 1& Estimated Expenditures Exeeding $5,000 for same vendor for FY 2007 -2008 Purchase Order IM 35000 ♦ 10 -02 -2007 9/28/2007 2:07 PM --7 I Brought before City Commission under CM Vendor Name Vendor # Bids or Quote Brief Description of services report on 10/02/07 37 Enterprise 4043 Miami -Dade police radios $ 10,000.00 38 Envirowaste Services 2488 Pinecrest Drain cleaning $ 60,000.00 39 (Falcon Plumbing 3464 Quotes Plumbing parts & repairs $ 15,000.00 Florida Electric i 40 Contractors 382 Quotes Electrical work, supplies, parts, equip. $ 7,000.00 41 Florida Police Products 2642 miami bid pd uniforms and supplies $ 40,000.00 42 Florida Power & Light i 57 electricity $ 350,000.00 43 Galloway Office 403 _� mdc office supplies, cabinets and Turn. $ 8,000.00 44 Gem Seal 2285/1828 Quotes signs street $ 7,000.00 45 Genuine Parts 63 MDC veh repair parts $ 15,000.00 46 General Welding i 64 mdc Welding of heavy equip. $ 7,000.00 sole / Simpsonite 47 Graphic Design Intl 2151 Material i PD Veh graphics $ 6,000.00 48 Global Industrial 61 1 (Global 49 Fluid 891 Sole Fittings for prentice crane auth dealer $ 7,000.00 I 50 Grainger 4317 mdc supplies $ 7,000.00 51 Grand Prize Motors 4244 Quotes Dealer veh Parts $ 8,000.00 52 Home Depot 709 GSA hardware & supplies $ 10,000.00 53 Homestead Concrete 1356 smbid street resurf & sidewalk repairs $ 40,000.00 54 House Doctor 4656 Quotes handy man for mainly CRA properties $ 15,000.00 International Data 55 Consultants 3693 State computer cons ult/eng /maint $ 6,000.00 village of Key 56 Island henny 4462 & 4494 i Bisc web consultant $ 10,000.00 i 57 Island Fence 1863 Quotes fence inst. & repairs $ 17,500.00 58 JAM Welding 548 & 4577 Gables / Springs Welding of heavy equip. j $ 22,000.00 59 J.E.M. Inspections 4446 bldg dept. inspectors $ 90,000.00 60 Joe's Lawn 3187 & 4617 Quotes landscape maint cra lots $ 15,000.00 61 Julio's Cabinets Quotes j cabinetry/furniture $ 15,000.00 62 Kilowatts Electric 1345 Quotes Electrical supplies, parts, equip. $ 12,000.00 63 I Lacal Equip 1229 Sole Pompano Sweeper supplies & parts $ 7,000.00 M -D School 64 Leadex 2607 Board Construction misc $ 30,000.00 65 Lehigh Shoes 2077 MDC shoes $ 8,000.00 66 Leon Engineering 3966 smbid street resurf & sidewalk repairs $ 40,000.00 67 Lango Equip 1609 Quotes cra demolitions $ 6,000.00 68 Mac Paper 427 STATE& MDC Paper supplies $ 16,000.00 69 Martino Tire 95 State tires $ 20,000.00 70 ,Matty's Sports 3010 Quotes I football uniforms & Equip $ 25,000.00 71 Miami Dade ITD Radios 2205/2554 Sole mdc Police Radio Maint. /repairs $ 18,000.00 72 Miami Herald 1200 sole city wide advertising $ 60,000.00 Purchase Order IM 35000 ♦ 10 -02 -2007 9/28/2007 2:07 PM Estimated Expenditures Exeeding $5,000 for same vendor for FY 2007 -2008 Purche Ord.r list$5000 +10 -02 -2007 9/28/2007 2:07 PM I Brought before City Commission under CM Vendor Name Vendor # Bids or Quote Brief Description of services report on 10/02107 73 Muscle & Wrench 4049 Q/S fitness equip rep & maint $ 8,000.00 74 Nursery Elegua's Inc 3822 Quotes landscaping $ 25,000.00 75 OM /Physicians Health 4183 Quotes Occp medical $ 8,000.00 76 Physicians Health 1104 Quotes Occp medical $ 8,000.00 77 Office Depot 483 state /mdc office supplies, cabinets and Turn. $ 60,000.00 78 Palmetto Ford Truck 3280 mdc truck parts & repairs $ 5,500.00 79 Palm Engineering 4625 bid engineering /consulting sys $ 45,000.00 80 Power Brake 411 mdc brakes $ 7,000.00 81 Pride of FI 280 state /pride tire recapping, boxes $ 10,000.00 82 ProGrounds Products 2799 & 2825 MDC athletic field materials $ 30,000.00 83 Quality Communication 2088 Sole pd equip radar repair / supply $ 10,000.00 84 Rechtiene Intl 407 mdc automotive & truck parts & repairs $ 6,000.00 85 Safety Products 1932/2182 bid safety supplies $ 5,000.00 86 Santana's Lawn Service 2211 Quotes irrigation / sprinklers $ 20,000.00 87 Soil Tech 2322 MDC Bid lime rock $ 10,000.00 88 South FI Maint 3933 Miami Springs street sweeping Mia Lakes & 89 South FI Maint 3933 Gables landscape maint $ 120,000.00 90 Spot Color 3359 mdc college printing of blue prints & maps $ 7,500.00 91 Sprint 4467 State Bid cell phones $ 40,000.00 92 State of FI Mgmt sys 2206 State state lines $ 25,000.00 93 Superior Landscape 4268 MDC Landscape maint $ 25,000.00 Sunshine 94 Medical /Concentra 1570 Quotes Occup Medical $ 6,000.00 95 T.J. Pavement 3434 smbid street resurf & sidewalk repairs $ 40,000.00 96 Toro Exterminator 1608 MDC City wide exterminator sys and tenting $ 11,000.00 97 Tropical Int'I 2064 mdc veh /truck repairs /parts $ 13,000.00 98 Tropic A/C 4441 MDCSB A/C repairs $ 10,000.00 99 Tropical Signs 4545 Quotes city wide signs $ 7,000.00 100 Truck Max 3946 Sole Truck Repairs $ 5,500.00 Orange cty / 101 Truegreen chemlawn 3245 Hillsborough Bid fertilizer /chemicals $ 10,000.00 102 Vacel USA 4099 Quotes, Computer reconfiguring $ 15,000.00 103 Woody's Lawn Service 1914 Quotes Lawn Maint $ 10,000.00 printing of newsletters, mailing & 104 World Printing 1740 Quotes postage $ 20,000.00 James Crossland In �— accordance w /FI. 105 Akerman and Senterfitt 2973 Statutes 287.057(D 5 Labor Attorney $ 24,000.00 Kenneth Harrison In accordance 106 Sugarman and Susskind 4537 Statutes 287.057(0 5 Pension consulting sys $ 20,000.00 Purche Ord.r list$5000 +10 -02 -2007 9/28/2007 2:07 PM