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05-15-07 Item 7South Miami II-AmedcaC i " -- CITY OF SOUTH MIAMI INCORPORATED �� 19270 OFFICE OF THE CITY MANAGER o R• INTER- OFFICE MEMORANDUM 2001 To: The Honorable Mayor and Members of the City Commission Via: Yvonne S. McKinley, City Manager From: W. Ajibola Balogun, REM, CFEA, Dir for Public Works & Engineering Department Date: May 15, 2007 Agenda Item No.: '7 Subject: Sidewalk Repair Program Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER TO JVA ENGINEERING CONTRACTORS, INC. FOR SIDEWALK REPAIR IN AN AMOUNT OF $30,000, TO BE CHARGED TO PUBLIC WORKS DEPARTMENT'S ACCOUNT NUMBER 112 - 1730 - 541 -3450; PROVIDING FOR AN EFFECTIVE DATE Request: Authorizing the City Manager to issue a Purchase Order to JVA Engineering Contractors, Inc. for Sidewalk Repairs. Reason /Need: As part of the City's plan to continue performing maintenance within our right -of- ways and to provide much needed 'pedestrian path, we have obtained proposals for sidewalk repairs. Some of the damaged sidewalk areas to be repaired include: • SW 74th Street from SW 62nd Place to SW 63`d Avenue • SW 58th Avenue from SW 72nd Street to SW 73rd Street • Sunset Drive - within the Downtown Area • SW 74th Street - in front of Ludlam Elementary School Following are the 3 proposals received for the removal of damaged sidewalk and installation of new sidewalk: o JVA Engineering Contractor, Inc $7.00 per square feet o Homestead Concrete & Drainage $9.50 per square feet o TJ Pavement Corp. $7.85 per square feet Some of the repairs will include existing curb removal, new curb construction, and associated tree stump grinding. Cost: $30,000.00 Funding Source: The cost will be charged to Public Works Department account number 112 - 1730 - 541 -3450 with current account balances of $41,342.00 before this request. Backup Documentation: 0 Proposed Resolution © Copies of proposals submitted by the above vendors. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 RESOLUTION NO.: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER TO JVA ENGINEERING CONTRACTORS, INC. FOR SIDEWALK REPAIR IN AN AMOUNT OF $30,000, TO BE CHARGED TO PUBLIC WORKS DEPARTMENT'S ACCOUNT NUMBER 112 - 1730 - 541 -3450; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Mayor and City Commission wish to perform repairs to damaged sidewalk in an effort to improve pedestrian and handicap accessibility and; WHEREAS, JVA Engineering Contractor, Inc. submitted the lowest bid of the 3 vendors that submitted proposal for the Sidewalk Repairs and; WHEREAS, the Mayor and City Commission authorize the City Manager to issue a Purchase Order with JVA Engineering Contractor, Inc. the sidewalk repair project. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1: The City Manager is authorized to issue a Purchase Order to JVA Engineering Contractor, Inc. for sidewalk repairs along various streets within the City in an amount of $30,000.00. Section 2: That the $30,000.00 for the sidewalk repair project will be funded from Public Works Department Local Option Gas Tax account number 112 - 1730 - 541 -3450 with account balance of $41,342.00, before this request. Section 3: The attached exhibit is incorporate by reference into this resolution. PASSED AND ADOPTED this ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY day of 12007. APPROVED: MAYOR COMMISSION VOTE: Mayor Feliu: Vice Mayor Wiscombe: Commissioner Palmer: Commissioner Birts: Commissioner Beckman: Rpr 09 2007 3:05PM 3052201019 p.2 We" C3 ihrEM EFt r" G. C4N,rn A4 [Ne. 9766 SW 