12-16-08 Item 18South Miami
MHUWcaCft
CITY OF SOUTH MIAMI I I r
INTER- OFFICE MEMORANDUM
2001
To: Honorable Mayor Feliu, and Members of the City Commission
Via: Ajibola Balogun, City Manager
From: Cesar Garcia, Director
Parks & Recreation Department
Date: September 2, 2008 Agenda Item No.:
Subject: Gym Divider
RESOLUTION: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO DISBURSE THE SUM OF $14,295.00 TO HUFCOR
FLORIDA GROUP FOR THE PURCHASE AND INSTALLATION OF A
GYM DIVIDER AT THE GIBSON — BETHEL COMMUNITY CENTER
GYMNASIUM AS APPROVED IN THE 2007 -2008 ADOPTED BUDGET;
AND CHARGING THE DISBURSEMENT TO ACCOUNT 001- 2020 -519-
6430 (OPERATING EQUIPMENT); AND PROVIDING FOR AN
EFFECTIVE DATE.
Request: Authorizing the City Manager to disburse $14,295.00 for the purchase and
installation of a gym divider for the Gibson - Bethel Community Center.
Reason/Need: The purchase of the gym divider is to allow the gymnasium to be divided for the
purpose of multiple uses simultaneously. With the growing amount of participants
and reduced space available, such a divider would allow for more efficient
programming of the gymnasium for optimal use and scheduling as depicted in most
gymnasiums across the country.
Cost:
$14,295.00
Funding Source: Funding for this purchase was approved in Fiscal Year 2007/2008 adopted, budget
under account number 001 - 2020 -519 -6430 (Operating Equipment) with a current
balance of $569.80 after the encumbrance amount of $14,295.00.
Backup Documentation:
• Proposed Resolution
• Copy of quotes
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
DISBURSE THE SUM OF $14,295.00 TO HUFCOR FLORIDA GROUP FOR THE
PURCHASE AND INSTALLATION OF A GYM DIVIDER AT THE GIBSON-
BETHEL COMMUNITY CENTER GYMNASIUM AS APPROVED IN THE 2007-
2008 ADOPTED BUDGET; AND CHARGING THE DISBURSEMENT TO
ACCOUNT 001 - 2020 -519 -6430 (OPERATING EQUIPMENT); AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City of South Miami Gibson - Bethel Community Center's array of successful
programs are creating a growth of participants in an already limited space; and
WHEREAS, the purchase and installation of a gym divider would allow the gymnasium to be
effectively used for multiple uses simultaneously for optimal use; and
WHEREAS, In accordance with City's competitive bidding procedures, three quotes were
obtained and HUFCOR Florida Group was chosen as the lowest quote; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. That the City Manager be, and hereby is authorized to disburse the sum of
$14,295.00 to Hufcor Florida Group for the purchase and installation of a gym divider for the Gibson -
Bethel Community Center.
Section 2. That the disbursement be charged as approved on the 2007/2008 adopted budget to
account 001 - 2020 -519 -6430 (Operating Equipment) with a current balance of $569.80 after the
encumbrance amount of $14,295.00.
Section 3. This resolution shall take effect retroactively to June 30, 2008.
PASSED AND ADOPTED this day of , 2008.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Beasley:
Commissioner Wiscombe:
Commissioner Beckman:
Commissioner Palmer:
May. 30. 2008 11:53AM Hufcor Florida Group
No. 0533 P. 2,
F Florida Group proposal 5/3012008
To: Bethel- Gibson South Miami Community Park
Attn: Worrell Troup
From: Ialn Paterson
Re: Gymnasium Divider Curtain
HUFCOR proposes to furnish and install the following:
Athletic Equipment
Manufacturer 7aypro
Series FC -680 Fold up curtain
Installation By Factory Trained Craftsmen
u Spanning two joists with 15' -5" spanning truss support
o Electric hook up by others
Quantity /Sizes (1) 63' -0" wide x 26' -3" high
Total Price $14f29S.00
Included in Price: Office and project management based in Boynton Beach o Freight and fuel
surcharge are based on the current fuel index . Unloading at the job site o Local sales tax
Notes: Price is valid for 30 days.
Acceptance of Approval: The above prices, specifications, and conditions are satisfactory and
accepted. You are hereby authorized to provide all items described above.
Date: - Signature:
Prepared by lain Paterson • Hufcor Florida Group o ipatersonnhufcorfl.com
3600 South Congress Avenue, Suite I •Boynton Beach, FL 33426 • Phone (561) 790 -6882 * Fax (561) 790 -433o
A Subsidiary of HUFCQR incorporated .
0 ,05/30/2008 12:06 5619943990 CERTIFIED PAGE, 01
.7
CERTIFIED
DEVELOPMENT, INC.
FL Toll Free
1 -800- 432 -6500
FAX (561) 994 -3990
May 30, 2008
Bethel - Gibson Catmmnity ?'ark
rAX 305- 668 -7388
Attn: Worrell Troun
Re: Divider. Curtain
Dear Worrell;
Phone: (561) 994 -3985
6770 East Rogers Circle
Boca Raton, FL 33487
We are nleased to m*mit thta- quotation to provide ixad install the iollovtng
(1) Jaypro fold -up gym divider curtain 63 -ft.w x 26-ft 3 -=inch H
Thtal cast -USJ 690.00
Please give us a call iP you have arty questtons.
Sincerely,
lbamas- D. Aferkel, ?resident
PHONE: (814) -247 -8887
FAX: (814) -247 -9278
CELLULAR: (412) - 443 -7853
QUOTATION
NEFF SPECIALTIES
P.O. BOX 6
46 PARK STREET
WESTOVER PA. 16692
QUOTE NUMBER: 0806021
QUOTATION GOOD FOR 30 DAYS
DATE OF QUOTE: 6 -2 -08
TERMS NET 30 DAYS
TO:Bethal Gibson South Miami Community
Park.
ATTENTION: Worrell Troup
PROJECT NAME: Gym. Divider Curtain
ADDRESS:
JPHONE# :
FAX. #
QUOTE 133AGCD ON:
COPE OF WORK:
mish and Install 1 -each AALCO VSCM fold up uurlairi with key switch
sration size 63'- 0" wide x 26'- 3" High,
have included our standard tube supports to span joists for support of curtain.
'RICING: $15,750.00
EXCLUS IONS:Any insurance requirements which may incur additional premiums. Any and all electrical
roquiremente. Any work not opeoitioally dcooribcd in ecope abavo. rtemoval and relocation of exiating
materials.
FURNISHED &INSTALLED —YES BONDS INCLUDED—NONE
. TAX INCLUDED_ YES
FREIGHT ALLOWED_ TO SITE
IF YOU SHOULD HAVE ANY QUESTIONS PLEASE FEEL FREE TO CALL ME
BY: DENNIS C. NEFF
ACCEPTED BY: DATE:
i ■
L0 39dd S3I1"1t1I03dS 333N BL66 -LPZ -018 Zi :hO 800Z/60/90 i