08-21-07 Item 11South Miami
CITY OF SOUTH MIAMII
M-ftedc CRY
INTER - OFFICE MEMORANDUM
I I®
2001
To: Honorable Mayor Feliu, and Members of the City Commission
Via: Yvonne S. McKinley, City Manager
e
From: Cesar Garcia, Director
Parks & Recreation Department
Date: August 17, 2007 Agenda Item No.
Subject: Authorizing City Manager to purchase one (1) 15- passenger van for the Parks
& Recreation Department.
RESOLUTION: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO PURCHASE ONE (1) 2008,15-PASSENGER VAN IN THE
AMOUNT OF $22,726.00 WITH AN EXTENDED WARRANTY OF 5 YEARS
AT THE COST OF $1,505.00 TO SERVICE THE AFTERSCHOOL HOUSE
PROGRAM IN THE RECREATION DEPARTMENT TO BE CHARGED TO
ACCOUNT NUMBER 001 - 0000 - 219 -3000, AFTERSCHOOL HOUSE
DONATION ACCOUNT; PROVIDING FOR AN EFFECTIVE DATE.
Request: Authorizing the City Manager to purchase one 2008, 15- passenger van utilizing an
existing Miami Dade County bid number 5204 -0 -08, utilizing the van to transport
the Afterschool House participants to field trips and other locations.
Reason/Need: The City of South Miami Parks & Recreation Department is in great need of
transportation. Purchase of this vehicle will reduce costs associated with
transporting participants of the Afterschool House programs as well as give staff
control to schedule more events and programs for our youth.
Cost:
The attached resolution would authorize the City Manager to purchase 1 van by
"piggybacking" on Miami -Dade County's Bid.
$22,726.00
Funding Source: Funding is through account number 001- 0000 - 219 -3000, Afterschool House
Donation Account.
Backup Documentation: D Proposed Resolution
D Copy of County bid
0 Vehicle Information
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RESOLUTION NO.:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE
ONE 2008 15- PASSENGER VAN IN THE AMOUNT OF $22,726.00 WITH AN
EXTENDED WARRANTY OF 5 YEARS AT THE COST OF $1,505.00 TO SERVICE THE
AFTERSCHOOL HOUSE PROGRAM TO BE CHARGED TO ACCOUNT NUMBERS
001- 0000 - 219 -3000, AFTERSCHOOL HOUSE DONATION ACCOUNT; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the Afterschool House Program and that of the Recreation Department is in great
need of transportation; and
WHEREAS, the purchase of this van will be accomplished by "piggy backing" on current Miami
Dade County bid in accordance with purchasing procedures as outlined in the City Charter; and
WHEREAS, purchase of van will reduce the cost of transportation for the children of the
Afterschool House program; and
WHEREAS, with this purchase it does not only assist with cost that the department pays out for
transportation, but will provide more opportunities for the children to see more of Miami via field trips and
be exposed to more activities and programs.
NOW, THEREFORE, BE IT RESOLVED /ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. That the City Manager is authorized to purchase one 2008, 15- passenger van from
Gus Machado Ford in the amount of $22,427.00 plus an extended care warrantee in the amount of
$1,505.00.
Section 2. Funding will be provided through the Parks and Recreation Department; charging
$22,427.00 to the Afterschool House Donation Account number 001- 0000 - 219 -3000 with a current
balance of $30,000.00
Section 3. This resolution shall take effect immediately upon execution.
PASSED AND ADOPTED this day of , 2007.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
Commission Vote:
Mayor: Horace Feliu
Vice Mayor: Randy Wiscombe
Commissioner: Marie Birts
Commissioner: Jay Beckman
Commissioner: Velma Palmer
Aug, 8. 2007 10:09AM
1200 West 4e Street
Hialeah, Florida 33012
(305) 820 -2525
(305) 820 -2592 - Fax
To: Kathy Vazquez From: Juan F. Fernandez
Pax: (305) 667 -7806 Pages: 4
Phone: Date: 8/8/2007
Re: Vehicle Quote CC:
No. 0416 P, 1
❑ Urgent XCI For Review ® Please Comment ❑ Please Reply ❑ Please Recycle
• Comments:
Attached for your review is the quote you requested on IX:half of the City of South Miami regarding a
2008 Ford E -350 15 passenger Van. Also attached Is a copy of the Extended Warranty brochure.
Thank you for affording Gus Machado Ford the opportunity to be of service to you and the City of South
Miami. If you have any questions regarding this quote or any other matter of mutual concern, please
give us a call at your earliest convenience.
Again, thank you.
Attachment
CNGAug' 8' 2��% 1�.a9AM VEHICLE
ORDER CONFIRMATION
No, 0— /07P'_?
