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07-31-07 Item 9South Miami uu- Americac�y CITY OF SOUTH MIAMI ' OFFICE OF THE CITY MANAGER I® INTER - OFFICE MEMORANDUM 200' Agenda Item # To: The Honorable Mayor Feliu and Members of the City Commission Via: Yvonne S. McKinley, City Manager From: Vincent A. Landis, Chief of Police Date: July 31, 2007 Subject: Purchasing of Five (5) 800 MHZ Radio Packages Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE FIVE (5) 800 MIHZ RADIO PACKAGES APPROVED IN THE 2006/07 BUDGET FOR A TOTAL AMOUNT NOT TO EXCEED $16,471.85; TO BE CHARGED TO ACCOUNT #001 -1910- 521 -6430 (OPERATING EQUIPMENT); PROVIDING FOR AN EFFECTIVE DATE. Request: The Police Department is requesting to purchase five (5) 800 mhz radio packages as approved in the 2006/07 budget. Reason /Need: Our current radio system is over ten (10) years old. Miami -Dade County is replacing /updating their equipment because the model currently being used is no longer in production and repair pants are slowly diminishing. There are currently ten (10) radios that can not be or are too expensive to be repaired. Cost: $16,471.85 Funding Source: Operating Equipment Account # 001 - 1910 - 521• -6430 Beginning Balance: $23,897.73 Request: $16,471.85 Ending Balance: $ 7,425.88 Backup Documentation: Draft Resolution, Quote & Product Overview 1 2 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 RESOLUTION NO.: A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE FIVE (5) 800 MHZ RADIO PACKAGES APPROVED IN THE 2006/07 BUDGET FOR A TOTAL NOT TO EXCEED $16,471.85; TO BE CHARGED TO ACCOUNT #001 - 1910 - 521 -6430 (OPERATING EQUIPMEN'T); PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, handheld and vehicle radio's are the most critical pieces of equipment a police officer uses /carries as a communication lifeline; and WHEREAS, the current radio system being used is over ten years old and the model used is no longer in production and repair parts are slowly diminishing; and WHEREAS, there are currently ten (10) radios that can not be or are too expensive to be repaired; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The City Manager is authorized to purchase five (5) 800 mhz radio packages approved in the 2006/2007 budget not to exceed $16,471.85; to be charged to Account #001- 1910 -521 -6430 (Operating Equipment) with a beginning balance of $23,897.73. Section 2. This resolution shall take effect immediately upon execution. PASSED AND ADOPTED this day of , 2007. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM 39 CITY ATTORNEY 40 41 F. " •; Commission Vote: Mayor Feliu: Vice Mayor Wiscombe: Commissioner Palmer: Commissioner Birts: Commissioner Beckman: Bill To ROHHZ�� 6130 SW 72 Strett South Miami., FL 33143 (305) 663-6�311 Radio Communication Services 10300 Sunset Drive, Suite 358 Miami, FL 33173 (3 3) 596-8005 Contact Name 'Phone Rev&n11u#,Cq10e- Requisition No Budget Code Lisa Corbiri 11M5) 663-6311 ETR5227284 ami PD `Quob�" 05 QUote Category Item Qty,: Unit Cost Amount Accessory P7100 Bettery, Extra High Capac.ty, WO 5 $8694 $434,70 Rad o P7150 Provo ice VH-Gain AnYBatf Char ger,'Clip/lbc. 5 $3,207.37 $16, 036 85 Total $16-471,55 N07 ,ri7e Unit cost muszxles progrrannnng, shipping and E77SO Radio Sbop qdm nt sbl�-tfve feess ff accx&,mn'�es are pur&;asad over th�w cou-mer. �,,rces, may vary Ouota vahkJ 6or on�y 30 days Please rnake all Checks payabie to: Board of County Ccrrm.sslorers EDACS® ProVoice TM P251P Conventional MIA-COM's latest generation software - defined digital radio, the P71001P is designed to excel in the challenging public safety environment. The P710e portable is a digital two -way radio that operates in multiple applications — Enhanced Digital Access Communications System (EDACS) or ProVoice trunked modes, Project 25 digital, and conventional analog modes. A rugged and lightweight mechanical package ensures that the P7100'P will stand up to rough handling and be ready when needed in critical situations. The