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07-24-07 Item 23South Miami JUMnedcaCky CITY OF SOUTH MIAMI 1 I ' ®' OFFICE OF THE. CITY MANAGER 'm°mi&_" INTER- OFFICE MEMORANDUM 2001 To: The Honorable Mayor Feliu and Members of the City Commission Via: Yvonne S. McKinley, City Manager From: W. Ajibola Balogun, REM, CFEA, Director Public Works & Engineering Department Date: July 24, 2007 Agenda Item No.:4; Subject: Work Order for new card access system for City Hall doors. Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A SERVICE WORK ORDER WITH ALFI ELECTRONICS, INC. FOR A NEW CARD ACCESS SYSTEM FOR CITY HALL DOORS IN AN AMOUNT OF $11,700.00 TO BE CHARGED TO ACCOUNT NUMBER 001 - 2100 -519 -9920; PROVIDING FOR AN EFFECTIVE DATE Request: Authorizing the City Manager to issue service work order to Alfi Electronics, Inc. for $11,700.00. Reason/Need: For the past few weeks we have had problems with access system at City Hall, to include, doors not opening with issued access card; City Hall doors staying unlock after hours and during the weekend. After much research of the problems and couple of meetings with the current vendor, we found -out that the computer mother boards needs to be replaced and the current system software that was installed over 14 years ago needs to be upgraded. We have secured the following 3 proposals and we recommend the lowest bidder (Alfa Electronic, Inc.): 1. AM Electronics, Inc. $11,700.00 2. Segutronic High Security Engineering $25,555.60 or $19,171.70 without wiring. 3. Homeland Security Systems $19,950.00 Cost: $11,700.00 Funding Source: Account number 001 - 2100 -519 -9920 with account balance of $62,676.17 before this request. Backup Documentation: ❑ Proposed Resolution Copies of all proposals received I RESOLUTION NO.: _ 2 3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF 4 SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A 5 SERVICE WORK ORDER WITH ALFI ELECTRONICS, INC. FOR A NEW CARD 6 ACCESS SYSTEM FOR CITY HALL DOORS IN AN AMOUNT OF $11,700.00 TO BE 7 CHARGED TO ACCOUNT NUMBER 001 - 2100 -519 -9920; PROVIDING FOR AN 8 EFFECTIVE DATE WHEREAS, the Mayor and City Commission wishes to replace the damaged card access system for City Hall; and. WHEREAS, the new card access system will be installed by Alfa Electronics, Inc. for an amount of $11,700.00 to be charged to account number 001 - 2100 -519 -9920, with account balance of $62,676.17, before this request. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1: That the Mayor and City Commission authorize the City Manager to issue a Service Work Order to AM Electronics, Inc. in an amount of $11,700.00 to be charged to account number 001 - 2100 -519 -9920, with account balance of $62,676.17, before this request. Section 2: The attached exhibit is incorporate by reference into this resolution. PASSED AND ADOPTED this day of , 2007. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: Luis R. Figueredo, Nagin Gallop & Figueredo, P.A. Office of City Attorney Include File Name and Path APPROVED: MAYOR COMMISSION VOTE: Mayor Feliu: Vice Mayor Wiscombe: Commissioner Palmer: Commissioner Birts: Commissioner Beckman: ALIFI ELECTRONICS.. INC. 285 N.E. 185TH STREET SUITE # 23 MIAMI, FLORIDA 33179 Office Line 305 - 654 -8484 Fax 305 - •654 -9799 E -Mail alfi@bellsouth.net or sarnbenornry0yahoo.corn Quotation Prepared E- Mail a rtorre @cityofsouthmiami.net Dated July 10, 2007 City of South Miami — City Hall 6130 Sunset Drive South Miami, Florida 33143 Attn.: Mr. Rudy De La Torre Mr. De LaTorre: Alfi Electronics, Inc. is pleased to have the opportunity to submit our proposal for your review. The information provided herein is in response to your needs. We are in compliance with your requirements and have an established track record of installing and maintaining similar systems as well as meeting strict time schedules and budget requirements. Our bid proposal has been organized to address the technical proposal requirements identified by our site survey and review of your existing access control system. Please contact our office if you have any questions regarding our proposal or any of the supporting documentation. Sincerely, Sam Ben -Omry Your Personal Consultant Founder of Alfi Electronics, Inc. Alfi Electronics, Inc. Is proposing, SOYAL — Security System Total Solution for the access. The company owns the highly recognized name which is known for manufacturing and marketing high quality 4PARTNER WITH Alfi... AND EXPERIENCE WHY WE ARE THE NATION'S FASTEST GROWING SECURITY SYSTEMS COMPANY. AL'FI ELECTRONICS, INC. 285 N.E. 185TH STREET SUITE # 23 MIAMI, FLORIDA 33179 Office Line 305 - 654 -8484 Fax 305 - 654 -9799 E -Mail alfi@bellsouth.net or sarnbenonnry@yahoo.com security products. Most businesses use this product's brand name for their own personal industry marketing. Scope of work: Due to the difficulty you are experiencing with your existing access system and in obtaining information from the manufacture's technical support who is restricting any information given in order to charge the client a very high fee for support, we suggest to replace the system's mother board and the modules while using the existing 17 readers and your access cards. This will enable you to have full access to your system without having to deal with a second party. In addition, we will install all new wiring at no cost to you while the new system is being installed enabling you to still use your existing system during our installation. List of Equipment: . g mother boards - 8 extensions each . 17 reader modules . All new cable ( *see note below) . All necessary power supplies 1 software — programming and training of authorized personnel System Investment Summary: Our price for the supply, installation and labor for the project goes as follows: Price: $11,700.00 plus tax. *Note: Price does not include the cabling. Alfi Electronics will produce all new wiring at no cost to the client. PROPOSAL ACCEPTANCE The Specifications, Conditions and Prices Sales Presented in This Proposal Are Accepted As Indicated by the Signatures Below. Alfi Electronics, Inc. Is Authorized To Perform The Project As Specified 4PARTNER WITH Alfi... AND