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12-02-08 Item 4South Miami CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM 11111F '® zoos To: Honorable Mayor Feliu, and Members of the City Commission Via: W. A. Balogun, City Manager From: Jose Olivo, P.E. (J.0 Public Works - Engineering Department Date: December 2, 2008 Agenda Item No. Subject: Authorizing the City Manager to Negotiate and Execute Professional General Engineering Services Agreements RESOLUTION: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO., NEGOTIATE HOURLY RATES AND TO EXECUTE PROFESIONAL GENERAL ENGINEERING SERVICES AGREEMENTS WITH TY LIN INTERNATIONAL/HJROSS, KIMLEY -HORN AND ASSOCIATES, INC. AND E.A.C. CONSULTING, INC. PROVIDING FOR AN EFFECTIVE DATE. BACKGROUND & ANALYSIS: In September of 2008 we initiated a process of selecting consultants under Professional General Engineering Services. The selection of the engineering consultants is required to be done in accordance with Florida Statue 287.055 (Consultant's Competitive Negotiation Act). These pre- selected consultants will be used on a rotating basis, as funding is made available, for general engineering projects with basic costs which do not exceed $1,000,000; or planning study activities for which the fee for professional services does not exceed $50,000. The execution of these Professional General Engineering Services agreements does not commit the City to any maximum amount of fees nor guarantees any work. With the recent legislative appropriations received for projects such as the People Transportation Plan and Storm water Trust Fund projects, it is essential that we secure Professional General Engineering Consultants in order to immediately implement the projects and meet the established timeframes indicated in the funding agreements. The Request for Letters if Interests and Qualifications was advertised in the Miami Daily Business review on Friday, September 26, 2008. Thirty -three (33) sealed letters of interest and qualification packages were submitted. The qualification packages were publicly opened the last day of qualification submittal period (Monday, October 27, 2008) at 3:00 pm. Commencing Tuesday, October 28, 2008, the Selection Committee reviewed the qualification packages and selected a shortlist of six (6) consultants who presented a factual dissertation of their organization and qualifications during a video - recorded Presentation & Interview process on Monday, November 17, 2008. The Selection Committee members recommended the following three firms: • TY Lin International/HJRoss • Kimley -Horn & Associates., Inc. • E.A.C. Consulting, Inc. In addition to the qualification packages review and the Presentation and Interview of the six (6) shorltlist finalists, telephone interviews of references were also conducted. The videotape of the Presentation and Interview session is available for review. RECOMMENDATION: It is recommended that the City Commission authorize the City Manger to negotiate hourly rates and execute three separate agreements for professional general engineering services in accordance with Florida Statute 287.055,. for a period of three years, with provisions to review for one additional year. ATTACHMENTS: • Proposed Resolution • Copy of Request for Letter of Interest and Qualification (R']URFQ) • Certified Advertised Notice of the RFLWQ • RFLRFQ Opening Report • List of Selection Committee members • Selection Committee's Tally Sheet (Qualifications Package Review for Shortlist) • Selection Committee's Tally Sheet (Presentation & Interview) • Copies of telephone reference evaluation sheets. RESOLUTION NO.: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE HOURLY RATES AND TO EXECUTE PROFESIONAL GENERAL ENGINEERING SERVICES AGREEMENTS WITH TY LIN INTERNATIONAL/HJROSS, KIMLEY- HORN AND ASSOCIATES, INC. AND E.A.C. CONSULTING, INC. PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, The Mayor and City Commission desire to retain consultants to provide Professional General Engineering Services; and WHEREAS, pursuant to Florida Statue 287.055 the City published a Notice for Professional Engineering Services and received a total of thirty -three responses; and WHEREAS, a thorough review of the firms and their qualifications was conducted. NOW, THEREFORE, BE IT RESOLVED /ORDAINED BY THE MAYOR AND CITY OF SOUTH MIAMI COMMISSION THAT: Section 1. The City Commission of the City of South Miami authorizes the City Manager to negotiate and bring back to the City Commission for approval three separate professional service agreements with: • TY Lin InternationaUHJRoss • Kimley -Horn & Associates., Inc. • E.A.C. Consulting, Inc. Section 2. That the Agreements allow for renewal of an additional period of one year at the City's option. . Section 3. That the negotiated Professional General engineering Agreements be made a part of this resolution. PASSED AND ADOPTED this day of , 2008. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR Commission Vote: Mayor: Horace G. Feliu Vice Mayor: Brian D. Beasley Commissioner: Jay Beckman Commissioner: Velma Palmer sour y�. City of South Miami N PUBLIC WORKS DEPARTMENT " • INCORPORATED 4795 SW 75th Avenue P �c t927 Miami, FL 33155 O R�� Tel. (305) 663 -6350 Fax (305) 668 -7208 MEMORANDUM To: W. Ajibola Balogun, City Manager From: Jose Olivo, P.E., Engineering & Construction Manager � Subject: 2008 Request for Professional General Engineering Services Consultant Selection Evaluation Report Date: November 21, 2008 South Miami 1 ftedeaChy I I® 2001 On November 17, 2008 the selection committee completed its final step in the selection process for the above referenced subject by evaluating presentations and conducting interviews of the top six (6) firms /teams selected. Based on the results of the presentation, interviews and consultant references, the selection committee recommends the following (3) firms as professional general engineering consultants to provide professional general engineering services to the City of South Miami for a term ending in December 2011: • TY Lin International/HJRoss (ranked # 1) • Kimley -Horn & Assoc., Inc. (ranked # 2) • E.A.C. Consulting, Inc. (ranked # 3) Attached please find all the corresponding documentation that supports the recommendation of the selection committee. The following documents are: Legal Advertisement, Timeline of Events, Bid Opening Report, First Tier Selection Summary (w /qualification package evaluation forms), letters dated November 10"', 2008 notifying the six (6) firms /teams for "Selection for Presentation and Interview ", Presentation and Interview Schedule, Selection Committee Tally sheet (w /presentation and interview evaluation forms), references, videotape recording of the "Presentation and Interview" and final selection conducted on November 17t`, 2008. END OF MEMO Page 1 of 1 City of South Miami, Florida REQUEST FOR LETTER OF INTEREST AND QUALIFICATION PROFESSIONAL GENERAL ENGINEERING