06-12-07 Item 2aSouth Miami
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CITY OF SOUTH MIIAMI 111111
OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM 2001
To: The Honorable Mayor Feliu and Members of the City Commission
Via: Yvonne S. McKinley, City M ger
Eliza Rassi, Finance Director �j
From: Kathy Vazquez, Purchasing Mgr dM
Date: June 06, 2007
Subject: Expenditures over $5,000.00
On March 10, 2005, the City Commission requested that purchase expenditures in excess of the
$5,000.00 be reported via the City Managers report instead of a Resolution. This procedure was
developed with the intent of full disclosure of expenditures expected to exceed $5,000.00 during
a fiscal year.
During the current fiscal year two reports have been submitted. Once on December 19, 2006 and
another on May 5, 2007. During our routine monitoring of the vendors we found that two more
vendors are expected to exceed $5,000.00 during the current fiscal year. The two following
vendors were selected for submitting the lowest quotes:
Vendor name Description of sys Total Est. Expenses for F/Y 06/07
Matty's Sports Football uniforms & Equip. $ 8,0100.00
Falcon Plumbing Plumbing parts and repairs $15,000.00
All vendors will continue to be monitored throughout the :remainder of the fiscal year for Charter
compliance by Central Services. ['here will be additional reports through out the fiscal year as
vendor expenditures either increase or new vendors are selected.
Please let me know if you have any questions.