09-18-07 Item 11South Miami
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CITY OF SOUTH MIAMI 1 I I I I I
�� o 27 OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM 2001
To: The Honorable Mayor Feliu and Members of the City Commission
Via: Yvonne S. McKinley, City Manager
From: W. Ajibola Balogun, REM, CFEA, Director
Public Works & Engineering Department
Date: September 18, 2007 Agenda Item No..
Subject: Installation of Emergency Generator at the Gibson - Bethel Community Center
Resolution: A RESOLUTION OF= THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE
A SERVICE WORK ORDER WITH ALL POWER GENERATORS CORP. FOR
THE INSTALLATION OF EMERGENCY GENERATOR AT THE GIBSON-
BETHEL COMMUNITY CENTER IN AN AMOUNT OF $173,700 AND
AUTHORIZING AN ADDITIONAL $16,300 CONTINGENCY FOR
UNFORESEEN ISSUES FOR A TOTAL OF $190,000 TO BE CHARGED TO
MIAMI -DADE COUNTY OFFICE OF COMMUNITY & ECONOMIC
DEVELOPMENT (OCED) ACCOUNT NUMBER 114 - 2020 - 572 -6410 AND
ACCOUNT NUMBER 001 - 2100 - 519 -9920; PROVIDING FOR AN EFFECTIVE
DATE
Request: Authorizing the City Manager to execute Service Work Order with All Power
Generators Corp. for the Gibson - Bethel Community Center.
Reason /Need: As part of our Fiscal Year 2007 funding from Miami -Dade County Office
of Community & Economic Development (OCED), we received $100,000
to install emergency generator at the Gibson - Bethel Community Center.
After much review and studies by the following Electrical Contractors, we
have decided on installing 275KW diesel generator with 1000 gallon
capacity:
• All Power Generator Corp.
• Benson Electric, Inc.
• Generator Power Systems of South Florida, Inc.
It is our intent to award the service work order to All Power Generator
Corp. by "piggybacking" on their County contract (Bid No.: 8240 - 4/12).
Cost:
$190,000.00
Funding Source: Miami -Dade County OCED Grant Account No. 114 - 2020 - 572 -6410 will
fund $97,500 towards the project, while $92,500 will be funded from
account number 001- 2100 -519 -9920. The current account balance for
each account is as follows:
114- 2020 -572 -6410 $97,500
0011-21100-1519-9920 $612,900
Page 2 of 2
Comm. Agenda Item No.:
Sept. 18, 2007
Backup Documentation:
❑ Proposed Resolution
Proposal from All Power Generators Corp.
❑ Copy of Miami-.Dade County Bid & Contract No. 8240 -4/12
Page 2 of 2
RESOLUTION NO.:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A
SERVICE WORK ORDER WITH ALL POWER GENERATORS CORP. FOR THE
INSTALLATION OF EMERGENCY GENERATOR AT THE GIBSON - BETHEL
COMMUNITY CENTER IN AN AMOUNT OF $173,700 AND AUTHORIZING AN
ADDITIONAL $16,300 CONTINGENCY FOR UNFORESEEN ISSUES FOR A TOTAL
OF $190,000 TO BE CHARGED TO MIAMI -DADE COUNTY OFFICE OF
COMMUNITY & ECONOMIC DEVELOPMENT (OCED) ACCOUNT NUMBER 114-
2020- 572 -6410 AND ACCOUNT NUMBER 001- 2100 - 519 -9920; PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, the Mayor and City commission wishes to provide Emergency Generator at the
Gibson - Bethel Community Center, and
WHEREAS, the Mayor and City Commission authorize the City Manager to issue a service work
order to All Power Generators Corp. for the installation of a 275KW diesel generator at the Gibson - Bethel
Community Center in an amount of $190,000.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: That the Mayor and City Commission authorize the City Manager to issue a
service work order to All Power Generators Corp. for the installation of a 275KW diesel generator at the
Gibson - Bethel Community Center in an amount of $190,000.
Section 2: That the project's cost shall be charged to OCED Grant Account No. 114- 2020 -572-
6410 and the City matching account number 001 - 2100 -519 -9920 with account balances of $97,500 and
$612,900, respectively.
