08-05-08 Item 4South Miami
AiRmedca City
CITY OF SOUTH MIAMI 1 I I.F.
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM 2001
To: The Honorable Mayor & Members of the City Commission
From: W. Ajibola Balogun, City Manager ,AN ,
Date: August 5, 2008 Agenda Item No.:
Subject: Transfer of funds to pay Pension Attorney per City Commission's request during July 22,
2008 City Commission Meeting.
Request: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA, RELATING TO BUDGET; AUTHORIZING A
TRANSFER OF $5,200.00 FROM ACCOUNT NO. - 001 - 2100 - 519- 99 -24,
SETTLEMENTS TO ACCOUNT NO. 001- 2100 -519 -3457, CONTRACTUAL;
PROVIDING AN EFFECTIVE DATE.
Request: Authorizing the City Manager to transfer $5,200.00 from Account Number 001- 2100 -519-
9924 to Account Number 001 - 2100 - 519 -3457.
Reason/Need: As requested by the City Commission, the attached Resolution is requesting
approval to transfer funds to accommodate unbudgeted payment to Sugarman &
Susskind (Pension Attorney) for services rendered to quality the Pension Plan.
With this approval funds will be available in the non - departmental (Contractual)
line item of the current budget to pay the attached $12,100 Invoice addressed to
the City of South Miami Pension Funds.
Cost:
$5,200.00
Funding Source: Account number 001 - 2100 - 519 -9924 with current balance of $9,329.50
Backup Documentation:
❑ Proposed Resolution
❑ Budget transfer request form
❑ Sugarman & Susskind's Invoice for $12,100
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BUDGET;
AUTHORIZING A TRANSFER OF $5,200.00 FROM ACCOUNT NO.
001 - 2100 - 519- 99 -24, SETTLEMENTS TO ACCOUNT NO. 001 -2100-
519 -3457, CONTRACTUAL; PROVIDING AN EFFECTIVE DATE.
WHEREAS, as requested by the City Commission. during July 22, 2008 City
Commission meeting, we are requesting a transfer of $5,200.00 to cover legal fees from
the Pension Attorney — Sugarman & Susskind; and
WHEREAS, the Mayor and City Commission desire to transfer sufficient funds
from account no. 001 - 2100 - 519- 99 -21, Settlements to account no. 001 - 2100 -519 -3457,
Contractual, to pay Pension Attorney's services to qualify the Pension Plan.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. The Mayor and City Commission approves the transfer of
$5,200.00 from account no. 001 - 2100 - 519- 99 -21, Settlements to account no. 001 -2100-
519 -3457, Contractual, to pay Pension Attorney's services to qualify the Pension Plan.
Section 2. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this day of , 2008.
ATTEST:
CITY CLERK
34
35
36 READ AND APPROVED AS TO FORM:
37
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39 Luis R. Figueredo,
40 Nagin Gallop Figueredo, P.A.
41 Office of City Attorney
APPROVED:
Iwom,
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Beasley:
Commissioner Wiscombe:
Commissioner Palmer:
Commissioner Beckman:
CITY OF SOUTH MIAMI
BUDGET TRANSFER REQUEST
TO: CITY MANAGER DATE: August 1, 2008
VIA: FINANCE DEPARTMENT
FROM:
(DEPARTMENT)
I HEREBY REQUEST THE APPROVAL FOR THE TRANSFER OF FUNDS FOR THE REASON SPECIFIED BELOW
TRANSFERRED FROM FUND/DEPARTMENT OBJECT CODE OBJECT TITLE
001 - 2100 -519 -9924
Total Transfer
TRANSFERRED TO FUND/DEPARTMENT OBJECT CODE OBJECT TITLE
001- 2100 -519 -3457
Total Transfer
AMOUNT
$ 5,200.00
AMOUNT
$ 5,200.00
REASON FOR TRANSFER To cover Sugarman & Susskind ( Pension Attorney's ) services to quality Pension Plan.
Luis R. Figueredo
DEPARTMENT HEAD
DATE
FINANCE DEPT. DATE: CITY MANAGER DATE:
FUNDS AVAILABLE APPROVED
FUNDS NOT AVAILABLE DISAPPROVE
FINANCE DEPARTMENT
CITY MANAGER
SUGARMAN & SUSSKIND
PROFESSIONAL ASSOCIATION
ATTORNEYS AT LAW
Robert A. Sugarman
Howard S. Susskind
David E. Robinson
Kenneth R. Harrison, Sr.