240" Street, Suite 23 MIAMI, Fl 33165 Tel: (305) 5535178 Fax; (305) 220 -1019 SUBMITTED TO: City of 5oulh Miami NAME: Rudy de to Torres ADDRESS: 479§ N 75' Avenue CITY/STATE: Miami FL 33155 PHONE: f3o5i Ns -7354 FAX: PROPODAL PROJECT: QJXM dde Sidewalit Raaaks ADDRESS: Crt idg CITYISTATE: City of South Miami DATE- 409 -07 DESCRIPTION OF WORK TO BE PERFORMED WE HEREBY SUBMIT SPECIFICATIONS AND ESTIMATES FOR We proposed performed ail materials, labor and equipment necessary to the following Scope of Work: S_;1,N 62 P1, & S-1N 74 Street "r Approx. 36 L Ft of 24 "" Concrete Curb & Gutter Type F a 345.00 = $ 4,620.00 Approx, 36 L. Ft of Existing Curb removal (M $ 5.00 = $ 180.00 Approx. 945 Sq. Ft of 4" Concrete Sidewalk.lnstallation a $5.75 = $ 5433.75 r Approx. 945 Sq. Ft of 4' Concrete Sidewalk Removal @ $1.25 = $ 1,181.25 s� (3) Existing Stumps to be removed ( Disposed by other) @ $ 205.00 each (emu Tm trri ion loved ( ft w ) a 6.0 NOTE )Y Unit Wces given on sicewalk are based on a minimum of 945,09 St> dFt tier location Y Unit estimated for Curb Type F yA be revised at completion of work. The work and performed by the co may result in a lion beirg placed on the premises described above in one the owner or contractor defaut it's in any payment under this contract. Owner hereby agrees to accept full f"ponsibility for all fences, sdawelks, all underground pipes, tyres, septic tanks. drain tines, wells, etc unless stated attoove Owner is liable in kill amount of contract in the evert owner ra nce,s after work has startad. The co shies not be responsible for damage or delays do to sIMm. rues, accidents, or the others canoe beyond its control not for inherent derferts in the pmm:sss on which work to be done. In the event of any default of this contract by owner - owner agrees to pay all cost and reasorwole attorneys' fees incurred by JVA Engineering Contractor Inc as a result of said default. Alt materials are guaranteed to be as specified. All work to be oampletea in a workman We manner according to standard practices. Any alteration or deviation from above specifications 'involving extra Cost will oa exeCUted only upon written orders and will become an extra Charge over and above the estimate. This propoea: subject to acceptance within +30_ days and is void Ilieresler at the option of the urwer signed. HERESY PROPOSE TO FURNISH LABOR AND MATERIAL'S COMPLETE IN ACCORDANCE WITH THE ABOVE SPECIFICATIONS, FOR THE SUM OF, - PAYMENT TO BE MADE AS FOLLOWS: til mar Invoicg al&mitted Authorized Signature: ACCEPTANCE OF CONTRACT The above prices, specifications and conditions are hereby accepted. You are to do the work as Specified payment will be (made as outlined above. Accepted by: Signature: Date: HOMESTEAD CONCRETE AND DRAINAGE P.O. Box 1273 Homestead, FL 33D30 Phone (305)248 -9849 Fax(305)248 -9850 Estimator Fax 13051248 -84343 PROPOSAL 6stlmator: NELSON APOLINARIO CONTRACTOR DATE: 212112007 CITY OF SOUTH MIAMI DOT: NO COUNTY: DADE ATT.: RUDY DAY OR NIGHT: DAY PHONE: PAYROLL OR CERTIFIED REPORTS NO FAX _j PROJECT: ARCHITECT/ENGINEER VARIOUS LOCATIONS (SIDEWALKS) SCOPE OF WORK: LABOR AND MATERIALS TO COMPLETE HC&D HAS THE RIGHT FOR MATERIAL INCREASES AS CONCRETE SUPPLIERS RAISE THEIR PRICES AT ANYTIME DURING THE CONTRACT PERIOD EXCLUDED SURVEY, NO MOT OR POLICE OFFICER, INSPECTIONS PERMITS FEES, COMPACTION, DENSITY TEST, WIRE MESH NIGHT TIME, SATURDAYS, CONCRETE REMOVAL OF ANY KIND. DOT CONCRETE, REBAR, HANDICAP STAMPS, COLOR CONCRETE PAVERS, STAMP CONCRETE OF ANY KIND, RESTORATION EXCAVATION, PLASTIC, CAULKING, RESTORATION