05-15-07 Item 6South Miami
NI- Amedca CN
CITY OF SOUTH MIAMI 111111
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM 2001
To: The Honorable Mayor and Members of the City Commission
Via: Yvonne S. McKinley, City Manager
From: W. Ajibola Balogun, REM, CFEA, Direc or
Public Works & Engineering Department
Date: May 15, 2007 Agenda Item No.:
Subject: Purchasing and Installation of a new Air Condition for Zone 2 (the Mayor &
Commissioners Office; Lunch Room and Human Resources Department) at City
Hall.
Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A
PURCHASE ORDER TO DADELAND AIR CONDITIONING FOR FURNISHING
AND INSTALLATION OF AIR CONDITION UNIT FOR ZONE 2 (THE MAYOR &
COMMISSIONERS OFFICE; LUNCH ROOM AND HUMAN RESOURCES
DEPARTMENT) AREA OF CITY HALL IN AN AMOUNT OF $8,260 TO BE
CHARGED TO PUBLIC WORKS DEPARTMENT ACCOUNT NUMBER 001-
1710- 519 - 6430; PROVIDING AN EFFECTIVE DATE
Request: Authorizing the City Manager to issue a Purchase Order to Dadeland Air
Conditioning for furnishing and installation of Air Condition for Zone 2 (the Mayor
& Commissioners Office; Lunch Room and Human Resources Department) at
City Hall.
Reason /Need:
The Air Condition unit for Zone 2 is budgeted to be replaced during this fiscal
year and staff has secured the necessary proposals needed to perform the work.
Following are the 3 proposals received for the work:
• Dadeland Air Conditioning $8,260.00
• Air Force Mechanical Inc. $8,563.00
• Tropic Air Conditioning $11,431.53
Cost:
$8,260.00
Funding Source: The cost will be charged to Public Works Department account number
001- 1710 - 519 -6430, with current account balance of $11,250.00 before
this request.
Backup Documentation:
❑ Proposed Resolution
❑ Copies of proposals submitted by the above vendors.
RESOLUTION NO.:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER TO DADELAND
AIR CONDITIONING FOR FURNISHING AND INSTALLATION OF AIR CONDITION UNIT FOR ZONE 2
(THE MAYOR & COMMISSIONERS OFFICE; LUNCH ROOM AND HUMAN RESOURCES
DEPARTMENT) AREA OF CITY HALL IN AN AMOUNT OF $8,260 TO BE CHARGED TO PUBLIC
WORKS DEPARTMENT ACCOUNT NUMBER 001 - 1710 - 519 -6430; PROVIDING AN EFFECTIVE DATE
WHEREAS, the Mayor and City Commission wishes to install a new Air Conditioning System
for Zone 2 (the Mayor & Commissioners Office; Lunch Room and Human Resources Department) and;
WHEREAS, the Mayor and City Commission authorize the City Manager to issue a Purchase
Order to Dadeland Air Conditioning for furnishing and installation of the Air Condition and;
WHEREAS, the cost will be charged to Public Works Department's account number 001 -1710-
519 -6430, with current account balance of $11,250.00 before this request.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISION OF THE CITY OF
SOUTH MIAMI, FLORIDA:
Section 1: That the Mayor and City Commission authorize the City Manager to issue a Purchase
Order to Dadeland Air Conditioning for furnishing and installation a new Air Conditioning System for
Zone 2 (the Mayor & Commissioners Office; Lunch Room and Human Resources Department).
Section 2: That cost of the service will be charged to Public Works Department's account
number 001 - 1710- 519 -6430.
Section 3: The attached exhibit is incorporate by reference into this resolution.
PASSED AND ADOPTED this day of , 2007.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Wiscombe:
Commissioner Palmer:
Commissioner Birts:
Commissioner Beckman:
Feb 28 70 11:55p
PROPOSAL
Dadetand Air Conditioning
P.O. Box 430910, Miami, FL 33243
PHONE 305 -665 -2275 FAX 305- 665 -0677
p.2
DATE: APRIL 20, 2007
PROPOSAL SUBMITTED TO
City of South Miami - Public Works Dept. JOB NAME: CITY HALL
4795 SW 75 Ave.
Miami, F133166
ATTENTION: Mr. Rudy De La Torre FAX 305 -668 -7208
PHONE: Office 306. 6634350
INSTALLATION TRANS PACKAGE UNIT THC092A3EOA000O 19.3 EER WITH DUAL
COMPRESSOR AND FRESH AIR INCLUDING. HEAT BAYHTRT318A (18KW) INSTALLED TO
EXISTING DRAINS, EXISTING DUCTS AND ADEQUATE EXISTING ELECTRIC. INCLUDES
CURB ADAPTOR. SMOKE DETECTOR IF NEEDED EXTRA AT TIME AND MATERIAL
TOTAL COST: $8260.00
PLANS PERMITS AND CODE COMPLIANCE EXTRA AT TIME AND MATERIAL.
