Loading...
11-06-08 Item 2fsours J� tri 4 7 J INCORPORATED • �` 1927 � pRgO CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM To: City Commission From: W. Ajibola Balogun City Manager Commissioner Palmer's Request: Date: November 6, 2008 Re: Update on request for Special Pension Board meeting regarding concerns by the State Retirement System. • For Special Pension Board meetings regarding concerns by the State Retirement System, per their attached letters dated. October 6, 2008. Action Taken: The attached letters were sent to members of our Pension Board (both Regular/ General Plan and the police Officer's Retirement Trust Fund) . In the letter, I suggested a short Special Pension Board meeting on Friday, October 31, 2008 at 9:00am and 10:00am, respectively. According to the City Clerk, we did not receive enough confirmation to meet required quorum. Should you have any questions or comments, please do not hesitate to call me. END OF MEMORANDUM Office of the City Manager October 22, 2008 Mr. Kenneth Harrison Sugarman & Susskind 2801 Ponce de Leon Blvd Coral Gables, Florida 33134 Reference: Request to hold Special Pension Board Meeting Dear Mr. Harrison: - _- During yesterday's City Commission meeting, the City Commission asked me to request for a Special Pension Board Meeting to present and discuss the attached letters we received from the State Department of Management Services, Division of Retirement. Please advise if you will be able to attend the short Special Pension Board meeting on: • Friday, October 31, 2008 at 9:00 a.m. — Pension Board (Regular / General Plan) • Friday, October 31, 2008 at 10:00 a.m. — Pension Board (Police Officers' Retirement Trust Fund) We selected Friday morning because you typically meet on Fridays. Please call to confirm that you will be able to attend the special meeting. To avoid any Sunshine violation, please only communicate or respond to the City Clerk, Ms. Maria Menendez, about this request. Ms. Menendez' contact number is 305.663.6340. Sincerely, o� W. Ajibola Balogun City Manager Cc: Mayor, Vice Mayor & Commissioners Luis Figueredo, City Attorney Maria Menendez, City Clerk Matilde G. Menendez, Finance Director Kenneth R. Harrison, Plan Attorney Pete Prior, Plan Administrator South Miami All- America City 2001 6130 Sunset Drive South Miami, Florida 33143 -5093 • Tel: (305) 663 -6338 • Fax: (305) 663 -6345 www.cityofsouthmiami.net 0,42mi Office of the City Manager October 22, 2008 Mr. Larry Wilson, Actuary Gabriel, Roeder Smith 1 East Broward Boulevard Ft. Lauderdale, Florida 33301 Reference: Request to hold Special Pension Board Meeting Dear Mr. Wilson: During yesterday's City Commission meeting, the City Commission asked me to request for a Special Pension Board Meeting to present and discuss the attached letters we received from the State Department of Management Services, Division of Retirement. Please advise if you will be able to attend the short Special Pension Board meeting on: Friday, October 31, 2008 at 9:00 a.m. — Pension Board (Regular / General Plan) Friday, October 31, 2008 at 10:00 a.m. — Pension Board (Police Officers' Retirement Trust Fund) We selected Friday morning because you typically meet on Fridays. Please call to confirm that you will be able to attend the special meeting. To avoid any Sunshine violation, please only communicate or respond to the City Clerk, Ms. Maria Menendez, about this request. Ms. Menendez' contact number is.305.663.6340. Sinceerellyy_ W. Ajibola Ba ogun City Manager Cc: Mayor, Vice Mayor & Commissioners Luis Figueredo, City Attorney Maria Menendez, City Clerk Matilde G. Menendez, Finance Director Kenneth R. Harrison, Plan Attorney Pete Prior, Plan Administrator South Miami All-America City �I �I 2001 6130 Sunset Drive South Miami, Florida 33143 -5093 • Tel: (305) 663 -6338 • Fax: (305) 663 -6345 www.cityofsouthmiami.net MCORVORATEO 1927 _ 4 ow O G� � ad Office of the City Manager October 22, 2008 Mr. Rudy de la Torre 6130 Sunset Drive South Miami, Florida Reference: Request to hold Special Pension Board Meeting Dear Mr. de la Torre: During yesterday's -City Commission meeting, the City Commission asked me to request for a