P7100'r portable provides digital voice and IP data for the critical communication demands of public safety users. One Radio - Multiple Applications The P7100 'p uses a new high -speed digital signal processor and the latest RF components to support multiple applications in one package: • Project 25 Digital Conventional • ProVoice Digital Trunking • EDACS Trunking (AegisTM is optional) • DES Encryption • New Advanced Encryption Standard (AES) for P25 • P25 Trunking is in development and will be available as a software upgrade in the near future • Complete Analog Conventional features Lightweight with Heavy -Duty Performance The P7100`P is more than just new electronics and software, it is the most robust mechanical package ever offered in a M/A -COM portable radio. • MIL - STD -810F rugged — including 1 -meter drop per TIA (even the knobs) • Optional Immersion — 1 meter for 4 hours per MIL- STD -81OF • Non -Slip grips on the side • Knobs with large blades for excellent tactile feel, yet rounded and with set - screws to prevent accidental changes P7170IP P71501P P7130IP Product Overview • Tx/Rx LED and improved clarity display for more visible signaling (including new features such as a battery-level gauge) • Large speaker and amplified microphone for loud and clear audio • At 21 ounces with battery, the same weight as an LPE -200 or M -RK • Intrinsically safe certification (optional) • Jaguar accessory compatibility — including batteries, chargers, vehicular chargers, carrying accessories, and audio accessories. Flexible and Efficient Design With the software -based design, the P7 100" portable is readily configurable and easily expandable with software upgrades. • Stores up to 800 trunked system /group combinations and up to 400 conventional channels • Stores 99 individual call numbers and 99 telephone numbers in memory • ProFileTM offers easy over - the -air programming for efficient updates • ProScanTM provides smooth, automatic roaming between sites • Full conventional feature set, including dual priority scan and various tone signaling formats • EDACS Security Key (ESK.) prevents unauthorized users from programming radios or accessing the system. Advanced Digital Voice The P7100" portable is available with M /A -COM's third - generation digital voice technology, ProVoice. ProVoice utilizes the acclaimed IMBETM vocoder to allow the P71001P portable to deliver exceptional voice quality in areas where the repeater signal strength is weak. Text Messages With this option, users may receive, display, and respond to text messages sent from authorized users on the EDACS network. This feature improves real -time situation intelligence and communications among first responders while also providing the capability to leave messages with users that are actively engaged in other critical activities. Project 25 The P7100 "' portable is Project 25 compliant and is ideal for use either as a primary P25 digital conventional portable or as a trunked portable with P25 Common Air Interface (CAI) for digital talkaround interoperability. The portable provides digital interoperability with other Project 25 users during critical communications situations. For More Information For more information about this or any other M /A -COM Wireless Systems product, call toll free in the U.S. 1- 800 - 368 -3277. From outside the U.S. call 1- 434 - 455 -9223 (Asia Pacific), 1- 434 - 455 -9229 (Latin America and Middle East), and 1- 434 - 455 -9219 (Europe). Tyco _ 4*4<" ® Electronics Technical specifications are subject to change without notice. This product is subject to U.S. export control for national security reasons. General Specifications P71001P Portables are available in 3 models: P71701": System Model with LCD and DTMF keypad P7150m: Scan Model with LCD and limited keypad P7130'p: Select Model with LCD and no front keypad Dimensions (H x W x D): (Without Knobs and Antenna) With battery: 6.75 x 2.58 x 1.79 in. (171.4x65.5x44.7 mm) - Weight: NiCd: 21.3 oz (604g) NiMH: 