09-18-07 Item 6South Miami
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CITY OF SOUTH MIAMI 11111.1
OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM 2001
To: The Honorable Mayor Feliu and Members of the City Commission
Via: Yvonne S. McKinley, City Manager
From: W. Ajibola Balogun, REM, CFEA, Director
Public Works & Engineering Department
Date: September 18, 2007 Agenda Item No.:
Subject: Work Order to Biscayne Awning & Shade Co., Inc. for installation of
awning at the north entrance of City Hall, Central Service and Police
Department's entrance
Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A SERVICE
WORK ORDER WITH BISCAYNE AWNING & SHADE CO., INC. FOR THE INSTALLATION
OF AWNING AT THE NORTH ENTRANCE OF CITY HALL, THE CENTRAL SERVICE &
POLICE DEPARTMENT ENTERANCE S IN AN AMOUNT OF $31,900.00 TO BE CHARGED
TO ACCOUNT NUMBER 001 - 2100 - 519 -9920; PROVIDING FOR AN EFFECTIVE DATE
Request: Authorizing the City Manager to issue service work order to Biscayne
Awning & Shade Co., Inc. for the installation of awning at the north entrance of City Hall,
the Central Service entrance and the main entrance to the Police Department in an
amount of $31,900.00.
Reason/Need: In our effort to continue increasing our revenue, we create passport and
fingerprinting services that has generated more revenue than predicated since the
program started approximately two years ago. The services are provided in the Central
Service building (south side of the Silva Martin building), where customers are required
to complete the applications and then walk to the Finance Department at City Hall to
make payment before the services are rendered. Since this procedure of walking back
and forth from Central Service to City Hall is performed several times a day, even
during a rain event, it has created a safety /liability concerns, because the path to & from
City Hall is not covered (protected from weather condition). As a result, we are seeking
approval to install a canopy (covered walkway) from Central Service building to City
Hall. In addition, 48 feet long by 5 feet 7- inches canopy will be installed to cantilever
over the entrance of the Police Department. We plan to "piggyback" on Miami -Dade
County contract awarded (bid #: 6939- 4/09 -2) for the services.
Cost: $31,900.00
Funding Source: Account number 001 -2100- 519 -9920 with account balance of
$612,900 before this request.
Page 2 of 2
Comm. Agenda Item No.:
Sept. 18, 2007
Backup Documentation:
2)
Proposed Resolution
Proposal submitted by Biscayne Awning & Shade Co., Inc.
Copy of Miami -Dade County contract awarded (bid #: 6939 -4/09-
Page 2 of 2
RESOLUTION NO.:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A
SERVICE WORK ORDER WITH BISCAYNE AWNING & SHADE CO., INC. FOR THE
INSTALLATION OF AWNING AT THE NORTH ENTERANCE OF CITY HALL, THE
CENTRAL SERVICE & POLICE DEPARTMENT ENTERANCES IN AN AMOUNT OF
$31,900.00 TO BE CHARGED TO ACCOUNT NUMBER 001 - 2100 - 519 -9920;
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the Mayor and City Commission wishes to install of awning at the north entrance of
City Hall, the Central Service entrance and the main entrance to the Police Department; and
WHEREAS, the awning installation will be funded from account number 001 - 2100 - 519 -9920, with
account balance of $612,900, before this request.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: That the Mayor and City Commission authorize the City Manager to issue a
Service Work Order to Biscayne Awning & Shade Co., Inc. in an amount of $31,900 to be charged to
account number 001 - 2100 - 519 -9920, with account balance of $612,900, before this request.
Section 2: The attached exhibit is incorporate by reference into this resolution.
PASSED AND ADOPTED this _ _ day of 7 2007.
ATTEST:
CITY CLERK
APPROVED:
MAYOR
READ AND APPROVED AS TO FORM:
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Wiscombe:
Commissioner Palmer:
Luis R. Figueredo,
Commissioner Birts:
Nagin Gallop & Figueredo, P.A.
Commissioner Beckman:
Office of City Attorney
Jul -19 -07 02:42P P_03
Biscayne
Awning �I 'SHADE CO., INC.
N° 2868
611 NW 5 STREET, MIAMI, FLORIDA 33128
- TEL: (305) 577.0042" • FAX: (305) 577 -0049
Fse. r9Y4 EsT. 1924
CCA& 00OW0987 WWW.BISCAYNEAWNING.COM
P P SUBMITTED TO JOO NAME OATE r�
STREFT •. JOB LOCATION
CITY 6 TE AND 7ir'. CODE JUB PHONE PHONE.
CONTACT PERSON: FRAME
COVER FAX
We hereby submit speclficaio and estimate for;
1
.O_
dollars ($ )
Payment 10 be made as followo: ( 8 % Interest on late payments).
_ 1/2 Deposit and Balance on the day of completion
PRICE:
TAX:
Authorized
TOTAL: Signature
DEPOSIT- CK ❑ CASH ❑ SALGAIRF_P
BALANCE Date of Acceptance
' a Signature ?° J
(SEE TERMS 8 CONDITIONS bNIOTHER 5 e Print
/�
Title
Biscayne
Awning �I 'SHADE CO., INC.