Special Pension Board Meeting to present and discuss the attached letters we received from the State Department of Management Services, Division of Retirement. Please advise if you will be able to attend the short Special Pension Board meeting on: Friday, October 31, 2008 at 9:00 a.m. — Pension Board (Regular / General Plan) Friday, October 31, 2008 at 10:00 a.m. — Pension. Board (Police Officers' Retirement Trust Fund) We selected Friday morning because you typically meet on Fridays. Please call to confirm that you will be able to attend the special meeting. To avoid any Sunshine violation, please only communicate or respond to the City Clerk, Ms. Maria Menendez, about this request. Ms. Menendez' contact number is 305.663.6340. Sincerely, a 5 W. Ajibola BaTogun City Manager Cc: Mayor, Vice Mayor & Commissioners Luis Figueredo, City Attorney Maria Menendez, City Clerk Matilde G. Menendez, Finance Director Kenneth R. Harrison, Plan Attorney Pete Prior, Plan Administrator South Miami All-America City 1I 'I 2001 6130 Sunset Drive South Miami, Florida 33143 -5093 • Tel: (305) 663 -6338 • Fax: (305) 663 -6345 www.cityofsouth.miami.net Office of the City Manager October 22, 2008 Mr. Bradley Cassel 6790 SW 76th Terrace South Miami, Florida 33143 Reference: Request to hold Special Pension Board Meeting Dear Mr. Cassel: During yesterday's City Commission meeting, the City Commission asked me to request for a Special Pension Board Meeting to present and discuss the attached letters we received from the State Department of Management Services, Division of Retirement. Please advise if you will be able to attend the short Special Pension Board meeting on: • Friday, October 31, 2008 at 9:00 a.m. — Pension Board (Regular / General Plan) • Friday, October 31, 2008 at 10:00 a.m. — Pension Board (Police Officers' Retirement Trust Fund) We selected Friday morning because you typically meet on Fridays. Please call to confirm that you will be able to attend the special meeting. To avoid any Sunshine violation, please only communicate or respond to the City Clerk, Ms. Maria Menendez, about this request. Ms. Menendez' contact number is 305.663.6340. Sincerely, 11:✓u -�� W. Ajibola 13alogun City Manager Cc: Mayor, Vice Mayor & Commissioners Luis Figueredo, City Attorney Maria Menendez, City Clerk Matilde G. Menendez, Finance Director Kenneth R. Harrison, Plan Attorney Pete Prior, Plan Administrator South Miami Ail- America City 2001 6130 Sunset Drive South Miami, Florida 33143 -5093 • Tel: (305) 663 -6338 • Fax: (305) 663 -6345 www.cityofsouthmiami.net Office of the City Manager October 22, 2008 Mr. Peter Isern 101 Crandon Blvd. Apt 470 Key Biscayne, Florida 33149 Reference: Request to hold Special Pension Board Meeting Dear Mr. Isern: During yesterday's City Commission meeting, the City Commission asked me to request for a Special Pension Board Meeting to present and discuss the attached letters we received from the State Department of Management Services, Division of Retirement. Please advise if you will be able to attend the short Special Pension Board meeting on: • Friday, October 31, 2008 at 9:00 a.m. — Pension Board (Regular / General Plan) • Friday, October 31, 2008 at 10:00 a.m. — Pension Board (Police Officers' Retirement Trust Fund) We selected Friday morning because you typically meet on Fridays. Please call to confirm that you will be able to attend the special meeting. To avoid any Sunshine violation, please only communicate or respond to the City Clerk, Ms. Maria Menendez, about this request. Ms. Menendez' contact number is 305.663.6340. Sincerely, W. Ajibola Balogun City Manager Cc: Mayor, Vice Mayor & Commissioners Luis Figueredo, City Attorney Maria Menendez, City Clerk Matilde G. Menendez, Finance Director Kenneth R. Harrison, Plan Attorney Pete Prior, Plan Administrator South Miami All- America City 2001 6130 Sunset Drive South Miami, Florida 33143 -5093 • Tel: (305) 663 -6338 • Fax: (305) 663 -6345 www.cityofsouthmiami.net Office of the City Manager October 22, 2008 Mr. Dough Baker 6130 Sunset Drive South Miami, Florida 331143 Reference: Request to hold Special Pension Board Meeting Dear Mr. Baker: During yesterday's City