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10-07-08 Item 2aSouth Miami NMm�icaCny 1 'N100RP0'11A'T1DV CITY OF SOUTH MIAMI , OFFICE OF THE CITY MANAGER 1,10 INTER - OFFICE MEMORANDUM soap To: The Honorable Mayor Feliu and Members of the City Commission Via: Ajibola W. Balogun, City Manager Matilde Menendez, Finance Director From: Kathy Vazquez, Purchasing Mgr. Date: October 07, 2008 Subject: Expenditures over $5,000.00 On March 10, 2005, the City Commission requested that purchase expenditures in excess of the $5,000.00 be reported via the City Managers report instead of a Resolution. This procedure was developed with the intent of full disclosure of expenditures expected to exceed $5,000.00 during a fiscal year. Attached is a listing of vendors with estimated expenditure amounts based on previous fiscal year 2007/2008 estimates. The amounts listed are simply estimates and does not mean that these amounts will be totally spent. All vendors will continue to be monitored throughout the remainder of the fiscal year for Charter compliance by Central Services. There will be additional reports through out the fiscal year as vendor expenditures either increase or new vendors are selected. Please let me know if you have any questions. Estimated Expenditures Exeeding $5,000 for same vendor for FY 2008 -2009 Vendor Name Brief Description of services Estimated Amount Ace Lawnmower Able Sanitation landscaping maint repair, equip port-a- toilets $ 35,000.00 $ 10,000.00 . Accrisoft Web support $ 50,000.00 Acker, Barbara Acom Solutions Advance Data Solutions Advance Digital Copies Elves parade payroll checks and support digitizing of city wide documents , printing $ 6,100.00 $ 20,000.00 $ 50,000.00 $ 25,000.00 Advance Public Safety Air B Bus Transportation Police equipment for printing tickets children transportation $ 10,000.00 $ 15,000.00 Alfi Electronics Al Alayon alarms.for burg) fire and equip maint vehicle a/c repairs $ 30,000.00 $ 10,000.00 All American Engraving engraving /framing /awards /trophys $ 15,000.00 All Power Generator Generator equip /parts /repairs $ 10,000.00 American Express Credit Card Charges /various vendors $ 40,000.00 American Genuine Trk American Tire American Truck Crane Veh parts tires truck /crane parts repairs $ 18,000.00 $ 20,000.00 $ 7,000.00 Amerilumber Repair Maint General $ 19,000.00 Automated Bus Machines Aquagenix office equip and maint lake /canal equip, maint, supplies $ 12,000.00 $ 20,000.00 At &T long distance $ 2,500.00 At &T sys & internet $ 50,000.00 Bell South /At &t telephone sys & equip maint. $ 50,000.00 Art Tech promotional /printing /shirts $ 25,000.00 Artemisa Fencing Fencing $ 20,000.00 Artistic Bronze bronze plaques $ 10,000.00 Ball Park Maint Barlop B &M Auto / S &W Group park field maint and supplies Copiers supplies /overages /color auto body work /paint $ 25,000.00 $ 10,000.00 $ 40,000.00 Best Buy electronics $ 15,000.00 Best Equipment Rental Benson Electric repair and rental of equip and emerg. Electrical supplies, parts, equip. $ 15,000.00 $ 25,000.00 Biscayne Awning Board of County Commissioners Branching Out Brandano Awnings special charter review proposal elections Fuel pump repairs /software /underground fuel tanks holiday decorations /displays $ 5,500.00 $ 10,000.00 $ 25,000.00 $ 40,000.00 Brandsmart USA Equip $ 15,000.00 Bruel & Kjaer Bryant /Miller /olive attorneys Sound Meter /support/training attorneys $ 10,000.00 $ 20,000.00 CDW computer related items $ 95,000.00 C3TS engineering /consulting sys $ 25,000.00 BV Oil fuel and oil $ 340,000.00 Citgo Chevron Texaco card sys fuel cards fuel cards $ 9,000.00 $ 8,000.00 Coda Roofing roof repairs $ 10,000.00 Contract Connection waste baskets /picnic shelters /playground equip $ 7,500.00 Cosgrove enterprises Janitorial Supplies $ 30,000.00 Comp USA/Tiger Direct Dadeland A/C Dade Lock & Key computer related items air conditioners, parts and repairs Keys Locks related items $ 20,000.00 $ 30,000.00 $ 6,000.00 Daily Business Review Dell Delta radios Advertising IT hardware & software radio equip and repairs $ 10,000.00 $ 95,000.00 $ 15,000.00 IlDisplay Sales I Event Banners and Decorations $ 32,000.00 NRhe OM.r rsta W. yOe 9/22/2008 8:19 AM Estimated Expenditures Exeeding $5,000 for same vendor for FY 2008 -2009 Vendor Name Brief Description of services Estimated Amount Digital Video Systems Computer and chamber sounds stem $ 75,000.00 Diversifire Systems Dollarmur sports surfaces fire alarms, parts, repairs Gym floor Mats $ 10,000.00 $ 8,000.00 Duncan Parking meters, repairs, parts, cash key $ 25,000.00 DSS police veh equip/repairs/supplies $ 50,000.00 Emergency Equipment PD veh equip repairs & install & emerg equip. $ 25,000.00 Emergency Vehicle Supply PD veh equip repairs & install & emerg equip. $ 25,000.00 Enterprise / Miami Dade ITD Radios Police Radio Maint. /re airs $ 25,000.00 Envirowaste Services Eugenio Santiago /S&A Engineering Falcon Plumbing Drain cleaning Structural Engineering services Plumbing arts & repairs $ 60,000.00 $ 25,000.00 $ 15,000.00 Fire Power Ferguson Enterprises Fireworks 4th of July Plumbing arts & repairs $ 15,000.00 $ 10,000.00 Florida Bullet firearm bullets $ 10,000.00 Florida Electric Contractors Florida IT Solutions Florida Police Products Electrical work, supplies, parts, equip. Contractual IT consultant pd uniforms and supplies $ 7,000.00 $ 10,000.00 $ 40,000.00 Florida Power & Light Galloway Office GK Uniforms Gem Seal electric office supplies, cabinets and furn. uniforms cleaning signs street $ 375,000.00 $ 60,000.00 $ 6,000.00 $ 10,000.00 General Asphalt Cold patch Street repairs $ 6,000.00 General Welding Genuine Parts Graphic Design Intl Welding of heavy equip. veh repair parts PD Veh graphics $ 10,000.00 $ 15,000.00 $ 6,000.00 Global Industrial Fittings for prentice crane auth dealer Global Fluid $ f 7,000.00 Gomez and Barker Gopher Lobbyist equipment ark games $ 60,000.00 $ . 6,000.00 Grainger supplies $ 7,000.00 Grand Prize Motors Gus Machado Ford Home Depot Homestead Concrete House Doctor Dealer veh Parts veh/trucks hardware & supplies street resurf & sidewalk repairs handy man for mainly CRA properties $ 15,000.00 $ 30,000.00 $ 15,000.00 $ 40,000.00 $ 25,000.00 Sungard /public sector HTE Sun ard/ ublic sector software, maint,support & training software, maint,support & training $ 75,000.00 $ 60,000.00 Highland Products P &R bleachers $ 10,000.00 IBM Computers/accessories as400 $ 20,000.00 Identicard System IDS stem for HR $ 6,000.00 International Data Consultants computer consult /en / maint $ 60,000.00 Interior Universe interior floors, blinds, etc $ 17,000.00 Island Fence JAM Welding fence inst. & repairs Welding of heavy equip. $ 30,000.00 $ 22,000.00 J.E.M. Inspections bldg dept. inspectors $ 50,000.00 Joe's Lawn landscape maint cra lots $ 15,000.00 Julio's Cabinets JVA Engineering Contractor cabinetry/furniture Engineering sys $ 20,000.00 $ 40,000.00 Kilowatts Electric Kimley Horn & Assoc Electrical supplies, parts, equip. eng sys $ 15,000.00 $ 25,000.00 Koch Financial internet software support $ 35,000.00 Lacal Equip Sweeper supplies & parts $ 7,000.00 Pur.h.. Order II51 $5000 a ty08N9 9/22/2008 8:19 AM Estimated Expenditures Exeeding $5,000 for same vendor for FY 2008 -2009 Vendor Name Brief Description of services Estimated Amount Las Casas Gardens landscape/plants $ 20,000.00 Leadex Construction misc $ 30,000.00 Lehigh Shoes shoes $ 8,000.00 Leon Engineering street resurf & sidewalk repairs $ 40,000.00 Lan o EauiD cra demolitions $ 6,000.00 Macks cycle Mac Paper Martino Tire Matty's Sports MC Harry spinning bikes & repairs Paper supplies tires football uniforms & Equip architectual Engineering $ 6,000.00 $ 18,000.00 $ 20,000.00 $ 25,000.00 $ 52,000.00 Miami Dade Water & Sewer Water & Sewer $ 35,000.00 Miami Business Telephone Miami Herald telephone vendor State lines city wide advertising $ 15,000.00 $ 60,000.00 Muscle & Wrench fitness equip rep & maint $ 8,000.00 Na in, Gallop & Fi ueredo City Attorney retainer + $ 150,000.00 National Furniture outdoor furniture $ 8,000.00 NICE Systems Police