22.3 oz (633g) Input Voltage: 7.5 VDC (nominal) Vibration: 5 G (per U.S. Forest Service) Shock: 1 meter drop (per TIA /EIA- 603 -A) Immersion *: 1 meter for 4 hours with 49 °F (27oC) differential (MIL -STD -810F) *P7100'P immersion model only. Battery Life (at 5% Tx, 5% Rx, and 90% standby): NiCd: 8 hours (1600 mAH) NiMH: 11 hours (2400 mAH) Operating Temperature Range: NiCd: -22 to +140oF ( -30 to +60oC) NiMH: +14 to +1227 ( -10 to +50oC) Relative Humidity: 90% @ 1220F (+50"C) Altitude: Operational: 15,000 ft (4,572 m) In Transit: 50,000 It (15,240 m) Color (case): Black Options and Accessories Headset, earpiece, speaker microphones, PC programming software and cables, subminiature surveillance accessories, antennas, cases, straps, belt loops and swivel mounts, desk chargers, wall chargers, and vehicular chargers. Intrinsically Safe Options Factory Mutual Intrinsically Safe for Class I, II G, and III, Division 1, Groups C, D, E, F, and , Temp T3C, TA= +60oC; Nonincendive for Class 1, Division 2, Groups A, B, C, and D, Temp T4, TA= +60oC. CSA Intrinsically Safe for Class I, Groups C and D; Class II, Group G (Coal Dust); Class III; Nonincendive for Class 11, Division 2, Groups A, B, C, and D. Transmitter Receiver 800 Frequency Range (MHz): 806 -825, 851 -870 Rated RF Power Trunked (W): 1,3 Rated RF Power Talkaround (W): 1,3 Frequency Stability ( -30 to +60oC; +25oC Ref) (ppm): ±1.5 Modulation Deviation (kHz): ±5.0 ( ±4.0 NPSPAC) FM Hun and Noise (Coin anion Receiver) (dB): <40 (non- NPSPAC), < -38 (NPSPAC) Audio Response (d]3): +1/ -3 Spurious and Harmonies dBrn/dBc): <- 16/ -51 Vrequency Se aration (MHz): Full bandwidth udio Distortion: <3% (1 kHz tone @ 3 kHz deviation (non - NPSPAC)) <3 %, 1 kHz tone 2.4 kHz deviation NPSPAC Receiver • the to0owmg sett - quieting trequency cannot be programmed as a receive frequency: 864.000 MHz. Environmental Specifications Standard 800 Fre uenc Range (MHz): 851 -870* Channel Spacing kHz): 25/NPSPAC Sensitivi 12 dB SINAD V /dBm): 0.28/ -118 Selectivity @ 12.5 kHz (dB) NPSPAC: R 25 kHz (dB): >20 >72 Intermodulation dB): >72 Spurious and Image Rejection (dB): >70 Frequency Stability ( -30 to +60 °C: +25 Ref) (ppm): ±1.5 Frequency Separation MHz): Full bandwidth Rated . Audio Output (mW): 500 Audio Distortion: <3% rated power • the to0owmg sett - quieting trequency cannot be programmed as a receive frequency: 864.000 MHz. Environmental Specifications Standard Parameter Methods Ft Procedures MIL - STD -810F* Low Pressure 500.4/1,2 Applicable High Temperature 501.4/1,2 Stability Low Tem emture 502.4/1,2 Certification Temperature Shock 503.4/1 (W) Solar Radiation 505.4/2 Rules Blowing Rain 506.4/1 Humidity 507.4 Salt Fog 509.4 Rules Blowin-g Dust 510.4/1 1.5 Itrunersion ** 512.4/1 363613-0018 Vibration (Minimum Inte 514.5/1, Category 24 1 -3 Vibration Basic Transportation) 514.5/1, Category 4 90 Shock (Function /Basic) 516.5/1 Shock Transit Drop) 516.5/4 IP -67 Dust and Water IEC 60529 U.S. Forest Service Vibration 10 -60 Hz USDA LMR Standard, Section 2.15 TIABIA -603 -A Shock Paragraph 3.3.5.3 *Also meets equivalent superseded MIL- STD -810C, -D, and -E. * *P7100'p immersion model only. Digital Operation Vocoding Method: mproved MultiBand Excitation (IMBE Data Rate: 19600 bps odulation: GFSK for ProVoice C4FM for P25 Regulatory Data Frequency RF Frequency FCC Type Applicable Industry Canada Applicable Range Output Stability Acceptance FCC Certification Industry (MHz) (W) (ppm) Number Rules Number Canada Rules 806 -869 1 -3 1.5 OWDTR- 0018 -E 15,90 363613-0018 RSS -119 806 -869 1 -3 1.5 OWDTR- 0023 -E 90 363613-0023 RSS -119 M /A -COM Wireless Systems ECR -7126J P. O. Box 2000 EDACS is a registered trademark and ProVoice, ProFile, Aegis, and ProScan are trademarks of M /A -COM, Inc. Lynchburg, Virginia 24501 All other trademarks are the property of their respective manufacturers. Phone: 1- 800 - 368 -3277 Copyright © 2005 M /A -COM, Inc. All rights reserved. www.macom- wireless.com 01105 Printed in U.S.A.