EXPERIENCE WHY WE ARE THE NATION'S FASTEST GROWING SECURITY SYSTEMS COMPANY. AL'FI ELECTRONICS, INC. 285 N.E. 185TH STREET SUITE # 23 MIAMI, FLORIDA 33179 Office Line 305 - 654 -8484 Fax 305 --654 -9799 E -Mail alfi @bellsouth.net or sarnbenonnry@yahoo.com Within This Proposal, With Payment Made As Outlined In The System Investment Summary Section Of This Document. Accepted By: (Please Print Excepted Where Otherwise Indicated and Fax It Back To 305-654-9799) Project: City of South Miami — Access Card Reader System Client: Print Signature Date Alfi Electronics, Inc. Print Signature Date 4PARTNER WITH Alfi... AND EXPERIENCE WHY WE ARE THE NATION'S FASTEST GROWING SECURITY SYSTEMS COMPANY. 07/09/2007 14:51 FAX 3054638552 SEGUTRONI:C 2001/003 ,5e lll' lilt° a�in6li SECURITY ENVINEERtN6 Comments: Dear Mr. De La Torre: Attached please find our proposals to replace your actual access system. Thanks in advance for your kindly attention. Best Regards Fernando Garcia. , 6 3 S3 , 96, J1�5; SSS,6� 8280 NW 27TH ST. #515 MIAMI, FL 33122 — PH(305) 463.8551 — FAX (305) 463 -8552 WWW.SEGUTRONIC.COM . •, . To: City of South Miami Fronn: Fernando Garcia Attn.: Mr.Rudy De La Torre Date: 7/9/2007 Fax: 305 -668 -7208 Pages: 3 (including cover) Tel.: Ref: Access system quotation Comments: Dear Mr. De La Torre: Attached please find our proposals to replace your actual access system. Thanks in advance for your kindly attention. Best Regards Fernando Garcia. , 6 3 S3 , 96, J1�5; SSS,6� 8280 NW 27TH ST. #515 MIAMI, FL 33122 — PH(305) 463.8551 — FAX (305) 463 -8552 WWW.SEGUTRONIC.COM | 07/09/2007 I4:52 FAX 3054688582 SEQnIRoNIO 1a003/003 � - -------- -------------------' trionic . �� . '-__- ---_- �� ' e�~.~~~~~_~^... -~_..~-~-_. 8Q-781 0380NVV27th Street FL33122'T�(3O5)4O�8551' Fax (8O5)4O3-�52 � � www,segutronic.com - sales@segutronic.com Customer ' ! Contact � Ship To ' _ ------ --------- �_ i0ty of South Miami C � *r9sS/m(75Ave. MIAMI rLomno MIAMI FL33155 Tel: Tel: (3 Fax: (305)-6687208 nm�(oou)-6suruou Terms Due Date Account Rep Schedule Date Citysouthmia 1 50% P/0 & 50% Delivery 7/9/2007 Fernando Garcia 7/912007 ce Ship VIA , Lage Printed SQ-781 Air Cargo i 719=07 L Item Description oty Price, M i Amount IINST System Implementation ( Programming 1 $2,556.00 EA $2,556.00 ` i ! ! ! ! ' . ' ' | / � ^ | | | � | | | � | ' / xALE000womomn ( — '------T---- Taxable . ' | � ---�' $0.00. 1) PAYMENT TERMS: 50% In advance with nmawv omo f� / . ( ~~~ linked ~ the ,~ .~~~~.~.~. Installation services. '' labor contract --exists, full -payment -_ equipment - required --_before �� begins. installation o � ocLIvEnv date available after orde | / | has been processed and factory Mas confirmed the delivery time. 3) WARRANTY: Length and Conditions ol product warranty are subjected to manufacturer, Defective Products wm" repaired vrreplaced according m manufacturers conditions. w REFUNDS: morefunds 'Total Tax $0,00 available.- ---'--� �--------'- --- c�mo�o o�smmu�mmx��/a�oom,»oum*aumnrizn to - �manp¢ $9,961.00 '-— deliver the hereby described equipments. Payment will u" made a,"mflnn above. T��1 ��. $61.u0 Balance $9.961z0 CUSTOMER NAME PRINT: oIGw^rons: o^rs:_______ � | 07/09/2007 14:52 FAX 3054638552 SEGUTRONIC ,ge Aranic HI HIN SECURITY ENVINEERON 8280 NW 27th Street #515 - Miami, FL 33122 - Tel (305) 463-8551 Fax (305) 463-8552 www.segutronic.com - sales@segutronic.com Customer Contact City of South Miami —L 1 City of South Miami 4795 S.W. 75 Ave. 2 Rudy De La Torre MIAMI FL 33155 3 4795 S.W. 75 Ave. Tel: (305)-6636350 4 MIAMI FL 33155 Fax: (305)-6587208 5 UNITED STATES DUAL READER INTERFACE MODULE, 12 VAC or 6 Tel, (305)-6636350 LARGE ENCLOSURE W1 LOCK 7;RK-AL400ULX Fax: (305)-6687208 !,ENCLOSURE W/UL POWER SUPPLY, 12VDC or 2 4 8 LNL-1 100 Account IM 002/003 .... ....... PRODUCTS QUOTE SQ-779 71912007 Ship To City of South Miami 4795 S.W. 75 Ave. MIAMI FL 33155 Tel: (305)-6636350 Fax: (305)-6687208 Due mDate- Account - Rep- Citysouthmia 50% P/0 & 50% Delivery 7/9/2007 Fernando Garcia Quotation i PO# 1 Reference Ship VIA SQ-779 Air Cargo 9: 3! 3� 4 6 Schedule Date 7/9/2007 I T Page Printed 7/012007 3:43:39PM Price l Item Description —L 1 1RKP6200-S32 :READER SERVER SOFTWARE LICENSE ON CDROM 2 RKP621 O-CL :CLIENT SOFTWARE LICENSE ON CD 3 LNL-ETHLAN-MICR ;ONBOARD COBOX MICRO SERIAL SERVER (LNL.5 4 LNL-2DRKIT 2DR CONTROLLER KIT (Includes RK-AL40OULX 5 LNL-1320 DUAL READER INTERFACE MODULE, 12 VAC or 6 RK-CTX-6 LARGE ENCLOSURE W1 LOCK 7;RK-AL400ULX AU. !,ENCLOSURE W/UL POWER SUPPLY, 12VDC or 2 4 8 LNL-1 100 -INPUT MONITOR MODULE, 16 ZONE, 12 VAC or 91LNLA200 'OUTPUT CONTROL MODULE, 16 RELAY, 12 VAC 10 12161309 1816 STIR OAS CM/CL2 1M BX GRY 11 11181301 1812 STIR CMICL2 IM BX WHT 12,11025201 22/2 STR CMICL2 5C BX WHT 9: 3! 3� 4 6 Schedule Date 7/9/2007 I T Page Printed 7/012007 3:43:39PM Price l M Amount 1 $865.30 EA $865.30 $311.10. EA $311.10 $513.40 �i EA $513.4 ,$1,672.801 EA i $1,672.8 $632.40) EA $5,6 $239.70 EA 1 $719.1 AU. EA $1,443.3� $848.30 EA $848.30 $848.30 EA $848.30 $342.04 i EA $2,052.24 $115.861 EA $463.44 $27,63 EA $165.78 SALES CONDITIONS Taxable 1) PAYMENT TERMS: 50% in advance with Purchase Order and 50% due upon delivery. Full payment for the purchase of equipment is not to be linked or related to the performance of the Installation services. If a labor contract exists, full payment of equipment is required before installation work begins. 2) STANDARD DELIVERY TIME: 2-3 weeks under normal conditions and subjected to stock availability. Final delivery data available after orde, has been processed and factory has confirmed the delivery time. 3) WARRANTY: Length and Conditions of product warranty are subjected to products manufacturer, Detective Products to be repaired or replaced according to manufacturer's conditions. 4) REFUNDS: No refunds Total Tax available. Rxempt ACCEPTANCE OF PROPOSAL: Theabove prices, specifications & conditions are satisfactory and hereby accepted. You are authorized to Total deliver the hereby described equipments. Payment will be made as outlined above. Balance CUSTOMER NAME PRINT: SIGNATURE: DATE: $0,00 $0.00 $15,594.66 $15,594.65 Homeland Security Systems 18181 N.E. 31 st Court Suite 1408 Aventura, FL 33160 ( 305)968- 8398 < >FAX:(305)792 -4937 Name / Address CITY OF SOUTH MIAMI ATT:RUDY DE LA TORRE 4795 SW 75TH AVE. MIAMI,FL,33155 Estimate Date Estimate # 7/3/2007 234 Page 1 Project Description Qty Cost Total PROPOSAL FOR CARD ACCESS SYSTEM UPGRADE AT CITY HALL/POLICE DEPT.