SERVICES The City of South Miami will receive letter of interest and qualification for various future projects, per specifications and scope of services, until 3:00pm October 27, 2008. Interested firms must submit qualifications package to the Office of the City Clerk, 6130 Sunset Drive, and South Miami Florida 33143. Any qualification package submitted past the deadline and /or submitted to other locations or offices shall be deemed non - responsive and will be rejected. Pursuant to Chapter 287.055, Florida Statutes, the City of South Miami will retain consultants to provide professional General Engineering Services (Civil, Roadway, Drainage, Traffic, and Environmental Engineering) for miscellaneous city projects. In order to fulfill such needs and meet the requirements for quick response and specializes services, the City intends to retain three (3) qualified firms. Each selected firm shall enter into an _agreement for a team ending in December 2011. Only firms with similar -experiences and a proven track record of delivering successful/on time — on budget projects are encouraged to apply. No Minimum amount of such service or compensation will.be assured to any of the firms so retained, and City shall not be prevented in any manner from retaining other firms at it sole discretion. The general scope for the professional general engineering services as follows: a) Roadway Engineering to include streets, sidewalk, curb, gutter, drainage, associated traffic control devices, stripping, lighting, speed reduction devices and incidental landscaping. b) Drainage Design includes the necessary analysis needed to implement proposed drainage improvements, preparation of paving and drainage plan for municipal building and facilities. c) Civil Engineering, to include Distribution (Watermain) system analysis and design and Sanitary Sewer System Evaluation and design. d) Traffic Engineering services will include daily volume counts, data analysis, preparation of conceptual improvements plan, present reports and recommendations to stakeholders and preparation of final traffic engineering report. e) Environmental Engineering, to include, site investigation and design needed to prepare remediation plan to mitigate underground storage tanks, hazardous waste materials and asbestos materials. Page 2 of 2 RFQ- Professional... 9 -24 -08 To be eligible for selection consideration, interested consultants must submit six (6) original copies of the following information: 1. Name of firm(s); specify as to type of contractual agreement between firms, and certificate(s) of authorization to offer professional services through the Florida Department of Professional Regulations, as applicable, from prime as well as supporting firms. 2. Proof of authorization to transact business in the State from the Florida Secretary of State, from Prime as well as supporting firms. 3. Proposed organization chart identifying key professionals and their area of responsibilities. 4. Appropriate current Federal 254 and 255 forms showing the firm's data and supporting the firm's ability to perform each category of work required. Federal form 254 is, required for both prime and sub - consultant. 5. List of recent clients references with contact names and telephone numbers. For further information, interested parties may fax questions to 305- 663 -6350 Jose Olivo, P.E.; Operations Manager. Please be advised that the City of South Miami comply with.Miami Dade County's Cone of Silence ordinance. Requests for any information must be in writing. 0o O O N Z _O a V J a 0 LLI M Or W C_a G 1- M O U) LL O V 4) v d 0) O = N d � O C N _ .� d W � Q. r_ C d N d C O .` . y LL d O a .. .........._ .................... 0 - E U cn E a) O U !' c O a) *• Ch o O cu N = N CO +� 0 'a N p O N U a) C -p CO O O cu O +- O N N a) N ` Z .0 Or a N N CO Q t = 3 a) N '�*.. �o E .� -i .-. 0 E j�'� _ 6 3 cl 0 U o _ _ - a) co 'O v c (D o c -c fo CO Cm E c • N C p c0 «+ = Y a) U r. O U cc O � -_ - Co Cl c a) CO E ,Y c co 0 co N E Q) c _ a) 0 > y m_ � L E — v- O (n L c o 3 E 'o — co _ a) 0 E — E 0 a) •. > o cn E a E LL a) Q. CL co :. ..::::: ::: a0 00 CO -; N O N N N N _:- O N N CL 0 # a) n ce) E O E m o m a) - >s >, N O O a) a) Z cE0 _ -" = 'p 0 a -o c c a to v fn 0 O a) > a) > - _ _ __= = 0 o 3 a) a) = a) '> a) to E O N — — _ �p O U N cc ) E > m ca > Itd c in a) o 0 0 0 Q y coo Z c Q Q a) > to a) C -Y ,O U c O p C O c O -_- a Q a) CA fn co Q. L m - `-- 0 to N N - m Y O — c 40-coO - — O to - E - E o 0 0 co > ._ a) = c 0 co v 0 c 3. a) E 0 E 0 a _ — 4- E — � = tL Ci LL ca co N n C1 U- a) 0 0 cn u c U _ U MIAMI DAILY BUSINESS REVIEW Published Daily except Saturday, Sunday and Legal Holidays Miami, Miaml -Dade County, Florida STATE OF FLORIDA COUNTY OF MIAMI -DADE: Before the undersigned authority personally appeared O.V. FERBEYRE, who on oath says that he or she is the VICE PRESIDENT, Legal Notices'of the Miami Daily Business Review f/k/a Miami Review, a daily (except Saturday, Sunday and Legal Holidays) newspaper, published at Miami in Miami -Dade County, Florida; that the attached copy of advertisement, being -a legal Advertisement of Noti ?e in the matter of CITY OF SOUTH MIAMI - REQUEST FOR LETTER OF INTEREST & QUALIFICATION - PROFESSIONAL GENERAL ENGINEERING SERVICES in the XXXX Court, was published in said newspaper in the Issues of 09/26/2008 09/29/2008 Affiant further says that the said Miami Daily Business Review Is a newspaper published at Miami in said Miami -Dade County, Florida and that the said newspaper has heretofore been continuously published In said Miami -Dade County, Florida, each day (except Saturday, Sunday and Legal Holidays] and has been entered as second class mail matter at the post office in Miami In said Miami -Dade County, Florida, for a . period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he or she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing thi dvertise or ublication in the said newspaper. Sworn to and subscribed before me this" 29 day f SEPTEMBER , A.D. 2008. (SEAL) O.V. FERBEYRE personally known to me g:00 %, Notary Public State of Florida Veronica Perez My Commission DD819771 OF moo° Expires 09/03/2012 CI'T'Y OF SOUTH MIAMI, FLORIDA . ": REQUEST FOR LETTER OF INTEREST AND QUALIFiCATION .