10-07-08 Item 7� ED
INCORPORATED
1927
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM
South Miami
""
�I V
2001
To: The Honorable Mayor Feliu and Members of the City Commission
Via: W. Ajibola Balogun, City, Manager
From: Kathy Vazquez, Purchasing Manager
Date: October 7, 2008 Item No.:
Subject: Approval for three year maintenance contract for AT &T telephone
equipment.
Resolution:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER
INTO A THREE YEAR TELEPHONE EQUIPMENT MAINTENANCE
CONTRACT WITH AT &T FOR THE BASE MONTHLY COST OF $950.14 AND
CHARGING THE DISBURSEMENT TO ACCOUNT 001 - 2100- 519 -4120 TITLED
NON - DEPARTMENTAL COMMUNICATION TELEPHONE SERVICE; AND
PROVIDING FOR AN EFFECTIVE DATE.
Request: Authorizing the City Manager to sign a three year contract with AT &T'for
telephone equipment maintenance.
Reason /Need: It is recommended that all telecommunication equipment be
covered under maintenance agreement for protection against any unforeseen
emergencies caused by weather, other .disasters or simply daily wear. This
maintenance agreement will cover all and any maintenance issue from lines, PBX
equipment to telephone sets. Using the same vendor for maintenance expedites repair
services rather than finger pointing among different vendors as experienced years back.
AT &T was able to lower the current monthly fee from $994.36 to $950.14 for a total
three year savings of $1,592.00.
Cost: Monthly fees of $950.14 included in 2008/2009 budget.
Funding Source: Account 001 - 2100- 519 -4120 Non Departmental Communication
Telephone Service.
Backup Documentation:
• Proposed Resolution
• AT &T contract
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A THREE
YEAR TELEPHONE EQUIPMENT MAINTENANCE CONTRACT WITH AT &T FOR THE
BASE MONTHLY COST OF $950.14 AND CHARGING THE DISBURSEMENT TO
ACCOUNT 001 - 2100 - 519 -4120 TITLED NON - DEPARTMENTAL COMMUNICATION
TELEPHONE SERVICE; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the telecommunications system is an essential element of the City's and
Police Department's services; and
WHEREAS, the telecommunications equipment and services should be under
maintenance contract in order to insure prompt solutions to possible unforeseen problems; and
WHEREAS, the City's current vendor for our land telephone system is AT &T and having
maintenance through them will expedite any and all repair request as previously experienced
during an emergency situation; and
WHEREAS, the new proposed contract amount of $950.14 a month may fluctuate
pending on additions, deletions or changes of citywide equipment.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. The City Manager is authorized to sign a three year maintenance contract
and disburse monthly base payments in the amount of $950.14 to AT &T, effective September
10, 2008.
Section 2. This amount will be charged to account 001 - 2100- 519 -4120 titled, Non
Departmental Communication Telephone Service with a current account balance in the amount
of $60,000.00 for fiscal year 08/09.
Section 3. This Resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this day of , 2008.
ATTEST: APPROVED:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
MAYOR
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Beasley:
Commissioner Beckman
Commissioner Palmer:
Commissioner Wiscombe:
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