07-29-08 Item 20South Miami
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OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM 2001
To: The Honorable Mayor & Members of the City Commission
Via: W. Ajibola Balogun, City Manager ,
From: Carol M. Aubrun, 1w
Grants Writer and Administrator
Date: *July 29, 2008 Agenda Item No.:ao
Subject: Dante Fascell Park Trail Improvements Grant with Health Foundation of South
Florida
Request: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
EXECUTE A GRANT AGREEMENT WITH HEALTH FOUNTATION OF SOUTH
FLORIDA (HFSF) FOR EXERCISE AND WALKING TRAIL IMPROVEMENTS
AT DANTE FASCELL PARK IN THE AMOUNT OF $15,000.00; AND
PROVIDING FOR AN EFFECTIVE DATE.
Request: To authorize the City Manager to execute a grant agreement with Health
Foundation of South Florida for Exercise/Walking Trail Improvements at Dante
Fascell Park.
Reason/Need: The City of South Miami has applied for and been awarded a grant in the
amount of $15,000.00 from the Health Foundation of South Florida.
These funds will allow for enhancements to the existing infrastructure by
providing exercise /walking trail improvements at Dante Fascell Park. The
resolution will allow the City Manager to execute the grant agreement with
HFSF.
Cost: $15,000.00
Funding Source: Health Foundation of South Florida
Backup. Documentation:
❑ Proposed Resolution
❑ Grant Agreement with Health Foundation of South Florida
RESOLUTION NO.:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT
AGREEMENT WITH HEALTH FOUNDATION OF SOUTH FLORIDA (HFSF) FOR EXERCISE
AND WALKING TRAIL IMPROVEMENTS AT DANTE FASCELL PARK IN THE AMOUNT OF
$15,000.00; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Commission wish to accept the grant from Health Foundation of
South Florida; and
WHEREAS, the grant agreement will award the City $15,000.00 for Exercise and Walking Trail
Improvements at Dante Fascell Park.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The Mayor and City Commission authorize the City Manager to execute the grant
agreement with Health Foundation of South Florida.
Section 2: The attached exhibit is incorporated by reference into this resolution.
PASSED AND ADOPTED this
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM
CITY ATTORNEY
Include File Name and Path
day of , 2008.
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Beasley:
Commissioner Wiscombe:
Commissioner Palmer:
Commissioner Beckman:
2 South Biscayne Boulevard, Suite 1710, Miami, Florida 33131 t.305.374.7200 f.305.374.7003
H�i EAt.TH
FOUNDATION
of south florida
July 18, 2008
Ms. Carol M. Aubrun
Grants Writer and Administrator
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
Re: Project Name:
City of South Miami Parks and Recreation Dept.
Date Approved:
July 17, 2008
Amount:
$15,000
Grant Number:
2015 -25
Dear Ms. Aubrun:
Congratulations! Health Foundation of South Florida is pleased to announce
our partial support of your project: City of South Miami Parks and Recreation
Dept. with an award of $15,000 for the walking trail (including oversight,
monitoring, and signage).
Prior to sending the first payment, we request that you satisfactorily complete
items one through nine on the enclosed Grant Award Agreement (Please note
that this process may require that you revise some of the materials submitted,
such as the Work Plan Matrix and budget). This Agreement signifies your
acknowledgement of the purposes of the approved grant award.
I will be your liaison and work with you to ensure the successful completion of
your project. Please send the completed information, including one signed
copy of the Award Agreement within three weeks or by 08/08/08. If you have
any questions, I may be reached at pwood @hfsf.org or 305 -374 -7200.
We expect that you will submit regular reports at six -month intervals following
the project's start date. Please refer to the attached reporting timeline.
Subsequent payments will be sent pending satisfactory review of progress
reports.
You are encouraged to acknowledge the Foundation's partnership in this
project in all promotional efforts. Please forward copies of any press releases
or other publicity generated in this regard, as well as copies of any major work
products generated in connection with this grant. If you need media assistance,
please let us know.
