09-04-07 Item 2aSouth Miami
AU- America City
CITY OF SOUTH MIAMI 11111,
fi�o ` oP OFFICE -OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM 2001
To: The Honorable Mayor Feliu and Members of the City Commission
Via: Yvonne S. McKinley, City Mana
Eliza Rassi, Finance Director
From: Kathy Vazquez, Purchasing M
Date: September 04, 2007
Subject: Expenditures over $5,000.00
On March 10, 2005, the City Commission requested that purchase expenditures in
excess of the $5,000.00 be reported via the City Managers report instead of a
Resolution. This procedure was developed with the intent of full disclosure of
expenditures expected to exceed $5,000.00 during a fiscal year.
During the current fiscal year four reports have been submitted on December 19, 2006,
May 5, 2007, June 6, 2007 and July 24, 2007. During our routine monitoring of the
vendors we found that the following vendors are expected to exceed $5,000.00 and /or
are expected to exceed the previously approved amount during the current fiscal year.
Vendor name
Soil Tech Distributors
Matty's Sports
All American Engraving
B & M Auto
Benson Electric
Cosgrove
Envirowaste
Grand Prize Motors
Home Depot
Alfi Electronics
Air B bus Transportation
OM /Physicians Health
Sunshine /Concentra
Comp USA
Gem Seal
Genuine Parts
Description of sys Total Est.Expenses
for FN 06/07
lime rock, soil, etc
$ 10,000.00
football /cheerleaders uniform & equip
$ 25,000.00
engraving, framing and awards
$ 12,000.00
auto body work/paint
$ 20,000.00
electrical supplies /parts /equip
$ 25,000.00
Janitorial Supplies
$ 20,000.00
Drain Cleaning
$ 60,000.00
Dealer veh partslrep
$ 8,000.00
hardware, supplies, equipment
$ 10,000.00
alarm /security for burg) /fire /rep. /equip
$ 20,000.00
children event transportation
$ 15,000.00
Occup. Medical PD Physical /drug
$ 8,000.00
Occup. Medical 13D Physical /drug
$ 6,000.00
computer /monitors /software /parts
$ 20,000.00
signs /street
$ 7,000.00
veh /auto parts
$ 13,000.00
All vendors will continue to be monitored throughout the remainder of the fiscal year for
Charter compliance by Central Services. There will be additional reports through out
the fiscal year as vendor expenditures either increase or new vendors are selected.
Please let me know if you have any questions.