N° 2868
611 NW 5 STREET, MIAMI, FLORIDA 33128
- TEL: (305) 577.0042" • FAX: (305) 577 -0049
Fse. r9Y4 EsT. 1924
CCA& 00OW0987 WWW.BISCAYNEAWNING.COM
P P SUBMITTED TO JOO NAME OATE r�
STREFT •. JOB LOCATION
CITY 6 TE AND 7ir'. CODE JUB PHONE PHONE.
CONTACT PERSON: FRAME
COVER FAX
We hereby submit speclficaio and estimate for;
1
.O_
dollars ($ )
Payment 10 be made as followo: ( 8 % Interest on late payments).
_ 1/2 Deposit and Balance on the day of completion
PRICE:
TAX:
Authorized
TOTAL: Signature
DEPOSIT- CK ❑ CASH ❑ SALGAIRF_P
BALANCE Date of Acceptance
' a Signature ?° J
(SEE TERMS 8 CONDITIONS bNIOTHER 5 e Print
Jul -19 -07 02:42P
P_02
f rnpoul
s Biscayne
Awning & SHADE CO., INC. N2 2869
611 NW 5 STREET, MIAMI, FLORIDA 33128
TEL: (305) 577 -OOA2 • FAX. (305) 577-0049
1, 924 EST. 1924
C 0,Y6. 0000100387 WWW.BISCAYNEAWVNING.COM
PROPOSAL, SUBMITTED TU JOB NAME - DATE
STREET 1013 LOOATION
�: Lin C �' '.•'I ! / li{— A, I 1 Ce, DC .
CITY 6TATE AND ZIP CODE ._ 9FRAMe
PhIONE �' PHONE
SO \.•c i' IN /'1'1 . - v •
CON I AC7 i`ERSON: COVER
I F -
We hereby submit speclflcvWn and estimate fora
I
w
I
U C1 c.1
j
1—
dollars ($ . )
Payment to be made as follows: (1p % interest on late payments).
1/2 Deposit and Balance on the day of completion
PRICE:
TAX: _ i Authorized
TOTAL:
Signature
DEPOSIT: sALE"EP
CK CI CASH ❑ -\. 1 i1 rT •z
BALANCE: Date of Acceptance
Signature >°
P
(SEE TERMS b CONDITIONS bNioTHER Side) Print Tine
CONTRACT AWARD SHEET
MIAMF[aADE DEPARTMENT OF PROCIME4iENT MANAGEMENT
Bid No. 6939- 4/09 -2
Award Sheet
DIVISION_
BID NO.: 6939- 4/09 -2 PREVIOUS BID NO.: 6939- 4/09 -2
BPO: ABCW0701269
TITLE: CANOPY(VINYL)INSPECTION/REPAIR /INSTALL
COMMODITY CODE NO.: 870 -22
CURRENT CONTRACT PERIOD: 09/01/2007 through 08/311Z008
Total # of OTRs: 4
MODIFICATION HISTORY
Bid No. 6939-4/09 -2 Award Sheet
DPM Notes
APPLICABLE ORDINANCES
LIVING WAGE: No UAP: Yes IG: Yes
OTHER APPLICABLE ORDINANCES:
CONTRACT AWARD INFORMATION:
No Local Preference No Micro Enterprise Full Federal Funding No Performance Bond
Small Business Enterprise (SBE) Yes PTP Funds Yes Partial Federal Funding No Insurance
Miscellaneous:
REQUISITION NO.:
DEPARTMENT OF PROCUREMENT MANAGEMENT
DIVISION
Page 1 of 4
BONo. 69394/09 -2 Award Sheet
VENDOR NAME: BISCAYNE AWNING & SHADE CO INC
STREET: 611 NW 5 ST CITY:MIAMI
ST: FL ZIP:33128
FOB TERMS: DEST -1
DELIVERY:
PAYMENT TERMS: NET30
TOLL PHONE: -
VENDOR INFORMATION:
CERTIFIED VENDOR
ASSIGNED MEASURES
Local Vendor: Yes SBE Set Aside
Bid Pref
Micro Ent. Selection Factor
Goal
Other:
Vendor Record Verified? Yes
Vendor Contacts.
Name Phonel Phone2 Fax
Email Address
CONRAD PEREZ - PRESIDENT 305 -577 -0042 305 -577 -0049
info @biscayneawning.com
VENDOR NAME: AWNINGS OF HOLLYWOOD INC
STREET: 5828 WASHINGTON ST CITY:HOLLYWOOD ST: FL ZIP:33023
FOB—TERMS: ` DEST -1
DELIVERY:
PAYMENT TERMS: NET30
TOLL PHONE: 888- 745 -3671
VENDOR INFORMATION:
CERTIFIED VENDOR
ASSIGNED MEASURES
Local Vendor: Yes SBE Set Aside
Bid Pref
Micro Ent. Selection Factor
Goal
Other: Vendor Record Verified? Yes
Vendor Contacts:
Name Phonel Phone2 Fax
Email Address
GERALD R THOMPSON 954- 963 -7717 888 -745 -3671 954- 963 -0519
awning@awningsofhollywood.com
II
DEPARTMENT OF PROCUREMENT MANAGEMENT
DIVISION
Page 2 of 4
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