07-24-07 Item 2bSouth Miami
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-- CITY OF SOUTH MIAMI
• INCORPORATED •
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM 2001
To: The Honorable Mayor Feliu and Mem rs f the City Commission
Via: Yvonne S. McKinley, City Manager
Eliza Rassi, Finance Director
From: Kathy Vazquez, Purchasing Mgr
Date: July 06, 2007
Subject: Expenditures over $5,000.00
On March 10, 2005, the City Commission requested that purchase expenditures in
excess of the $5,000.00 be reported via the City Managers report instead of a
Resolution. This procedure was developed with the intent of full disclosure of
expenditures expected to exceed $5,000.00 during a fiscal year.
During the current fiscal year three reports have been submitted on December 19,
2006, May 5, 2007 and June 6, 2007. During our routine monitoring of the vendors we
found that the following vendors are expected to exceed $5,000.00 and /or are expected
to exceed the previously approved amount during the current fiscal year.
Vendor name
Description of sys Total Est.Expenses
for F/Y 06/07
Matty's Sports
football uniforms & equipment
$ 15,000.00
Advance Public Safe
police equip /supp tickets
$ 10,000.00
Alfi Electronics
alarms
$ 13,000.00
Palm engineering
engineering services
$ 35,000.00
Envirowaste
storm drain cleaning
$ 50,000.00
Dell
computer equipment
$ 75,000.00
Joe's Lawn
lawn maintenance
$ 15,000.00
Mac Paper
copy & form paper
$ 15,000.00
Vacel USA
computer configuration
$ 15,000.00
Duncan
parking meter repair & cash cards
$ 15,000.00
Muscle & Wrench
fitness equip rep & maintenance
$ 8,000.00
Circuit City
electronic equipment
$ 10,000.00
Diversifier systems
fire alarm
$ 10,000.00
House Doctor
handy man for CRA properties
$ 15,000.00
Air B Bus Transport
children transportation
$ 10,000.00
All vendors will continue to be monitored throughout the remainder of the fiscal year for
Charter compliance by Central Services. There will be additional reports through out
the fiscal year as vendor expenditures either increase or new vendors are selected.
Please let me know if you have any questions.