12-16-08 Item 2aSouth Miami
AR-ftedea i
N-Ep CITY OF SOUTH MIAMI I
OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM 2001
To: The Honorable Mayor Feliu and Members of the City Commission
Via: Ajibola W. Balogun, City Manager
Matilde Gil Menendez, Finance Director
Kathy Vazquez, Purchasing Mgr.
Date: December 16, 2008 4;L a
Subject: Expenditures over $5,000.00
On March 10, 2005, the City Commission requested that purchase expenditures in excess of
the $5,000.00 be reported via the City Managers report instead of a Resolution. This procedure
was developed with the intent of full disclosure of expenditures expected to exceed $5,000.00
during a fiscal year.
During the current fiscal year al report was submitted reflecting estimated expenditures for the
current fiscal year. During our routine monitoring of the vendors we found that the following
vendors are expected to exceed $5,000.00 and /or are also expected to exceed the previously
approved amount during the current fiscal year 2008/2009. At the end of the current fiscal year
another report will be submitted for final expenditure numbers.
Vendor name
Description of sys
Rodriguez & Trueba Financial Auditors
Laz Parking Parking meters
Miami Dade County Solid W Refuse Disposal fees
Optibase Inc. Video hardware/software/support
Superior Landscaping landscaping maintenance
Est. Expenses
for F/Y 08/09
$ 10, 000.00
$ 209,540.00
$ 600,000.00
$ 5,500.00
$ 105,000.00
All vendors will continue to be monitored throughout the remainder of the fiscal year for Charter
compliance by Central Services. There will be additional reports through out the fiscal year as
vendor expenditures either increase or new vendors are selected.
Please let me know if you have any questions.