-PROFESSIONAL GENERAL ENt P"kERING SERVICES The. City .gf Sl' th'fimiaml will tIeceive letter of interest and qualification for variousIfutdre projects, perspecifications and scope of services, until 3:o0pm "QFtober.27,,2008. Inibrested firms must submit qualifications packagQ fo the Office of the City Clerk, 6130 Sunset Drive, and South Mllaml.FIdrida;' 33143: "Any qualification'p'ackage submitted past the cieadiirie_and/p[ submitted.to other locations or offices shall be deemed non -res onsive. and wilt be rejected: Pursuant id Chapter 287.055, Florida Statutes, the City of South Miami will. retain_.consuliants to provide "professional General Engineering 8e'r4ioe's.;4 civil;;::; Roadway,.. Drainage,... Traffic, and Environmental" Engine. aring).for miscellaneous city projects. In order to fulfill such needs and meet'therequirernents for quick response and specializes services, Ci .infendsao (etaln,three (3) qualified firms. Each selected firm shall enter into an agreeme'ntfora team and. ing in December 2011.Only firms ,inr%tW d ilarr"experiences Nand a proven track record of delivering succeSSfuVon time - on budget projects are encouraged to apply. No ,. jMtrpmum amount`of "such service or compensation will be assured to any of.the fimu so retained, and :City shall not be prevented in any manner frort re.taintng -otherfirmsatit sole discretion. IThe?generai scope for the professional general engineering services:ass follows - ' a) F.J&ibway" Eno hearing to Include streets, sidewalk, curb, gutter, l drainage associated traffic control devices, stripping, lighting, speed redpetioRdevices and incidental landscaping. b) Drainage Design .includes the necessary analysis needed to implement : propbsed. drainage improvements, preparation of paving and drainage plan for municipal building and facilities. 'c) CI-A Engineering „t4 include. Distribution (Waterrnain) system Analysis and design: anal. Sanitary Sewer System Evaluation and. design.. Traffic Engirieering services wiillnclude daily volume counts, data analysis; "preparation of conceptual improvements plan, present reports. and recommendations to stakeholders and preparation of final, traffic engineering report. e) E6vlrbhrnen11al . Engineering, • to include, site investigation and design... heeded "to : prepare rQmediation plan to mitigate under0round storage tanks, hazardous waste materials andi asbestosrnaterials:_ .... To' bel eligibl9,for selection consideration, interested consultants must submit six (6) original copies of the following information: 1.Name'of firm(s); specify as to type of contractual agreement be -' tweeri firms, and certificates) of authorization to offer professional services through tfie. Florida Department of Professional Regulations, as applicabie,.from prime:as.weil as supporting firms.. 2. Proof Hof authoriz..atbn to transact business in the State from the Florida Secretary of State, from Prime as well as supporting firms. 3.Proposed organization-chart identifying key professionals and theii area of responsibilities. 4.Appropdate current. Federal 254 and forms showing the firm's data and supporting the firm's ability to perform each category of work required. Federal form 254 is required for both prime and sub- consuf- tant: 5.Ust of recent-clients references with.coritact names and telephone numbers. For further information, interested parties may fax • questions to 305. - 663 =6360 Jose Olivo, P.E.; Operations Manager. Please be advised that the City of South Miami comply with Miami Dade County's Gone of Silence ordinance. Requests for any information must. be in writing. 9/26 -29 . 08- B- 99/1092237M v S w BID OPENING REPORT 1 O n Q ;,icnr•.ec RAT ED t 9 2 7 Bids were opened on: Monday October 27 2008 at: 3.05pm For: PROFESSIONAL GENERAL ENGINEERING SERVICES COMPANIES THAT SUBMITTED LETTER OF INTERESTS: 1. KEITH & SCHNARS, P.A. 2. CALVIN, GIORDANO & ASSOCIATES 3. KIMLEY -HORN & ASSOCIATES 4. CORZO CASETELLA CARBALLO THOMPSON SALMAN, P.A. 5. EE. & G SOUTH FLORIDA RC &D COUNCIL NOVA ENGINEERING & ENVIRONMENTAL 8. CPH 9. LIAN, SWAIN & ASSOCIATES 0: BERMELLO AJAMIL & PARTNERS, INC. 11. CHEN & ASSOCIATES 12. BOLTON, PEREZ & ASSOCIATES 13. EAC CONSULTING, INC 14. CONSULTING ENGINEERING & SCIENCE, INC THE ABOVE BIDS HAVE NOT BEEN CHECKED. THE BIDS ARE SUBJECT TO CORRECTION AFTER THE BIDS-HAVE BEEN COMPLETELY REVIDWFiD. 6 CL 0 c 0) c m m CL CL ca N a) E 0 a� E c ui rn c Y c 0 `m E c a� y t �a rn n a) t c E ca E w O a) U c co E aD CL L_ 3 U c A) a) C. 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U C C • N C N- C O .� a O 0 n y U O C f6 06 7 00 � •� � O C U C m � � •C U N � bbbbbb _ O' @ O_ I • O g x .w � c� r=ta 7 LL E E g C � r N C C ¢ y 'd c N O r = � cm (D c cc y v c > rn LU O W C a. a d w O vo m a F- m m U m O U -j m m E- q ao CO O N C, O O O A r r r N O N N N N N N N N N M d & Z co O N N m 0- 71 M d m (6 a. 0 a Cl) O CV w Im A CL 03 0 04 sour��'� City of South Miami South Miami F PUBLIC WORKS DEPARTMENT 1- nmedcac'i 4795 SW 75th Avenue I ' • INCORPORATED 1927 P Miami, FL 33155 CpR�O Tel. (305) 663 -6350 Fax (305) 668 -7208 zoo, November 10, 2008 Mr. Juan E. Jimenez, P.E.. Project Mgr. /Associate Kimley -Horn & Associates, Inc. 1691 Michigan Avenue, Suite 400 Miami- Beach, Florida 33139 Reference: Professional General Engineering Services Selection Process Selection for Presentation & Interview Process City of South Miami, Florida Dear Mr. Jimenez: Your firm has advanced to the Presentation & Interview Process for the referenced selection process. The presentation will be held on Monday, November 17, 2008 in the City's Commission Chamber, located at City Hall, 6130 Sunset Drive, South Miami, Florida. Attached is the Presentation & Interview schedule. The presentation must be a factual dissertation of the organization, including any professional association; their identification and qualification and support staffs that will be assigned to the City's projects, if selected. It is not intended or acceptable that the team solve any specific project during the presentation, but rather that the Selection Committee be presented with information about how the entire team would function on a typical City project, if selected. You are expected to be punctual at the time specified on the schedule. Should you have any questions or comments, please do not hesitate to contact me at (305) 663- 6350. Sincerely, A vo, P.E. Engineer /Construction Ops. Mgr. cc: Selection Committee sour, Y F � U INCORPORATED 1927 P ��OR10 November 10, 2008 Mr. Dennis J. Giordano City of South Miami PUBLIC WORKS DEPARTMENT 4795 SW 75th Avenue Miami, FL 33155 Tel. (305) 663 -6350 Fax (305) 668 -7208 President, Calvin, Giordano and Associates, Inc. 1800 Eller Drive, Suite 600 Ft. Lauderdale, Florida 33316 Reference: Professional General Engineering Services Selection Process Selection for Presentation & Interview Process City of South Miami, Florida Dear Mr. Giordano: South Miami Oftedca City I I I I r 2001 Your firm has advanced to the Presentation & Interview Process for the referenced selection process. The presentation will be held on Monday, November 17, 2008 in the City's Commission Chamber, located at City Hall, 6130 Sunset Drive, South Miami, Florida. Attached is the Presentation & Interview schedule. The presentation must be a factual dissertation of the organization, including any professional association; their identification and qualification and support staffs that will be assigned to the City's projects, if selected. It is not intended or acceptable that the team solve any specific project during the presentation, but rather that the Selection Committee be presented with information about how the