Commission meeting, the City Commission asked me to request for a Special Pension Board Meeting to present and discuss the attached letters we received from the State Department of Management Services, Division of Retirement. Please advise if you will be able to attend the short Special Pension Board meeting on: Friday, October 31, 2008 at 9:00 a.m. — Pension Board (Regular / General Plan) Friday, October 31, 2008 at 10:00 a.m. — Pension Board (Police Officers' Retirement Trust Fund) We selected Friday morning because you typically meet on Fridays. Please call to confirm that you will be able to attend the special meeting. To avoid any Sunshine violation, please only communicate or respond to the City Clerk, Ms. Maria Menendez, about this request. Ms. Menendez' contact number is 305.663.6340. Sincerely, W. Ajibola Balogun City Manager Cc: Mayor, Vice Mayor & Commissioners Luis Figueredo, City Attorney Maria Menendez, City Clerk Matilde G. Menendez, Finance Director Kenneth R. Harrison, Plan Attorney Pete Prior, Plan Administrator South Miami kriftyl All-America City 2001 6130 Sunset Drive South Miami, Florida 33143 -5093 • Tel: (305) 663 -6338 • Fax: (305) 663 -6345 www.cityofsouthmiami.net Office of the City Manager October 22, 2008 Mr. Pete Prior Benefit USA, Inc 3810 Inverrary Boulevard Lauderhill, Florida 33319 Suite 303 Reference: Request to hold Special Pension Board. Meeting Dear Mr. Prior: During yesterday's City Commission meeting, the City Commission asked me to request for a Special Pension Board Meeting to present and discuss the attached letters we received from the State Department of Management Services, Division of Retirement. Please advise if you will be able to attend the short Special Pension Board meeting on: Friday, October 31, 2008 at 9:00 a.m. - Pension Board (Regular / General Plan) Friday, October 31, 2008 at 10:00 a.m. — Pension Board (Police Officers' Retirement Trust Fund) We selected Friday morning because you typically meet on Fridays. Please call to confium that you will be able to attend the special meeting. To avoid any Sunshine violation, please only communicate or respond to the City Clerk, Ms. Maria Menendez, about this request. Ms. Menendez' contact number is 305.663.6340. Sincerely, �tcv_:_ W. Ajibola Balogun City Manager Cc: Mayor, Vice Mayor & Commissioners Luis Figueredo, City Attorney Maria Menendez, City Clerk Matilde G. Menendez, Finance Director Kenneth R. Harrison, Plan Attorney Pete Prior, Plan Administrator South Miami All- America City 1' I I I . 2001 6130 Sunset Drive South Miami, Florida 33143 -5093 • Tel: (305) 663 -6338 • Fax: (305) 663 -6345 www.cityofsouthmiami.net Office of the City Manager October 22, 2008 Sergeant Michael D'Angelo South Miami Police Department 6130 Sunset Drive . South Miami, Florida 33143 Reference: Request to hold Special Pension Board Meeting Dear Sergeant D'Angelo: During yesterday's City Commission meeting, the City Commission asked me to request for a Special Pension Board Meeting to present and discuss the attached letters we received from the State Department of Management Services, Division of Retirement. Please advise if you will be able to attend the short Special Pension Board meeting on: • Friday, October 31, 2008 at 9:00 a.m. — Pension Board (Regular / General Plan) Friday, October 31, 2008 at 10:00 a.m. — Pension Board (Police Officers' Retirement Trust Fund) We selected Friday morning because you typically meet on Fridays. Please call to confirm that you will be able to attend the special meeting. To avoid any Sunshine violation, please only communicate or respond to the City Clerk, Ms. Maria Menendez, about this request. Ms. Menendez' contact number is 305.663.6340. Sincerely, �o W. Ajibola Balogun City Manager Cc: Mayor, Vice Mayor & Commissioners Luis Figueredo, City Attorney Maria Menendez, City Clerk Matilde G. Menendez, Finance Director Kenneth R. Harrison, Plan Attorney Pete Prior, Plan Administrator South Miami kwAMA All- America City 2001 6130 Sunset Drive South Miami, Florida 33143 -5093 • Tel: (305) 663 -6338 • Fax: (305) 663 -6345 www.cityofsouthmiami.net aw0sA�� � Office of the City Manager October 22, 2008 