Section 3. The attached agreement is made a part of the resolution
PASSED AND ADOPTED this
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM
CITY ATTORNEY
Include File Name and Path
day of
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Wiscombe:
Commissioner Palmer:
Commissioner Birts:
Commissioner Beckman:
Aug. 28, 2007 9 ; 55AM No. 6851 P. 3
ELECTRICAL ACCESSORIES
Battery rack and cables
Starting battery -- (2)'12 volt - lead acid type
Battery charging alternator
System battery charger, 24VDC 6 amp, float type
GOVERNOR AND ACCESSORIES
Electronic /Isochronous governor
GENERA'T'OR ACCESSORIES
Main line circuit breaker - 3 pole, 500 amps per pole, 80 %° Rated,
Installed on generator Voltage regulator +/- 2 % Safeguard breaker
CONTROLLER AND ACCESSORIES
Kohler DEC 3 +- control console is included with all standard features and accessories
Engine fimetions:
Battery voltage
Coolant Temperature
Oil Pressure
General Functions:
Run Tinge
System shutdowns (high water temp, low oil press, over speed, over
crank, emergency stop, low coolant level)
Systems warnings (pre -high water temp, pre low oil press, low water
temp, low Mel. level, not in auto)
Generator Functions
Generator Amps (LI, L2, L3) +/- 2 °f°
Generator frequency 0.5% accuracy
Gen.Voltage (line to line, & line to neutral for all phases) +/- 2%
Engine Pre -alarm senders to include.
Pre -high engine, temperature alarm
Pre -low oil pressure alarm
Low engine temperature alarm
Over voltage protection kit
ADDITIONAL ACCESSORIES
Vibration isolators - standard between engine /generator and skid base
Oil drain extension with valve
Skid end caps
1 Set of owners/operators manuals
1 year Kohler Warranty
230ttEOZJD
Aug. 28. 2007 9:55AM No. 6851 P. 4
DISTRIBUTOR SITE WORK
Engine coil and antifreeze provided at start up service
System checkout and start up service after installation is complete
System load testing with available facility load
Installation
L Intercept 1200amp Main Feeder and 125amp Elevator Feeder from utility transformer pad and
connect into new 1200 amp and 125 amp service rated outdoor ATS and 250 KW diesel
generator with 1000 gallon capacity tank provided by All Power Generators, Corp.
2. Proposal assumes ATS and generator feeders will be installed within 20'of the buildings existing
conduit and feeder wire, and the existing feeder conductors are properly sized
3. Electrical connection from the ATS to the generator set for control wiring, jacket heater and
battery charging circuit.
_ 4. Generator Pad and site prep included
5. Engineering allowance of $8,00.00 included
6. Electrical vault shutdown/ FP &L work with fee allowance of $1800.00 included
7. Permit and Permit Processing fees are excluded. Provided by Customer
8. Patching, painting and restoration of landscaping or finished surfaces by others.
9. Any additional costs for work required by the local building authority or substantial changes in
design by the project Professional Engineer, not specified in the above scope of work shall be
the responsibility of the owner.(none anticipated)
10. Additions or changes to the above scope of work are billed separate from the initial project
agreement. (none anticipated)
Combined Scope of work-
1. Install concrete generator maintenance pad adjacent to the existing FP &L transformer on the North
property boundary or alternately, in the parking spaces just East of the building in the parking lot
outside of the Main Electric Room
2. Coordinate building electrical( shutdown during weekend or night hours
3. Intercept the existing 1200 and 125 amp feeders from the transformer to the main electric room and
install the ATSs', specific location to be determined by professional engineering and zoning
requirements
4. Place generator on maintenance pad and connect to the ATS
5. Generator sizing is based on demand load history of 143kw provided by City of South Miami with
60 %+ safety and expansion factor
6. Generator is expected to consume 20 gallons per hour during peak usage. Load management will
increase the run time to approximately 4 days.
7. Coordination of mechanical systems is essential for proper operation of this system. Time delays on
air conditioning or packaged units shall be coordinated to minimize lock rotor current starting.
S. Building and Electrical permits are included. Plumbing or Mechanical permits are not normally
necessary with type of project and are specifically excluded.