W r' PROPOSE hereby to furnish material and labor complete in accordance with above
specifications, for the scam of EIGHT THOUSAND TWO- HUNDRED AND SIXTY DOLLARS ($8260.00)
ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED. ALL WORK TO BE COMPLETED IN A WORKMANLIKE MANNER
ACCORDING TO STANDARD PRACTICES. ANY ALTERATION OR DEVIATION FROM ABOVE SPECIFICATIONS INVOLVING
EXTRA COSTS WILL BE EXECUTED ONLY UPON WRII IEN ORDERS, AND WORK BECOME AN EXTRA CHARGE OVI:ZR
AND ABOVE THE ESTIMATE. ALL AGREEMENTS CONTINGENT UPON STRIKES, ACCIDENTS, OR DELAYS BEYOND OUR
CONTROL. OWNER TO CARRY FIRE, TORNADO AND OTHER NECESSARY INSURANCE.
50% DEPOSIT AT EXECUTION OF PROPOSAL. REMAINDER UPON COMPLETION OF JOB.
NOTE: This proposal may be whhdmwn by us If not accepted within ten clays.
Authorized Signature — Date
ACCEPTANCE OF PROPOPSAL — The above prices, specifications and conditions are satisfactory and are hereby accepted,
You are authorized To do the work as specified. Payment will be made as outlined above.
DATE OF SIGNATURE Signature
Signature —.. •.•
MAR -01 -2007 12 :35PM FROM-
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Air Force Mechanical Inc.,
Heating and Air Conditioning Company
7805 NW 0' Street
Hialeah Gardens Florida 33016
Phone: 305- 863 -6133
Fax; 305 -863 -1687
Client:
South Miami City Hall
Address:
6130 SW 72nd Street
City:
South Miami
Phone:
305 - 663 -6350
Fax:
305-665 -7208
- aQS'• I8
Company:
Representative:
Address:
City:
Phone:
Pax:
T-332 P- 002/002 F-729
Rudy De La Torres
6130 SW 72n0 Street
South ;%Aiami
305 - 663 -6350
305 -668 -7208
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Job Ref. First Floor Air Conditioner
Job Description: The removal of one Lennox Package Unit Model #CHA16- 653-14 Serial 5493 B09161 5 tons
The new installation of Trane package unit Model: THC092A3EOA 7.5 tons high efficlenk;y dual motor compressors.
The Installation includes: Trane package unit 7.5 tons high efficiency
Curb adapter
Crane lift services
Programmable room thermostat
Outside air damper
9KW electric heater
Condenser Neil guard
Disposal of old equipment in a safe manner
Start -up test and balance
Warrantee 2 years labor 1 year parts and 5 year compressor
Job Price: $8,563.00 Tax Exempt
ACCEPTANCE OF PROPOSAL:
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the
work as specified. Payment will be made as outlined above,
Date of Acceptance.
Authorized Signature:
Demonstration Version 3/1/2007
365 278 1119 f ROPIC AIR GONDITIO TROPIC: AIR CONDITIONING 01 13 71 pin 04 12 2001 1 i1
TROPIC AIR CONDITIONIM
Serving Soutf
3000 N.W. 77" Court Miami, Florida 33122
Ph: 305- 278 -7171 Fax: 30S- 278 -7179
TO: City of South Miami City Hall
6130 Sunset Drive
Miami, Florida 33143
DATE: 12 April 2007
PHONE: 305 -668 -7205
FAX: 305 -668 -7208
ATTN: Rudy De La Torre
RE: 7.5 ton package unit replacement SUBMITTED BY: George Rodriguez
Tropic Air - Conditioning proposes to replace the old and deteriorated 5 -ton Lennox package unit MN CHA16- 653 -1-
YHB1.
• Remove and discard old unit
• Install (1) new 7.5 ton American Standard 11,5 EER high efficiency (USE EXISTING DUCTWORK)
• Install new curb adapter to accommodate new unit
• Currently there is #8 wire on the system we recommend the wire be replaced to #6 wire
• Start up system and check operations
• (5) Year warranty on compressor from factory
• (1) Year warranty on parts from factory
• (90) Days labor warranty
Price includes labor, and materials.
• All work to be completed during regular business hours. (M -F, 8 -5 pm).
NQJ INrLUDED: New electrical wiring, roof patching, ductwork modification, painting and anything else not written
on this proposal
Terms: Upon completion
Total Price: $11,431.53
LIMITATIONS OF i.IABn.ITY
Company shall not he liable for personal injuries or property damage arising from causes beyond its reasonable control to without its fault or negligence. Nor shalt
Company be liable for any delay or default in performing hereunder if such delay or default is caused by any condition or circumstance beyond Company's
reasonable control, such as, but not limited to, governmental restrictions, strikes or other labor troubles, acts of God, interruption or irregularities in electrical power
or telephone services, embargoes, or unavailability of materials or pars.
In no event shall Company liability for direct or compensatory damages exceed the payment-. received by Company from Custonr-r under this contract, nor shall
Company be liable for any special, indirect, consequential or incidental damages of any nature. The kwcgoing limitations on damages shall apply under all theories
of liability or causes of action, including but not limited to contract, warranty, (including negligence) and strict liability and shall inure to the henefit of Company's
suppliers and subcontractors.
Thank you for allowing Tropic Air conditioni,2 to serve your air conditioning needs. Please sign and return to
our orrice for approval, If you have any questions please call me.
** *APPROVED BY:
** *PRINT NAME:
DATE:
PO #:
(IF REQUIRED)
* * *I have the authority to order the K2De of work listed Above