entire team would function on a typical City project, if selected. You are expected to be punctual at the time specified on the schedule. Should you have any questions or comments, please do not hesitate to contact me at (305) 663- 6350. Sincerely, Jose Olivo, P. . Engineer /Construction Ops. Mgr. cc: Selection Committee V sour City of South Miami F PUBLIC WORKS DEPARTMENT • IRCORPORATEO • 4795 SW 75th Avenue ' 927 10 Miami, FL 33155 O R Tel. (305) 663 -6350 Fax (305) 668 -7208 November 10, 2008 Mr. Mariano O. Valle, P.E. Principal in Charge T.Y. Lin International/HJ Ross. 201 Alhambra Circle, Suite 900 Coral Gables, Florida 33134 Reference: Professional General Engineering Services Selection Process Selection for Presentation & Interview Process City of South Miami, Florida Dear Mr. Valle: South Miami krjfkd 1 ®' 2001 Your firm has advanced to the Presentation & Interview Process for the referenced selection process. The presentation will be held on Monday, November 17, 2008 in the City's Commission Chamber, located at City Hall, 6130 Sunset Drive, South Miami, Florida. Attached is the Presentation & Interview schedule. The presentation must be a factual dissertation of the organization, including any professional association; their identification and qualification and support staffs that will be assigned to the City's projects, if selected. It is not intended or acceptable that the team solve any specific project during the presentation, but rather that the Selection Committee be presented with information about how the entire team would function on a typical City project, if selected. You are expected to be punctual at the time specified on the schedule. Should you have any questions or comments, please do not hesitate to contact me at (305) 663- 6350. Sincerely, ose Olivo, P. . Engineer /Construction Ops. Mgr. cc: Selection Committee 04 soury�'� City of South Miami PUBLIC WORKS DEPARTMENT INCORPORATED 4795 SW 75th Avenue • it • Miami FL 33155 [C 1927 O R � Tel. (305) 663 -6350 Fax (305) 668 -7208 November 10, 2008 Mr. Rick Crooks, P.E. President EAC Consulting, Inc. 815 NW 57th Avenue, Suite 402, Miami, Florida 33126 Reference: Professional General Engineering Services Selection Process Selection for Presentation & Interview Process City of South Miami, Florida Dear Mr. Crooks: South Miami Alt- AmedcaCity 'I I 11.1 2001 Your firm has advanced to the Presentation & Interview Process for the referenced selection process. The presentation will be held on Monday, November 17, 2008 in the City's Commission Chamber, located at City Hall, 6130 Sunset Drive, South Miami, Florida. Attached is the Presentation & Interview schedule. The presentation must be a factual dissertation of the organization, including any professional association; their identification and qualification and support staffs that will be assigned to the City's projects, if selected. It is not intended or acceptable that the team solve any specific project during the presentation, but rather that the Selection Committee be presented with information about how the entire team would function on a typical City project, if selected. You are expected to be punctual at the time specified on the schedule. Should you have any questions or comments, please do not hesitate to contact me at (305) 663- 6350. Sincerely, ose Olivo, P. . Engineer /Construction Ops. Mgr. cc: Selection Committee City of South Miami (Otte PUBLIC WORKS DEPARTMENT 4795 SW 75th Avenue Miami, FL 33155 Tel. (305) 663 -6350 Fax (305) 668 -7208 November 10, 2008 Ms. Ivette O. Argudin, Vice President A.D.A. Engineering, Inc. 8550 NW 33' St., Suite 101 Doral, Florida 33122 Reference: Professional General Engineering Services Selection Process Selection for Presentation & Interview Process City of South Miami, Florida Dear Ms. Argudin: South Miami k-r- I I I I r 2001 Your firm has advanced to the Presentation & Interview Process for the referenced selection process. The presentation will be held on Monday, November 17, 2008 in the City's Commission Chamber, located at City Hall, 6130 Sunset Drive, South Miami, Florida. Attached is the Presentation & Interview schedule. The presentation must be a factual dissertation of the organization, including any professional association; their identification and qualification and support staffs that will be assigned to the City's projects, if selected. It is not intended or acceptable that the team solve any specific project during the presentation, but rather that the Selection Committee be presented with information about how the entire team would function on atypical City project, if selected. You are expected to be punctual at the time specified on the schedule.. Should you have any questions or comments, please do not hesitate to contact me at (305) 663- 6350. Sincerely, g01os�ivo, P.E. Engineer /Construction Ops. Mgr. cc:. Selection Committee o4 sour yIV� City of South Miami F 4 PUBLIC WORKS DEPARTMENT " INCORPORATED 4795 SW 75th Avenue • 127 'O V., Miami, FL 33155 O [tt Tel. (305) 663 -6350 Fax (305) 668 -7208 November 10, 2008 Mr. Ramon Castella, P.E. Principal in Charge Corzo Castella Carballo Thompson Salman, P.A. 901 Ponce de Leon Blvd. Coral Gables, Florida 33134 Reference: Professional General Engineering Services Selection Process Selection for Presentation & Interview Process City of South Miami, Florida Dear Mr. Castella: South Miami krftyl aftedeacily I 111 2001 Your firm has advanced to the Presentation & Interview Process for the referenced selection process. The presentation will be held on Monday, November 17, 2008 in the City's Commission Chamber, located at City Hall, 6130 Sunset Drive, South Miami, Florida. Attached is the Presentation & Interview schedule. The presentation must be a factual dissertation of the organization, including any professional association; their identification and qualification and support staffs that will be assigned to the City's projects, if selected. It is not intended or acceptable that the team solve any specific project during the presentation, but rather that the Selection Committee be presented with information about how the entire team would function on a typical City project, if selected. You are expected to be punctual at the time specified on the schedule. Should you have any questions or comments, please do not hesitate to contact me at (305) 663- 6350. Sincerely, "(ose Olivo, P.E. Engineer /Construction Ops. Mgr. cc: Selection Committee F spUTy F 3 U '+ I NCORPORATm 1827 P �CpRIO City of South Miami PUBLIC WORKS DEPARTMENT 4795 SW 751h Avenue Miami, FL 33155 Tel. (305) 663 -6350 Fax (305) 668 -7208 Professional General Engineering Services Selection Process PRESENTATION & INTERVIEW SCHEDULE Monday, November 17, 2008 South Miami AU- America City 11111.1 2001 All Presentations and Interviews will be held on Monday, November 17, 2008. You will be allocated 5 minutes for setup, 20 minutes for the presentation followed by 10 minutes question and answer period. A projection screen is available for your use. Please arrange for any equipment that you may need for your presentation. Firms Time 1. EAC Consulting, Inc. 9:00 a.m. 2. Kimley -Horn & Assoc., Inc. 9:40 a.m. 3. Corzo, Castella,-Carballo, Thompson, Salman; P.A. 10:20 a.in:- 4. TY Lin International/H.J. Ross 11:00 a.m. 5. Calvin, Giordano & Assoc., Inc. 11:40 a.m. 6. A.D.A. Engineering, Inc. 12:20 p.m. All Presentations and Interviews will be held on Monday, November 17, 2008. You will be allocated 5 minutes for setup, 20 minutes for the presentation followed by 10 minutes question and answer period. A projection screen is available for your use. Please arrange for any equipment that you may need for your presentation. 