Officer Paul Rodriguez South Miami Police Department 6130 Sunset Drive South Miami, Florida 33143 Reference: Request to hold Special Pension Board Meeting Dear Officer Rodriguez: During -yesterday's -City Commission meeting; the - City - Commission asked-me to- request for -a — Special Pension Board Meeting to present and discuss the attached letters we received from the State Department of Management Services, Division of Retirement. Please advise if you will be able to attend the short Special Pension Board meeting on: • Friday, October 31, 2008 at 9:00 a.m. – Pension Board (Regular / General Plan) • Friday, October 31, 2008 at 10:00 a.m. – Pension Board (Police Officers' Retirement Trust Fund) We selected Friday morning because you typically meet on Fridays. Please call to confirm that you will be able to attend the special meeting. To avoid any Sunshine violation, please only communicate or respond to the City Clerk, Ms. Maria Menendez, about this request. Ms. Menendez' contact number is 305.663.6340. Sincerely, 6 W. Ajibola Balogun City Manager Cc: Mayor, Vice Mayor & Commissioners Luis Figueredo, City Attorney Maria Menendez, City Clerk Matilde G. Menendez, Finance Director Kenneth R. Harrison, Plan Attorney Pete Prior, Plan Administrator South Miami All - America My 2001 6130 Sunset Drive South Miami, Florida 33143 -5093 • Tel: (305) 663 -6338 • Fax: (305) 663 -6345 www.cityofsouthmiami.net Office of the City Manager October 22, 2008 Ms. Zuzanne Williams 5961 SW 86' Street South Miami, Florida 33143 Reference: Request to hold Special Pension Board Meeting Dear Ms. Williams: During yesterday's -City Commission meeting, the City Commission asked me to request for a Special Pension Board Meeting to present and discuss the attached letters we received from the State Department of Management Services, Division of Retirement. Please advise if you will be able to attend the short Special Pension Board meeting on: • Friday, October 31, 2008 at 9:00 a.m. — Pension Board (Regular / General Plan) • Friday, October 31, 2008 at 10:00 a.m. — Pension Board (Police Officers' Retirement Trust Fund) We selected Friday morning because you typically meet on Fridays. Please call to confirm that you will be able to attend the special meeting. To avoid any Sunshine violation, please only communicate or respond to the City Clerk, Ms. Maria Menendez, about this request. Ms. Menendez' contact number is 305.663.6340. Sincerely, W. Ajibola >gun City Manager Cc: Mayor, Vice Mayor & Commissioners Luis Figueredo, City Attorney Maria Menendez, City Clerk Matilde G. Menendez, Finance Director Kenneth R. Harrison, Plan Attorney Pete Prior, Plan Administrator South Miami All-America City I' 111 2001 6130 Sunset Drive South Miami, Florida 33143 -5093 • Tel: (305) 663 -6338 Fax: (305) 663 -6345 www.cityofsouthmiami.net ow &sots -Awwi Office of the City Manager October 22, 2008 Mr. Frank J. Cuzzocrea, Jr. 5880 SW 74the Terrace, # 4F South Miami, Florida 33143 Reference: Request to hold Special Pension Board Meeting Dear Mr. Cuzzocrea: During'yesterday's -City Commission meeting, the City- Commission asked -me -to request for -a Special Pension Board Meeting to present and discuss the attached letters we received from the State Department of Management Services, Division of Retirement. Please advise if you will be able to attend the short Special Pension Board meeting on: Friday, October 31, 2008 at 9:00 a.m. — Pension Board (Regular / General Plan) • Friday, October 31, 2008 at 10:00 a.m. — Pension Board (Police Officers' Retirement Trust Fund) We selected Friday morning because you typically meet on Fridays. Please call to confirm that you will be able to attend the special meeting. To avoid any Sunshine violation, please only communicate or respond to the City Clerk, Ms. Maria Menendez, about this request. Ms. Menendez' contact number is 305.663.6340. Sincerely, W. Ajibola gun City Manager Cc: Mayor, Vice Mayor & Commissioners Luis Figueredo, City Attorney Maria Menendez, City Clerk Matilde G. Menendez, Finance Director Kenneth R. Harrison, Plan Attorney Pete Prior, Plan Administrator South Miami kwAhA All-America City 2001 6130 Sunset Drive