05-15-07 Item 14South Miami
MMeieaCft
CITY OF SOUTH MIAMI 1 I r
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM 2001
To: The Honorable Mayor Feliu and Members of the City Commission
Via: Yvonne S. McKinley, City Manager ,
From: Gremaf Reyes, IT Manager
Date: May 9, 2007
Agenda Item No.:
Subject: Contract for furnishing, installing, and training the IT department regarding the new audio
and visual equipment for the chamber with Audio Video Technical Services.
Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO ISSUE A PURCHASE ORDER TO AUDIO VIDEO
TECHNICAL SERVICES, INC. FOR FURNISHING AND INSTALLATION
OF AUDIO AND VIDEO EQUIPMENT IN AN AMOUNT OF $24,750.00 TO
BE CHARGED TO ACCOUNT NUMBERS 001 - 0000 - 219 -5410 AND 001-
1340- 513 -6430; PROVIDING FOR AN EFFECTIVE DATE.
Request: Authorizing the City Manager to issue work order to Audio Visual Technical
Services for furnishing, installing; and training the IT department regarding the new
audio and visual equipment for the chamber meetings in an amount of $24,750.00.
Reason /Need: Approval is sought through the attached resolution to issue a Purchase Order to
AudioVideo Tech. for furnishing installing and training IT department regarding
new audio and visual equipment for the chamber meetings. The new equipment is
needed in order to more efficiently record and archive chamber meetings, as well
as to provide faster and easier access of meetings for the community. The new
audio and visual equipment will provide improved audio and visual recording
quality of chamber meetings, as well as archiving, therefore assisting city
employees and citizens. With Audio Visual Tech., many productive changes will
occur that will help improve customer service for the city's citizenry and
employees. For example, all meetings will have a much improved audio and
visual. There will be archiving, so VHS and DVD formats will no longer be used.
Archiving will also save storage space and use less non - renewable materials,
thereby helping the environment.
Cost:
$24,750.00
Funding Source: That the equipment will be funded from account numbers 001 - 0000 - 219 -5410 and
001- 1340- 513 -6430 with account balances of $20,000.00 and $21,422.91
respectively. Account number 001 - 0000 - 219 -5410 will fund $20,000.00 and
account number 001 - 1340 - 513• -6430 will fund $4,750.00.
Backup Documentation:
❑ Proposed Resolution
❑ Three (3) quotes received for the work (Acoutech Corp $25,220.00; Talking
Heads Productions Inc. $25,135.00; and AudioVideo $24,750.00)
RESOLUTION NO.:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE
ORDER TO AUDIO VIDEO TECHNICAL SERVICES, INC. FOR FURNISHING AND
INSTALLATION OF AUDIO AND VIDEO EQUIPMENT IN AN AMOUNT OF $24,750.00
TO BE CHARGED TO ACCOUNT NUMBERS 001 - 0000 - 219 -5410 AND 001 - 1340 -513-
6430; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission wishes to improve some of the audio and video equipment in
the City's Commission Chambers; and
WHEREAS, the new equipment is intended to enhance the audio quality and to provide visual
replica of the recording; and
WHEREAS, the City Manager is authorized to issue a Purchase Order to Audio Video Technical
Services, Inc. for furnishing and installation of the audio and video equipment in an amount of
$24,750.00; and
WHEREAS, the equipment will be funded from account numbers 001 - 0000 - 219 -5410 and 001-
1340- 513 -6430 with account balances of $20,000.00 and $21,422.91 respectively.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA;
Section 1. That the City Manager is authorized to issue a Purchase Order to Audio Video
Technical Services, Inc. for furnishing and installation of the audio and video equipment in an amount of
$24,750.00.
Section 2. That the equipment will be funded from account numbers 001 - 0000 - 219 -5410 and
001- 1340 - 513 -6430 with account balances of $20,000.00 and $21,422.91 respectively.
Section 3. The attached exhibit is incorporate by reference into this resolution.
PASSED AND ADOPTED this day of
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY .
2007.
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Wiscombe:
Commissioner Palmer:
Commissioner Birts:
Commissioner Beckman:
AudioVideo Technical Services Inc.
14629 SW 104 ST #162
Miami, FL 33186
(305)388-1101
(305) 388 -5753
AVTSI @BELLSOUTH.NET
www.audiovideomiami.com
AUDI ®VIDEO
TECHNICAL- $ERY'ICES INC
Quote
Date
Estimate #
3/29/2007
200670
Name / Address
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
Terms
Project
due
Item
Description
Qty
Cost
Total
v -2000B -120
360 systems 52 hour storage. MPEG -2 Video server with
1
11,500.00
11,500.00T
1 input, 3 outputs, MXF network transfers, head and
tailtrimming, advanced playlisting, (4) 120 GB Serial
ATA disk drives in RAID -5 array
*The server will improve the quality of recording
AY86
Hotronic frame sync *This will synchronize signal for
1
1,725.00
1,725.00T
server
misc
Remote work station interface software
1
495.00
495.00T
vs -402
Kramer audio video switcher
2
695.00
1,390.00T
misc
TvONe LM563R Triple Color LCD Monitor featuring;
1
1,795.00
1,795.00T
three 5.6" displays each with a Composite Video and an
S -Video input. * TV monitors
dbx -166
Audio compressor /limiter *Keep audio levels constant,
2
250.00
500.00T
avoid distortion
misc
fostex 6301beav
6
215.00
1,290.00T
misc
bracket for fostex
6
30.00
180.00T
vm -1411
kramer 1:10 Dual Mode Video /Audio Distribution
1
795.00
795.00T
Amplifier
misc
6' stand alone racks with power strip for above
3
695.00
2,085.00T
equipment
Labor
Installation, design and training of above system
1
2,995.00
2,995.00
Subtotal
$24,750.00
Sales Tax (0.0
%)
$0.00
Total
$24,750.00
Talking Heads Productions Inc.
14629 SW 104 Street
Unit 162 _
Miami, FL 33186
I Name /Address I
City of South Miami
6130 Sunset Drive
Miami, FL 33143
Estimate
Date
Estimate #
4/30/2007
105
Project
Description
Qty
Cost
Total
360 Systems server V -200013-120
1
12,000.00
12,000.00
AY86 Frame sync
1
1,800.00
1,800.00
remote
1
495.00
495.00
Kramer switcher VS -402
1
715.00
715.00
Triple monitor, LCD TvOne
1
1,850.00
1,850.00
DBX -166 audio compressor
1
295.00
295.00
Fostex speakers
6
250.00
1,500.00
brackets
6
35.00
210.00
kramer av distribution
1
850.00
850.00
power strip
3
715.00
2,145.00
installation of above
1
3,275.00
3,275.00
Total $25,135.00
Acoutech Corp.
Project: City of South Miami
Date: 5/3/2007
File: 200701
Rep: AJ Perez
Qty,
I Manufactorer
Model
Descri tion
Sell
Extension
1
360 systems
V2000B120
server
$11,995.00
$11,995.00
1
360 systems
a 86
framesync
$1,795.00
$1,795.00
1
360 systems
misc
remote
$495.00
$495.00
1
kramer
VS -402
switcher
$715.00
$715.00
1
TvOne
LM
Triple monitor
$1,895.00
$1,895.00
1
DBX
166
Audio compressor
$295.00
$295.00
6
fostex
beav
speakers
$250.00
$1,500.00
6
fostex
brackets
brackets
$40.00
$240.00
1
kramer
AV distribution
$850.00
$850.00
3
middle atlantic
power strip
rack/ power strip
$715.00
$2,145.00
1
labor; installation of above equip
$3,295.00
$3,295.00
$0.00
$0.00
$0.00
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_
$0.00
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$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$25,220.00
$25,220.00
Acoutech Corp. Vox (954) 964 -6055
6009 Dawson Street Fax (954) 967 -0438
Hollywood, FL 33023 E -mail AJ @Acoutech.com