dicta hone annual maint agreement $ 11,000.00 Nursery Elegua's Inc OM/Physicians Health landscaping Occp medical $ 25,000.00 $ 10,000.00 Occupational Health Center Occp medical $ 10,000.00 Office Depot office supplies, cabinets and furn. $ 60,000.00 Office Express office supplies and partitions $ 15,000.00 Frty planet party rentals $ 6,000.00 Palmetto Ford Truck truck parts & repairs $ 10,000.00 Palmetto Uniform city wide uniforms $ 10,000.00 Palm Engineering Paradise production engineering /consulting sys 4th stage production $ 65,000.00 $ 6,000.00 PC Mall computer $ 10,000.00 Petersons Harley Davidson motor bike lease & repairs $ 6,000.00 Power Brake brakes $ 7,000.00 Pride of FI ProGrounds Products tire recapping, boxes athletic field materials $ 10,000.00 $ 30,000.00 Quality Communication Rechtiene Intl pd equip radar repair / supply automotive & truck parts & repairs $ 10,000.00 $ 6,000.00 Safety Products Santana's Lawn Service S &A Engineering & Eugenio Santiago Shell Lumber Soil Tech safety supplies irrigation / sprinklers Structural Engineering services lumber lime rock $ 10,000.00 $ 20,000.00 $ 25,000.00 $ 5,500.00 $ 10,000.00 South FI Maint South FI Maint street sweeping landscape maint $ 1 120,000.00 f Spot Color Sprint State of FI Mgmt sys Sunbelt printing of blue prints & maps cell phones state lines Truck Repairs $ 7,500.00 $ 50,000.00 $ 35,000.00 $ 15,000.00 Superior Landscape Landscape maint $ 25,000.00 Thyssenkrupp Elevator Elevator Maint & contract $ 10,000.00 Tiger Direct computer parts/equip parts/equip $ 10,000.00 T.J. Pavement Toro Exterminator Total Cabinets street resurf & sidewalk repairs City wide exterminator sys and tenting furniture $ 40,000.00 $ 15,000.00 $ 15,000.00 Purchase ONer list $5000, IyOM9 9/22/2008 8:19 AM Estimated Expenditures Exeeding $5,000 for same vendor for FY 2008 -2009 Vendor Name Brief Description of services Estimated Amount Tropical Int'I veh /truck repairs/parts $ 13,000.00 Tropic A/C Tropic Supplies A/C repairs electrical and ice maker equip & parts $ 10,000.00 $ 10,000.00 Tropical Signs Truck Max city wide signs Truck Repairs $ 7,000.00 $ 5,500.00 12th Avenue Graphics newsletters $ 20,000.00 US Post Office USA Software Vacel USA postage 2008 annual support police Computer reconfiguring $ 35,000.00 $ 30,000.00 $ 25,000.00 Verizori Wireless air cards /wireless connection $ 60,000.00 Wood 's Lawn Service Lawn Maint $ 10,000.00 World Printing printing of newsletters, mailing & postage $ 20,000.00 Worthington Direct School furniture $ 6,000.00 Ynico Landscaping Landscaping and lot clearing CE $ 20,000.00 Sandy Youkilis Contractual Planning dept $ 65,000.00 N.Kr, a Omer R.1$ —. ty.SM9 9/22/2008 8:19 AM o4 SOUT City of South Miami South Miami '4 PUBLIC WORKS DEPARTMENT F 1 1 4795 SW 75th Avenue I �® If1CORPORATEDp Miami, FL 33155 O Rt0 Tel. (305) 663 -6350 Fax (305) 668 -7208 zoo, MEMORANDUM a (i) To: W. Ajibola Balogun, City Manager From: Jose Olivo, P.E., Engineering & Construction Manager Subject: S.W. 62nd Avenue Bus Shelter - Senior Citizen Center Date: October 3, 2008 The roof for the new bus shelter was delivered yesterday and installed immediately thereafter. The bus shelter amenities (waste can and bench) have also been delivered but will not be installed until the back mesh with City logo has been delivered and installed. All perimeter fences have also been installed. The Contractor expects to have the bus shelter completed by October 17, 2008. END OF MEMORANDUM SUU7' �r • INC'ORPORATED • 192 CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM To: Mayor & City Commission From: W. Ajibola Balogun City Manager Date: October 7, 2008 Ca CC. Re: Sunset Drive Improvement Ribbon Cutting Ceremony. The Sunset Drive Improvement project is approximately, 75% completed. We expect to be at substantial completion by October 28, 2008. We have scheduled the ribbon cutting ceremony for the project for Wednesday, October 29, 2008 at 4:00 pm. Should you have any questions or comments, please do not hesitate to contact me. END OF MEMORANDUM