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Professional General Engineering Services Evaluation Process Telephone Interview with Reference uestions Yes No Excellent Very Good Poor Good 1. Were projects completed? Comment: 2. Met project schedule. Comment: 3. Met established budget ✓ Comment: 4. Would you work with the company again? V Comment: 5. How would you rank your experience: t� Comment: Contacted reference: Organization: Telephone number: _ �1 Company: Professional General Engineering Services Evaluation Process Telephone Interview with Reference uestions Yes No Excellent Very Good Poor Good 1. Were projects completed? v Comment: / 2. Met project schedule v Comment: 3. Met established budget V Comment: 4. Would you work with the company again? Comment: 5. How would you rank your experience: Comment: Contacted reference: Organization: LZA Telephone number: 5 Company: Professional General Engineering Services Evaluation Process Telephone Interview with Reference uestions Yes No Excellent Very Good Poor Good 1. Were projects completed? (/ Comment: 2. Met project schedule. t/ Comment: 3. Met established budget Comment: 4. Would you work with the company j again? Comment: 5. How would you rank your experience: Comment: Contacted reference: Organization: c Telephone number: Company: Professional General Engineering Services Evaluation Process Telephone Interview with Reference uestions Yes No Excellent Very Good Poor Good 1. Were projects completed? t/ Comment: 2. Met project schedule Comment: / y 3. Met established budget Comment: 4' . Would you work with the company again? Comment: 5. How would you rank your experience:. Comment: Contacted refE Organization: Telephone nun,uE;JL i 1 x El Company: uestions Professional General Engineering Services Evaluation Process Telephone Interview with Reference Yes No Excellent Very Good Poor Good Contacted refs Organization: Telephone number:a/— Vg3 ©o�i 1. Were projects completed? I/ Comment: 2..Met project schedule Comment: 3. Met established budget Comment: 4. Would you work with the company / again? VVV Comment: 5. How would you rank your experience: Comment: Contacted refs Organization: Telephone number:a/— Vg3 ©o�i Company: uestions Professional General Engineering Services Evaluation Process Telephone Interview with Reference Yes No Excellent Very Good Poor Good Contacted reference: Z Organization: !+� Telephone number: ✓ 1. Were projects completed? Comment: 2. Met project schedule Comment: 3. Met established budget v Comment: 4. Would you work with the company again? t/ Comment: 5. How would you rank your experience: Comment: /I A Contacted reference: Z Organization: !+� Telephone number: Professional General Engineering Services Evaluation Process Company: Telephone Interview with Reference uestions 1. Were projects completed? Comment: Yes No Excellent y Very Good Poor Good 2. Met project schedule Comment: 3. Met established budget _ Comment: 4. Would you work with the company / L/ again? Comment: 5. How would you rank your experience: Comment: Contacted reh Organization: Telephone nun M Company: Professional General Engineering Services Evaluation Process W, � am 17H 04 M � � Telephone Interview with Reference uestions Yes No Excellent Very Good Poor Good 1. Were projects completed? Comment: 2. Met project schedule Comment: 3. Met established budget / Comment: 4. Would you work with the company again? Comment: 5. How would you rank your experience: Y Comment: Contacted refs Organization: Telephone nun i Company: uestions Professional General Engineering Services Evaluation Process 1. Were projects completed? Comment: 6= 2. Met project schedule Comment: Telephone Interview with Reference Yes No Excellent Very Good Poor Good 3. Met established budget Comment: 4. Would you work with the company / again? VVV Comment: 5. How would you rank your experience: Comment: r VT r Contacted reference: Organization: Telephone number: F M Company: Professional General Engineering Services Evaluation Process Telephone Interview with Reference uestions Yes No Excellent Very Good Poor Good 1. Were projects completed? " Comment: 2. Met project schedule Comment: Met 1/ 3. established budget Comment. 4. Would you work with the company again? Comment: 5. How would you rank your experience: .Comment: Contacted reh Organization: Telephone nun Company: uestions Professional General Engineering Services Evaluation Process 37� Telephone Interview with Reference Yes No Excellent Very Good Poor Good Contacted refs Organization: Telephone nun t/ 1. Were projects completed? Comment: 2. Met project schedule / V .. Comment: 3. Met established budget l/ Comment: 4. Would you work with the company again? Comment: 5. How would you rank your experience: (/ Comment: Contacted refs Organization: Telephone nun Company: Professional General Engineering Services Evaluation Process s Telephone Interview with Reference uestions Yes No Excellent Very Good Poor Good 1. Were projects completed? --- c/ Comment: 2. Met v project. schedule V Comment: 3. Met established budget V Comment: 4. Would you work with the company again? Comment: 5. How would you rank your experience: Comment: Contacted refs Organization: Telephone nun :V 0 Company: A Professional General Engineering Services Evaluation Process Interview with Reference uestions Yes. No Excellent Very Good Poor Good 1. Were projects completed? Comment: 2. Met project schedule Comment: 3. Met established budget y Comment: 4. Would you work with the company / age? ` ►/ Comment: 5. How would you rank your experience: Comment: Contacted refs Organization: Telephone number: 9 Professional General Engineering Services Evaluation Process Company: Telephone Interview with Reference uestions Yes No Excellent Very Good Poor Good 1. Were projects completed? Comment: 2. Met J ro'ect schedule P Comment: .3. Met established. budget Comment: 4. Would you work with the company. again? 1/ Comment: 5. How would you rank your experience: Comment: K Contacted reference: Organization• Telephone number: i a Professional General Engineering Services Evaluation Process , Company: Interview with Reference uestions Yes No Excellent Very Good Poor Good 1. Were projects completed? !� Comment: . ✓ 2. Met et J ro'ect schedule project Comment: VIZ 3. Met established budget Comment: 4. Would you work with the company / again? !/ Comment: / 5. How would you rank your experience: ✓ Comment: Contacted reference: o Organization: ) Telephone number: -i�W,5-' 3722-- ��i 287.055 Acquisition of professional architectural, engineering, landscape architectural, or surveying and mapping services; definitions; procedures; contingent fees prohibited; penalties.- - (1) SHORT TITLE. - -This section shall be known as the "Consultants' Competitive Negotiation Act." (2) DEFINITIONS. - -For purposes of this section: (a) "Professional services" means those services within the scope of the practice of architecture, professional engineering, landscape architecture, or registered surveying and mapping, as defined by the laws of the state, or those performed by any architect, professional engineer, landscape architect, or registered surveyor and mapper in connection with his or her professional employment or practice. (b) "Agency" means the state, a state agency, a municipality, a political subdivision, a school district, or a school board. The term "agency" does not extend to a nongovernmental developer that contributes public facilities to a political subdivision under s. 380.06 or ss. 163.3220- 163.3243. (c) "Firm" means any individual, firm, partnership, corporation, association, or other legal entity permitted by law to practice architecture, engineering, or surveying and mapping in the state. (d) "Compensation" means the amount paid by the agency for professional services regardless of whether stated as compensation or stated as hourly rates, overhead rates, or other figures or formulas from which compensation tan be calculated. (e) "Agency official" means any elected or appointed officeholder, employee, consultant, person in the category of other personal service or any other person receiving compensation from the state, a state agency, municipality, or political subdivision, a school district or a school board. (f) "Project" means that fixed capital outlay study or planning activity described in the public notice of the state or a state agency under paragraph (3)(a). A project may include: 1. A grouping of minor construction, rehabilitation, or renovation activities. 2. A grouping of substantially similar construction, rehabilitation, or renovation activities. (g) A "continuing contract" is a contract for professional services entered into in accordance with all the procedures of this act between an agency and a fine whereby the firm provides professional services to the agency for projects in which construction costs do not exceed $1 million, for study activity when the fee for such professional service does not exceed $50,000, or for work of a specified nature as outlined in the contract required by the agency, with no time limitation except that the contract must provide a termination clause. Firms providing professional services under continuing contracts shall not be required to bid against one another. (h) A "design -build firm" means a partnership, corporation, or other legal entity that: 1. Is certified under s. 489.119 to engage in contracting through a certified or registered general contractor or'a certified or registered building contractor as the qualifying agent; or 2. Is certified under s. 471.023 to practice or to offer to practice engineering; certified under s. 481.219 to practice or to offer to practice architecture; or certified under s. 481.319 to practice or to offer to practice landscape architecture. (i) A "design -build contract" means a single contract with a design -build firm for the design and construction of a public construction project. (j) A "design criteria package" means concise, performance- oriented drawings or specifications of the public construction project. The purpose of the design criteria package is to furnish sufficient information to permit design -build firms to prepare a bid or a response to an agency's request for proposal, or to permit an agency to enter into a negotiated design -build contract. The design criteria package must specify performance -based criteria for the public construction project, including the legal description of the site, survey information concerning the site, interior space requirements, material quality standards, schematic layouts and conceptual design criteria of the project, cost or budget estimates, design and construction schedules, site development requirements, provisions for utilities, stormwater retention and disposal, and parking requirements applicable to the project. (k) A "design criteria professional" means a firm who holds a current certificate of registration under chapter 481 to practice architecture or landscape architecture or a firm who holds a current certificate as a registered engineer under chapter 471 to practice engineering and who is employed by or under contract to the agency for the providing of professional architect services, landscape architect services, or engineering services in connection with the preparation of the design criteria package. (t) "Negotiate" or any form of that word means to conduct legitimate, arms length discussions and conferences to reach an agreement on a term or price. For purposes of this section, the term does not include presentation of flat -fee schedules with no alternatives or discussion. (3) PUBLIC ANNOUNCEMENT AND QUALIFICATION PROCEDURES. -- (a)1. Each agency shall publicly announce, in a uniform and consistent manner, each occasion when professional services must be purchased for a project the basic construction cost of which is estimated by the agency to exceed the threshold amount provided in s. 287.017 for CATEGORY FIVE or for a planning or study activity when the fee for professional services exceeds the threshold amount provided in s. 287.017 for CATEGORY TWO, except in cases of valid public emergencies certified by the agency head. The public notice must include a general description of the project and must indicate how interested consultants may apply for consideration. 2. Each agency shall provide a good faith estimate in determining whether the proposed activity meets the threshold amounts referred to in this paragraph. (b) Each agency shall encourage firms engaged in the lawful practice of their professions that desire to provide professional services to the agency to submit annually statements of qualifications and performance data. (c) Any firm or individual desiring to provide professional services to the agency must first be certified by the agency as qualified pursuant to law and the regulations of the agency. The agency must find that the firm or individual to be employed is fully qualified to render the required service. Among the factors to be considered in making this finding are the capabilities, adequacy of personnel, past record, and experience of the firm or individual. (d) Each agency shall evaluate professional services, including capabilities, adequacy of personnel, past record, experience, whether the firm is a certified minority business enterprise as defined by the Florida Small and Minority Business Assistance Act, and other factors determined by the agency to be applicable to its particular requirements. When securing professional services, an agency must endeavor to meet the minority business enterprise procurement goals under s. 287.09451. (e) The public must not be excluded "from the proceedings under this section. (4) COMPETITIVE SELECTION. -- (a) For each proposed project, the agency shall evaluate current statements of qualifications and performance data on file with the agency, together with those that may be submitted by other firms regarding the proposed project, and shall conduct discussions with, and may require public presentations by, no fewer than three firms regarding their qualifications, approach to the project, and ability to furnish the required services. (b) The agency shall select in order of preference no fewer than three firms deemed to be the most highly qualified to perform the required services. In determining whether a firm is qualified, the agency shall consider such factors as the ability of professional personnel; whether a firm is a certified minority business enterprise; past performance; willingness to meet time and budget requirements; location; recent, current, and projected workloads of the firms; and the volume of work previously awarded to each firm by the agency, with the object of effecting an equitable distribution of contracts among qualified firms, provided such distribution does not violate the principle of selection of the most highly qualified firms. The agency may request, accept, and consider proposals for the compensation to be paid under the contract only during competitive negotiations under subsection (5). (c) This subsection does not apply to a professional service contract for a project the basic construction cost of which is estimated by the agency to be not in excess of the threshold amount provided in s. 287.017 for CATEGORY FIVE or for a planning or study activity when the fee for professional services is not in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO. However, if, in using another procurement process, the majority of the compensation proposed by firms is in excess of the appropriate threshold amount, the agency shall reject all proposals and reinitiate the procurement pursuant to this subsection. (d) Nothing in this act shall be construed to prohibit a continuing contract between a firm and an agency. (5) COMPETITIVE NEGOTIATION. -- (a) The agency shall negotiate a contract with the most qualified firm for professional services at compensation which the agency determines is fair, competitive, and reasonable. In making such determination, the agency shall conduct a detailed analysis of the cost of the professional services required in addition to considering their scope and complexity. For any lump -sum or cost- plus -a- fixed -fee professional service contract over the threshold amount provided in s. 287.017 for CATEGORY FOUR, the agency shall require the firm receiving the award to execute a truth -in- negotiation certificate stating that wage rates and other factual unit costs supporting the compensation are accurate, complete, and current at the time of contracting. Any professional service contract under which such a certificate is required must contain a provision that the original contract price and any additions thereto will be adjusted to exclude any significant sums by which the agency determines the contract price was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs. All such contract adjustments must be made within 1 year following the end of the contract. (b) Should the agency be unable to negotiate a satisfactory contract with the firm considered to be the most qualified at a price the agency determines to be fair, competitive, and reasonable, negotiations with that firm must be formally terminated. The agency shall then undertake negotiations with the second most qualified firm. Failing accord with the second most qualified firm, the agency must terminate negotiations. The agency shall then undertake negotiations with the third most qualified firm. (c) Should the agency be unable to negotiate a satisfactory contract with any of the selected firms, the agency shall select additional firms in the order of their competence and qualification and continue negotiations in accordance with this subsection until an agreement is reached. (6) PROHIBITION AGAINST CONTINGENT FEES. -- (a) Each contract entered into by the agency for professional services must contain a prohibition against contingent fees as follows: "The architect (or registered surveyor and mapper or professional engineer, .as applicable) warrants that he or she has not employed or retained any company or person, other than a bona fide employee working solely for the architect (or registered surveyor and mapper, or professional engineer, as applicable) to solicit or secure this agreement and that he or she has not paid or agreed to pay any person, company, corporation, individual,' or firm, other than a bona fide employee working solely for the architect (or registered surveyor and mapper or professional engineer, as applicable) any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this agreement." For the breach or violation of this provision, the agency shall have the right to terminate the agreement without liability and, at its discretion, to deduct from the contract price, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration. (b) Any individual, corporation, partnership, firm, or company, other than a bona fide employee working solely for an architect, professional engineer, or registered land surveyor and mapper, who offers, agrees, or contracts to solicit or secure agency contracts for professional services for any other individual, company, corporation, partnership, or firm and to be paid, or is paid, any fee, commission, percentage, gift, or other consideration contingent upon, or resulting from, the award or the making of a contract for professional services shall, upon conviction in a competent court of this state, be found guilty of a first degree misdemeanor, punishable as provided in s. 775.082 or s. 775.083. (c) Any architect, professional engineer, or registered surveyor and mapper, or any group, association, company, corporation, firm, or partnership thereof, who offers to pay, or pays, any fee, commission, percentage, gift, or other consideration contingent upon, or resulting from, the award or making of any agency contract for professional services shall, upon conviction in a state court of competent authority, be found guilty of a first degree misdemeanor, punishable as provided in s. 775.082 or s. 775.083. (d) Any agency official who offers to solicit or secure, or solicits or secures, a contract for professional services and to be paid, or is paid, any fee, commission, percentage, gift, or other consideration contingent upon the award or making of such a contract for professional services between the agency and any individual person, company, firm, partnership, or corporation shall, upon conviction by a court of competent authority, be found guilty of a first degree misdemeanor, punishable as provided in s. 775.082 or s. 775.083. (7) AUTHORITY OF DEPARTMENT OF MANAGEMENT SERVICES. -- Notwithstanding any other provision of this section, the Department of Management Services shall be the agency of state government which is solely and exclusively authorized and empowered to administer and perform the functions described in subsections (3), (4), and (5) respecting all projects for which the funds necessary to complete same are appropriated to the Department of Management Services, irrespective of whether such projects are intended for the use and benefit of the Department of Management Services or any other agency of government. However, nothing herein shall be construed to be in derogation of any authority conferred on the Department of Management Services by other express provisions of law. Additionally, any agency of government may, with the approval of the Department of Management Services, delegate to the Department of Management Services authority to administer and perform the functions described in subsections (3), (4), and (5). Under the terms of the delegation, the agency may reserve its right to accept or reject a proposed contract. (8) STATE ASSISTANCE TO LOCAL AGENCIES. - -On any professional service contract for which the fee is over $25,000, the Department of Transportation or the Department of Management Services shall provide, upon request by a municipality, political subdivision, school board, or school district, and upon reimbursement of the costs involved, assistance in selecting consultants and in negotiating consultant contracts. (9) APPLICABILITY TO DESIGN -BUILD CONTRACTS.-- (a) Except as provided in this subsection, this section is not applicable to the procurement of design -build contracts by any agency, and the agency must award design -build contracts in accordance with the procurement laws, rules, and ordinances applicable to the agency. (b) The design criteria package must be prepared and sealed by a design criteria professional employed by or retained by the agency. If the agency elects to enter into a professional services contract for the preparation of the design criteria package, then the design criteria professional must be selected and contracted with under the requirements of subsections (4) and (5). A design criteria professional who has been selected to prepare the design criteria package is not eligible to render services under a design -build contract executed pursuant to the design criteria package. (c) Except as otherwise provided in s. 337.11(7), the Department of Management Services shall adopt rules for the award of design -build contracts to be followed by state agencies. Each other agency must adopt rules or ordinances for the award of design -build contracts. Municipalities, political subdivisions, school districts, and school boards shall award design -build contracts by the use of a competitive proposal selection process as described in this subsection, or by the use of a qualifications -based selection process pursuant to subsections (3), (4), and (5) for entering into a contract whereby the selected firm will, subsequent to competitive negotiations, establish a guaranteed maximum price and guaranteed completion date. If the procuring agency elects the option of qualifications -based selection, during the selection of the design -build firm the procuring agency shall employ or retain a licensed design professional appropriate to the project to serve as the agency's representative. Procedures for the use of a competitive proposal selection process must include as a minimum the following: 1. The preparation of a design criteria package for the design and construction of the public construction project. 2. The qualification and selection of no fewer than three design -build firms as the most qualified, based on the qualifications, availability, and past work of the firms, including the partners or members thereof. 3. The criteria, procedures, and standards for the evaluation of design -build contract proposals or bids, based on price, technical, and design aspects of the public construction project, weighted for the project. 4. The solicitation of competitive proposals, pursuant to a design criteria package, from those qualified design -build firms and the evaluation of the responses or bids submitted by those firms based on the evaluation criteria and procedures established prior to the solicitation of competitive proposals. 5. For consultation with the employed or retained design criteria professional concerning the evaluation of the responses or bids submitted by the design -build firms, the supervision or approval by the agency of the detailed working drawings of the project; and for evaluation of the compliance of the project construction with the design criteria package by the design criteria professional. 6. In the case of public emergencies, for the agency head to declare an emergency and authorize negotiations with the best qualified design -build firm available at that time. (10) REUSE OF EXISTING PLANS. -- Notwithstanding any other provision of this section, there shall be no public notice requirement or utilization of the selection process as provided in this section for projects in which the agency is able to reuse existing plans from a prior project of the agency, or, in the case of a board as defined in s. 1013.01, a prior project of that or any other board. Except for plans of a board as defined in s. 1013.01, public notice for any plans that are intended to be reused at some future time must contain a statement that provides that the plans are subject to reuse in accordance with the provisions of this subsection. (11) CONSTRUCTION OF LAW. -- Nothing in the amendment of this section by chapter 75 -281, Laws of Florida, is intended to supersede the provisions of ss. 1013.45 and 1013.46. History. - -ss. 1, 2, 3, 4, 5, 6, 7, 8, ch. 73 -19; ss. 1, 2, 3, ch. 75 -281; s. 1, ch. 77 -174; s. 1, ch. 77- 199; s. 10, ch. 84 -321; ss. 23, 32, ch. 85 -104; s. 57, ch. 85 -349; s. 6, ch. 86 -204; s. 1, ch. 88 -108; s. 1, ch. 89 -158; s. 16, ch. 90 -268; s. 15, ch. 91 -137; s. 7, ch. 91 -162; s. 250, ch. 92 -279; s. 55, ch. 92 -326; s. 1, ch. 93 -95; s. 114, ch. 94 -119; s. 10, ch. 94 -322; s. 868, ch. 95 -148; s. 2, ch. 95 -410; s. 45, ch. 96 -399; s. 38, ch. 97 -100; s. 1, ch. 97 -296; s. 80, ch. 98 -279; s. 55, ch. 2001 -61; s. 63, ch. 2002 -20; s. 944, ch. 2002 -387; s. 1, ch. 2005 -224; s. 19, ch. 2007 -157; s. 3, ch. 2007 -159. Privacy Statement Contact Us