08-23-07 Special Excerpt PB Minutes 06-19-07CITY OF SOUTH MIAMI
PLANNING BOARD
Regular Meeting
Action Summary Minutes
Tuesday, June 19, 2007
City Commission Chambers
7:30 P.M.
I. Call to Order and the Pledge of Allegiance to the Flag
Action: The meeting was called to order at 7: 30 P.M.
Action: The Pledge of Allegiance was recited in unison.
II. Roll Call
Action: Chairman Morton requested a roll call
Board members present constituting a quorum: Mr. Davis, Mr. Farfan, and Ms. Yates
Ms. Young.
Members Absent: Ms. Chael and Ms. Beckman
City staff present: Julian H. Perez (Planning Director), Sanford A. Youkilis (Planning
Consultant), and Lluvia Resendiz (Administrative Assistant).
(D) PB -07 -014
Applicant: City of South Miami
AN ORDINANCE OF THE CITY OF SOUTH MIAMI, FLORIDA, ADOPTING
THE EVAULATION AND APPRAISAL RE, PORT (EAR) BASED AMENDMENTS
TO THE SOUTH MIAMI COMPREHENSIVE PLAN; THE AMENDMENTS ARE
TO THE GOALS, OBJECTIVES, AND POLICIES FOR THE FOLLOWING
COMPREHENSIVE PLAN ELEMENTS: FUTURE LAND USE;
TRANSPORTATION; HOUSING; INFRASTRUCTURE; CONSERVATION;
RECREATION AND OPEN SPACE; INTERGOVERNMENTAL
COORDINATION; AND CAPITAL IMPROVEMENTS; AUTHORIZING
TRANSMITTAL TO FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
FOR REVIEW; PROVIDING FOR SEVERABILITY, ORDINANCES IN
CONFLICT, AND PROVIDING AN EFFECTIVE DATE.
Action: Ms. Yates read the ordinance into the record.
Planning Board Meeting
6-19-07,
Page 2 of 4
Mr. Perez advised that the Intergovernmental Coordination and the Capital Improvement
Elements are the last two chapters that need to be completed. Once the text amendments
are completed the recommendations will go before the City Commission for final approval.
Recommendations: Staff recommended that the Planning Board acting as the City's
Local Planning Agency, approve Chapter 7, Intergovernmental Coordination Element and
Chapter 8, Capital Improvement Element of the EAR- Based Comprehensive Plan
Amendments.
Mr. Morton requested a final copy of the entire amended document before the Board makes
any further actions. Mr. Perez stated that the amendments for the first four chapters have
been provided to the consultants for an update of the document. Once Chapter 7 and 8 are
voted on they too will be given to the EAR consultants for an update. At the next Board
meeting an updated document will be available to the Board members.
Mr. Youkilis advised that once Chapter 7 and 8 are voted on, the next document made
available to the Board will look exactly, like the current one but it will include all the
amendments made during the last three meetings and it will be dated July 2007. He added
that all the reports serving as background information will also be included.
Mr. Perez advised that staff conducted a special meeting with the City Commission where
staff provided the Commissioners with an update on what the Planning Board has done
with the EAR document.
Ms. Young stated her concerns regarding the corrections of the typographical errors and
said she would like to see consistency in terms of grammatical errors throughout the
document.
Chapter 7, Intergovernmental Coordination Element
Mr. Perez advised that Policy 1.3.5 had a request for modification because it was dated
November 2000. The modifications were made to read as stated in the EAR document.
The purpose was to continue to coordinate with Miami -Dade County Public Schools in
order to ensure the consistency between the Interlocal agreement and the Public Schools
facility. Mr. Youkilis added that the City will notify the School Board whenever there is a
multi - family development over a certain threshold where School Board staff members will
be invited to any public hearing involving a zone change.
Mr. Morton referenced Policy 1.3.11 as having a typographical error. He stated that the
word impact should end with an "s" and should read; "The city will participate... as it
impacts."
Mr. Perez informed that Policy 1.4.4 was a recommendation to include new language in
order to be consistent with the revisions that were done to the Growth Management Bill in
2005. Mr. Morton questioned if it should read Miami -Dade County or Miami -Dade County
WASD. Mr. Perez advised that staff will ask for a clarification from the consultants and
have an answer at the following meeting.
Planning Board Meeting
6 -19 -07
Page 3 of 4
Mr. Morton questioned if Policy 1.5.6 was written to state that the City will provide all the
opportunities mentioned under the policy or whether it will assist businesses in providing
the listed services and whether they will provide a portion of the services. Mr. Perez
clarified that the City will participate as a stakeholder or as a member of the team in order
to promote economic development and opportunities for the unemployed., The City will
not be the leader but rather part of the three levels of government. They will create the
environment in order to promote the opportunities as a full partner on this effort.
Motion: Ms. Yates moved to approve Chapter 7 Intergovernmental Coordination Element
as amended. Ms. Young seconded.
Vote: 5 Ayes 0 Nays
Chanter 8, Capital Improvement Element
Mr. Perez advised that the goal has not changed however minor changes have been made
to some objectives and policies in order to ensure consistency. Objective 1.1 underwent
minor revisions indicating that the City's five year Capital Improvement and Plan is
incorporated by reference as part of the Comprehensive Plan. The revision was due to the
fact that every year the plan will change and the City would like to ensure that it has the
current plan as part of the Comprehensive Plan and not have to undergo an amendment
process.
Under Policy 1. 1.2 the changes were made to make sure that the document was consistent
with changes made to the Growth Management Program in 2005.
Mr. Morton referred to Objective 1.1 and stated that there is a five year Capital
Improvement Schedule indicating that at some point there is a five year plan and it moves
every year. Mr. Perez responded that the reason the document was included because it was
scheduled for five years but, within those five years every year it is revisited and revisions
are made to it. Mr. Perez added that the State looks to whether or not the City has
recognized a deficiency and whether the funding was located to correct the deficiency in
order to avoid problems with concurrency.
Mr. Morton questioned if it was an annual preparation or an annual update and inquired
how the documents interrelate. Mr. Youkilis responded that every year a separate
document must be produced. He added that although every year a few projects are added
many of the projects are carried forward.
Mr. Perez advised that Policy 1.1.5 and 1.1.6 were included to make sure that the
document was consistent with the changes that were adopted by the Growth Management
legislation of 2005. Mr. Morton questioned if the component of Policy 1.1.5 referred to a
5 year Capital Improvement Schedule and Plan. Mr. Perez advised that it was the same
document therefore the word "Schedule" should be incorporated under Policy 1.1.5 in
order to have both policies to be consistent with each other.
Planning Board Meeting
6 -19 -07
Page 4 of 4
Mr. Youkilis advised that in order to enact impact fees the State government requires a
study to be conducted showing the cost of all the improvements compared to the cost of
the proposed developments. The city does not have a development impact fee yet
however, the administration would like to implement it.
Ms. Yates suggested adding park dedication, park capital improvements, police, and public
safety to Policy 1.3.2
Motion: Ms. Young moved to approve Chapter 8 Capital Improvement Element as
amended. Ms. Yates seconded.
• Policy 1.3.2 shall read `By 2010, the city shall evaluate the feasibility of enacting
impact fees for parks, park dedications, park capital improvements, transportation,
public safety, police, and other services as appropriate.
Vote: 5 Ayes 0 Nays
PAComm Ite ns\2007 \8- 7- 07\PB_Mins 6 -19 -07 Excerpt EAR.doc