D. Marcus Braswell, Jr.
Pedro A. Herrera
City of South Miami Pension Funds
c/o Mr. Ajibola Balogun, City Manager
6130 Sunset Drive
South Miami, Florida 33143
100 Miracle Mile
Suite 300
Coral Gables, Florida 33134
(305) 529 -2801
Broward 763 -2566
Toll Free 1- 800 - 329 -2122
Facsimile (305) 447 -8115
June 11, 2008 D
JUN 1 g ZOOS
CURRENT FEES: 1,500.00
CURRENT COSTS: 0.00
PREVIOUS BALANCE: 10,600.00
PAYMENTS RECEIVED: 0.00
TOTAL AMOUNT DUE: 12,100.00
SUGARMAN & SUSSKIND
100 Miracle Mile
Suite 300
Coral Gables, Florida 33134
Telephone: 305 - 529 -2801
Fax: 305-447-8115
www.sugormansusskind.net
City of South Miami Pension Funds June 04, 2008
c/o Benefit USA Invoice #54867
3810 Inverrary Boulevard
Suite 302
Lauderhill FL 33319
Client:Matter SMPF:PLAN
In Reference To: Plan
Professional Services
Hrs /Rate Amount
5/1/2008 Review and respond e-mail administrator and client reference definition of 1.00 200.00
member and participation in plan of reserve police officers and research plan 200.00 /hr
document
5/5/2008 Review, research and respond e-mail client reference reserve officers
1.00
200.00
participation in plan
200.00 /hr
5/7/2008 Review and respond to e-mail actuary reference revisions to restatement and
1.00
200.00
Telephone conference with actuary
200.00 /hr
5/14/2008 Review and revise restatement reference actuary input and forward to
1.00
200.00
actuary and client
200.00 /hr
5/20/2008 Attend city commission meeting reference 2nd reading of restatement
2.50
500.00
200.00 /hr
5/30/2008 Email to HR and Finance clean copy of plan restatement
1.00
200.00
200.00 /hr
For professional services rendered
7.50 $1,500.00
Balance due $1,500.00
SUGARMAN & SUSSKIN®
100 Miracle Mile
Suite 300
Coral Gables, Florida 33134
Telephone: 305 - 529 -2801
Fax: 305-447-8115
www.sugarmansusskind.net
City of South Miami Pension Funds June 04, 2008
c/o Benefit USA Invoice #54866
3810 Inverrary Boulevard
Suite 302
Lauderhill FL 33319
Client:Matter SMPF:PLAN
In Reference To: Plan
Professional Services
Hrs /Rate
Amount
4/2/2008 Review and revise restatement
3.00
600.00
200.00 /hr
4/3/2008 Review and revise restatement
3.50
700.00
200.00 /hr
4/4/2008 Attend meeting PBA and city labor attorneys reference pension provisions
1.00
200.00
200.00 /hr
Receipt and review of restatement, Review and edit plan
2.00
400.00
200.00 /hr
Review and edit restatement.
1.25
250.00
200.00 /hr
Review and revise restatement
4.00
800.00
200.00 /hr
4/7/2008 Review and edit Restatement.
2.75
550.00
200.00 /hr
Review, revise and respond e-mail administrator reference application forms
0.50
100.00
200.00 /hr
Review and revise restatement
5.50
1,100.00
200.00 /hr
Review and respond e-mail client and Telephone conference with client
1.00
200.00
reference restatment
200.00 /hr
City of South Miami Pension Funds
Page 2
Hrs /Rate
Amount
4/8/2008 Receipt and review of email regarding Restatement. Review and edit
3.50
700.00
Restatement.
200.00 /hr
4/10/2008 Review, research and revise restatement and Telephone conference with
4.00
800.00
client and e-mail client reference revisions and Telephone conference with
200.00 /hr
actuary reference revisions.
4/11/2008 Review and respond e-mail administrator and actuary reference pensionable
1.00
200.00
salary and research plan document
200.00 /hr
Review and respond a -mails client and actuary and revise restatement and
4.00
800.00
Telephone conference with client and actuary
200.00 /hr
4/14/2008 Review and respond a -mails client, city clerk and actuary reference support
3.00
600.00
documents and review documents and Telephone conference with client
200.00 /hr
Review and respond e-mail client reference make -up of board of trustees,
1.00
200.00
research files and Telephone conference with client
200.00 /hr
4/15/2008 Review ordinances, resolutions and CBAs reference pension changes
0.50
100.00
concerning restatement
200.00 /hr
4/16/2008 Review and respond e-mail actuary and client reference support documents
3.00
600.00
for restatement and Telephone conference with client, actuary and PBA
200.00 /hr
attorney. Review and respond e-mail HR director reference ordinance
ratification of CBA
4/18/2008 Review and revise restatement
1.50
300.00
200.00 /hr
4/21/2008 Review and revise restatement and Review and respond e-mail actuary and
2.50
500.00
client and Telephone conference with client and actuary
200.00 /hr
4/23/2008 Review and revise plan restatement to include input from actuary and latest
2.00
400.00
resolution documents from city clerk
200.00 /hr
4/24/2008 Review and respond a -mails client and HR director reference restatement
0.50
100.00
200.00 /hr
4/25/2008 Telephone conference with client reference restatement and letter to city
1.00
200.00
commission addressing summary of restatement and draft letter
200.00 /hr
4/29/2008 Review and respond e-mail client reference chapter 185 minimum benefit,
1.00
200.00
research document and Telephone conference with client
200.00 /hr
For professional services rendered
53.00
$10,600.00
Balance due
$10,600.00