:34:00
Dealer:
F24070
2008
ECONOLINE
Page:
1 of 1
Order No: 1010 Priority; J2�
Ord FIN; QM510 Order Type: 5B
Price Level: 815
Ord
PEP: 721A Cust /Flt Name: SOUTH MIAiMI
PO Number:
RETAIL
RFTAZL
S31
E350 XL SDE WGN $31840
X34
.3.73 REG X34
138" WHEELBASE
FLR VINYL,FT /RR
YZ
OXFORD WHITE CC
204
9100# GVWR
NC
A
STD VNYL BKT ST
47X
NON SCH BUS USE
E
MEDIUM FLINT
SP DLR ACCT ADJ
721A
PREF EQUIP PKG
SP FLT ACCT CR
.XL TRIM
6
U.S. GAL GAS
219
.15P BUCKT SEATS
B4A
NET INV FLT OPT
NC
614
.16" SPORT COVER
DEST AND DELIV
870
574
.A /C, HIGH, CAP
"TOTAL
BASE AND OPTIONS
32710
587
.ELEC AM /FM CLK
'TOTAL
3 0
60
642
.1611 STEEL WHEEL
*THIS
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99L
.5.4L EFI V8 ENG
44Q
.ELEC 4 -SPD AUTO
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Fl -Help F2- Return
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COUNTY
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BID NO.: 5204 -0/08
CONTRACT AWARD SHEET
DEPARTMENT OF PROCUREMENT MANAGEMENT
BIDS AND CONTRACTS DIVISION
Previous Bid No.: 5204-0/07
TITLE: PURCHASE OF MODEL YEAR 2007 PICKUP TRUCKS, OF VARIOUS TYPES FOR MIAMI -DADE
COUNTY
BPO # ABCW0700333
COMMODITY CODE NO.: 070 -48 OTR YEARS: N/A LIVING WAGE APPLIES:
❑ YES ® NO
CONTRACT PERIOD: 1/01/2007 through 12/31/2007
AWARD BASED ON MEASURES: ❑ YES ONO ® SR.PROCUREMENT AGENT: Pablo Martinez
❑ PROCUREMENT AGENT:
❑ PROCUREMENT TECHNICIAN:
PHONE: 305- 375 -2102
❑ SBE Set Aside
❑ SBE Goal
® Local Preference
❑ Prevailing Wages (Reso. 90 -143)
❑ Living Wage
PART #1: VENDOR AWARDED
F.E.I.N.:
VENDOR:
STREET:
CITY /STATE /ZIP:
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
PHONE:
FAX:
E -MAIL:
CONTACT PERSON:
592336101
Gus Machado Ford, Inc.
1200 West 49th Avenue
Hialeah, Fl 33012
Destination Point
Net 30 Days
120 Days A.R.O.
305- 820 -2596
305- 820 -2592
flectsales@gusmachadoford.com
Victor Benitez
Bid Preference: ® SBE ❑ Micro SBE
❑ CSBE Level
F.E.I.N.:
VENDOR:
STREET:
CITY /STATE /ZIP:
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
PHONE:
FAX:
E -MAIL:
CONTACT PERSON:
650944181
Maroone Dodge LLC
21151 NW 2nd Avenue.
Miami, F133169
Destination Point
Net 30 Days
60 -120 Days A.R.O.
305- 493 -5310
305- 653 -8250
schenrvna,comcast.net
Steven Henry
F.E.I.N.:
650944183
F.:E.I.N.:
593157547
VENDOR:
Maroone Chevrolet LLC
VENDOR:
Beck Auto Sales, Inc.
STREET:
8600 Pines Blvd
STREET:
256 Hwy 17 N.
CITY /STATE /ZIP:
Pembroke Pines, F133084
CITY /STATE /ZIP:
Palatka, FL 32177
F.O.B. TERMS:
Destination Point
F.O.B. TERMS:
Destination Point
PAYMENT TERMS:
Net 30 Days
PAYMENT TERMS:
Net 30 Days
DELIVERY:
60 -180 Days A.R.O.
DELIVERY:
90 -120 Days A.R.O.
PHONE:
954- 447 -2150
PHONE:
386- 328 -8863
FAX:
954- 433 -8503
FAX:
386- 328 -0891
E -MAIL:
fridgantd @autonation.com
E -MAIL:
chuck_boner @beckchrysler.com
CONTACT PERSON:
David Fridgant
CONTACT PERSON:
Chuck Boner
DEPARTMENT OF PROCUREMENT MANAGEMENT
BIDS AND CONTRACTS DIVISION
Active Contracts Information
Active Miami-Dade County Contracts
Issued by the Department of Procurement Management
Sorted By Contract ID
Page 1 of I
4I Previous Next
�Contract ID Contract Title Effective Date Exoiration Date 'Contract AmountlBuyE
— - -------------
:5204-0108 MODEL YEAR 2007 PICKUP TRUCKS 111/2007 12/31/2007 9,910,950.001MAR
'PAI31
rNote. The - information con ta-ined on these -pages is updated n- —ig htly. It is intended for informational purposes only and is presumed
accurate, althouqh not warranted.
Page I of I
http: / /www.co. miami - dade. fl. us / dpm/contracts /contracts_all.asp 8/10/2007