08-27-08 Item 16City of South Miami
Inter - office Memorandum
South Miami
if
zoos
To: The Honorable Mayor and Members of the City Commission
Via: W. Ajibola Balogun, City Manager
From: Kathy Vazquez, Purchasing Manage
Date: August 19, 2008 Agenda Item #
Subject: Paper Cutting Equipment
Request: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
DISBURSE THE SUM OF $6,805.00 FOR THE PURCHASE OF AN MBM TRIUMPH
AUTOMATIC PAPERCUTTER MODEL 4810, AND CHARGING THE DISBURSMENT
TO ACCOUNT .001- 1320 - 513 -64.30 (OPERATING EQUIPMENT); AND PROVIDING
FOR AN EFFECTIVE DATE.
Request: Authorizing the City Manager to purchase a cutting machine for Central
Services.
Reason /Need: The City's current paper cutter was purchased in the early 1970's.
This cutter has been continuously used practically repair free for the past 20+ years.
This machine is currently broken and due to its age parts are no longer available,
therefore, becoming a safety hazard due to electrical problems and its large cutting
blades with no protection shields. This cutter is an important piece of equipment at
Central Services as it cuts forms for city -wide departments and is also used in the
recycling of used paper for scratch pads among other things on a weekly basis avoiding
the high costs of contracting a printer company.
Cost: $ 6,805.00
Funding Source: Central Services Account number 001 - 1320 - 513 -64.30 with a
current balance of $6,805.00.
Backup Documentation:
■ Proposed Resolution
■ Quotes
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE THE
SUM OF $6,805.00 FOR THE PURCHASE OF AN MBM TRIUMPH AUTOMATIC
PAPERCUTTER MODEL 4810, AND CHARGING THE DISBURSEMENT TO
ACCOUNT 001 - 1320 - 513 -64.30 (OPERATING EQUIPMENT); AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, Central Services paper cutter equipment was originally purchased over
twenty years ago and has broken beyond repair; and
WHEREAS, the paper cutting equipment is continuously used throughout the year for
preparation of city -wide documents, forms and for the recycling of used paper into
scratch pads; and
WHEREAS, in accordance with City's competitive bidding procedures, quotes were
obtained from different vendors: and
WHEREAS, Automated Business Machines has been selected as one of the lowest
quotes and because of their geographical proximity to City Hall, they will also be able to
provide future maintenance service on the equipment if and when it is required.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH, MIAMI:
Section 1: The City Manager be, and hereby is authorized to disburse the sum of
$6,805.00 for the purchase of an MBM Triumph automatic paper cutter model 4810.
Section 2: That the disbursement be charged to account 001 - 1320 - 513 -64.30
(Operating Equipment) with a current balance of $6,805.00.
Section 3: That this resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 19th day of August 2008.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNERY
MAYOR
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Beasley:
Commissioner Wiscombe:
Commissioner Palmer:
Commissioner Beckman:
�T1R�I�U,M�P�H 4850
electric blade and clamp drive ( Solingen steel blade I solid steel blade carrier and adjustable blade guides 1 automatic
clamp applies even pressure along entire cutting width and can be lowered or raised independently from blade
dual side guides on front and rear tables 1spindle- guided back gauge with calibrated crank, narrow separations, and
plastic gliders I precision back gauge measuring scale on front table 1 bright, LED optical cutting line I all -metal
construction I stand with storage shelf I comprehensive " SCS" safety package (see pages B-9)
Dimensions (D x W x H): 3B / x 2 , x B /2 inches, Ship�iijgjweight: 556 lbs.
4 '06
An optical cutting line indicates
exact location of cut and helps
to perfectly position trim marks.
g3irigliTi i,
The transparent rear safety cover
gives a clear view of side guides
and back gauge.
'I
The automatic clamp control
allows clamp to be moved up or
down, independent of blade.
Cutting width
181/0"
Cutting height
3"
Narrow cut
1 %'
Cutting length
behind blade
17 " /,a'
Table length
in front of blade
13 W,
Motor
2 hp
Power supply
115 V. 60 Hz*
20 amp tledicared line required
NW
CORPORATION
t By: Automated Business Machines, Inc; (35'F-620=22v-1' _v
"1 A TOMATED BUSINESS MACHINES, INC.
6073 N.W. 167th Street. Suite G24
Miami, Florida 33015 -4347
Mi'am Dade: (305) 620.0020 • Broward: (954) 739 -1222
Palm each: (561) 833 -9044 • Toll Free: (800) 446x5501
11Fax (305) 620-2201 • salas ®abmmiami.com
www.ebmmiami.com
FA � COVER SHEET
I
Dates 6/26,/2008 i Fax* 305 667 7806
To: Name Kathy -'Vi
Company City Of 5
From: Name Barry S!'
THIS COMMUNICATION CONSISTS OF
COMMENTS:
uth Miami
PAGES INCLUDING COVER SHEET.
Following is a quotation
Triumph * 4850 Fully Automatic Pa�er Cutter
I
Installation and training
I
To include first blade change
Please advise
Regards
Barry
0 $ 6555.00
O► $ 250.00
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Kathy Vazquez
City of South Miami
6130 Sunset Dr.
South Miami, FL. 33143
WHITAKER BROTHERS
12410 Washington Ave.
Rockville, MD. 20852
800.243.9226
ibrown@whitakerbrothers.com
PRICE QUOTE
Sales Rep FOB Date Terms
John Brown Factory June 26, 2008 Net 30
(1) MBM Triumph 4850 Paper Cutter
with Optical Line Light
(1) Spare Knife
(1) Spare cutting sticks
GSA Contract # GS- 25F -0006M
Nationwide Service
Specifications:
Cutting Width: 18 1/2"
Cutting Height: 3"
Narrow Cut: 1 1/4"
Cutting Length behind Knife: 19"
Table Length in front of Knife: 13 3/5"
Motor: 2 hp
Electrical: 115 V, 60 Hz
Size w /stand: 38 1 /4 "L x 29 3/4 "W x 48 % "H
Ship Wt. w /stand: 556 lbs.
$6555.00
$246.00
N/C
Page 1 of 2
Vazquez, Kathy
From: John Brown Obrown @whitakerbrothers.com]
Sent: Thursday, June 26, 2008 4:34 PM
To: Vazquez, Kathy
Subject: RE: paper cutter
Kathy,
For inside delivery to include uncrating, set up and removal of crate, with a truck with a lift gate for street level
delivery will
Be $250.00.
,john D. Brown
Internet Sales Manager
Whitaker Brothers Business Machines
12410 Washington Ave.
Rockville, MD. 20852
Phone - 800 - 243 -9226
Direct line- 301- 692 -1265
Fax- 301- 881 -7426
jbrown @whitakerbrothers.com
From: Vazquez, Kathy [mailto:Kvazquez @cityofsouthmiami.net]
Sent: Thursday, June 26, 2008 4:34 PM
To: John Brown
Subject: RE: paper cutter
no
From: John Brown [mailto:jbrown @whitakerbrothers.com]
Sent: Thursday, June 26, 2008 4:29 PM
To: Vazquez, Kathy
Subject: RE: paper cutter
Kathy,
Do you have a loading dock?
,john D. Brown
Internet Sales Manager
Whitaker Brothers Business Machines
12410 Washington Ave.
Rockville, MD. 20852
Phone - 800 - 243 -9226
Direct line -301- 692 -1265
Fax -301 -881 -7426
jbrown@whitakerbrothers.com
6/26/2008