23OREOZJD
Aug.28. 2007 9:56AM.
No, 6851 P. 5
(2)AUTOMATIC TRANSFER SWITCH 277/480 3oh Service Rated Nema 3f i_ and a 200
277/480 31ph Service Rated Nema 3R
PRICE FOR THE ABOVE LISTED ............................... ....................$173,700.00
Price is based on Electricians survey of the site and way change after Engineer work
ESTIMATED DELIVERY: ABOVE PRICE IS BASED ON STANDARD LEAD TIME
WHICH IS APPROXIMATELY 17 TO 20 WEEKS AFTER RELEASE OF ORDER..
VALIDITY OF PRICE: QUOTATION IS VALID FOR 60 DAYS FROM ABOVE DATE
Customer .Acceptance: By approval below, we accept the above bill of material, price and
terms and request that the order be released for production.
Company Name
Approved By (Signature)
Approved By (Paint Name)
23OREOZJD
4
Date
Title
CONTRACT AWARD SHEET
MIAMf[aAADE DEPARTwNTOF PROCUREMENT K ANAGENiENT
Bid No. 8240 -4/12
Award Sheet
Bids and Contracts DIVISION
BID NO.: 8240 -4/12 PREVIOUS BID NO.:
BPO: ABCW0701073
TITLE: STATIONARY GENERATORS- MAINT/REPAIRS
COMMODITY CODE NO.: 285 -39
CURRENT CONTRACT PERIOD: 06/18/2007 through 05/31/2008
Total # of OTRs: 4
MODIFICATION HISTORY
Bid No. 8240 -4/12 Award Sheet
DPM Notes
APPLICABLE ORDINANCES
LIVING WAGE: Yes UAP: Yes IG: Yes
OTHER APPLICABLE ORDINANCES:
CONTRACT AWARD INFORMATION:
No Local Preference No Micro Enterprise No Full Federal Funding No Performance Bond
No Small Business Enterprise (SBE) NO PTP Funds No Partial Federal Funding Yes Insurance
Miscellaneous:
REQUISITION NO.: rgpm0700076
PROCUREMENT AGENT: PRUNA BASIA
PHONE: 305 375 -5018 FAY: 305 3754407 EMAIL: BPRUNA(aMIAMIDADE.GOV
DEPARTMENT OF PROCUREMENT MANAGEMENT
Bids and Contracts DIVISION
Page 1 of 3
Bid No. 8240 4/12
Award Sheet
VENDOR NAME:
ALL POWER GENERATORS CORP
STREET: 9840 NW 117TH WAY CITY:MEDLEY
ST: FL ZIP:33178
FOB—TERMS:
DELIVERY:
PAYMENT TERMS:
NET30
TOLL PHONE: -
VENDOR INFORMATION:
CERTIFIED VENDOR
ASSIGNED MEASURES
Local Vendor: No
_
SBE No Set Aside No
Bid Pref. No
Micro Ent. No Selection Factor No
Goal No
Other:
kkkkkk *kkkkkkk * * * * * * * * * * * ** * * * * * * ** *kkk * *kk * ** *kkk *k * *kk
Vendor Record Verified? No
* *k* *kkk * * * **
Vendor Contacts:
Name
Phonel Phone2 Fax
Email Address
DEREK CID
305- 888 -0059 305- 888 -2090
allpwr @bellsouth.net
ITEMSA WARDED Section:
Details: 8240 -4/12
Attachments:
1. ITB
2. Tally
3. All Power Generator Bid response
4. BPO
AWARD INFORMATION Section
BCC Award: DPM Award: No
BCC Date: 01/01/1900 DPM Date: 05/22/2007
[tract Amount: S 91,427.50
Additional Items Allowed: Agenda Item No.:
Special Conditions:
DEPARTMENT OF PROCUREMENT MANAGEMENT
Bids and Contracts DIVISION
Page 2 of 3
Bid No. 82404/12 Award Sheet
DeyaiMmAtId 13utlarmocations
FR * * * * ** 91,427.50
End of Deyartment Allocations Section
DEPARTMENT OF PROCUREMENT MANAGEMENT
Bids and Contracts DIVISION
Page 3 of 3