09-16-08 Item 2aSouth Miami
AD- AAmmedcaM
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM 2001
To: The Honorable Mayor Feliu and Members of the City Commission
Via: Ajibola W. Balogun, City Manager
Matilde Menendez, Finance Director — q
From: Kathy Vazquez, Purchasing Mgr.
O
Date: September 16, 2008
Subject: Expenditures over $5,000.00
On March 10, 2005, the City Commission requested that purchase expenditures in excess of
the $5,000.00 be reported via the City Managers report instead of a Resolution. This procedure
was developed with the intent of full disclosure of expenditures expected to exceed $5,000.00
during a fiscal year.
During the current fiscal year several reports have been submitted advising you of estimated
expenditures and changes for the current fiscal year. During our routine monitoring of the
vendors we found that the following vendors are expected to exceed $5,000.00 and /or are also
expected to exceed the previously approved amount during the current fiscal year 2007/2008.
At the end of the current fiscal year another report will be submitted for final expenditure
numbers.
Vendor name
Ace Lawnmower
American Express
Artistic Bronze
BV Oil
CDW
Cosgrove
Dade Lock & Key
NICE
GK Services
Gem Seal
General Welding
Kimley Horn
Paradise Productions
USA Post Office
Description of sys Est. Expenses
for FN 07/08
Lawn repair, parts, equip
$
35,000.00
Various cr card purchases
$
40,000.00
Bronze plaques
$
6,000.00
Fuel and oil products
$340,000.00
Computer related products
$
95,000.00
Janitorial supplies
$
30,000.00
keys, locks related items
$
6,000.00
Police Dictaphone equip annual support
$
11,000.00
.Uniform Svs
$
5,500.00
Poles and signs
$
10,000.00
Welding repairs
$
10,000.00
Eng. sys
$
25,000.00
4th of July Stage production
$
5,300.00
Postage city -wide
$
30,000.00
All vendors will continue to be monitored throughout the remainder of the fiscal year for Charter
compliance by Central Services. There will be additional reports through out the fiscal year as
vendor expenditures either increase or new vendors are selected.
Please let me know if you have any questions.