South Miami, Florida 33143 -5093 • Tel: (305) 663 -6338 • Fax: (305) 663 -6345 www.cityofsouthmiami.net Office of the City Manager October 22, 2008 Mr. Manuel A. Figueroa 8084 SW 186 Street Miami, Florida 33157 Reference: Request to hold Special Pension Board Meeting Dear Mr. Figueroa: During yesterday's City Commission meeting, the City Commission asked me to request for a Special Pension Board Meeting to present and discuss the attached letters we received from the State Department of Management Services, Division of Retirement. Please advise if you will be able to attend the short Special Pension Board meeting on: • Friday, October 31, 2008 at 9:00 a.m. — Pension Board (Regular / General Plan) • Friday, October 31, 2008 at 10:00 a.m. — Pension Board (Police Officers' Retirement Trust Fund) We selected Friday morning because you typically meet on Fridays. Please call to confirm that you will be able to attend the special meeting. To avoid any Sunshine violation, please only communicate or respond to the City Clerk, Ms. Maria Menendez, about this request. Ms. Menendez' contact number is 305.663.6340. Sincerely, W. Ajibola Barogun City Manager Cc: Mayor, Vice Mayor & Commissioners Luis Figueredo, City Attorney Maria Menendez, City Clerk Matilde G. Menendez, Finance Director Kenneth R. Harrison, Plan Attorney Pete Prior, Plan Administrator South Miami kTIANA Ail - America city I' 111 2001 6130 Sunset Drive South Miami, Florida 33143 -5093 • Tel: (305) 663 -6338 • Fax: (305) 663 -6345 www.cityofsouthmiami.net DEPARTMENT OF MANAGEMENT e rv1ces Governor Charlie Crist October 6, 2008 Ms. Pete Prior, Plan Administrator Benefits USA, Inc. 3810 Inverrary Blvd., Suite 303 Lauderhill, Florida 33319 Dear Mr. Prior: RECED . OCT 14 2009 FINANCE DEPT. Division of Retirement Municipal Police Officers' & Firefighters' Retirement Trust Funds' Office PO Box 3010 Tallahassee, Florida 32315 -3010 Toll Free: 877.738.6737 Tel: 850.922.0667 Fax: 850.921.2161 www.dms.MyF]orida.com Secretary Linda H. South We have completed our preliminary review of the 2007 Annual Report for the South Miami Police & General Pension Plan. Based on that review, listed below are items that need corrections, clarification and /or additional information. • Please send a complete copy of the audited financial statements as soon as received. • Please send a copy of the 10/1/06 actuarial valuation. • Page 5, line 24 does not agree with the prior year ending balance. Please revise. • 7 Where is the money from the Share Plan recorded on the Annual Report? • Page 5, line 1 does not agree with page 14. Please revise. • Page 10, line 14 — Please provide a date of payment for the South Miami Police Amount $203,629.00. • Page 1 — The bottom of this page should be dated and notarized when the Chairman and Secretary sign it. The notary's stamp confirms that the Chairman and Secretary actually signed the report. Their signatures confirm that the Board has reviewed and approved the report as required under ss.175.261 and 185.221, F.S. Please send a revised page 1. • Page 2, line 1 - During our review we noted a vacancy on the board. Please provide the date you expect this vacancy to be filled or the name of the trustee if it has already been filled. This election should be held as soon as possible so as not to delay the release of the 2007 premium tax moneys. • Page 2, line 3 — Please provide the impact statement or letter of no impact for ordinance #22 -06 1890. • Page 12 — William Godwin does not appear to be listed on this years' report. What is his status? • Page 13 — Please verify the spelling of the last name for Brian Robbin. It appears different on page 14. We serve those who serve Florida. October 6, 2008 Page 2 • Page 14 – Please verify the percentage of payroll contributed by the employees. Our records show 7.50 %. • Page 14 – Please verify the date of plan entry for the following employees: Jesus Aguiar, Carlos Alvarez, Robert Bukens, Rafael Cubela, Michael D'Angelo, Frank Gilbert, Henry Guzman, Marcus Kinlaw, Samuel Lawson, Jose Lopez, Charles Morejon, Brian Robin, Paul Rodriguez, Bruce Ross, Michael Vargas and Michael Weissberg. The dates appear different on