05-15-07 Item 2bTo:
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South Miami
Al- AmmicaCky
CITY OF SOUTH MIAMI 11111.1
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM 2001
The Honorable Mayor Feliu and Members of the City Commission
Yvonne S. McKinley, City Ma pager
Eliza Rassi, Finance IDirecto
Kathy Vazquez, Purcha
May 05, 2007
Expenditures over $5,000.00 Spreadsheet
On March 10, 2005, the City Commission requested that purchase expenditures in excess of the
$5,000.00 be reported via the City Managers report instead of a Resolution.
Therefore, the attached spread sheet has been developed with the intent of full disclosure of
expenditures expected to exceed $5,000.00 during the current fiscal year 2006/2007.
The attached spreadsheet provides the following information:
• Vendor name and number.
• Vendor selection
• Brief description of services.
• Total estimated expenditures for the current fiscal year (06/07) per departments request.
All vendors are monitored throughout the year for Charter compliance by Central Services.
There will be additional reports through out the fiscal year as vendor expenditures either increase
or new vendors are selected.
Please let me know if you have any questions.
Estimated Expenditures
Exeeding $5,000 for same vendor for FY 2006 -2007
PO - est. purchases for f -y- 2006 - 2007 -5 to CC 05- 2007final kv
5/11/2007 4:30 PM
Brought
before City
Additional
Commission
and /or new
Brief
under CM
vendor
Vendor
Vendor
Bids or
Description
report on
amount
Name
#
Quote
of services
12 -19 -06
5 -2007
Total
Advance
6gitizing of
Data
Town of
city wide
1
Solutions
3899
Davie
documents
$ -
$ 30,000.00
$ 30,000.00
Police
Advance
Sole
equipment for
2
Public Safety
3440
Source
printing tickets
$ -
$ 7,000.00
$ 7,000.00
vehicle a/c
3
Al Alayon
444
Quotes
repairs
$ -
$ 10,000.00
$ 10,000.00
City of
M.Springs
city wide
&
appraisal &
American
Hillsborou
asset physical
4
Appraisal
3665
gh
inventory
$ -
$ 2,000.00
$ 2,000.00
American
5
Genuine Trk
811
MDC
\ /eh parts
$ 13,000.00
$ 5,000.00
$ 18,000.00
Repair Maint
6
Amerilumber
514
Quotes
General
$ 14,000.00
$ 5,000.00
$ 19,000.00
promotional &
printing 80th
anriv. State of
7
Art Tech
2668
MDC
City
$ -
$ 25,000.00
$ 25,000.00
Best
Equipment
repair and
8
Rental
2513
MDC
rental of equip
$ -
$ 15,000.00
$ 15,000.00
Electrical
Benson
supplies,
9
Electric
1657
MDC
parts, equip.
$ 10,000.00
$ 10,000.00
$ 20,000.00
Fuel pump
Branching
State of
repairs &
10
Out
2228
Fl
software
$ 5,500.00
$ 2,000.00
$ 7,500.00
State of
computer
11
CDW
2775
FI
related items
$ -
$ 10,000.00
$ 10,000.00
Cosgrove
.Janitorial
12
enterprises
695
Quotes
Supplies
$ -
$ 17,500.00
$ 17,500.00
Event
Display
Banners and
13 ISales
560
Quotes I
Decorations
$ 5,500.00
$ 20,000.00
$ 25,500.00
PO - est. purchases for f -y- 2006 - 2007 -5 to CC 05- 2007final kv
5/11/2007 4:30 PM
Estimated Expenditures
Exeeding $5,000 for same vendor for FY 2006 -2007
PO - est. purchases for f -y- 2006 - 2007 -5 to CC 05- 2007final kv
5/11/2007 4:30 PM
Brought
before City
Additional
Commission
and /or new
Brief
under CM
vendor
Vendor
Vendor
Bids or
Description
report on
amount
Name
#
Quote
of services
12 -19 -06
5 -2007
Total
Genuine
veh repair
14
Parts
63
MDC
parts
$ 10,000.00
$ 1,000.00
$ 11,000.00
sole /
Graphic
Simpsonit
PD Veh
15
Design Intl
2151
a Material
graphics
$ -
$ 6,000.00
$ 6,000.00
4462 &
village of
web
16
Island henny
4494
Key Bisc
consultant
$ -
$ 10,000.00
$ 10,000.00
fence inst. &
17
Island Fence
1863
Quotes
repairs
$ -
$ 17,500.00
$ 17,500.00
548 &
Gables J
Welding of
18
JAM Welding
4577
Springs
heavy equip.
$ 12,000.00
$ 10,000.00
$ 22,000.00
3187 &
landscape
19
Joe's Lawn
4617
Quotes
maint cra lots
$ -
$ 9,000.00
$ 9,000.00
cra
20
Lango Equip
1609
Quotes
demolitions
$ -
$ 6,000.00
$ 6,000.00
STATE&
Paper
21
Mac Paper
427
MDC
supplies
$ 10,000.00
$ 2,000.00
$ 12,000.00
Nursery
22
Elegua's Inc
3822
Quotes
landscaping
$ 17,000.00
$ 8,000.00
$ 25,000.00
ProGrounds
2799 &
athletic field
23
Products
2825
MDC
materials
$ -
$ 20,000.00
$ 20,000.00
Santana's
irrigation /
24
Lawn Service
2211
Quotes
sprinklers
$ -
$ 20,000.00
$ 20,000.00
Sopus
1679/
25
Products
3682
sole
oil
$ -
$ 8,000.00
$ 8,000.00
South FI
Miami
street
26
Maint
3933
Springs
sweeping
Mia
South FI
Lakes &
landscape
Maint
3933
Gables
maint
$ 92,000.00
$ 25,000.00
$ 117,000.00
Superior
Landscape
27
Landscape
4268
MDC
maint
$ -
$ 25,000.00
$ 25,000.00
City wide
exterminator
Toro
sys and
28 lExterminator
1608
MDC I
tenting
$ -
$ 8,000.00 1
$ 8,000.00
PO - est. purchases for f -y- 2006 - 2007 -5 to CC 05- 2007final kv
5/11/2007 4:30 PM
Estimated Expenditures
Exeeding $5,000 for same vendor for FY 2006 -2007
PO - est. purchases for f -y- 2006 - 2007 -5 to CC 05- 2007final kv
5/11/2007 4:30 PM
Brought
before City
Additional
Commission
and /or new
Brief
under CM
vendor
Vendor
Vendor
Bids or
Description
report on
amount
Name
#
Quote
of services
12 -19 -06
5 -2007
Total
29
Tropic A/C
4441
MDCSB
A/C repairs
$ -
$ 10,000.00
$ 10,000.00
Tropical
30
Signs
4545
Quotes
city wide signs
$ -
$ 7,000.00
$ 7,000.00
James
Crossland
In
Akerman and
accordance
w /FI. Statutes
Labor
31
Senterfitt
2973
287.057(f 5
Attorney
$ -
$ 24,000.00
$ 24,000.00
Kenneth
Harrison
Sugarman
In
and
accordance
w/FI. Statutes
Pension
32
Susskind
4537
287.057(f 5
consulting sys
$ -
$ 19,000.00
$ 19,000.00
PO - est. purchases for f -y- 2006 - 2007 -5 to CC 05- 2007final kv
5/11/2007 4:30 PM