05-01-07 Item 15South Miami
NI -Medea City
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CITY OF SOUTH MIAMI
•�� OFFICE OF THE CITY MANAGER
o Rl INTER - OFFICE MEMORANDUM 2001
To: The Honorable Mayor Feliu and Members of the City Commission
Via: Yvonne S. McKinley, City Manager
From: W. Ajibola Balogun, REM, CFEA, Director
Public Works & Engineering Department
Date: May 1, 2007 Agenda Item No.:
Subject: Construction Contract with AA Engineering Services, Inc. for the stabilization of
Broad Canal shoreline and debris removal
Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A
WORK ORDER TO AA ENGINEERING SERVICES, INC. FOR BROAD CANAL
DEBRIS REMOVAL AND SHORELINE STABILIZATION IN AN AMOUNT OF
$30,000.00 TO BE CHARGED TO GRANT ACCOUNT NUMBERS 106 -1713-
536 -3450 AND 106 - 1727 -536- 6550; PROVIDING FOR AN EFFECTIVE DATE
Request: Authorizing the City Manager to work order to AA Engineering Services, Inc. for
the stabilization of Broad Canal shoreline and debris removal in an amount of
$30,000.00.
Reason /Need: While performing repairs to the Broad Canal shorelines as a result of
damages sustained during Hurricane Wilma, we have encountered
approximately 3 feet thick layer of silt and muck that needs to be dredged.
In addition, we plain to clean lots of floating debris on the water, which
includes, palm fronds; organic peat matter, coconuts, trash and other
debris (see attached pictures). The contractor has submitted the attached
$13,852 proposal for the additional work. An inspector from the project's
funding agency visited the, jobsite and agreed to fund the additional
project scope of work (see attached e-mail dated Friday, April 20, 2007)
from the contractor. In addition to the proposal amount, we recommend
approval of $16,148 contingency for future unforeseen circumstances
during the project.
Cost: $30,000.00
Funding Source: U.S. Department of Agriculture, Natural Resource Conservation Service
Grant Account No. 106 -1713- 536 -3450 will fund 50% of the total cost and
50% will be funded by Florida Department of Environmental Protection
Grant Account No.: 106 - •1727- 536 -6550 with account balances of
$339,767 and $626,000, respectively.
Backup Documentation:
0 Proposed Resolution
• Proposal from AA Engineering Services, Inc.
• E -mail from NRCS Representative and pictures of the debris in the
canal.
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RESOLUTION NO.:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A WORK
ORDER TO AA ENGINEERING SERVICES, INC. FOR BROAD CANAL DEBRIS
REMOVAL AND SHORELINE STABILIZATION IN AN AMOUNT OF $30,000.00 TO BE
CHARGED TO GRANT ACCOUNT NUMBERS 106 - 1713 - 536 -3450 AND 106 -1727-
536 -6550; PROVIDING FOR AN EFFECTIVE (DATE
WHEREAS, the Mayor and City commission wishes to continue the Broad Canal shoreline
stabilization project, and
WHEREAS, the Mayor and City Commission authorize the City Manager to issue work order to
AA Engineering Services, Inc. for the unforeseen additional scope of work for the Broad Canal Shoreline
Stabilization project in an amount up to $30,000.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: That the Mayor and City Commission authorize the City Manager to issue work
order to AA Engineering Services, Inc. for the unforeseen additional scope of work for the Broad Canal
Shoreline Stabilization project in an amount up to $30,000.00.
Section 2: That the additional project's construction cost shall be charged to grant account
numbers 106 - 1713- 536 -3450 and 106 - 1727 - 536 -6550 with account balances of $339,767 and $626,000,
respectively.
Section 3. The attached agreement is made a part of the resolution.
PASSED AND ADOPTED this
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
Include File Name and Path
day of , 2007.
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Wiscombe:
Commissioner Palmer:
Commissioner Birts
Commissioner Beckman:
April 12, 2007
am4alo \
Mr. Greg Netto P.E.,
City of South Miami
6130 Sunset Drive
South Miami, F133143
4-11W M-441aM
Project: Broad. Canal Shoreline Stabilization # CI07 -0216
Ref: Debris removal - line items
Mr. Netto
Line Item pricing
BC001 -1
•
Removal of floating coconuts, tennis balls, pal m fronds and other debris
$1,700.00
•
Dredging and stock pilling of silt approximately 160 c , $30.29x160 =.
3,029.00
•
Installation an additional 100' -0 "of turbidity barrier $15x100
1,500.00
•
Preparing a staging and drying area for sediment
925.00
•
Disposal of silt and debris in sealed trucks $18x 160
2,880.00
•
Restoration of area used to stock pile silt and debris
1,500.00
•
Include a post dredge survey of this area (1 cross section)
500.00
•
Profit and overhead
1,818.00
Total price for work as stated $13,852.00
We appreciate the opportunity in allowing our company to quote you on this project, if you need any
further information feel free to contact us at your earliest convenience.
iZ�✓ plla
370 w. CAMINO GARDENS BLVD SUITE 104 BOCA BATON, FL 33432
BOCA RATON 561.417.0675 STUART 772.220.7882 FAX 561.620.2619
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Netto, Gregory
From: Santiago, Ramon - West Palm Beach, FL [Ramon.Santiago @fl.usda.gov]
Sent: Friday, April 20, 2007 8:37 AM
To: Wilson, Jesse - Gainesville, FL; Gnetto @cityofsouthmiami.net
Subject: Additional work at South Miami Project Site, Removal of sediment and debris
Hello Greg
Sorry about the misunderstanding of the Contract bid, I had the wrong information. The
Contract cost is $ 348,000.00, which is less than what the project agreement has
($600,000.00). Yes tell the contractor to remove the sediment and debris next to the
culvert. This will restore the flow capacity of the structure.
Ramon Santiago