(6130 SUNSET DRIVE,SOUTH MIAMI,33143),TO INCLUDE: *DISABLE AND REPLACE,EXISTING CARD ACCESS SYSTEM,AS FOLLOWS: - REMOVE ALL EXISTING ACCESS SYSTEM CONTROL PANELS,TIMER CONTROL AND ACCESS KEYPAD - INCORPORATE ALL EXISTING CARD READERS,PROXIMITY CARDS, ELECTRIC STRIKES,MAG LOCKS AND REQUEST TO EXIT DEVICES *INSTALL NEW ACCESS EQUIPMENT AS FOLLOWS: 01- CQ- SYSTEMVII/SYSTEM SEVEN SOFTWARE 03- CQ- CB485/RS -485 COMMUNICATION BOARD 0 1 -CQ-CA4000/4 READER CONTROL PANEL 02- CQ- CA8000 /8 READER CONTROL PANEL 06- IM- 16V40VA /16V 40 VA XFRMR,UL /CSA,ULTR -TEC 03- IM- 1270/12V 7AMP BATTERY 01- HID /4X4,6" REACH,PROXIMITY CARD READER(FINANCE OFFICE ENTRY DOOR) * *TOTAL OF 19 DOORS TO BE OPERATED BY NEW ACCESS CONTROL SYSTEM ** * *NEW SYSTEM HAS UPGRADE OPTIONS FOR FUTURE EXPANSION ** -ALL WIRING ,CONNECTIONS,INSTALLATION,SET UP AND USER END INSTRUCTIONS *MANUFACTURES WARRANTY ON PARTS *2 YEARS INSTALLATION WARRANTY *6 MONTHS INSTALLATION FOLLOW UP INCLUDED Please sign proposal here: /Date: / / -- _ Subtotal Sales Tax (7.0 %) Total Page 1 Homeland Security Systems 18181 N.E. 31 st Court Suite 1408 j Aventura, FL 33160 ( 305)968- 8398 < >FAX:(305)792 -4937 Name / Address CITY OF SOUTH MIAMI ATT:RUDY DE LA TORRE 4795 SW 75TH AVE. MIAMI,FL,33155 Estimate Date Estimate # 7/3/2007 234 Page 2 Project Description Qty Cost Total *CUSTOMER TO PROVIDE PC(COMPUTER),FOR SYSTEM SET UP *HOMELAND SECURITY SYSTEMS TO PROVIDE A TURN KEY SYSTEM SYSTEM PRICE: 1 19,950.00 19,950.00 ** *PAYMENT SCHEDULE AS FOLLOWS * ** -50 % DEPOSIT _ $9,975.00 -25% UPON DELIVERY OF PARTS AND BEGRIMING OF INSTALLATION = $4,987.50 -25% UPON COMPLETION AND CUSTOMER SATISFACTION = $4,987.50 THANKS FOR CHOOSING HOMELAND SECURITY SYSTEMS 0.00 FOR ALL YOUR SECURITY NEEDS! Please sign proposal here: /Date: / / - -- _ Subtotal $19,950.00 Sales Tax (7.0 %) $0.00 Total $19,950.00 Page 2 Jul 03 07 09:14p Larry Santanna 3057924937 p.4 HOMELAND SECURITY SYSTEMS . REFERENCE LIST I .FLORIDA DEPARTMENT OF TRANSPORTATION CONTACT PERSON: MARIA BORGES PHONE #305 -256 -6305 2.1ROYAL GROUP MANAGEMENT CORP. CONTACT PERSON: DAVID RAPOSO P HONE #305 - 742 - 8439/305- 535 -0975 3.CARIBE MAINTAINANCE CORP. CONTACT PERSON: PAUL ECCOFREY PHONE #786- 367 - 6010 4.HARBOUR POINTE CONDOMINIUM ASSOCIATION CONTACT PERSON: ERIC ROIG P H O N E#3 05 -742 - 313 9/30 5- 893 -682 0 5.TRANSVALUE CONTACT PERSON: JESUS RODRIGUEZ PHONE #305- 592 -0997 6.UNITED STATES NAVYISOUTH FLORIDA STATION CONTACT PERSON: OFFICER SMITH PHONE #305- 628 -5150 / X -121 7.UNITED STATES MARINES/SOUTH FLORIDA STATION CONTACT PERSON: OFFICER JONES PHONE:305 -628 -5156 9.UNITED STATES COAST GUARD - SECTOR MORICHES CONTACT PERSON: SENIOR CHIEF DAVE STROLL PHONE#631- 831 -3360 10. U.S. DEPARTMENT OF HOMELAND SECURITY CONTACT PERSON:ENS LWAYNE JONES PHONE:631- 395 -4418