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09-18-07 Agenda'F= South Miami � au- anMcacihâ–º X MAYOR: Horace G. Feliu CITY MANAGER: Yvonne S. McKinley VICE MAYOR: Randy G. Wiscombe CITY ATTORNEY: Luis Figueredo COMMISSIONER: Velma Palmer CITY CLERK: Maria M. Menendez COMMISSIONER: Marie Birts COMMISSIONER: Jay Beckman CITY COMMISSION AGENDA City Commission Meeting Meeting date: September 18, 2007 Next Workshop (Parks) September 19, 2007 Time: 6:30 PM Next Special Meeting (Budget) September 25, 2007 Time: 7:30 PM Next Regular Meeting October 2, 2007 6130 Sunset Drive, South Miami, FL; Phone: (305) 663 -6340; Time: 7:30 PM City of South Miami Ordinance No. 08 -06 -1876 requires all lobbyists before engaging in any lobbying activities to register with the City Clerk and pay an annual fee of $125.00. This applies to all persons who are retained to represent a business entity or organization to influence "City" action. "City" action is broadly described to include the ranking and selection of professional consultants, and virtually all- legislative, quasi - judicial and administrative action. CALL TO ORDER: A. Roll Call: B. Invocation: C. Pledge of Allegiance: D. Lobbyists addressing the City Commission tonight must have been registered with the City Clerk as indicated above: E. Presentation(s) 7:00 p.m. 1) Certificates of Appreciation to Sponsors with our Blood Drive Efforts, Friday, September 14, 2007 ITEMS (S) FOR THE COMMISSION'S CONSIDERATION: REGULAR CITY COMMISSION 1 AGENDA - SEPTEMBER 18, 2007 1. Approval of Minutes a) Minutes of August 23, 2007 b) Minutes of September 4,, 2007 2. City Manager's Report a) Expenditures over $5,000 3. City Attorney's Report PUBLIC REMARKS CONSENT 4. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AMENDMENT OF 2006 -2007 FISCAL YEAR BUDGET; APPROVING AND ADOPTING THE RECOMMENDATIONS OF THE CITY _MANAGER TO TRANSFER LINE ITEMS AS SET FORTH IN THE ATTACHED ITEMIZED LIST FROM ONE CITY DEPARTMENT ACCOUNT TO ANOTHER PURSUANT TO ARTICLE IV F(1) OF THE CITY CHARTER FOR THE BUDGET YEAR ENDING SEPTEMBER 30, 2007, AND AUTHORIZING THE CITY MANAGER TO TAKE SUCH MEASURES AS ARE NECESSARY TO ACCOMPLISH THOSE TRANSFERS; AND PROVIDING AN EFFECTIVE DATE. 3/5 (A RESOLUTION TO TRANSFER LINE ITEMS AS SET FORTH IN THE ATTACHED ITEMIZED LIST FROM ONE CITY DEPARTMENT ACCOUNT TO ANOTHER PURSUANT TO ARTICLE IV F(1) OF THE CITY CHARTER FOR THE BUDGET YEAR ENDING SEPTEMBER 30, 2007) (City Manager) 5. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA CONCERNING AN APPLICATION PURSUANT TO LAND DEVELOPMENT CODE SECTION 20- 4.3(N) TO PERMIT THE INSTALLATION OF A BANNER OVER SUNSET DRIVE ADVERTIZING THE 24TH ANNUAL SOUTH MIAMI ROTARY ART FESTIVAL TO BE HELD FEBRUARY 23 -24, 2008: PROVIDING FOR AN EFFECTIVE DATE. 3/5 (A RESOLUTION TO PERMIT THE INSTALLATION OF A BANNER OVER SUNSET DR ADVERTIZING THE 24' ANNUAL SO MIAMI ROTARY ART FESTIVAL TO BE HELD FEB 23- 24/08) (City Manager) 6. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A SERVICE WORK ORDER WITH BISCAYNE AWNING & SHADE CO., INC. FOR THE INSTALLATION OF AN REGULAR CITY COMMISSION 2 AGENDA - SEPTEMBER 18, 2007 AWNING AT THE NORTH ENTERANCE OF CITY HALL, THE CENTRAL SERVICE & POLICE DEPARTMENT ENTERANCES IN AN AMOUNT OF $31,900.00 TO BE CHARGED TO ACCOUNT NUMBER 001- 2100 -519- 9920; PROVIDING FOR AN EFFECTIVE DATE. 3/5 (A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A SERVICE WORK ORDER WITH BISCAYNE AWNING & SHADE CO FOR THE INSTALLATION OF AN AWNING AT THE NORTH ENTERANCE OF CITY HALL, THE CENTRAL SERVICE & POLICE DEPARTMENT ENTERANCES IN AN AMT OF $31,900 TO BE CHARGED TO ACCT NUMBER 001- 2100 -519- 9920 W /CURRENT BAL$612,900) (City Manager) 7. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A SERVICE WORK ORDER WITH THOR GUARD, INC. FOR THE LIGHTNING PREDICTION SYSTEM FOR CITY PARKS IN AN AMOUNT OF $19,900 TO BE CHARGED TO ACCOUNT NUMBER 001- 2100- 519 -9920; PROVIDING FOR AN EFFECTIVE DATE. 3/5 (A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A SERVICE WORK ORDER WITH THOR GUARD, INC. FOR THE LIGHTNING PREDICTION SYSTEM FOR CITY PARKS IN AN AMT OF $19,900 TO BE CHARGED TO ACCT NUMBER 001 - 2100 - 519 -9920 W /CURRENT BAL$612, 900) (Commissioner Birts) 8. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A SERVICE WORK ORDER WITH LEADEX CORPORATION FOR THE REHABILITATION OF THE CITY'S MOTOR POOL IN AN AMOUNT OF $24,950.00 AND AUTHORIZING AN ADDITIONAL $5,000 CONTINGENCY FOR UNFORESEEN ISSUES FOR A TOTAL OF $29,950 TO BE CHARGED TO ACCOUNT NUMBER 001- 1790 -519 -6440; PROVIDING FOR AN EFFECTIVE DATE. 3/5 (A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A SERVICE WORK ORDER WITH LEADEX CORP FOR THE REHABILITATION OF THE CITY'S MOTOR POOL IN AN AMT OF $24,950 AND AUTHORIZING AN ADDITIONAL $5,000 CONTINGENCY FOR UNFORESEEN ISSUES FOR A TOTAL OF $29,950 TO BE CHARGED TO ACCT NUMBER 001- 1790 -519- 6440 W /CURRENT BAL$29,999) (City Manager) 9. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH HOMESTEAD CONCRETE & DRAINAGE, INC. FOR CHURCH STREET IMPROVEMENTS - PHASE IV CONSTRUCTION IN' AN AMOUNT OF $340,404.18 TO BE CHARGED TO MIAMI -DADE COUNTY OFFICE OF COMMUNITY & ECONOMIC DEVELOPMENT (OCED) ACCOUNT NUMBER 106- 1730 -541- 6302 AND ACCOUNT NUMBER 001 -2100- 519 -9920; PROVIDING FOR AN EFFECTIVE DATE. 3/5 (A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH HOMESTEAD CONCRETE & DRAINAGE FOR CHURCH ST IMPROVEMENTS IN AN AMT OF $340,404.18 TO BE CHARGED TO THE (OCED) ACCT # 106 - 1730 - 541 -6302 & ACCT # 001 - 2100 - 519 -9920 W /CURRENT BALS$235,000 & $612,900 RESPECTIVELY) (City Manager) REGULAR CITY COMMISSION 3 AGENDA - SEPTEMBER 18, 2007 10. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A SERVICE WORK ORDER WITH LEADEX CORPORATION FOR THE REPLACEMENT OF CITY HALL'S FLOOR TILES IN AN AMOUNT OF $42,727.50 AND AUTHORIZING AN ADDITIONAL $2,272.50 CONTINGENCY FOR UNFORESEEN ISSUES FOR A TOTAL OF $45,000 TO BE CHARGED TO ACCOUNT NUMBER 001- 2100 - 519 -9920; PROVIDING FOR AN EFFECTIVE DATE. 3/5 (A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A SERVICE WORK ORDER WITH LEADEX CORP FOR THE REPLACEMENT OF CITY HALL'S FLOOR TILES IN AN AMOUNT OF $42,727.50 AND AUTHORIZING AN ADDITIONAL $2,272.50 CONTINGENCY FOR UNFORESEEN ISSUES FOR A TOTAL OF $45,000 TO BE CHARGED TO ACCT NUMBER 001 - 2100 - 519 -9920 W /CURRENT BAL$612,900) (City Manager) 11. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A SERVICE WORK ORDER WITH ALL POWER GENERATORS CORP. FOR THE INSTALLATION OF EMERGENCY GENERATOR AT THE GIBSON- BETHEL COMMUNITY CENTER IN AN AMOUNT OF $173,700 AND AUTHORIZING AN ADDITIONAL $16,300 CONTINGENCY FOR UNFORESEEN ISSUES FOR A TOTAL OF $190,000 TO BE CHARGED TO MIAMI -DADE COUNTY OFFICE OF COMMUNITY & ECONOMIC DEVELOPMENT (OCED) ACCOUNT NUMBER 114 - 2020 - 572 -6410 AND ACCOUNT NUMBER 001 - 2100 - 519 -9920; PROVIDING FOR AN EFFECTIVE DATE. 3/5 (A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A SERVICE WORK ORDER WITH ALL POWER GENERATORS CORP. FOR THE INSTALLATION OF EMERGENCY GENERATOR AT THE GIBSON- BETHEL COMMUNITY CENTER IN .AN AMT OF $173,700 AND AUTHORIZING AN ADDITIONAL $16,300 CONTINGENCY FOR UNFORESEEN ISSUES FOR A TOTAL OF $190,000 TO BE CHARGED TO (OCED) ACCOUNT NUMBER 2100 - 519 -9920 AND ACCT NUMBER 001 - 2100 - 519 -9920 W /CURRENT BALS$97,500 & $612,900 RESPECTIVELY) (City Manager) 12. A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE UP TO $1,300.00 FROM THE POLICE DEPARTMENT'S FEDERAL FORFEITURE FUND; OPERATING EQUIPMENT; ACCOUNT # 615- 1910 -521 -6430; FOR PURCHASING A PLASMA TELEVISION, WALL BRACKET AND DVD /VCR COMBINATION UNIT FOR INVESTIGATIVE USE WITH THE DRUG ENFORCEMENT ADMINISTRATION; PROVIDING FOR AN EFFECTIVE DATE. 3/5 (A RESOLUTION AUTHORIZING THE CITY MANAGER TO DISBURSE UP TO $1,300 FROM THE PD DEPT'S FEDERAL FORFEITURE FUND OPERATING EQUIPMENT ACCT FOR A PLASMA TELEVISION, WALL BRACKET AND DVD /VCR COMBINATION UNIT FOR INVESTIGATIVE USE WITH THE DRUG ENFORCEMENT ADMINISTRATION; ACCT W /CURRENT BALS$10,472) (City Manager) 13. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE BOARDS AND REGULAR CITY COMMISSION 4 AGENDA - SEPTEMBER 18, 2007 COMMITTEES DIRECTING THE CHAIRPERSON OF EACH BOARD AND COMMITTEE TO PROVIDE FOR THE TAPING OF BOARD AND COMMITTEE MEETINGS; AND PROVIDING AN EFFECTIVE DATE. 3/5 (A RESOLUTION DIRECTING THE CHAIRPERSON OF EACH BOARD AND COMMITTEE TO PROVIDE FOR THE TAPING OF BOARD AND COMMITTEE MEETINGS) (Vice Mayor Wiscombe) 14. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ATTORNEYS' FEES; APPROVING ATTORNEYS' FEES FOR NAGIN GALLOP FIGUEREDO, P.A. IN THE AMOUNT OF $18,646.91; CHARGING $18,646.91 TO ACCOUNT NO. 001- 2100.519.9920, GENERAL CONTINGENCY; PROVIDING AN EFFECTIVE DATE. 3/5 (A RESOLUTION APPROVING ATTORNEYS' FEES FOR NGF IN THE AMT OF $18,646.91; CHARGING $18,646.91 TO THE GENERAL CONTINGENCY ACCT W /CURRENT BALS$61,297) (City Attorney) ORDINANCE (S) SECOND READING PUBLIC HEARING (S) (NONE) RESOLUTION (S) PUBLIC HEARING (S) 15. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA RELATING TO THE ISSUANCE OF A CERTIFICATE OF APPROPRIATENESS PURSUANT TO SECTION 20- 5.19(E)(3) OF THE LAND DEVELOPMENT CODE FOR THE PLACEMENT OF RESTAURANT SIGNAGE ON THE SHELLY BUILDING A DESIGNATED HISTORIC PROPERTY LOCATED AT 5837 SUNSET DRIVE, PROVIDING AN EFFECTIVE DATE. 3/5 (A RESOLUTION RELATING TO THE ISSUANCE OF A CERTIFICATE OF APPROPRIATENESS FOR THE PLACEMENT OF RESTA17RANT SIGNAGE ON THE SHELLY BUILDING A DESIGNATED HISTORIC PROPERTY LOCATED AT 5837 SUNSET DR) (City Manager) 16. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA RELATING TO THE ISSUANCE OF A CERTIFICATE OF APPROPRIATENESS PURSUANT TO SECTION 20- 5.19 (E) (3) OF THE LAND DEVELOPMENT CODE FOR THE INSTALLATION OF AN OOLITIC LIMESTONE WALL AND GATES AT THE FRONT OF A RESIDENCE LOCATED AT 6227 SW 57th STREET WITHIN THE CAMBRIGDE LAWNS HISTORIC DISTRICT, PROVIDING AN EFFECTIVE DATE. 3/5 (A RESOLUTION RELATING TO THE ISSUANCE OF A CERTIFICATE OF APPROPRIATENESS FOR THE PLACEMENT OF AN OOLITIC LIMESTONE WALL AND GATES AT THE FRONT OF A REGULAR CITY COMMISSION 55 AGENDA - SEPTEMBER 18, 2007 RESIDENCE LOCATED AT 6227 SW 57" STREET WITHIN THE CAMBRIGDE LAWNS HISTORIC DISTRICT) (City Manager) 17. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA PURSUANT TO LAND DEVELOPMENT CODE SECTION 20- 5.19(E) (3) REQUESTING THE ISSUANCE OF A CERTIFICATE OF APPROPRIATENESS FOR A SINGLE FAMILY RESIDENCE LOCATED AT 6202 MILLER ROAD WITHIN AN RS- 3(HP -OV), RESIDENTIAL SINGLE FAMILY (HISTORIC PRESERVATION OVERLAY) ZONING DISTRICT (CAMBRIDGE LAWNS HISTORIC DISTRICT) IN ORDER TO PERMIT EXTERIOR RENOVATION AND EXPANSION OF SECOND FLOOR; AND PURSUANT TO SECTION 20- 4.11(D) IN CONJUNCTION WITH THE CERTIFICATE OF APPROPRIATENESS A REQUEST TO: (1) GRANT A VARIANCE FROM SECTION 20- 3.5(E) TO ALLOW FOR LOT COVERAGE TO BE 33% WHERE: A MAXIMUM 30% IS PERMITTED; (2) GRANT A VARIANCE FROM SECTION 20- 3.5(E) TO ALLOW A SIDE STREET SETBACK OF 7 FEET ON THE FIRST FLOOR AND 13 FEET ON THE SECOND FLOOR WHERE 15 FEET IS REQUIRED FOR BOTH FIRST AND SECOND FLOORS; PROVIDING AN EFFECTIVE DATE.4 /5 (A RESOLUTION RELATING TO THE ISSUANCE OF A CERTIFICATE OF APPROPRIATENESS FOR A SINGLE FAMILY RESIDENCE LOCATED AT 6202 MILLER ROAD WITHIN THE CAMBRIGDE LAWNS HISTORIC DISTRICT IN ORDER TO PERMIT EXTERIOR RENOVATION AND EXPANSION OF SECOND FLOOR; AND, A REQUEST TO: (1) GRANT A VARIANCE TO ALLOW FOR LOT COVERAGE TO BE 33% WHERE A MAXIMUM 30% IS PERMITTED; (2) GRANT A VARIANCE FROM TO ALLOW A SIDE STREET SETBACK OF 7 FT ON THE FIRST FLOOR AND 13 FT ON THE SECOND FLOOR WHERE 15 FT IS REQUIRED FOR BOTH FIRST AND SECOND FLOORS) (City Manager) RESOLUTION (S) (NONE) ORDINANCE (S) FIRST READING PUBLIC NEARING S) (NONE) ORDINANCE (S) FIRST READING (NONE) REGULAR CITY COMMISSION 6 AGENDA - SEPTEMBER 18, 2007 THE CITY HAS A SIGNIFICANT GOVERNMENTAL INTEREST IN CONDUCTING EFFICIENT AND ORDERLY coza :SSI0N MEETINGS. SPEAKERS PLEASE TAKE NOTICE THAT SECTION 2°2.1 (K) (2) OF THE CODE OF ORDINANCES PROVIDES THAT "ANY PERSON MAKING PERSONAL IMPERTINENT, OR SLANDEROUS REMARKS OR WHO SHALL BECOME BOISTEROUS WHILE ADDRESSING THE COMMISSION SHALL BE FORTHWITH BARRED FROM FURTHER AUDIENCE BEFORE THE COUNCIL BY THE PRESIDING OFFICER, UNLESS PERMISSION TO CONTINUE BE GRANTED BY A MAJORITY VOTE OF THE C0M41SSI0N. " COMMISSION REMARKS PURSUANT TO FLA STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTE CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRRELEVANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW. REGULAR CITY COMMISSION 7 AGENDA - SEPTEMBER 18, 2007 South Miami NI- ftcaCity CITY OF SOUTH MIAMI ' I I ®' OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM 2001 To: The Honorable Mayor Feliu and ers of the City Commission Via: Yvonne S. McKinley, City (Manage Eliza Rassi, Finance Director lop, I From: Kathy Vazquez, Purchasing M r. Date: September 18, 2007 Subject: Expenditures over $5,000.00 On March 10, 2005, the City Commission requested that purchase expenditures in excess of the $5,000.00 be reported via the City Managers report instead of a Resolution. This procedure was developed with the intent of full disclosure of expenditures expected to exceed $5,000.00 during a fiscal year. During the current fiscal year five reports have been submitted on December 19, 2006, May 5, 2007, June 6, 2007, July 24, 2007' and September 4, 2007. During our routine monitoring of the vendors we found that the following vendors are expected to exceed $5,000.00 and /or are expected to exceed the previously approved amount during the current fiscal year. Vendor name Description of sys Total Est.Expenses for FN 06/07 Ace Lawnmower landscaping maint /rep /equip $ 28,000.00 Alfi Electronics alarms /maint /rep /equip $ 30,000.00 American Appraisal city wlAe appraisal $ 3,500.00 B &M /SW Group auto body work/paint $ 30,000.00 Brandano holiday decorations $ 10,000.00 Brandsmart USA electronic equip. $ 15,000.00 CDW computer related items $ 25,000.00 C3TS engineering sys $ 20,000.00 Emergency Equip pd emergency equip /iinstl $ 25,000.00 Enterprise police radios, parts, repairs $ 10,000.00 Florida Electric Contr. electrical work $ 7,000.00 Julio's Cabinet furniture $ 15,000.00 Leadex construction misc. $ 30,000.00 Lehigh Shoes shoes $ 7,000.00 Physicians Health occp health $ 8,000.00 Office Depot office suppllies /equip $ 50,000.00 Palm Engineering eng. Svs $ 45,000.00 Pro Grounds athletic field) materials $ 30,000.00 Quality Communications pd radar equip /certifications $ 10,000.00 Truegreen Chemlawn chemicals /fertilizer $ 10,000.00 All vendors will continue to be monitored throughout the remainder of the fiscal year for Charter compliance by Central Services. There will be additional reports through out the fiscal year as vendor expenditures either increase or new vendors are selected. Please let me know if you have any questions.