OF SODDING, GRADING, LIMEROCK BASE PREPORATION, PAVERS AND SAND BEDDING (UNLESS OTHERWISE STATED IN BID ITEMS) WE PROPOSE HEREBY TO FURNISH MATERIAL AND LABOR COMPLETE IN ACCORDANCE WITH ABOVE SPEC &FICATIONS, AS FOLLOWS' DOESN'T INCLUDE SURVEY MOT PERMITS FEES POLICE OFFICER. ITEMS: QUANTITY UNITS COSTS PER TOTAL $ REMOVE AND REPLACE 4" SIOEWALS SF i 9.50 SF i i i i i i NOTE: FINAL BILL WILL REFLECT FIELD MEASUREMENTS. NOTE: PLEASE SIGN IT AND FAX IT BACK TO US (So we can start work on time) GRAND TOTAL 1 ANY DELAYS THAT DOESNT NOT CONCERN HCBD, THERE WILL BE A MINIMUM CHARGE OF $750.00 ANY REMOBILIZATION WILL BE A CHARGE OF $ 750.00 PAYMENT to be paid as follows: Payments are to be made within 15 days of receiving billing date. TheiesRsr, a Notice of Non - Payment wig be sent out. If payment is not received 50 days after date billed, a 1.5% interest rate will be charged to your account an a monthly basis, plus Attorney Fees and Court Cost to Collect the money. DATE: APPROVAL SIGNATURE SIGNATURE' CERTIFIED IN: SSA, BA, HUB ZONE AND AS A SPANISH MINORITY Flpr 27 2007 9s11RM .... amp 10741 SW 30th Street Miami, FL 33185 Tel: 305.220.88133 Fax 305 - 559-0196 SUBMITTED TO: Ch of South MIamI PROJECT! NAME Rudy De La Torres ADDRESS: ADDRHSS: 4795 SW 75th Ave CVSTATE: CITYlSTATto: Mlamt, FL 33155 DATE: PHONE: 305.866.7354 FAX: Sidewalk Repairs- Citwvide Various Soft h Miami, FL 4119=07 30E -688 -7208 DESCRIPTION OF WORK TO BE PERFORMED WE HEREBY SUBMIT SPECIFICATIONS AND ESTIMATES FOR: We proposed performed ail materials, labor and equipment necessary to the follow Scope of Work: TOTAL; 1 511,324725 Note: Upon the completion of the vmtt the and unit price for the Curb Type F will tee ravised Unit prices are based on a minlmam of 1145 S.F. per location The work and performed by the Co may result In a lien being placed on the promises deacei bad above, in cow the owner Or contractor default Its In tiny payment u nder this contract. Owner hereby agrass to accept full responsibility for all fences, sldewaers, all underground pipes, urines, septic tanks, drain lines, well, eta unless stated above. Owner Is table in till amount of eontrad in the event owner cancel after work has atarted. The Co shell not be responsible for damage or daisy$ do to strikes, fires, accidents, or the others cause beyond Its control, not for inherent deficit in the Promises on which work to be done . In tine event of any default of this oontract by Owner -owner agrses to pay ail coat and roaaon" attorneys tees incurred by TJ Pavement Caqx as a result of said dafwlt. AN materials are guaranteed to be as ape011ted_ AN work to be oompl aced in a workman like manner according to standards practices, Any alteration or deviation from above spwAustions involving urdra cat will be executed only upon wrdten orders and wit became an extra charge over and above the estimate. This proposal subject to acceptance within 90_ days and is void Iherea ter at the coon of the under signed. Work 00 begin 10 days of this contract being signed oy all parties here and return to the co. WE HEREBY PROPOSE TO FURNISH LABOR AND MATERIALS COMPLETE IN ACCORDANCE WITH THE ABOVE SPECIFICATIONS, FOR THE SUM E30W Thousand Throe Hundred Twenty -Four and TwwdyFhre Cents $11,324.23 WITH PAYMENT TO BE MADE AS FOLLOWS: as per Invoice submttted Authorized Signature: ACCEPTANCE OF CONTRACT The above prioaa, specifications and conditions aMmnalrons am r y accepted. You are to des the work as apecified payment will be made as outlined above. Accepted by: ; Sgnature: Data' p.2