09-04-07 Item 8South Miami
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I CITY OF SOUTH MIAMI I I I I.F
OFFICE OF THE: CITY MANAGER
INTER- OFFICE MEMORANDUM 2001
To: The Honorable Mayor & Members of the City Commission
Via: Yvonne S. McKinley, City Manager
From: W. Ajibola Balogun, REM, CFEA, Director
Public Works & Engineering Department
Date: September 4, 2007 Agenda Item No.:
Subject: Approval of Service Work Order with Florida Power & Light.
Request: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE
A WORK ORDER WITH FLORIDA POWER & LIGHT (FPL) FOR A
ENGINEERING & INSTALLATION OF DECORATIVE STREET LIGHTS ALONG
SW 58TH COURT IN AN AMOUNT OF $24,022.35 TO BE CHARGED TO
ACCOUNT NUMBERS 001 -2100- 519 -9932 AND 124 - 1730 - 541 -3100;
PROVIDING FOR AN EFFECTIVE DATE
Request:
Reason/Need:
Cost:
Authorizing the City Manager to approve a service work order with Florida Power
& Light for decorative street lights along SW 58th Court.
As with every infrastructure improvements within our hometown district,
we plan to install FPL's decorative street lights along SW 58th Court
between Sunset Drive and SW 73`d Street. FPL's scope of work will
include:
• To prepare Electrical Engineering design plans for 6 streetlight
fixtures for the proposed street improvements along SW 58th
Court.
• Installation of 6 Acrylic Acorn light fixtures with 100 Watt Metal
Halide lamps.
• Installation of 6 15 feet Washington style black concrete poles.
• To provide approximately 540 linear feet of 2 -inch poly -vinyl
chloride pipe and install conduit & pull boxes need for the light
fixtures.
With this agreement, FPL will maintain the proposed lights for the City.
$24,022.00
Funding Source: Account number 001 -2100- 519 -9932 will fund $12,781.00 and
$11,241.35 will be funded from account number 124- 1730 - 541 -3100. The
current account balances are:
• 001- 2100- 519••9932 - $13,261
• 124 - 1730 -541- -3100 - $23,393
Page 2 of 2
Prof. Services Work Order
August 29, 2007
Backup Documentation:
LI Proposed Resolution
LI FPL's Cost Calculation sheet for the services
Page 2 of 2
RESOLUTION NO..:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A WORK
ORDER WITH FLORIDA POWER & LIGHT (FPL) FOR A ENGINEERING &
INSTALLATION OF DECORATIVE STREET LIGHTS ALONG SW 58TH COURT IN AN
AMOUNT OF $24,022.35 TO BE CHARGED TO ACCOUNT NUMBERS 001- 2100 -519-
9932 AND 124 - 1730 - 541 -3100; PROVIDING; FOR AN EFFECTIVE DATE
WHEREAS, the Mayor and City Commission wishes to provide decorative streetlights along SW
58th Court from Sunset Drive to SW 73d Street; and
WHEREAS, the Mayor and City Commission wishes to secure the services of Florida Power &
Light for the streetlights installation and maintenance; and
WHEREAS, Florida Power & Light will provide the sole source services by providing engineering
design plans and installation of 6 decorative streetlights with funding from the City's account numbers
001 - 2100 - 519 -9932 and 124 - 1730 - 541 -3100.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OT THE
CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The City Commission authorizers the City Manager to execute a service work order
with FPL in an amount of $24,022.35 for the engineering and installation of decorative streetlights along
SW 58th Court from Sunset Drive to SW 73rd Street.
Section 2: Florida Power & Light will provide the sole source services by providing engineering
design plans and installation of 6 decorative streetlights with funding from the City's account numbers
001 - 2100 - 519 -9932 and 124 - 1730 - 541 -3100, with account balances of $13,261 and $23,393,
respectively.
Section 3: The attached exhibit is incorporate by reference into this resolution.
PASSED AND ADOPTED this
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
Include File Name and Path
day of , 2007.
,APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Wiscombe:
Commissioner Palmer:
Commissioner Birts:
Commissioner Beckman:
40GO-1-
FPL
Decorative Streetlighting Non - Binding Cost Calculation and Deposit Invoice
August 22, 2007
C3TS
Mr. Richard Blanco, P.E.
Project Manager
901 Ponce De Leon Blvd., Suite 900
Coral Gables, Fl. 33134
Re: DSL Invoice - - --->
Sum:
Proiect Info n a i n
S. W. 58 Court Improvements
S. W. 58 Ct from S. W. 72nd St to S. W. 731d St
City of South Miami - Public Works.