the prior years' report. • Page 14 – Please verify the date of employment and date of plan entry for the following employees: Jose Alvarez and Melvris Lopez- S igui eros. The dates appear different on the prior years' report. • Page 14 – Please verify the years of service and date of plan entry for the following employees: John Barezola, Robert Burchell, Augustin Castro, Francisco Delaespriella, Rodgerick Everett, Joseph Mendez, Robert Richardson, Ruben Rodriguez, Sheila Scanlon, Rita Torres, Patricia Vasquez and John Ventriere. This information appears different on the prior years' report. • Page 14 – Please verify the date of employment for Victor Jackson. The date appears different on the prior years' report. • Please provide - revised pages of any - information- that has -been - corrected - — - NOTE: We are now withholding your 2007 premium tax moneys in the amount of S 75,085.97 pending the resolution of the outstanding issues listed above. If the plan has not been approved by fiscal year end 2008, you will not be able to include the 2007 premium tax moneys on the 2008 Annual Report, and any resulting funding deficiency must be contributed by the city. If you have any questions concerning the completion of the report, please call our office at (850) 922- 0667. Sincerely, Jkcippal g, Accountant M lice Office rs and Firefighters Retirement Trust Funds Office JB:mjm Copy: Bradley Cassel, Chairman - Police & General Plan Michael D'Angelo - Police Share Plan .Larry Wilson, Plan Actuary Kenneth R. Harrison, Plan Attorney . �/ Matilde Menendez, Interim Finance Director DEARTMENT OF MANAGEMENT e rvi c e s Governor Charlie Crist October 6, 2008 Ms. Carolyn Furlong, Plan Administrator Benefits USA, Inc. 3810 Inverrary Blvd., Suite 303 Lauderhill, Florida 33319 Dear Ms. Furlong: Division of Retirement Municipal Police Officers' & Firefighters' Retir'ementTrust Funds' Office PO Box 3010 Tallahassee, Florida 323 15-30 10 Toll Free; 877.738.6737 Tel: 850.922.0667 Fax: 850.921.2161 www.dms.MyFlorida.com Secretary Linda H. South We have completed our _preliminary review of-the 2007__Ann.ual_Repo.rt -.for- the- South -- -Miami Police Officers' Share Pension Plan. Based on that review, listed below are items that need corrections, clarification and /or additional information. • Page 5, line 24 does not agree with prior year ending balance. Please revise. • Page 5, lines 11 -21 do not foot properly. Please revise. • The beginning balance on the 2007 audited financial statements does not agree with the ending balance on the 2006 financial statements we received. Please send a copy of the audited financial statements for 2006. • Page 2 — Board — It is noted that the makeup of the Share Plan Board of Trustees has changed. Please explain how this change complies with the Statutory provisions found in s.185.35(3)(b), F.S. NOTE: We are now withholding y'bur 2007 premium tax moneys in the amount of $ 75,085.97 pending the resolution of the outstanding issues listed above. If the plan has not been approved by fiscal year end 2008, you will not be able to include the 2007 premium tax moneys on the 2008 Annual Report, and any resulting funding deficiency must be contributed by the city. If you have any questions concerning the completion of the report, please call our office at (850) 922 -0667. Sincerely, J i rowning, Accountant Municipal Police Officers and Firefighters Retirement Trust Funds Office JB:mjm Copy: Michael D'Angelo - Police Share Plan Bradley Cassel, Chairman - Police & General Plan Kenneth R. Harrison, Plan Attorney atilde Menendez, Interim Finance Director We serve those who serve Florida. Supplement to Item 2(g) of November 6, 2008 City Commission Agenda E. •r CITY OF SOUTH MIAMI INTER- OFFICE MEMORANDUM To: City Commission From: W. Ajibola Balogun City Manager Update: Date: October 31, 2008 Re: List of Questions from the YMCA regarding South Miami Master Plan Informing the City Commission of the list of Questions submitted by the YMCA regarding the City's adopted South Miami Master Plan. Action Taken: The attached list of questions was submitted by the YMCA regarding the South Miami Park Master Plan. We have answered