BOARD OF DIRECTORS
Susan Kelley
Chairwoman
Karen Gilmore
Vice - Chairwoman
Divina Grossman, Ph.D.
Secretary
MEMBERS
Richard B. Adams, Jr., Esq.
Sheldon D. Dagen, CPA
James Eckhart, Esq.
Arthur Finkle, CLU
Philip Grossman, M.D., FACP, FACG
Quinton L. Hedgepeth, D.D.S.
Charles M. Hood III
Richard Lavina
Roymi V. Membiela
Omar Pasalodos, M.D.
Stanley Worton, M.D.
STAFF
Steven E. Marcus, Ed.D.
President & CEO
Kathy J. Antieau, CPA
Chief Financial Officer
& Treasurer
Shari L. Gantman
Director of Communications
Karen lobst, MSW, MPA
Program Officer
Janisse Rosario, MPH
Program Officer &
Senior Research Analyst
Peter N. Wood, MPA
Vice President of Programs
& Community Investments
hfsf.org
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y
Again, congratulations on your award. We are proud to be working in
partnership with City of South Miami to achieve our shared goal of improving
the health of underserved individuals and families in our, community.
S' ce y,
Pete N. Wood
Vice President of Programs & Community Investments
Enc: Grant Award Agreement (2)
Grantee Progress and Final Reporting Timeline
Press Release/Media Guide
Electronic versions of the reporting forms are available in the grantee toolbox
of our website, www.hfsf.org.
C: Steven E. Marcus, Ed.D., President & CEO
GRANT AWARD AGREEMENT
DATE:
GRANT NO.:
GRANTEE:
AMOUNT:
CONTACT:
PROJECT TITLE:
July 17, 2008
2015 -25
City of South Miami
$15,000
Ms. Carol M. Aubrun
City of South Miami Parks and Recreation Dept.
In accordance with the policy of Health Foundation of South Florida, the undersigned, as representative of the
above listed Grantee, does hereby acknowledge that a Foundation Grant of $15,000 over 12 months has
been approved for the above project.
The undersigned further agrees that the Grant Award will be used only for the purpose as stated in this
Agreement, as described in the grant proposal and with no substantial variance to the approved budget unless
prior approval in writing is obtained from the Foundation. The undersigned certifies that the grantee
organization operates under a tax exempt status. The undersigned also agrees to return to the Foundation
any grant funds not expended for the purposes of the grant within the grant period.
This Agreement stipulates provision of:
1. Grant project start -date (typically within 60 days of the grant award letter) and end -date.
2. Revised, more detailed, work plan matrix (outcome objectives, outcome indicators, process objectives and
activities) for the first six months of the project.
3. Revised, more detailed, work plan matrix (outcome objectives, outcome indicators, process objectives and
activities) for the second six months of the project.
4. Summary of information (data elements) that will be tracked and included in progress and final reports.
5. Grant project budget along with a narrative.
6. Summary of key project milestones. (critical points of development, implementation and/or evaluation)
coupled with expected dates of completion.
7. Press Release, formal or draft, which describes your project and acknowledges Health Foundation of
South Florida. Upon approval by the Foundation, it should be distributed to the media. The Foundation
should also be acknowledged in any subsequent media releases or in any printed or other materials
related to the project. Please include the following copy in the release:
Health Foundation of South Florida, a not - for - profit grantmaking foundation, is
dedicated to expanding access to affordable, quality health care and providing
funding that directly benefits the health and well being of underserved individuals
in Broward, Miami -Dade and Monroe Counties. Since its inception in 1993, the
Foundation has awarded more than $ 70 million in grants and direct program
support.
For additional Press Release information, please refer to the attached guide.
8. Due date(s) for Progress Report(s) (due within 21 days following the completion of each 6 -month period).
9. Due date for Final Report (due within 30 days following the completion of the grant period).
10. Notification to HFSF of a change in key personnel such as Senior or Project Staff.
11. Progress Report(s) signed by an appropriate officer of your organization.
12. Final Report of Results signed by an appropriate officer of your organization.
ACCEPTED AND AGREED:
By:
Title:
Date: