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07-24-07 Item 22South Miami Er-ft- V-4 AIWIn�ericaCllY � INCORPORATED � CITY OF SOUTH MIAMI 1111. OFFICE OF THE CITY MANAGER INTER- OFFICE MEMORANDUM 2001 To: The Honorable Mayor Feliu and McYnbers of the City Commission Via: Yvonne S. McKinley, City Manager From: W. Ajibola Balogun, REM, CFEA, Director Public Works & Engineering Department Date: July 24, 2007 .agenda Item No.:;—L Subject: Work Order for playground and vital course equipment for Palmer Park. Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A SERVICE WORK ORDER WITH CONTRACT CONNECTION, INC. FOR THE INSTALLATION OF PLAYGROUND AND VITAL COURSE EQUIPMENT AT PALMER PARK IN AN AMOUNT OF $20,483.98 TO BE CHARGED TO FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM ( FRDAP) GRANT ACCOUNT NUMBER 001- 0000 -131 -2221; PROVIDING FOR AN EFFECTIVE DATE Request: Authorizing the City Manager to issue service work order to Contract Connection, Inc. for $20,483.98. Reason/Need:In accordance with the scope of work of the grant we received for Palmer Park, we intend to install new playground equipment that includes custom Journey Play- structure with handicap accessibility. Contract Connection, Inc. will also furnish and install vital course elements, such as, Pull /Chin up Bars; Sit -up Bench; Parallel Bars; and applicable signs. It is our intent to "piggyback" on the attached City of Jacksonville's bid (Bid #: SC- 0511 -06) for the services. Cost: $20,483.98 Funding Source: FRDAP Grant account number 001- 0000 - 131 -2221 with account balance of $49,000 before this request. Backup Documentation: Proposed Resolution ❑ Contract Connection, Inc. Proposals ❑ Copy of City of Jacksonville's bid (Bid #: SC- 0511 -06) 1 2 3 4 5 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 RESOLUTION NO.: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A SERVICE WORK ORDER WITH CONTRACT CONNECTION, INC. FOR THE INSTALLATION OF PLAYGROUND AND VITAL COURSE EQUIPMENT AT PALMER PARK IN AN AMOUNT OF $20,483.98 TO BE CHARGED TO FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM ( FRDAP) GRANT ACCOUNT NUMBER 001 - 0000 - 131 -2221; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Mayor and City Commission wishes to install new playground and vital course equipment at Palmer Park; and. WHEREAS, the new playground and vital course equipment will be funded from FRDAP grant in an amount of $20,483.98 to be charged to account number 001 - •0000 -131 -2221, with account balance of $49,000, before this request. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1: That the Mayor and City Commission authorize the City Manager to issue a Service Work Order to Contract Connection, Inc. in an amount of $20,483.98 to be charged to account number 001- 0000 -131 -2221, with account balance of $49,000, before this request. Section 2: The attached exhibit is incorporate by reference into this resolution. PASSED AND ADOPTED this day of , 2007. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: Luis R. Figueredo, Nagin Gallop & Figueredo, P.A. Office of City Attorney APPROVED: 0 ►W11j, COMMISSION VOTE: Mayor Feliu: Vice Mayor Wiscombe: Commissioner Palmer: Commissioner Birts: Commissioner Beckman: 0-1123/2007 010:59 904-249-8177 1 Poll, Ar It"' CONTRACT CONNECTION I PAGE 01 Contract Connection Inc. Quatm No, QUO-02779Q -N1e0Z $04 South lid Strom vers'lon Mo.. I Jacksonville 3elCh, Flodd� 32-2-50 quote Datz 03/2112007 Voiw;!904-249-535'1 R04-24 77 Today's Date. 03121f2007 SofFall crushed wood surfactrig Sales Persow. Scott Krohn PO BOX 845454 SaNn Person 2, Pembroke Pines, Rohdi 1308,,-0254 FTO-Ted Rer Tina Montoya Voice: 954-1325-29rx, -925,08 W Ship "Afa, Best way $774.45 Fmc.tanir'. Ifflow OUP77 rC? .700 NAAW, 0fV of Sknjth Mlaml South Miami, Fl. 33143 Attn: Doug 5nker l7honi;.305 -663-6319 Fdy,: 305-6C9-1.44 Palmer Park Optftyj C - Rnvjs#,,kt,!, (Ity of South ft"'li South Mfaml, FL 33143 Attn: Doug Baker Phone: Fat; Vendor Catalog Descrilption Quantity Unit Me AM*Unt CCHNSTALLATION lrls"fttion 1 $4,319.18 $4,319A8 MFFAU.- SofFall crushed wood surfactrig 23 $65,71 $1,511,33 WOO M-PFACE `A',')V1 -AVA a0RDr-.R AAA Access ramp for borders 1 $774.45 $774.45 RAMP 14VOW - M Border Timber - Black,61 14 $44,45 $622-30 WOW- Custom Journey plaiystry.ociure per drawing 3-00167 1 $8,984.44 $8,984.44 JOURNFYCUST .3 W0%'V-77MF,ER- 41 plastic border timber - black 4 $32,;.3 $129.92 F,'LACV nlm Eik- Border timber stake 37 $7,M $287.86 07ANIE indurles% l reigh4 Standard Colors Mcm, exciudes: Concrete Slab, Excavation, inspections, Permits, SO- work, btorage Additional Discount, Material Subitotak Tax,, Moo Freight $0.()0 TOTAI = $1.6,628.481 Prepay Amounin, Mm " - ... ,. - e � 03/23/2807 08:59 984- 249 -8177 CONTRACT CONNECTION PAGE 02 Contract Connection Inc. QM Of SMM Mimi Approval and a�xvptance of this proposal may be executed by signing belmt and faxing bKk to the oft'ice checked above. zzt-�- company: Date, Ata2ttorizrrd d:htrt;hmt-: Tian: Of!i m in Florida, Cturoa, AkrM tDriaim] SOU& 01nay AfaGsma & pftf m� - .N. 01/30/2007 15:57 904 -249 -8177 CONTRACT CONNECTION PAGE 01 QUM TION P.,JJy Con tract Connection Inc. Quote No: QUO - 05983- 9ARRIF 504 South 2nd Street Version No: 1 Jacksonville Br Bch, Florida 32250 Quote Date: 01/30/2007 Voice. 904 -z4! -5353 Fax: 904.249 -8177 Today's Date: 01/3012007 Pull /Chin Up Bars Sales Person: Scott Krohn •s' PO Box 33006 ' Sales Person 2: Sit -up Bench Atlantic Beach FT 32233 Entered Ry, ,, Tina Montoya Voice: 90¢24! -5353 Fax: 904 - 249 -6177' Ship via: Best Way $232.0( 5.00°6 ftctory: WOW Playgrounds QV07F TO. "JYAN0 Palmer Park City of South Miami 6130 Sunset Dr South Miami, Fl- 33; Attu: Doug Baker Phone: 305-796-15( Fax, 305-668 -7208 Vendor Catalog Description Quantity Unit Price Amount CCI- INSTALLATION Installation of WOW Equipment i $851.0[ $851.00 WOW - 80601300 Pull /Chin Up Bars 1 $547.0( 5.000/0 $519.65 WOW - 80601700 Sit -up Bench 1 $978.0( 5.00% $929.10 WOW -MISC Mlwellaneous80019451• Parallel Bars Sign 1 $232.0( 5.00°6 $220.40 Package ' WOW-MISC Misceflaneous80019453; Pull /Chin Up Bars Sign 1 Package WOW -MISC Miscellaneous 80019457; SIC Up Bench Sign 1 Package WOW- 80602400 Parallel Bars 1 Price includes: Freight, Installation, Standard Colors price excludes: Engineered Drawings, Impact Fees, inside delivery, Insurance Subrogation, Permits, Removal & Hauling, replacement fill and/or sod, Safety Surfacing, Security, Site work, Underground Line Location, Underground Obstacle Removal, Notes: Price Includes: S% Discount per 3acksonville Bid #SC- 0511 -06 Price Excludes: Bending SITE MUST BE CLEAR, LEVEL & ACCESSIBLE TO EQUIPMENT OR ADDITIONAL CHARGES WILL APPLY FOR OFF - LOADING & MRAGE $232.0( 5.00% $220.40 $232.0( 5.00% $220.41) $2091(( 5.00% $198.55 Additional pit count: (Material Su ►total: $3,159.50 Tax: $0.00 x eight: $696.00 T( TAL = $3,$55.56 Prepay Amount $0,020 Tax Exempt: Yes Ounce: South Florida Office Credit Report Required: No Payment Terms: Net 30 Lead Time: 312712007 Price Protected: 2!2712007 On the first day of each month, Invoices over 31 days old are subject to a service charge of I. L/ 2% per month. Signing and accepting the quotation above also acknowledges acceptance of this I iterest. . _ J 01/30/2007 15:57 904 - 249 -8177 CONTRACT CONNECTION PAGE 02 I , i f Com ract Connection Inc. Quote *QLK)-05483- 9ARRIF CUStDrrner: Ott of South Miami Approval and ameptance of this proposal neat be executed by signing below and fwdetg beck to the ofte checked above. Mike Krohn Company: Win: — — Authorized Purchaser: Title: Otncwfn A'Wda, GeoVgNorpi (,>eru0m, Sautfh QVEr M A/ AWO & Ma o! Pp# Page I of 2 Baker, Doug From: Scott Krohn [ScoftK@contractconnection.biz] Sent: Wednesday, January 24, 2007 10:01 PM To: dbaker@cityofsouthmiami.net Subject: color rendering Follow Up Flag: Follow up Flag Status: Red the playground is in the catalog as referenced by the line item on the quote. her it is in another view Very Truly Yours, Scott Krohn, Miami Area Manager Contract Connection, Inc. 504 South 2nd Street Jacksonville Beach, FL, 332250 Fax: (954) 434-4115 Cell (964) 931-8894 email: scottk@contractconnection.biz 1/25/2007 Playgrounds General Warranty WOW further warrants the following: Lifetime Limited Warranty on galvanized steel posts, all stainless steel hardware, aluminum fittings and aluminum post caps. Fifteen (15) Year Limited Warranty on all punched decks. Ten (10) Year Limited Warranty on recycled posts. One (1) Year Limited Warranty on all moving parts, swing seats & hangers and other materials not covered above. Fifteen (15) Year Limited Warranty on all rails, rungs, loops, rotomolded and plastic sheet components. This warranty is valid only if the structures are installed in conformity with the installation instructions provided by WOW using approved parts by WOW. All parts are to be subjected to normal use for the purpose of which the parts were designed. Prior to installation, these parts are not to be subject to vandalism, misuse, neglect or accident. Parts are not to be altered, modified or repaired by anyone other than WOW. This warranty does not cover cosmetic items (such as scratches, dents, fading, discoloring, weathering), paint or decorations, and normal wear and tear. WOW shall deliver the repaired or replacement part or parts to the site free of charge, but will not be responsible for labor or the cost of labor on replacing these parts. Replacement parts shall be covered under the original warranty. This warranty is exclusive and is in lieu of all other warranties, whether expressed or implied, including, but not limited to, any warranty of merchantability or fitness for a particular purpose. Further, no representation, oral or written, by any WOW Sales Representative may be substituted for the afore described exclusive limited warranty. To the extent permitted by law, WOW shall not be liable for any direct, indirect, special, incidental or consequential damages, which are expressly excluded from this sale. WOW Playgrounds reserves the right to alter product, design, material selection, or pricing without notice. © 2007 WOW Playgrounds / Contract Connection, Inc. All Rights Reserved. www.WOWpla.ygrounds.com Dec 14 06 01:49p Scott Krohn 954- 434 -4115 p.1 TO: C 0 a rontrad Connection Inc.. '"Op Factory Representatives Serving the states of: FL, GA, AL, MS, NC & SC # OF PAGES FAXED TRANSMITTAL ATTN : —Lt u'� G "dam PROJECT:�- DATE: COMMENTS: C Vi 4 Q.at ; 00 ❑ URGENT ❑ FOR YOUR FILES ❑ FOR REVIEW ❑ AS REQUESTED o PLEASE REPLY ■ �uuru■■ �■ M����ura�uu�ruuu■■ ruu����u■■ u��uu ■ ■ruuurr ■ ■u ■ ■ ■ruuur ■ ■ ■ ■r ■u���■ SENT BY: Scott Krohn CONTRACT CONNECTION, INC. 504 South 2" d Street Jacksonville Beach, FL, 32250 PHONE: (954) 931 -8894 FAX: (954) 434 -4115 Y 67/0912887 16:07 904- 249 -8177 CONTRACT CONNECTION PAGE 01 M.�- 504 South 2d Street Jacksonville Beach, FL 32250 (944) 249 -5353 phone (904) 249 -8177 fax To: Doug Baker From: Michelle Price for Scott Krohn Fax: 305- 668 -7208 Pages: 3 (including cover page) Phone: City of South Miami Dates July 9. 2047 R+s: Jacksonville BEd hlo. SC- 0511 -06 ❑ Urgent ❑ Poe Review ❑ Please Commei t © Please Reply ❑ Please Recycle 0 Renewal information attached 07/09/2007 16:57 904 - 249 -8177 CONTRACT CONNECTION SUBJECT: PRICE AGREEMENT CONTRACT FOR PARIS AND PLAYGROUND EQUIPMENT BID# SC- 0511 -06 ' OPEN DAT> : ' 4/2612005 GENERAL GOVERNMENT AWARDS COMMITTEE PAGE 02 KIND AND BASIS OF CONTRACT: SUPPLY CONTRACT- EFFECTIVE, JUNE 1, 200$ THROUGH MAY 31, 2007 WITH TWO (2) ONE (1) YEAR RENEWAL OPTIONS FOR: RECREATION BASIS OF AWARD: MULTIPLE AW D TO ALL QUALIFIED BIDDERS NUMBER OF-BIDS INVITED 35 NUMBER RECEIVED 35 OTHER 0 SUMMARY OF BIDS AND RECOMMENDEa ACTIONS: RECOMMEND APPROVAL OF AWARD TO UTILIZE THE FIRST (1) OF TWO (2) RENEWAL OPTIONS TO ORIGINAL VENDORS LISTED ON TAB SHEET; EXCEPT SP INTERNATIONAL, INC.( WHO DID NOT RESPOND TO RENEWAL REQUEST). FROM JUNE 1, 2007 THROUGH MAY 31, 2008. TOTAL ESTIMATED AMOUNT OF EXPENDITURE $1,500,000. NOT TO EXCEED $3,000.000.00. ATTACHMENTS: RECOMMENDATION RENEWALS TAB SHEET ORIGINAL AWARD BUYER_ SANDY A ELi RESPECTFULLY SUBMITTED' Devin J. Director Department ol'Procurement CONCURRENCE BY: .JOHN CULBRETH DIRECTOR. PARKS & RECREATION ACTT N OF AWARDING AUTHORITY ,. DATE; F �� DISAPPROVED Pam Markham APPROVEDr ml ire #Ne Officer " Deputy ie a dr �i3ilr PIe on — OTHER { 4 flJnder Authdrity� u.. SIGNATURE OF AUTHENICATION 4 �uve -order Nn - r. y�.i rti' 7 ti FO RM GS -108, Revised 1212003 x aa3t }u h� 07/09/2007 16:57 904- 249 -8177 CONTRACT CONNECTION PAGE 03 J) ARTNMNT OF ,A.�S, RE MATION, C�JNSI�RVAT,w.,, r�VD rho" EN IRTAMEM ' la.nnirig, Research and Grants Division The undersigned authorized representative of the company above agrees )Wl does not agree[] to exercise the first of two (2) renewal options of SC- 011-06 for the period of June 1, 2007 through May 31, 2008; understanding that no other terms ofthe contract change, including discount percentages submitted for the original bid, if the renewal option is exercised, the undersigned farther agrees to maintain insurance coverage as set forth in the original bid and to submit, with this renewal documeva a Workman's