each question and I intend to forward the response to the YMCA. While it is my intent to continue responding to their questions regarding the Master Plan, I will not commit to any changes to the Master Plan, unless directed through a formal action by the City Commission. Should you have any questions or comments, please do not hesitate to call me. END OF MEMORANDUM CADocuments and Settings \abalogun\My Documents\Memo 2008 - Response to Commission's request\ 11-06 - City Commission's Update.doc City of South Miami Adopted South Miami Park Master Plan Response to the YMCA's Questions October 31, 2008 Question: 9. Traffic Management — A) the flow of traffic onto 58th Ave. The ability of one residential street to handle the increase in traffic flow created by the new YMCA facility and general park utilization increases due to the quality of the park, as well as, school traffic, B) One way in and one way out present a heavy load of traffic around the YMCA building and may create safety issues with cars pulling out of parking spaces along the north and south side of the building, and, C) The YMCA is very sensitive to the concerns of the neighbors regarding the traffic load and impact on the neighborhood. Response This concern was reviewed during the master planning process and it was determined that the flow of traffic will be easily controlled by proper scheduling of programs and activities at the park._I.n- add.ition,_ the- C.ity's- decision -to - maintain- the - current - ingress -and- egress- only, was for the most part, because the City was being sensitive to the concerns of the neighbors and in response to the neighbor's request. Question: 2. Has the School Board give permission to the City to build the parking spaces on the school property? Response During a meeting with Miami -Dade County School District representative in July, they were receptive to the proposed parking extension on David Fairchild Elementary School property. The negotiation to provide excess parking on the school property continues. Question: 3. Has Miami -Dade County reviewed these plans and provided . any feedback? Response As you know, the property is owned by the City of South Miami and the property is within the City of South Miami City limits. So Miami -Dade County does not have jurisdiction on the property. Question: 4. What county approvals are necessary to move this plan forward? Response The plan is an adopted conceptual Master Plan for the park. At the time of implementation (engineering design), any and all required approvals will be secured from applicable regulatory agency. 1 of 2 Question: 5. What is the City's timetable for the phasing of the project? This is a critical piece as the YMCA can not gain zoning approval and proceed without additional parking. It is also critical for the parking to be in place prior to the completion of the YMCA building. Response The City is currently at conceptual Master Plan Phase. The implementation of the City plan should not have any bearing on the YMCA's commitment. If the YMCA needs additional parking to meet zoning request, YMCA should submit a request for the number of parking needed, for the City's consideration. Question: 1. Pedestrians do not have a connection to the YMCA building and the fields. For the safety of all, could pedestrian walkways be added? Response This is a design detail that would be addressed during an engineering design /construction documents development. Question: 2. Could speed bumps be added to slow the traffic down around the park? Response Traffic calming elements (such as, speed bumps; traffic tables; texture pavements; etc) are details that would be considered during the development of the engineering /construction plans. Question: 3. Do the fields offer enough safe observation areas for families to observe the games and for the safety of the players? Response This issue along with other issues were fully discussed during one of our workshops. The adopted conceptual design accommodated required spectator area /buffer zone. In addition, since the playing fields will be markered as needed, larger spectator area /buffer zones could be easily accommodated. 2 of 2