South Miami/Dade
*Lump Sum (M +E): $138
*10 Year Finance (Mo.Charge)(F +M +E): $424
*20 Year Finance (Mo. Charoe)(F +M +E): $339
Fixture Information (# and type): 6
Pole Information (# and tvoe): 6
Will Cust. Install conduit? Yes
Linear Trench Footage: 540
Linear Bore Footage: 0
Will Cust. Bore? No
Acrylic Acorn 100W MH
15' Washinqton Concrete - Black
This preliminary cost estimate for approximately $24,022.35 includes basic project information, and does not account
for all aspects of construction (e.g., restoration). In order to proceed with a more detailed cost estimate, a non - refundable
deposit for a detailed estimate in the amount of $480.00 will be required. Upon completion of the project, this
deposit amount will be credited to your decorative streetlight account. This invoice becomes null and void after 180 days
from invoice date.
Please remit your payment to:
Florida Power and Light Company
9250 W. Flagler Street
Miami, Fl. 33174
Lou Perez
If you have any questions about this estimate, or need additional information on FPl2s Decorative Street Lighting Program,
please co me at (305) 552 -3914
Sincer y,
ou erez
Major Customer Manager
Florida Power & Light 9250 West Hagler Street, Miami, FL. 33174
August 22, 2007 VIA E -MAIL
Mr. Richard Blanco, P.E.
Project Manager
C3TS
901 Ponce de Leon Blvd, Suite 900
Coral Gables, FL. 33134
Re: City of South Miami — S.W. 58d' Court Improvements
SW 58 Ct from SW 72nd St to SW 73rd St
Non- Binding Cost Calculation — FPL Decorative Street Lighting Products
Dear Mr. Blanco:
In response to your memo dated August 20, 2007, the NON - BINDING cost calculation for the pole and
light fixture combinations you have selected is $24,022.
• FPL to install: 6 Acrylic Acorn fixtures with 100W Metal Halide lamps on 6 -15' Washington style
black concrete poles. City contractor to excavate approximately 540 feet of trench, and install
FPL- provided PVC and null boxes...
This cost calculation includes basic project information, and does not account for all aspects of the project
(e.g., restoration, monthly maintenance fees and energy costs). In order to proceed with a more detailed
cost estimate, a non - refundable engineering deposit in the amount of $480 will be required. Upon
completion of the project, this deposit amount will be credited to the decorative streetlight account.
Attached with this letter is a copy of the engineering deposit invoice.
The time flume(s) for a detailed cost estimate is approximately 4 -6 weeks. This will vary as it is based on
the work load of the engineer assigned to the project. Once the city accepts the detailed cost estimate and
forwards payment/PO the materials/poles are ordered from the pole manufacturer. Current deliveries of
these poles are at approximately 8 -10 weeks from the order date. The job completion is as well based on
the amount of construction work -load in the field. Jobs are scheduled for construction, sent out for bids,
awarded to a contractor to schedule and build.
Your memo dated August 22, 2007, (copy attached) indicates that the City of South Miami would like the
project to be designed and complete before the shopping season in October. Unfortunately, due to the
above mentioned time frames, as well as, the high volume of construction projects already ahead of this
fast -track project FPL is unable to commit to the proposed schedule.
If you have any questions or need to discuss this further, please contact me at (305) 552 -3914.
Sincerely
u erez
Major Customer Manager
Governmental Sector
Cc: Mark Karris
Ed Infante
CORZO
CASTELLA
CARBALLO
THOWSON
SALMAN
DATE:
TO:
FROM:
SUBJECT:
OTS
Engineers -Architects •PIanners
901 Ponce de Leon Boulevard, Suite 900 • Coral Gables, Florida 33134
Telephone No. 305.445.2900 - Facsimile 305.445.3366
August 20, 2007
Lou Perez, FPL Liaison
Richard Blanco, P.E., and Project Manager
"Ball Park" for SW 58th Court Decorative Street lighting
C3TS Proj: Sunset Drive Improvements
Dear Mr. Perez:
MEMORANDUM
I am contacting you with details for the above referenced project and thereby requesting a "ball
park" estimate. Please note the following:
• Project Name: SW 58th Court Improvements
• Project Scope: installation of new decorative lighting on both the East and West sides of SW
58th Court from SW 73rd Street to SW 72" Street
• Streetlight and Fixture Type /Specifications:
o 15 -ft Washington Concrete Pole in :Black
o Single Acorn Fixture
o 100 Watt M.H.
• Approximately 6 Streetlights
• Approximately 540 LF of trenching
• Contractor will install 2" PVC conduits and pull boxes
• FPL to furnish and install wiring and Streetlights
• NOTE: The street lighting proposed for this project is strictly decorative; therefore, no
photometric calculations are necessary.
Thanks for your attention to this matter. This is a fast -track project which the City of South City
Miami would like to be designed and complete before the shopping season in October. As such we
would appreciate you expediting this and quickly as possible. Should you have nay questions or
require additional information, please do not hesitate to contact me at 305- 445 -2900 or
RichardB @c3ts.com
cAteni ft.program files.notes.datAn=o to perez 8- 20- 2007.doc