Compensation. insurance certificate showing the city as additional insured and a current product catalog listing MSRP, to the attention of Fay Dietzel by Nfay I&. Printed Name: Signature: 851 N Market Streer Jacksonville, Florida 32202 Phone (904) 6303586 Faye (904) 6303562 www.coi.net 11 1 Monday, July 09, 2007 5;10 PM Phone Number Scott Krohn 954- 434 -4115 Doug Baker 13056687208 From I Scott Krohn Fax Number 954 -434 -4115 Phone Number 1954-931-8894 Subject Jax Bid renewal Number of Pages 3 Date 17/9/2007 Message I DOU91 A. P.01 Owt -10 i . FACTOnY REFaESWOVES SERVING THE STATES Ol". Etattcla, Geargla, Alabama, Woolaslppl, forth 9 3puth t. @rolhx Oibn»7i3- 836111 see attached renewal approval Call with questions. Monday, July 09, 2007 5:10 PM Scott Krohn 954 -434 -4115 07/89/,2007 16:49 904- 249 -8177 CCNdTRACT CONNECTION DB ARIMPM OF",. -.ZS, U�TION, CDNERV'A-. AND EI *MTAIlV14iW nInamming Scseasrh and eta nI'Vi$iron SC -0511-06 -F-kice Agmanou Iona for Park and Playground EgWpmeW' Renewal Algrwrneynt . Vates: 4/4/07 C=Paoy Name: Contmet Connection, In4:. Address: 504 South had Strait Jacksom►gle Beack, FL 32250 p.02 The undersigned authorized repmeoftfiver of the company above ag aes i does not agree❑ to a urcise the fiM of two (2) re ru wai Options of 5C- 311-86 forgo period of June 1, 2007 dwugl3 Mal► 31, 2008- mulorga ding that no odw ton of the contract ohmage, including discount s submitted &r the original Wd. If the ramw;al option is e+t avi9 4 the wdessigmd frth,dr so= to wa!ntain insuu ee coverage as set forth is the Milani bid and to aubmk, with this rcnewe domment, s Workman's Coo sal ion• hwxAnec cerfi ieat+e a owing the city as &MWonall inmrod and a current product ataiog listing MSRP, to the attention of Fay Dietzel by May 1oa. Printed Nfunc' Signature; 851 N Msrket Street, ra,cksoavillei Florida 32202 Phone: (904) 530 -3586 Fox (904) 630 -3562 wwrw.c*i.net 9 + Monday, July 09, 2007 5:10 PM Scott Krohn 954- 434 -4115 p.03 @7/09/2007 16:49 904 249 -6177 CONTRACT CONNECITON PACE 01 SUBJECT: PRICE AGRf"sEMENT CONTRACT FOR PARK AND PLAYGROUND EQUIPMFRT BICi# SC -0511 -0& OPEN DATE:' 4r2Efr,T006 GENERAL GOVEHNMENT ^ & AR US COMMITTIEE KIND AND OASIS OF CONTRACT: SUPPLY CONY'RACT -EEEECTIVE, .TUNE 1, 200 THROUGH MAY 31, 2007 WITH TWO (2) ONE (1 ) YEAR RENEWAL OPTIONS FOR: §4;8gATf .j" BASIS OF AWARE). MULTIP(,E AWARD TO U(�t AU f fED BI, MC S NUMBER OF'SIDS INVITED 3S NUMBER RECEIVED 4 EITHER � SUMMARY OF BID$ AND RECOARKN ED ACTIONS: RE00104END APPROVAL OF AWARD TO UTILIZE THE RRST (1) Or= 'rW O {aj AV-NGWAL OPTIOW TO ORIGINAL VENDQRS LISTED ON TAB SHEET. EXCEPT BP INTERNATIONAL_ INC.( WHO DID NOT RESPOND TO RENEWAL RE )UEST). FROM JUNE ,1.290? THROUGH MAY 31, 2008. TOTAL ESTIMATED AMOUNT OF EXPENEXTURe $1,50,000. No'r To eX0§t;u $3.000- 000.00. ATTACHW -NTS: FRFCO&WENO TION RENEWALS TAO SHEET ORIGINAL AWARD " auYF,R: SA1 nryf A ELL RESPECTFULLY SUSM(TTW; Dev{nJ. d, I)X=W Depsitment or Procurement CONCURRENCE BY: JOHN CULBREIR. ?DIRECTOR, PAMS, 15 RUGM&IM (ALL AWARD ACTIONS SUBJECT TO AVAILABI UTY OF FUNDS) ACTION Pf AWARDS COMMITTEE ON RECOMMENDATIONS ABOVE MEMBERS APPROVING .. . MEMBERS DISAPPROVING QA-rE: � - ACTI N OF AWARDING AUTI IORI APPROVED OTHER SIGNATURE OF AUTHENICATION nATE-. DIWPR0V0 Pam MerkhaM Qty a R11 CAiI Qfilfcrs:� Under Authority